October 30 - November 1 018 Australian Indigenous Tourism Conference Lorne - VIC www.aitc.org.au Entrepreneurship - from Little Things Big Things Grow AITC 018 AUSTRALIAN INDIGENOUS TOURISM CONFERENCE
AITC 018 AUSTRALIAN INDIGENOUS TOURISM CONFERENCE Invitation to sponsor Australian Indigenous Tourism Conference 018 The Western Australian Indigenous Tourism Operators Council Inc. (WAITOC) the peak industry body in Western Australia representing Aboriginal Tourism Operators is delighted to present the Australian Indigenous Tourism Conference (AITC) 018. The Australian Indigenous Tourism Conference 018 will build upon the foundations set at the past conferences. These conferences have been overwhelming successes attracting delegates from interstate and overseas. The conference has achieved recognition as an excellent forum for those with a common interest in Aboriginal Tourism to meet and form new partnerships. The 018 conference theme is Entrepreneurship - From little things big things grow. This theme will focus on four key areas of Aboriginal tourism being Youth, Environment, Culture and the Business of Tourism. AITC 018 will be held in Lorne, Victoria from 30 October to 1 November, 018. AITC 018 will address the key issues and needs that impact on Aboriginal Tourism in Australia and the opportunities that exist for culturally authentic Aboriginal tourism product, especially in the development; employment and training of Aboriginal people. These opportunities for Aboriginal people will have a positive social and economic return to Australia and in particular, regional Australia. We are looking forward to showcasing Victoria s thriving Aboriginal Tourism Industry to the nation and the world with a large number of delegates expected to attend. With Aboriginal tourism being one of the unique icons that Australia has to offer, it would be essential for the Aboriginal tourism industry, mainstream tourism industry and key government and academic organisations to attend. To ensure the success of the conference we invite you to become a sponsor and offer the following opportunities for your consideration. We would also welcome the opportunity to discuss these or any other options that may be relevant to your organisation. I personally look forward to seeing you at the Conference and hope you allow yourself some time to experience the magic of being in Victoria in October 018. Doc Reynolds Chairperson, WAITOC Delegate Profile The AITC attracts a wide range of attendees from numerous backgrounds including: Aboriginal operators Aboriginal operators from overseas Aboriginal people wishing to enter the tourism industry Young Aboriginal people Mainstream tourism operators looking for partnerships Private investors Overseas travel trade interested in Aboriginal tourism and culture Government Academia
Sponsorship Opportunities A range of Corporate Partnership packages Conference Sponsor Value Platinum Partner (1 Only) $70,000 Gold Partner $55,000 Silver Partner $0,000 Bronze Partner $15,000 Social Sponsor Value Gala Dinner $15,000 Welcome Reception $15,000 Sponsor a Delegate $3,000 Lunch Sponsor $,500/day Farewell Function $7,500 To encourage a broad range of business to support AITC 018 we have introduced a range of opportunities offering different levels of support and exposure. Major partnerships are strictly limited and will be available on a first come first served basis. In addition to the major sponsorship categories, there are a number of specific individual partnerships available, including social event and promotional sponsorship packages. If your organisation has specific requirements, the Conference organisers would be pleased to tailor a suitable package. Please contact the Conference Secretariat to discuss your requirements or complete and submit the attached booking form. Intermission Sponsor $1,500/break Promotional Sponsor Conference Satchel $10,000 Conference Program $5,000 Electronic Conference Kit on USB $5,000 Name Badges $,500 Conference Stationery (Pads/Pens) $,500/each Internet Café Supply Massage Area Supply Official Conference Merchandise Supply Exhibition Packages WAITOC/WA Indigenous Member $,000 Non Member $,700
Partnership Packages A range of Corporate Partnership packages Platinum Partner $70,000 Your Platinum Partner Sponsorship will help up to 50 delegates to attend the AITC 018 Conference in a sponsored capacity. The supported businesses will be required to meet strict criteria to gain attendance sponsorship. The criteria is available on request and can be negotiated with the sponsor. The Platinum Partner will also be able to take advantage of the following benefits: Naming rights of a plenary session of your choice. Recognition as a Platinum Partner and logo placement in the Conference publications (Including the following distributed to approximately 3,000 contacts: Registration Brochure, Conference Newsletter, electronic marketing) Company logo and link to your organisation s homepage on the Conference website Company name and logo on Conference Signage and continuous loop in session rooms throughout breaks Company name and logo included on Conference Satchels One full page advertisement in a prime position of the Conference Program Handbook Recognition as the Platinum Sponsor during the Opening and Closing Ceremonies including logo on screen Recognition as sponsor for one keynote speaker Four complimentary all inclusive Conference Registrations Four additional invitations to all Conference Social Events Complimentary exhibition space (18 metres ) Invitation to provide promotional material in the delegate satchels Complete list containing all delegates details at completion of the Conference (subject to compliance with privacy legislation) Gold Partner $55,000 The Gold Partner will also be able to take advantage of the following benefits: Recognition as a Gold Partner and logo placement in the conference publications (Includes the following distributed to approximately 3,000 contacts: Registration Brochure, Conference Newsletter, electronic marketing) Company logo and link to your organisation s homepage on the Conference website Company name and logo on Conference Signage and continuous loop in session rooms throughout breaks One half page advertisement in the Conference Program Handbook Recognition as a Gold Sponsor during the Opening and Closing Ceremonies including logo on screen Recognition as sponsor for one keynote speaker Four complimentary all inclusive Conference Registrations Four additional invitations to all Conference Social Events Complimentary exhibition space (9 metres ) Invitation to provide promotional material in the delegate satchels Complete list containing all delegates details at completion of the Conference (subject to compliance with privacy legislation)
Event Partner Packages A range of Corporate Partnership packages Silver Partner $0,000 The Silver Partner will also be able to take advantage of the following benefits: Recognition as a Silver Partner and logo placement in the conference publications (Including the following distributed to approximately 3,000 contacts: Registration Brochure, Conference Newsletter, electronic marketing) Company name and logo on Conference Signage and shown on continuous loop in session rooms throughout breaks Company logo and link to your organisation s homepage on the Conference website One quarter page advertisement in the Conference Program Handbook Recognition as a Silver Sponsor during the Opening and Closing Ceremonies including logo on screen Four complimentary all inclusive Conference Registrations Four additional invitations to all Conference Social Events Complimentary exhibition space (9 metres ) Invitation to provide promotional material in the delegate satchels Complete list containing all delegates details at completion of the Conference (subject to compliance with privacy legislation) Bronze Partner $15,000 The Bronze Partner will also be able to take advantage of the following benefits: Recognition as a Bronze Partner and logo placement in the conference publications (Including the following distributed to approximately 3,000 contacts: Registration Brochure, Conference Newsletter, electronic marketing) Company name and logo on Conference Signage and shown on continuous loop in session rooms throughout breaks Company logo and link to your organisation s homepage on the Conference website Recognition as Bronze Sponsor during Opening & Closing Ceremonies including logo on screen One complimentary all inclusive Conference Registration One additional invitation to all Conference Social Events 50% Discount on exhibition space (up to 18 metres ) Invitation to provide promotional material in the delegate satchels Complete list containing all delegates details at completion of the Conference (subject to compliance with privacy legislation)
Social Sponsorship Gala Dinner $15,000 Sponsorship naming rights for the Gala Dinner Opportunity to display 4 promotional banners at the Gala Dinner (to be supplied and set up by the sponsor) Verbal recognition and logo acknowledgement in the dinner program and menu An opportunity for your CEO or representative to address guests at the Gala Dinner Recognition as the Gala Dinner Partner and logo placement in the conference publications (Including the following distributed to approximately 3,000 contacts: Registration Brochure, Conference Newsletter, electronic marketing) Company logo and link to your organisations homepage on the Conference web site Opportunity to provide gift packs to dinner guests 5% Discount on exhibition space (up to 18 metres ) Invitation to provide promotional material in the delegate satchels Table for 8 people to the Gala Dinner Welcome Reception $15,000 Sponsorship naming rights for the Welcome Reception Opportunity to display promotional banners at the Welcome Reception (to be supplied and set up by the sponsor) An opportunity for your CEO or representative to address guests at the Welcome Reception Recognition as the Welcome Reception Partner and logo placement in the conference publications (Including the following distributed to approximately 3,000 contacts: Registration Brochure, Conference Newsletter, electronic marketing) Company logo and link to your organisations homepage on the Conference web site 5% Discount on exhibition space (up to 18 metres ) Invitation to provide promotional material in the delegate satchels Two invitations to the Welcome Reception Sponsor a Delegate $3,000 In a first for the AITC, organisations are now able to sponsor an Aboriginal Tourism business operator to attend the Conference. Organisations can either nominate the delegate of their choice or invite Expressions of Interest through WAITOC. The Delegate sponsorship package includes: All flights, accommodation, transfers to and from the conference and conference registration fees for the sponsored delegate Recognition of sponsorship with your company logo featured on continuous video loop Company logo and link to your organisations homepage on the Conference web site
Social Sponsorship Networking Lunch $,500 The conference program will provide extended lunch periods to allow for maximum networking opportunities, benefits of this package include: Opportunity to display promotional banners during your nominated Lunch Break (to be supplied and set up by the sponsor) Display table for your organizations promotional materials to be provided during your nominated Lunch Break Company logo and link to your organisations homepage on the Conference web site 5% Discount on exhibition space (up to 18 metres ) Invitation to provide promotional material in the delegate satchels Farewell Function $7,500 Sponsorship naming rights for the Farewell Function Opportunity to display promotional banners during the Farewell Function (to be supplied and set up by the sponsor) Recognition as the Opening/Closing Ceremony Partner and logo placement in the conference publications (Including the following distributed to approximately 3,000 contacts: Registration Brochure, Conference Newsletter, electronic marketing) An opportunity for your CEO or representative to address guests at the Farewell Function Company logo and link to your organisations homepage on the Conference web site 5% Discount on exhibition space (up to 18 metres ) Invitation to provide promotional material in the delegate satchels Two invitations to the Farewell Function Intermission Sponsor $1,500 In becoming an Intermission Sponsor your organisation can choose any one of the morning or afternoon tea breaks throughout the Conference (preference will be given in order of booking). Benefits of these packages include: Company logo and link to your organisation s homepage on the Conference website Display table for your organisation s promotional materials to be provided during your nominated Refreshment Break Opportunity to display promotional banners during your nominated Intermission Break (to be supplied and set up by the sponsor) 5% Discount on exhibition space (up to 18 metres )
Event Merchandise Sponsorship Conference Satchel - $10,000 Each delegate attending the Conference will receive a quality satchel including all Conference materials. Conference satchels are a valued event souvenir which will be re-used long after the event finishes, offering long term brand name exposure. As a satchel sponsor your organisation will receive the following benefits: The satchels will be branded with the conference and sponsor logo Company logo and link to your organisation s homepage on the Conference website One complimentary all inclusive Conference Registration Conference Program Handbook - $5,000 Logo on front of memory stick Company logo and link to your organisation s homepage on the Conference website One complimentary all inclusive Conference Registration Full page add in the book as part of the sponsorship Conference Proceedings - USB Stick $5,000 A high retention item representing a long lasting promotional opportunity. Logo on memory stick Company logo and link to your organisation s homepage on the Conference website One complimentary all inclusive Conference Registration Advert to be loaded on the USB stick Name Tags & Lanyards - $,500 This is a high-visibility opportunity for your company. Your company logo included on all delegate, speaker and official name badges and lanyards. Conference Stationery - $,500 per item This is a high-visibility opportunity for your company. Your company logo included on all official stationery for the Conference. Internet cafe - supply To ensure that delegates give their full attention to the conference, we aim to provide email access for delegates via the Conference Internet Café. The sponsor is required to provide all associated hardware, software, telephone connections and onsite support for the internet booths (minimum 3) during the conference (at sponsor s expense). Opportunity for sponsors video clips to play on screens Official Conference Merchandise - supply This is a high-visibility opportunity for your company. Your company name and logo included on the clothing that conference officials will wear throughout the conference. Note: Promotional items may differ from those shown above
Terms & Conditions Terms & Conditions Confirmation of sponsorship is not final until receipt of Sponsorship Booking form and full payment The Conference Host and the Organiser will take the upmost care to fulfil all listed benefits All marketing material and artwork must be provided by the sponsor at the sponsor s own cost and provided to WAITOC prior to 15 April 018 The sponsor is responsible for any displays erected at the Conference and must coordinate with WAITOC prior to the event Inclusions in the AITC 018 Registration Brochure may be forfeited if sponsorship is not confirmed and payment received prior to printing deadlines Sponsors are responsible for the security of their own equipment and materials Cancellation Policy If the sponsorship item can be resold to another company, the company will receive a full refund less administrative fees of 5% of the total sponsorship or exhibition rate. If not able to be resold, the company will be liable to pay the following fees: 50% of the total sponsorship rate, if the cancellation request is received in writing before 30 June 018 100% of the total sponsorship/exhibition rate, if the cancellation request is received in writing after 30 June 018 Any refunds of deposits paid will be made after the Conference but no later than 30 October 018. The company will not be entitled to any interest that the organiser may have derived from deposits made by the company. All bank charges, including senders and receiver s charges, resulting from a refund related to cancellation of a sponsorship items will be passed on to the sponsor/exhibitor. Disclaimer The information in this prospectus is correct at the time of printing. The conference organisers reserve the right to change any aspect without prior notice. Location The conference will be held at Mantra, Lorne on Victoria s spectacular Great Ocean Road from 30 October November 018. Conference Host WAITOC Association Inc PO Box 7689, Cloisters Square Perth WA 6850 Attention: Clare O'Kelly (Sponsorship Manager) 0417 01 615 Sponsorships Email : clareokelly@optusnet.com.au or Denise Broeron (Conference Convenor) 0438 741 188 Event Email: deniseb@thinkbusinessevents.com.au For conference information Web: www.aitc.org.au
AITC 018 Sponsorship Booking Form Entrepreneurship - from Little Things Big Things Grow AITC 018 AUSTRALIAN INDIGENOUS TOURISM CONFERENCE YOUR CONTACT DETAILS (Please print clearly in block capitals) Contact Name: Position: Company Name: Address: State: Postcode: Telephone: Facsimile: Mobile: Email: Website: SPONSORSHIP/EXHIBITION PACKAGE Please confirm your sponsorship as follows: (All costs exclude GST) 4 Platinum Partner Price Platinum Partner $70,000 Gold Partner $55,000 Silver Partner $0,000 Bronze Partner $15,000 Gala Dinner $15,000 Welcome Reception $15,000 Sponsor a Delegate $3,000 Lunch Sponsor $,500/day Farewell Function $7,500 Youth Forum Sponsor $5,500 Intermission Sponsor $1,500/break Conference Satchel $10,000 Conference Program $5,000 Memory Stick $5,000 Name Tags & Lanyards $,500 Conference Stationery Internet Café Conference Merchandise $,500/each Supply Supply Member/WA Operator $,000 Non Member $,000 Total PAYMENT METHOD Sponsorship $ Exhibition payment $ TOTAL PAYMENT REQUIRED $ Method of payment (tick appropriate box) DECLARATION Sponsorship/Exhibition agreement and a tax invoice will be sent upon receipt of your application form I have read and accept all the Terms & Conditions Name: Position: Signed: Date: Please send me an invoice Cheque for the amount of $ Cheques made payable to WAITOC AITC I wish to pay by credit card: Please charge my: Visa Mastercard Amount authorised: $ Card Number: Expiry Date: Cardholder Name: Signature: Please post or email this form to: AITC 018 Conference Secretariat PO Box 7689, Cloisters Square WA 6850 Phone : 0417 01 615 Email : clareokelly@optusnet.com.au