SOUTHAMPTON SOLENT UNIVERSITY CONFERENCE CENTRE

SOUTHAMPTON SOLENT UNIVERSITY CONFERENCE CENTRE

CONTENTS Welcome 1 Facilities at a glance 2 Conference Centre floor plan 3 Avon Suite 4 Meon Suite 6 Solent Lecture Theatre 8 Solent Showcase 10 Audio visual 12 Day delegate package 13 Accommodation 14 Event management service 15 Location 16

A VENUE FOR ALL OCCASIONS You ll find a warm welcome at the Southampton Solent University Conference Centre. We re located right in the heart of Southampton, next to the city s exciting, new cultural quarter. Our excellent facilities are available all year round and include a modern and well-equipped conference centre with up-to-the-minute audio visual facilities and air-conditioning throughout. We pride ourselves on high standards of customer care and do everything we can to ensure the success of your event. With a choice of reception and meeting rooms, featuring natural daylight, as well as tiered lecture theatres, our flexible approach offers a complete range of facilities to accommodate your needs. We offer facilities for: Banqueting Conferences Corporate hospitality Exhibitions Interactive events Meetings Presentations Product launches Our dedicated hospitality team ensures that your event runs smoothly and we can also provide additional support through our event management service. Want to find out more? We welcome all enquiries and look forward to seeing you soon. 1

FACILITIES AT A GLANCE Event type Theatre Boardroom Hollow Square U-Shape Cabaret Exam Reception Gala Dinner Dimensions (LxW) Itchen Lecture Theatre* 192 - - - - - - - 14.40 x 11.48m Solent Lecture Theatre 174 - - - - - - - 14.25 x 11.44m Avon Suite 120 - - - 81 40 160 132 15.98 x 10.50m Avon Room 60 20 26 21 45-60 - 10.50 x 7.99m Test Room 60 20 32 21 45-60 - 10.52 x 7.98m Meon Suite 100 32 44 36 72 35 120 100 16.10 x 8.40m Meon Room 40 14 23 21 27-40 - 6.40 x 8.40m Hamble Room 50 14 26 18 36-50 - 8.40 x 7.70m 2 In addition to the lecture theatres and two large reception suites, we also have more than 50 syndicate rooms that can cater for workshops and breakout sessions. *Available evenings, weekends and outside of term time.

Reception Avon Artisan Café Itchen Solent Test Solent Showcase Meon Hamble Main Entrance CONFERENCE CENTRE FLOOR PLAN 3

AVON SUITE The Avon Suite offers a well-proportioned space that can suit a variety of events. It provides an excellent venue for meetings, presentations and exhibitions, and is also suitable for receptions and private dinners. The Suite can be partitioned to provide two conference rooms, the Avon and Test Conference Rooms. 4

DIMENSIONS Avon Suite Avon Room Test Room Length 15.98m 10.50m 10.52m Width 10.50m 7.99m 7.98m Area 167.69m 2 83.90m 2 83.95m 2 Height (max) 2.80m 2.80m 2.80m ACCESS Door height 2.04m 2.04m 2.04m Door width 1.68m 1.68m 1.68m POWER FACILITIES Avon Suite Avon Room Test Room 13 amp sockets 34 12 22 Telephone points - - - LIGHTING Dimmers yes yes yes Black out yes yes yes Natural daylight yes yes yes CONFERENCE EQUIPMENT Screen, PC/Monitor, Data projector, DVD/Video playback, Documentation camera, Microphones*, Flip charts, Infrared induction loop transmitters and headsets. *Avon Suite and Test Room only 5

MEON SUITE The Meon Suite is located next to the Solent Lecture Theatre and is the ideal space to host a reception. It also provides a great venue for meetings and presentations. The Suite is partitioned and can provide two rooms, the Meon and Hamble Conference Rooms. 6

DIMENSIONS Meon Suite Meon Room Hamble Room Length 16.10m 6.40m 8.40m Width 8.40m 8.40m 7.70m Area 135.24m 2 53.76m 2 64.68m 2 Height (max) 2.80m 2.80m 2.80m ACCESS Door height 2.04m 2.04m 2.04m Door width 1.68m 1.68m 1.29m POWER FACILITIES Meon Suite Meon Room Hamble Room 13 amp sockets 24 12 12 Telephone points - 1 1 LIGHTING Dimmers no no no Black out yes yes yes Natural daylight yes yes yes CONFERENCE EQUIPMENT Screen, PC/Monitor, Data projector, DVD/Video playback, Documentation camera, Microphones*, Flip charts, Infrared induction loop transmitters and headsets. *Meon Suite and Hamble Room only 7

SOLENT LECTURE THEATRE Air conditioned for comfort, our modern tiered lecture theatre seats 174 delegates and is fully equipped with a high standard of audio visual facilities. We also have a second lecture theatre, the Itchen Lecture Theatre, which has a capacity of 192 and is available to hire on evenings, weekends and outside of term time. 8

POWER FACILITIES DIMENSIONS Solent Lecture Theatre Itchen Lecture Theatre Length 14.25m 14.40m Width 11.44m 11.48m Area 163.02m 2 165.31m 2 Height (max) 4.00m 4.00m ACCESS Door height 2.04m 2.04m Door width 1.68m 1.68m LIGHTING Solent Lecture Theatre Itchen Lecture Theatre 13 amp sockets 6 6 Telephone points 1 - Dimmers yes yes Black out yes yes Natural daylight no no CONFERENCE EQUIPMENT Screen, PC/Monitor, HD Data projector, DVD/Blu-ray/Video playback, Documentation camera, Microphones, Flip charts, Induction loop system. 9

SOLENT SHOWCASE Solent Showcase is an exciting space for exhibiting contemporary visual art. It showcases not just the creative talents of the University but also those of external artists and groups. The space was created to promote cross-disciplinary collaboration and innovation, highlighting contemporary ideas and seeking to engage the widest possible audience. The gallery is an ideal space to host receptions for up to 60 people. Please contact the conference and events team for more details. 10

AUDIO VISUAL We are able to offer a wide range of audio visual facilities to our customers and have a dedicated team on hand to provide technical assistance. All of the rooms and lecture theatres within the Conference Centre have data projectors installed, with a computer workstation/lectern from which to operate it. This system is easy to use and simple to adapt should you wish to present directly from a laptop, USB, CD or DVD. Internet access is available on the computers and Wi-fi is available for all delegates**. All audio visual equipment is included in the day and 24-hour delegate rates and is supplied with full technical assistance*. * Technical assistance is included in normal office hours: Monday- Thursday 08:30 17:00 and Friday 08:30 16:30. Support outside of these hours can be arranged for an additional charge. **Must be booked in advance. If you have any specific requirements please let us know. As a university, we have access to a wide range of AV solutions and conference equipment. We have a live feed facility linking the lecture theatres, enabling delegates to drop-in and out of a presentation without disturbing the presentation itself. 12

DAY DELEGATE PACKAGE Southampton Solent University Conference Centre is superbly equipped to cater for all of your conference needs and offers a competitively priced day delegate package, which includes: Main meeting room hire PC, data projector and screen Flip chart and stand Pads and pencils Technical assistance* Wi-Fi** Mineral water, cordials and sweets Refreshments on arrival Mid-morning refreshments Finger buffet lunch Afternoon refreshments * Technical assistance is included in normal office hours: Monday-Thursday 08:30 17:00 and Friday 08:30 16:30. Support outside of these hours can be arranged for an additional charge. ** Must be booked in advance. Specific room hire rates are available on request. Planning a large event? Contact us to arrange a bespoke quote based on your requirements. 13

ACCOMMODATION Through excellent relationships with local, partner hotels we are able to handle all of your accommodation needs and offer competitive 24-hour delegate rates. Summer Accommodation In the summer months we can provide great value accommodation in one of our purpose-built student residences, many of which incorporate en-suite, kitchen and laundry facilities. We are able to offer accommodation in the residences for up to 2,300 delegates and all residences are just a short walk from the Conference Centre. Please contact us to discuss your requirements. 14

EVENT MANAGEMENT SERVICE Our experience in organising events means that we can easily perform a range of services on your behalf. These include: Setting up a conference micro site website Taking control of all delegate booking activity using interactive online forms and the administration and invoicing of your delegates Throughout organising your conference we would work alongside you through regular meetings to ensure that you are completely happy with every aspect of your event. If you are planning an annual conference in the near future and would like more information about what we can offer you, please contact us and we will be happy to put together a unique conference proposal based on your requirements. Organising the delegate pack and any branded conference merchandise you may wish, including name badges, conference bags, lanyards, notepads and corporate gifts Handling all aspects of accommodation required Arranging external venues (if needed) for use during your conference, such as Beaulieu National Motor Museum 15

Landguard Road guest houses Bedford Place SALISBUR LONDON ROAD D LOCATION The Southampton Solent University Conference Centre is located in the heart of the city centre. Travel to and from the Conference Centre is easy and convenient; it is just a five-minute walk from Southampton Central train station and it is within easy reach of motorways, ferries and Southampton International Airport. EY ROAD A3057 ey TBATTEN WAY A33 1 & M27 Junction 3 sey nemouth on Forest Central Station National and local trains with connections to the airport. City-link (free), City Clipper and buses to University of Southampton leave from the South side, all other buses leave from the North side. SOUTHERN ROAD Dock Gate 10 City & Mayflower Cruise Terminals Central Station MORRIS ROAD HANDEL TERRACE BLECHYNDEN TERRACE Mountbatten Retail Park COMMERCIAL ROAD HARBOUR PARADE WEST QUAY ROAD LeisureWorld Night buses H A NDEL ROAD THE POLYGON Toys R Us Dock Gate 8 R I V E R T E S T Polygon guest houses Viewing point for cruise ships The Mayflower Theatre West Quay Retail Park Play area BBC 6 Coach Station HAVELOCK ROAD The Quays Swimming & Diving Complex Mayflower Park Royal Pier (closed) PARK LANE GROSVENOR SQ CUMBERLAND PLACE Asda West Park COMMERCIAL ROAD Central Library & City Art Gallery Guildhall WestQuay Old Town Walls WESTERN ESPLANADE Mayflower Memorial Civic Centre CIVIC CENTRE ROAD PORTLAND TERRACE TOWN QUAY Cenotaph Register Office SJM The Mall Marlands Southampton Solent School of Art & Design Dock Gate 7 Red Funnel IoW Vehicle Ferry Terminal 1 CASTLE WAY FRENCH STREET BRUNSWICK PLACE Titanic memorial Conference Centre ABOVE BAR STREET Bargate HIGH STREET Marina East Park POUND TREE ROAD BACK OF THE WALLS NEW ROAD Palmerston Park Houndwell Park HANOVER BUILDINGS Bargate Shopping Centre EAST STREET QUEENSWAY PALMERSTON ROAD ORCHARD LANE ST MARY S ROAD Mosque Southampton Solent University ST ANDREWS RD SOUTH FRONT Hoglands Park Skate park HOUNDWEL L P LACE Debenhams East Street shops St Mary s Leisure Centre BERNARD STREET Oxford Street BRITON STREET QUEEN S TERRACE Queen s Park KINGSWAY 2 THREEFIELD LANE CANUTE ROAD 1 Dock Gate 4 Queen Elizabeth II Cruise Terminal Titanic Memorial 3 Town Quay Hythe Ferry Terminal Red Funnel IoW Hi-Speed Ferry Terminal 2 16 IoW Hythe 15 mins

SOUTHAMPTON SOLENT UNIVERSITY CONFERENCE CENTRE Southampton Solent University Conference Centre Sir James Matthews Building, 157-187 Above Bar Street, Southampton, Hampshire, SO14 7NN Tel: 023 8031 9088/9639 Fax: 023 8031 9620 Email: conference.centre@solent.ac.uk www.solent.ac.uk/conferences