PERTH AND KINROSS COUNCIL 7 17/182 Council Meeting 17 May 2017 APPOINTMENT OF REPRESENTATIVES TO PARTNER ORGANISATIONS AND OUTSIDE BODIES Report by Head of Democratic Services PURPOSE OF REPORT This report asks the Council to consider the appointment of representatives to a range of partner organisations and outside bodies. 1. BACKGROUND 1.1 There are a number of partner organisations / outside bodies on which the Council is entitled to be represented. These organisations / bodies are at national, regional and local levels and range from the Convention of Scottish Local Authorities (COSLA) through joint boards, joint committees, companies and trusts. The complete list of partner organisations / outside bodies is contained at Appendix 1 to this report. 1.2 The relationship that the Council has with these organisations / bodies is vital to the delivery of outcomes and it is therefore important that the Council considers very carefully the question of representation, and has regard to any particular requirements for specific skills, experience etc. 2. PROPOSALS There are some organisations / bodies on which it is felt that it would be useful to provide additional information as follows:- Statutory Appointments Board of NHS Tayside 2.1 In relation to the appointment of a councillor to serve on the Board of NHS Tayside, the Council is entitled to nominate a councillor for approval by Scottish Ministers. As the Council and NHS Tayside continue to develop the way forward with regard to health and social care integration, this appointment will be pivotal in supporting the strategic relationship between the Council and the Board. 2.2 The remuneration payable by Scottish Government in respect of that appointment is 8,169 per annum. It should be noted that this would be in addition to the remuneration that the Councillor would be in receipt of from the Council.
2.3 Although the next meeting of the Board is on 29 June 2017, the Council s nominee will require to be approved by Scottish Minsters. Perth and Kinross Integration Joint Board 2.4 The Joint Board is made up of 4 elected members from Perth and Kinross Council, non-executive members of NHS Tayside Board, together with third sector, carer and service user representatives and professional representatives from the Council and NHS Tayside. The Board s role is to determine the strategy for and the delivery of integrated Health and Adult Social Care Services in Perth and Kinross. The Council is required to appoint 4 representatives to serve on the Board one of whom will be nominated to serve as chair of the Board until October 2017; another two of whom will be nominated to serve on the Board s Audit and Performance Committee. The Council is also required to appoint 4 proxy members to attend meetings of the Board in place of the substantive member as required. Strategic Development Planning Authority - TAYplan 2.5 Designated by Scottish Ministers in June 2008 under the Planning etc. (Scotland) Act 2006, the Strategic Development Planning Authority (SDPA) (known as TAYplan) operates on behalf of Dundee City, Perth and Kinross, Angus and Fife Councils, with three members appointed by each council. The key role of the SDPA is to prepare and maintain an up to date Strategic Development Plan for the area covered by the four Councils. The convenership rotates on an annual calendar basis, with Perth and Kinross Council having held the convenership for 2016. The next meeting of TAYplan is on 20 June 2017, and the Council requires to appoint 3 members. Tayside and Central Scotland Transport Partnership (TACTRAN) 2.6 Established by the Transport (Scotland) Act 2005, the remit of the Tayside and Central Scotland Transport Partnership (known as TACTRAN) is to develop a Regional Transport Strategy setting out a vision for the medium to long term future of transport in the area over a 15 year time horizon and to oversee its implementation. The next meeting of the Partnership is on 13 June 2017, and the Council requires to appoint 3 members of the Enterprise and Infrastructure Committee. Tayside Area Support Team for the Children s Hearing System 2.7 Children s Hearings Scotland (CHS) is the public body responsible for the recruitment, selection, training, retention and support of Children s Panel and Area Support Team members. An Area Support Team (AST) is made up of a group of volunteers who are responsible for managing and supporting the national Children s Panel at a local level.
2.8 Each local authority can nominate at least one member to the AST of which they are a part, and since the Tayside AST came into being in June 2013, the Council has appointed 2 elected members to the AST. It is expected that these nominees will be elected members but this is not a requirement. Local authority members have an overview of the Children s Hearings System and the Children s Panel in their area. They act as an important link between the Children s Panel and the local authority. They facilitate communication of emerging issues and concerns to elected members and relevant local authority committees, departments and senior officers, as well as ensuring ongoing local authority support for the Children s Panel and AST. The Council requires to consider the appointment of at least one representative to the Tayside AST. Tayside Valuation Joint Board 2.9 The Board appoints the Assessor, whose statutory duty is to prepare the Valuation Roll and the Council Tax Valuation List. The Assessor also provides the Electoral Registration service for Perth and Kinross Council and Angus Council. It comprises 15 councillors - 6 members of Dundee City Council, 5 members of Perth and Kinross Council and 4 members of Angus Council. 2.10 In relation to the statutory joint boards in Tayside, it has been accepted custom and practice since 1996 that the convenership of the Tayside Valuation Joint Board is shared between the three constituent councils Angus, Dundee City and Perth and Kinross. Following that custom and practice, the convenership of the Valuation Joint Board will fall to Angus Council from 2017. The remaining two Councils will be entitled to appoint a vice-convener of the Board (Dundee City Council and spokesperson (Perth and Kinross Council). The next meeting of the Board is on 26 June 2017, and the Council requires to appoint 5 members, one of whom should be nominated as spokesperson for the Board. 2.11 The remuneration payable to the convener of the Board is set in legislation at 21,160 per annum and the vice-convener at 20,103 per annum. 2.12 It should be noted that the remuneration payable in respect of the Board is not included in the calculations with regards to senior councillors allowances in the Council. It should be noted also that the basis of the remuneration of these offices is that the local authority of which the councillor is a member meets the basic salary and the Board meets the balance. National Appointments Convention of Scottish Local Authorities (CoSLA) 2.13 The first meeting of the CoSLA Convention after the elections will take place on 30 June 2017 in Edinburgh, and nominations for the Council s delegation must be received by 8 June 2017. The Council is entitled to appoint 4 representatives to the Convention.
2.14 The principal office-bearers of COSLA will be appointed at that meeting of the COSLA Convention. Perth and Kinross Appointments Tayside Contracts Joint Committee 2.15 The Joint Committee oversees the services provided by Tayside Contracts. It comprises 18 councillors - 7 members of Perth and Kinross Council, 5 members of Angus Council and 6 members of Dundee City Council. 2.16 As the offices of Convener and Vice Convener rotate on 1 May each year and it is anticipated that the office of Convener will fall to Perth and Kinross Council for 2017-18. The next meeting of the Joint Committee is on 26 June 2017, and the Council requires to appoint 7 members, one of whom should be nominated as Convener of the Joint Committee. Culture Perth and Kinross 2.18 Culture Perth and Kinross is responsible for the delivery and development of museum and library services in Perth & Kinross. The company s Memorandum and Articles of Association provide for the Council to nominate 3 members of the Council to serve as Directors and be members of the Board. The next meeting of the Board is on 23 June 2017, and the Council requires to appoint 3 representatives. Horsecross Arts Ltd 2.18 Horsecross Arts Ltd oversees the management and operation of Perth Concert Hall and Perth Theatre. The company s Memorandum and Articles of Association provide for the Council to nominate 3 members of the Council to serve as Directors and be members of the Board. The next meeting of the Board is on 5 June 2017, and the Council requires to appoint 3 representatives. Live Active Leisure 2.19 Live Active Leisure supplies sport and leisure management services and facility operation across Perth and Kinross. The company s Memorandum and Articles of Association provide for the Council to nominate 3 members to serve as Directors and be members of the Board. The next meeting of the Board is to be held on 15 June 2017, and the Council requires to appoint 3 representatives.
Local Appointments Alyth, Meigle and District Nursing and Samaritan Association 2.20 In 2016, the Association agreed a new constitution which would no longer have required the Council to nominate an elected member to serve as a trustee of the body, the length of time taken to have the constitution approved by OSCR, means that there will need to be on last meeting of the Association to agree the winding up. The meeting will take place on 13 July 2017 and there is a requirement for a quorum of 12. Accordingly, the Council requires to nominate one member from Ward 2 to attend that last meeting. 3. RECOMMENDATION 3.1 It is recommended that the Council consider the appointment of representatives to partner organisations and external bodies as set out in this report and in Appendix 1 to this report. Name Designation Contact Details Gillian Taylor Head of Democratic Ext 75135 Services committee@pkc.gov.uk Approved Name Designation Date Bernadette Malone Chief Executive 11 May 2017
ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Community Plan / Single Outcome Agreement Corporate Plan Resource Implications Financial Workforce Asset Management (land, property, IST) Assessments Equality Impact Assessment Strategic Environmental Assessment Sustainability (community, economic, environmental) Legal and Governance Risk Consultation Internal External Communication Communications Plan / 1. Strategic Implications Community Plan/Single Outcome Agreement 1.1 The Council s Corporate Plan 2009-2012 lays out five Objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows:- (i) A Safe, Secure and Welcoming Environment (ii) Healthy, Caring Communities (iii) A Prosperous, Sustainable and Inclusive Economy (iv) Educated, Responsible and Informed Citizens (v) Confident, Active and Inclusive Communities Corporate Plan 1.2 The appointment of representatives to partner organisations / outside bodies supports the Council in fulfilling its objectives as set out in the Corporate Plan.
2. Resource Implications Financial 2.1 The appointment of representatives to partner organisations / outside bodies will have financial implications in relation to travelling expenses etc which it is not possible to quantify at this stage. 2.2 N/A 2.3 N/A Workforce Asset Management 3. Assessments Equality Impact Assessment 3.1 The function, policy, procedure or strategy presented in this report was considered under the Corporate Equalities Impact Assessment process (EqIA) and was assessed as not relevant for the purposes of EqIA Strategic Environmental Assessment 3.2 Strategic Environmental Assessment (SEA) is a legal requirement under the Environmental Assessment (Scotland) Act 2005 that applies to all qualifying plans, programmes and strategies, including policies (PPS). However, no action is required as the Act does not apply to the matters presented in this report. 3.3 N/A Sustainability Legal and Governance 3.4 Following the Scottish Local Government Elections on 4 May 2017, the new Council will require to consider appointments to partner organisations and outside bodies to ensure that it can continue to meet its governance requirements. Risk 3.5 Following the Scottish Local Government Elections on 4 May 2017, the new Council will require to consider appointments to partner organisations and outside bodies. The issues set out in this report help to mitigate the risk that the Council does not recognise the importance of these organisations / bodies to the delivery of outcomes.
4. Consultation Internal 4.1 There has been no consultation in the preparation of this report. External 4.2 N/A 5. Communication 5.1 N/A 2. BACKGROUND PAPERS N/A 3. APPENDICES Appendix 1 Partner Organisations and Outside Bodies