Rocky Mountain Association of Fairs July 1, 2015 Dear RMAF Fair/Festival Members: Keeping the Traditional Alive Celebrating 90 Years is the theme for this year s convention on November 11-14. All convention events will take place at the Davis Conference Center, 1651 North 700 West, Layton, Utah. All Service Member display rooms will be located in the hotel attached to the conference center, Hilton Garden Inn. The Utah Association of Fairs & Events will be holding their annual meeting in combination with RMAF. Please welcome those members and help answer any questions they might have about our convention. HOTEL RESERVATIONS: All Fair & Festival Members are responsible for their own reservations. RMAF has secured a block of rooms at four (4) hotels within walking distance of the Davis Conference Center see the enclosed map for location, rates & contact information. CONVENTION REGISTRATION: Convention Registration is $200 per person which included 8 meals. Day registrations are available (see form for prices). After October 13, 2015 the registration will increase to $230. TRAVEL: The Davis Conference Center is 20 minutes north of Salt Lake International Airport which is a major hub for Delta but also serves United, American, Alaska, JetBlue, Frontier, US Airway, SkyWest & Southwest. A wide variety of rental car options are also available at the airport. Go to www.slcairport.com for more details. If you are driving to Layton, Davis Conference Center and hotels are conveniently located near I-15 and is accessible from Exit #332 and all offer complimentary parking. SALT LAKE CITY AIRPORT SHUTTLE SERVICE: Express Shuttle, 800-397-0773 or online at www.expressshuttleutah.com has offered a one-way rate of $29.00 1 st person & $15.00 additional persons. When calling for reservations or in the comments area if booking online, mention Rocky Mountain Association of Fairs Conference RMAF. The convention program will offer a wide variety of educational program of interest to staff and board members alike. In addition to the workshops, there will be showcasing, networking opportunities and display rooms with organizations ready to help with you 2016 event planning. If you have any questions regarding registration and/or hotel reservations, please call me at 208-326-2288 or email rmaf@filertel.com Sincerely, Nancy Pitz Executive Secretary PO Box 77, Filer, ID 83328-0077 * Phone: 208.326.2288 * rmaf@filertel.com
4 Fair & Events delegates and Showcase Acts are responsible for making their own hotel reservations at any of the following hotels where RMAF has contracted room blocks. Ask for the Rocky Mountain Association of Fairs room rate when calling. 3 2 SM 1 Home 2 Suites 803 W. Heritage Park Blvd. Layton, Utah 84041 801.820.9222 1 2 Hampton Inn 1700 Woodland Park Dr. 801.775.8800 The Davis Conference Center 1651 North 700 West Layton, UT All Convention events will take place at the Davis Conference Center. Hilton Garden Inn 762 W. Heritage Park Layton, UT Service Members Only All Service Member Room Reservations must be made through the RMAF office. There are a limited number of Service Member rooms & they will be assigned on a first come, first serve basis. When all rooms have been filled, a waiting list will be established for room assignments in the event of a cancellation. The Service Members Rooms will be at the Hilton Garden Inn which is attached to the Davis Conference Center. 3 4 Holiday Inn Express 1695 Woodland Park Dr. 801.773.3773 La Quinta Inn 1965 North 1200 West 801.776.6700 Rate: $79.00 per night Salt Lake City Airport Shuttle Information: Express Shuttle $29.00 1st person, $15 each additional person (one way) 800-397-0773 mention Rocky Mt. Assn. of Fairs Conference www.expressshuttleutah.com (note in the comments Rocky Mountain Association of Fairs Conference RMAF for the rate
Thursday November 12 Keynote Speaker Waddie Mitchell November 11 14, 2015 Layton, Utah Saturday, November 14 Keynote Speaker Greg Bennick Rocky Mountain Association of Fairs PO Box 77 Filer, ID 83328 Phone: 208-326-2288 Email: rmaf@filertel.com Website: rmaf.net
Tentative Program Note The dates & times are confirmed but educational programming may change Check www.rmaf.net ALL CONVENTION EVENTS TAKE PLACE AT THE DAVIS CONFERENCE CENTER Wednesday, Nov 11 8:00 RMAF Board of Directors Meeting 10:00 Registration Opens 11:00 IAFE CyberSeminar Sponsorship II 2:00 IAFE Institute Course Hands On, Minds On Agriculture: Educational Programing for Your Guests 5:00 New Attendees Orientation/Reception 6:00 RMAF President s Reception 7:30 Showcasing followed by Thursday, Nov 12 8:00 Veteran s Day Program 8:15 Breakfast & Keynote Speaker 10:15 District & Service Member Meetings 11:30 Strolling Showcases Noon Lunch & Showcasing 2:30 Workshops Leadership & Changes In Our Fair Organizations Service Animals What is the law Sponsorships Putting Value T o Yours 2:30 UAFE Business Meeting 2:30 Spouse s Bling Party 4:00 Young Professionals (YPI) Reception 4:00 6:00 Social Time & Strolling Showcases 6:30 Dinner & Showcasing followed by Friday, Nov 13 8:15 Workshops Latest Trends in Fairgrounds Building Upgrades Fundraising Ideas Using Local Talent/Entertainment 9:45 Coffee Break 10:00 Workshops Service Members Marketing You & Your Act Rodeo Committee Issues Update Collaborating with Your local CVB/Chamber 11:30 Strolling Showcases Noon Lunch & Showcasing 2:30 RMAF Board of Directors Meeting 2:30 Workshops Crayons! Lipstick! Beer! Everything Your Fair Should Have Ridin For The Brand Safety Resources/Training for Your Maintenance Dept. 4:00 Young Professionals (YPI) Meeting 4:00 6:00 Social Time & Strolling Showcases 6:30 Dinner & Showcasing followed by Saturday, Nov 14 8:00 RMAF Board Past President s Breakfast 8:15 Workshops Ag Education Outside the Fair Bankcard Changes ApplePay, etc Gate Promotions That Work 9:15 Coffee Break 10:15 Workshops Understanding ADA Requirements Grow Your Event with Event Modeling Tackling Deferred Maintenance Issues 12:00 Lunch, General Business Meeting, Keynote Speaker 2:00 Workshops Online Resources to Improve Your Marketing & Your Life Fair Foundations & Friends of the Fair Groups Food Vendors 4:00 Board Buses for the Fairgrounds Tours (Davis County Fairgrounds & Utah State Fairgrounds) 6:00 Social time & Dinner Hosted by the Utah State Fairgrounds 7:30 Return to the Conference Center www.davisconferencecenter.com Davis Conference Center 1651 North 700 West All convention activities will happen here. Service Member Rooms will be located in the Hilton Garden Inn which is attached to the Davis Conference Center & these reservations MUST be made through the RMAF Office. Fair & Festival Member delegate hotel reservations will be accepted at any of the four (4) hotels with an RMAF room block. Home2 Suites Hampton Inn Holiday Inn Express La Quinta Inn SEE THE ENCLOSED HOTEL MAP FOR MORE INFORMATION ON RATES, LOCATION & CONTACT INFORMATION
DAY REGISTRATIONS (Wednesday, Thursday, FULL REGISTRATION 1 VOTING DELEGATE NEW ATTENDEE Check/MO Payable to RMAF CREDIT CARD # 3 DIGIT CODE EXPIRES BILLING ADDRESS & ZIP NAME ON CARD SIGNATURE We Accept VISA, MASTERCARD & DISCOVER COMPANY NAME ROCKY MOUNTAIN ASSOCIATION OF FAIRS/UAFE 90th ANNUAL CONVENTION, November 11-14, 2015 DAVIS CONFERENCE CENTER, LAYTON, UTAH DAY REGISTRATIONS (Includes meals) WEDNESDAY $50.00 THURSDAY $80.00 FRIDAY $80.00 SATURDAY $80.00 FULL REGISTRATION $200.00 (Includes meals) **LATE REGISTRATION $230.00 MAILING ADDRESS CITY & ST/PROVINCE EMAIL ADDRESS **After October 13, Full Registration will increase to $230 Registration Refund Information: Before October 13 = Full Refund October 14 October 31 = $100 Refund After October 31 = No Refund PHONE NAME (As you wish it to appear on name badge) TITLE As you wish it to appear on name badge (Manager, Fair Board, Guest, etc.) Friday or Saturday) TOTAL REGISTRATIONS