Queensland on Tour Americas 2018 February 11 February 17, 2018 Philadelphia, Chicago, New York City, San Antonio, Seattle
Objectives The objectives of the Queensland on Tour Americas 2018 trade mission are to: - increase awareness of Queensland as a destination - raise the profile of Queensland s tourism product suppliers - grow business opportunities with key trade partners - strengthen and establish travel industry relations with product and marketing managers - provide training sessions for retail sales and reservation staff - generate media exposure for Queensland in the United States We expect to train the staff from 5 key trade partners in the United States tourism industry including product managers, marketing managers and wholesaler reservation agents. Eligibility to Participate Queensland on Tour Americas 2018 is an extremely popular event with Queensland industry and a strict criterion is in place to ensure maximum exposure for participating products. Each product must demonstrate how they meet these criteria. With only 25 slots available, preference will be given to Queensland based product to ensure the delivery of the experiential message, as well as showcase the depth and diversity of Queensland tourism product To keep the event interesting and innovative, we will reserve 20% of total participation space for new products which are internationally ready. In order to showcase the depth and diversity of Queensland tourism product, and to maintain and stimulate interest in the destination, TEQ reserves the right to determine final product participation for the Queensland on Tour Americas 2018. The decision made by TTEQ will be final and no correspondence entered into. Applicants must meet and demonstrate the following criteria: - Suitability of product for the Americas market - Availability of product in the Americas market, appropriate booking facilities or inclusion in trade programs, and a brochure suitable for the United States market - Demonstrated marketing activities in the region including advertising in trade/consumer promotions and/or participation in previous in market initiatives - Long-term operational stability and commitment to selling to the Americas market - National operators or products representing destinations other than Queensland will be requested not to promote or sell those products total emphasis must be on Queenslandbased products - Participants must have no outstanding debts with Tourism and Events Queensland. - Preference will be given to applicants who demonstrate active participation in Regional and International Inbound Tourism forums - Receipt of requested materials and payment by deadline dates - Preference will be given to relevant product represented by a Queensland/Australia-based delegate
Participation Package: (based on one delegate) - 6 nights of accommodation in 4-5 star hotels (single room occupancy) including breakfast - Americas briefing and market update - Welcome function on evening of the Queensland on Tour Americas 2018 - Transfers (airport hotel airport): Philadelphia Airport (departure transfer only) Chicago/New York* San Antonio Seattle - Industry training and networking events in each city (different formats adopted according to the different market needs) - Catering (cocktail buffet/finger food, beer, wine and soft drinks) at all functions - All attending agents will receive a mission manual containing participants product information - Delegation will be escorted by the TEQ Americas team throughout the entire mission *See Itinerary Notes The participation package excludes the following: - Flights to each city unless specified. - Items of a personal nature such as laundry, mini bar, phone expenses - All other ground transfers not outlined in the program - Meals and beverages not outlined in the program - Accommodation outside the Queensland on Tour Americas 2018 program dates - Brochure shipment or freight charges - Travel insurance, passport and visa applications - Flights between Australia and the United States. Delegate Application and Payment Primary Delegate total cost: Secondary Delegate (based on Twin Share) total cost: AUD$5,500 including GST AUD$4,400 including GST A delegate application form must be submitted online by 13 December 2017. TEQ will not process any applications without submission of all the required information. This mission will consist of 25 suitable Queensland products plus the team of TEQ Americas. TEQ reserves the right to select final participants should the mission be oversubscribed. Failure to meet deadlines and payment will result in the cancellation of your application, as space is limited. Should your application be successful, confirmation of your participation will be sent to you via email from the TEQ Americas on 18 December 2017. Payment Schedule An invoice for the total participation fee for primary and secondary delegates (if applicable) will be sent by 2 January 2018 and must be paid within TEQ s payment term deadlines. Cancellation and Refund Policy For cancellations received before 12 January 2018 For cancellations received after 12 January 2018 50% of fee will be refunded. No refund will be made. All cancellations must be confirmed in writing to liana.jones@queensland.com
Air Travel International Flights: International flights to/from Australia or any other destination to the start destination and from the end destination of the itinerary will be the responsibility of the participant. Domestic Flights: Domestic/internal flights are not included in the participation fee. However, recommended flights are included in the below itinerary that best suit the meeting schedule. Please note: US airlines impose luggage restriction of 23 kgs per participant. Airlines strictly enforce this restriction. Accommodation Pre and post accommodation can be arranged at the same accommodation used in the itinerary. Additional nights outside the official itinerary will be at your own expense. Transfers Transfers outside the official itinerary will be at your own expense. Miscellaneous Shipment: There will be no distribution of collateral in the workshops. TEQ Americas will instead create a dedicated Queensland on Tour Americas 2018 product manual containing collective participants product information. You will be contacted in January 2018 to provide this information. Decoration and Giveaways: The venues will be decorated with generic Queensland posters and pop-ups. Please refrain from bringing your own pop-ups. You are also more than welcome to bring along small giveaways for the participating travel industry contacts to be given out during your presentation/meetings. Travel Insurance All participants are responsible for personal travel and health insurance including public and products liability, workers compensation and property insurance coverage for the duration of the mission. It is highly recommended that coverage be purchased prior to departure. Please note that should you miss mission activities as a result of being bumped en route or if you wish to deviate from the itinerary at any time, it will be your responsibility to catch up with the remainder of the group. There is no reduction in costs for delegates who do not use accommodation, flights or transfers or attend functions as outlined in the itinerary. TEQ does not accept responsibility or liability for any loss suffered by participants or visitors, does not provide or arrange any insurance for or on behalf of participants or visitors and does not provide any indemnity for loss or injury suffered by participants or visitors.
Itinerary for Queensland on Tour Americas 2018 Date Activity Region Day 1 Sunday 11 Day 2 Monday 12 Fly from Los Angeles to Philadelphia Recommended Flight (at own cost): American Airlines AA670 Departs Los Angeles @ 08:15 Arrives Philadelphia @ 16:37 QoT Welcome Dinner and Briefing Sheraton Philadelphia Downtown Hotel, 201 North 17 th Street, Philadelphia, PA 19103 Meals included: D Swain Destinations Staff Training Group A: Brisbane/Gold Coast/Sunshine Coast/Whitsundays Group A: Transfer to Philadelphia Airport after Lunch Group A: Recommended Flight (at own cost): American Airlines AA479 Departs Philadelphia @ 1552 Arrives Chicago O Hare @ 1725 Noon: QoT Hosted Networking Lunch for Swain Destination Staff Swain Destinations Staff Training Group B: Tropical North Queensland Group B: Transfer to Philadelphia Train Station after Training Group B: Recommended Train (at own cost): AMTRAK 94 Northeast Regional Depart Philadelphia Train Station @ 1559 Arrive New York Penn Station @ 1722 QoT Group Dinners Group A (Brisbane/ Gold Coast/ Sunshine Coast/ Whitsundays): Aloft Chicago City Center,515 North Clark Street, Chicago, IL 60654 Philadelphia Philadelphia Chicago/ New York City See itinerary notes
Group B (Tropical North Queensland): Westin New York Grand Central Hotel,212 East 42 nd Street, New York, NY 10017 Day 3 Tuesday 12 Day 4 Wednesday 14 Meals included: B, L, D Group A (Brisbane/Gold Coast/Sunshine Coast/Whitsundays): At leisure Noon: QoT hosted networking lunch for Down Under Endeavours Down Under Endeavours staff training Group A: Transfer to Chicago O Hare Airport after Training Group A: Recommended Flight (at own cost): American Airlines AA1453 Departs Chicago O Hare Airport @ 1835 Arrives San Antonio @ 2125 Group B (Tropical North Queensland): Aspire Down Under Staff Training & Hosted Breakfast TEQ Public Relations Briefing Group B: Transfer to Newark Liberty International Airport after Training Group B: Recommended Flight (at own cost): United Airlines UA646 Departs Newark Liberty International Airport @ 1330 Arrives San Antonio @ 1646 At leisure Westin Riverwalk San Antonio Hotel 420 West Market Street San Antonio, TX 78205 Meals included: B, L Group B (Tropical North Queensland): About Australia staff training Noon: QoT hosted networking lunch for About Australia Chicago/ New York City San Antonio San Antonio
Day 5 Thursday 15 Day 6 Friday 16 February 2018 Day 7 Saturday 17 Group A (Brisbane, Gold Coast, Sunshine Coast, Whitsundays): About Australia staff training QoT group transfer to Austin, Texas QoT group dinner: I Heart Queensland Valentine s Dinner W Hotel Austin 200 Lavaca Street Austin, TX 78701 Meals included: B, L, D Transfer to Austin Bergstrom International Airport Recommended Flight (at own cost): American Airlines AA1561 connecting to AA1295 via Dallas/Ft Worth International Airport Departs San Antonio @ 1231 Arrives Seattle @ 1721 QoT ground dinner Sheraton Seattle Hotel 1400 6 th Avenue Seattle, WA 98101 Meals included: Group A (Brisbane/Gold Coast/Sunshine Coast/Whitsundays): Down Under Answers staff training Noon: QoT hosted networking lunch for Down Under Answers Group B (Tropical North Queensland): Down Under Answers staff training QOT farewell dinner Sheraton Seattle Hotel 1400 6 th Avenue Seattle, WA 98101 Meals included: B, L, D QoT Concludes Outbound transfers/flights at industry discretion San Antonio Seattle Seattle Seattle Please note the above is a draft schedule of events. A final schedule will be sent closer to the time of the mission. Mornings or Afternoons not scheduled for training will be scheduled with additional appointments as available.
Queensland on Tour Americas 2018 Application Process The application process for the Queensland on Tour Americas 2018 mission is via an online registration form. Your application must be completed using this online system. Submission of an application does not guarantee a place on the mission. Applications will be assessed based on the selection criteria and tourism suppliers will be notified in writing as per the key dates outlined above. Applications close on Wednesday, 13 December 2017 Click here to register your interest online Terms and Conditions Terms and conditions apply to participate in the Queensland on Tour Americas 2018 mission. These are outlined via the application process (please refer to the Eligibility to Participate section of this prospectus) and participants are asked to sign indemnity forms on acceptance of their place in the mission. Contact Us For any questions relating to the Queensland on Tour Americas 2018 mission please contact: Leigh Arredondo International Director, The Americas Tourism and Events Queensland leigh.arredondo@queensland.com
Queensland on Tour Americas 2018 Indemnity Form Upon confirmation of your successful application for the Queensland on Tour Americas 2018 please return your completed indemnity form to Liana Jones (liana.jones@queensland.com) by 13 December 2017 The Undersigned agrees and acknowledges as follows: 1. I am a member of a Trade Mission sponsored by Tourism and Events Queensland, and am not an agent or employee of Tourism and Events Queensland. 2. Tourism and Events Queensland is not responsible for my actions while on the Trade Mission, and bears no legal responsibility for me or for my acts. Tourism and Events Queensland merely acts as a sponsor of the Trade Mission and secures accommodation, transportation and arranges meetings for members of the Trade Mission. 3. I agree to release and discharge Tourism and Events Queensland, the Queensland Government, and their officers, employees or agents (collectively referred to as "releasees") from any loss or damage on account of property damage, personal injury or death of the undersigned, unless caused by the negligence or other wrongful conduct of releasees, while the undersigned is a member of the Trade Mission. I have read and understood all information regarding the Trade Mission and accept the terms and conditions associated with my participation. Signed: Name: Company Name: Date: