Portland Festival Sponsorship Opportunities Safeway Providence Festival of Trees What is the Festival of Trees? A Portland tradition for over 35 years, the Providence Festival of Trees features a full schedule of elegant events and community celebrations at Oregon Convention Center. This magical setting is the perfect place to kick off the holiday season! At the heart of the Festival are the trees 27 expertly designed and decorated trees and gift packages that each have their own them and sponsor. The Festival trees are unlike any trees you ve seen before. These trees are auctioned off at the Gala and remain on display during the Public Show. While the trees are the stars of the Festival, the week holds something for everyone. Festival Week Schedule Wednesday, Nov. 28 Thursday, Nov. 29 Friday, Nov. 30 Saturday, Dec. 1 VIP Sneak Peek Intimate cocktail reception of past tree buyers, sponsors, close friends of the Festival to kick off the week s events. Invitation only. Trees available for pre-purchase. Gala Dinner and Auction Stunning black tie event complete with entertainment, dining, and both silent and live auctions of the exquisitelydesigned trees and wreaths that have made the Festival famous. Advance ticket purchase required. Public Show Day 1 Full day of fun activities for the whole family including entertainment, a scavenger hunt, photos with Santa, face painting and more! Tickets available on-line and on-site. Public Show Day 2 Full day of fun activities for the whole family including entertainment, a scavenger hunt, photos with Santa, face painting and more! Tickets available on-line and on-site. 200 VIPs Sponsors, Providence leadership, past tree buyers and generous donors 850 guests Community and business leaders, Providence donors, doctors, etc. 20,000 attendees over both days Adults ages 25-45 with children
Why Sponsor? Sponsorship of the Providence Festival of Trees is an opportunity to: Be a partner in assuring high-quality health care for families in our community especially the poor and vulnerable. Be recognized as a community leader by other business leaders and social peers Gain exposure to thousands of people who make the Festival part of their holiday tradition Support critically-needed services provided by Providence to the Oregon community There are many different ways to support Providence and achieve the level of recognition and exposure right for you or your company. For those looking for exposure to the general public through our pre-event promotion and to the 20,000 people who visit the Festival, the Public Show options are for you. For others seeking exposure targeted to our Gala audience as well as tickets to the Gala, the Gala/VIP options are right for you. Those sponsoring at $10,000+ will receive significant recognition across the event series. The Providence Festival of Trees raises $1.4 million annually, and this number is growing. Your support will help support Providence Children s Health. Festival Beneficiary The Providence Festival of Trees in Portland benefits Providence Children s Health. Providence is a leader in children s health care in Oregon, providing care for tens of thousands of children newborn to teenagers and their families each year. One quarter of all children in the state begin their lives in a Providence hospital. That is 11,000 babies annually! Proceeds from the 2018 Festival of Trees will support children s services throughout the state of Oregon.
20,000 visitors to the Festival each year 3 million estimated impressions from all media Festival by the Numbers Over $17 million raised since 1983 and climbing each year. 300+ businesses contribute each year through sponsorship, donations, and in-kind support. 27 incredibly stunning trees are sold at auction along with over 75 mini trees and wreaths Over 1,000 volunteers each year help with set-up, tree design, event support, and tear down Over 10,000 complementary tickets given to local community / non-profit groups
Sponsorship Opportunities Safeway Providence Festival of Trees We offer a number of ways for organizations to support the Festival and meet their sponsorship goals. Sponsorship levels are diverse with offerings tailored to the different audiences that attend the Festival. Sponsor offerings are grouped into 3 categories: Overarching, Public Show, and Gala/VIP. Sponsors at $10,000+ in any category receive significant recognition across all events. OVERARCHING SPONSOR LEVELS These levels support the entire week of Festival and receive recognition in pre-event promotion as well as on-site at all event throughout the week. These levels also include Gala and/or VIP tickets based on investment. Listed by price Statewide Presenting Sponsor $100,000/year, 2 year commitment SOLD Customized sponsor package with benefits designed to maximize exposure across three markets. Please contact Katie Colhoff, Director of Special Events at 503-216-2095 or Katherine.Colhoff@providence.org for more information about this offering. Portland Presenting Sponsor $50,000/year, 3 year commitment SOLD (included with Statewide) Customized sponsor package with benefits designed to maximize exposure across three markets. Benefits are considerable and include: Media. Presence in Portland through significant media buys on radio, TV, Portland Business Journal, web, social media, etc. well as through earned media Inclusion on all communications pieces. Presenting Sponsor name built into event name, included in logo, and recognized in all communications. Company name/logo on Save the Dates, Invitations, Programs, Posters, etc. Special welcome message included in Gala catalog, etc. Live mention at events. Stage mention at Gala Dinner and during the Public Show Special message to guests. Sponsor message published in gala program as well as the opportunity for a leader to address the gala guests. Tickets. 2 premium tables of 10 to the Festival Gala Evening, 30 tickets to the Festival VIP Sneak Peek, 1,000 tickets to the Festival Public Show Please contact Katie Colhoff, Director of Special Events at 503-216-2095 for more detail about exposure and benefits for this offering. updated 03-27-18 1
Volunteer Hospitality Sponsor $25,000 1 available Help us support the 1,000+ volunteers who give their time throughout Festival Week to make the events happen. This sponsor helps underwrite the cost of volunteer meals and refreshment throughout the entire Festival week 10 days of set-up, events, and tear down. Special thank you signage at all meals for volunteers throughout the week. 250 tickets for Festival Public Show Logistics Sponsor $25,000 1 available SOLD It takes a village to load, move, construct, decorate, touch up, hang, and tear down all of the elements of the Festival. Help support this important work. Special thank you signage during move-in and move-out acknowledging support. 250 tickets for Festival Public Show Tree Sponsor $3,500 10 available 10 SOLD The trees are the stars of the Providence Festival, on display for all to enjoy throughout the week and sold at auction to support the important work of Providence. A reasonable price, sponsoring a tree is a great way to get exposure for your business in a non-traditional way! Custom tree featured at the Festival and sold at auction in support of Providence. 4 tickets to the Festival VIP Sneak Peek 25 tickets for Festival Public Show If you are interested in learning more about this offering, please contact Hallie Gentry, Special Event Coordinator at 503-216-6634 or Hallie.Gentry@providence.org. updated 03-27-18 2
PUBLIC SHOW SPONSOR LEVELS These levels focus on exposure at the public event and in pre-event promotion. Tickets to Gala and/or VIP Sneak Peek accompany packages at $10,000+. Listed by price. [NEW] Community Ticket Sponsor $25,000 SOLD We receive requests for thousands of Festival tickets each year from local non-profits, senior living communities, schools, and programs for children and adults with special needs. Friday s Public Show Day at the Festival is a special day when these groups arrive to enjoy the sights and sounds of the holidays. Help underwrite the cost of this tradition for so many. Mention in all communication to community groups about complementary tickets, with tickets listed as Courtesy of [SPONSOR NAME] Special recognition online on the Tickets West ticket page as well as on the Festival website Dedicated signage at the entrance of the Festival with sponsor logo/name Mention over the PA system 4 times throughout the day Opportunity for table on-site during your day to connect directly with Festival guests 250 Tickets for Festival Public Show Family Day Sponsor (Saturday) $25,000 1 available Saturday s Public Show Day is bustling with families galore. This sponsorship provides exposure in front of thousands who make the Festival part of their holiday tradition. Special recognition online on the Tickets West ticket page as well as on the Festival website Dedicated signage at the entrance of the Festival with sponsor logo/name Mention over the PA system 4 times throughout the day Opportunity for table on-site during your day to connect directly with Festival guests 250 Tickets for Festival Public Show updated 03-27-18 3
Teddy Bear Hospital Sponsor $15,000 1 available This premier feature is a staple at the Providence Festival of Trees, emulated by many festivals nationwide. Children have the chance to learn about hospitals in a safe no pokes environment as their teddy bear gets a checkup. Help us keep this activity free to children 12 and under. Special signage at Teddy Bear Hospital feature area the most popular feature at the Festival Opportunity to give away branded swag at feature to attendees 100 Tickets for Festival Public Show Entertainment Main Stage Sponsor $5,000 1 available One of the highlights of the Festival Public Events is the Entertainment Main Stage where youth performance groups are featured from tiny ballerinas to full concert band performers. Special signage at Main Stage during Public Events Stage titled and referred to as the [SPONSOR NAME] Entertainment Main Stage 50 Tickets for Festival Public Show Designer Days Sponsor $5,000 1 available Over 100 design and décor volunteers join us at the Festival on Sunday and Monday to turn ordinary Christmas trees into extraordinary works of art and many have spent months planning for this very special time. Support their creativity without them, there would not be a Festival! Special signage displayed during Designer Days at check-in Opportunity to set up a booth on-site during both Designer Days 50 Tickets for Festival Public Show updated 03-27-18 4
Festival Feature Sponsor $5,000 5 available Pick one of the following: Face Painting Mrs. Claus Kitchen Photos with Santa Santa s Workshop SOLD LEGO Trains SOLD The Festival Public Events include several activities for our attendees (most of which are free). Take your pick at the list above and help us keep these features free! Special signage at feature area chosen 50 Tickets for Festival Public Show Mini Trees and Wreaths Lane Sponsor $5,000 1 available In addition to the 27 full-size trees on display, the Festival also features over 65 custom, one-of-akind mini trees and wreaths available for silent auction at the Gala. Help support the creativity and effort of the incredibly talented volunteers who bring these trees to life. Special signage at wreath display and in silent auction area during all days of the Festival 50 Tickets for Festival Public Show Family Movie Night Sponsor $5,000 1 available Family Movie Night at the Festival on Friday night is a big hit especially with the kids who get to wear their PJs and enjoy special games, giveaways and, of course, a fun holiday movie. Your support will help provide this special experience for those families who join us on Friday evening. Opportunity to provide welcome message from the stage before the movie begins. Special signage displayed at the main stage during Movie Night. Special mention during all promotion of the movie night on social media, through other channels. Logo or name printed on popcorn bags given out to movie attendees. 50 Tickets for Festival Public Show updated 03-27-18 5
North Pole Info Booth Sponsor $5,000 1 available The North Pole Info Booth is the hub of all of the activity during the Festival Public Events a source of valuable Festival information as well as the distribution point of the very popular Festival Scavenger Hunt. Support this hub and get in front of thousands. Logo placement on Festival Scavenger Hunt, distributed to 3,000+ families Special signage displayed at North Pole Info Booth 50 Tickets for Festival Public Show Raffle Tree Way Sponsor $5,000 1 available Each year s Raffle Tree Way is a huge draw for thousands of attendees. Valued at $2,000, tickets to win the large tree are sold for $5 each. Tickets for the smaller, 4 themed trees are always popular and sold for $1. Sponsor this area and make a holiday wish come true for a few very lucky families. Special signage at tree a highly-trafficked area of the Festival 50 Tickets for Festival Public Show updated 03-27-18 6
GALA/VIP SPONSOR LEVELS These levels focus on exposure at the Gala and VIP events. Tickets to Gala and/or VIP Sneak Peek accompany most packages. Listed by price. Gala Evening Presenting Sponsor $25,000/year, 2 year commitment 1 available SOLD Your business could present the Festival Gala Dinner and Auction, attended by over 800 business, community, and medical leaders. Logo placement on Gala mailings (print and electronic) including save the date and invitation One-page featured message from sponsoring organization executive in the printed gala program Opportunity for leader from sponsoring organization to provide welcome message on-stage during the Gala Dinner and Auction 50 tickets for Festival Public Show VIP Sneak Peek Presenting Sponsor $20,000 1 available Kick off the holidays in style, and let us do all the work! As VIP Presenting Sponsor, you ll have the opportunity to host 30 of your top clients/employees/etc. at the intimate VIP Sneak Peek cocktail reception on Wednesday, November 29. Your guest will enjoy all of the ambience of the Festival, including mixing and mingling with other community and medical leaders. Includes special reserved tables as well as the opportunity for your business to provide a takeaway to all 250+ attendees. Logo placement on VIP mailing invitation (electronic) 30 tickets to the Festival VIP Sneak Peek 50 tickets for Festival Public Show updated 03-27-18 7
Gala Partner Sponsor $20,000 Support the Gala evening as a partner and receive special perks. Gala Valet Sponsor $20,000 1 available Treat our Gala guests to the amenities of a black tie event and add your own personal touch in the process. Logo placement on valet information mailed & emailed to guests Special signage at valet station Inclusion on Festival co-branding gift to guests who park with valet Gold Sponsor $10,000 The Gala Dinner and Auction is a special evening sure to wow. Get your name front and center at the gala by supporting as a leadership sponsor at this level. Centerpiece Sponsor $10,000 1 available SOLD The Gala Dinner and Auction is a special evening sure to wow. Get your name front and center at each table by sponsoring our beautiful centerpieces. Special signage cards on all tables at the Gala Dinner and Auction acknowledging sponsorship (approximately 90 tables) 1 premium table of 10 for the Festival Gala Evening with upgraded wine, linen and gifts for all of your guests. updated 03-27-18 8
Bid Card Sponsor $10,000 1 available Bid cards fly often at the Gala Dinner & Auction. As bid card sponsor, guests are exposed to your brand every time they bid, and this exposure carries on in the photos from the event long after the night is over. Logo placement on all bid cards at the Gala Dinner and Auction (approximately 1200 cards) 1 premium table of 10 for the Festival Gala Evening with upgraded wine, linen and gifts for all of your guests. Silver Sponsor $5,000 Join us at the Festival of Trees Gala Dinner & Auction as a benefactor table sponsor and you will receive a VIP experience for you and your guests! 1 table of 10 for the Festival Gala Evening with upgraded linen and gifts for all of your guests. Benefactor Table Sponsor $3,500 Join us at the Festival of Trees Gala Dinner & Auction as a benefactor table sponsor and you will receive a VIP experience for you and your guests! 4 tickets to the Festival VIP Sneak Peek 1 table of 10 for the Festival Gala Evening updated 03-27-18 9
Recognition and ticket packages Overarching Price Gala Tickets VIP Tickets Public Tickets Speaker Message in Program Stage Mention Wine Upgrade Linen Upgrade Gifts Radio Ads Web Ads Print Ads Transit Ads Presenting $50,000 20 30 1,000 Yes Yes Yes Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Logo Logo Logo Logistics $25,000 10 10 250 Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Logo Logo Volunteer Hospitality $25,000 10 10 250 Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Logo Logo Trees (Package A) $3,500 2 4 25 Yes Name Name Trees (Package B) $1,500 2 4 25 Yes Name Name Flyers Gala Program Digital Signage Tickets Gala Night Logo or Name Placement Printed Signage Public Program PBJ Ad Website Public Show Community Ticket $25,000 10 10 250 Yes Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Logo Logo Family Day $25,000 10 10 250 Yes Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Logo Logo Teddy Bear Hospital $15,000 10 10 100 Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Logo Logo Entertainment Main Stage $5,000 2 6 50 Name Name Name Name Name Logo Festival Feature $5,000 2 6 50 Name Name Name Name Name Logo Designer Days $5,000 2 6 50 Name Name Name Name Logo North Pole Info Booth $5,000 2 6 50 Name Name Name Name Name Logo Mini Tree Lane $5,000 2 6 50 Name Name Name Name Name Logo Raffle Tree Way $5,000 2 6 50 Name Name Name Name Name Name Family Movie Night $5,000 2 6 50 Name Name Name Name Name Name Gala / VIP Presenting $25,000 10 10 50 Yes Yes Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Logo Logo VIP Presenting $20,000 10 30 50 Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Logo Logo Partner $20,000 10 10 Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Gala Valet $20,000 10 10 Yes Yes Yes Yes Logo Logo Logo Logo Logo Logo Logo Gold $10,000 10 6 Yes Yes Yes Yes Name Logo Logo Logo Logo Logo Gala Centerpiece $10,000 10 6 Yes Yes Yes Yes Name Logo Logo Logo Logo Logo Bid Card $10,000 10 6 Yes Yes Yes Yes Name Logo Logo Logo Logo Logo Silver $5,000 10 6 Yes Yes Name Name Name Name
Sponsor Commitment Form Festival of Trees 2018 Contact Name: E-mail Address: Contact Phone: Name for Recognition: Billing Address: City/State/ZIP: I wish to reserve the following sponsorship: The following sponsorships are available for purchase as of 8/23/2018! Detailed benefits of all sponsorships including media, collateral and activation activities are available in advance. For more information please call (503) 216-2095. o Portland Festival Presenting Sponsor $50,000 (FMV: $1,200) o Logistics Sponsor $25,000 (FMV: $600) SOLD o Volunteer Hospitality Sponsor $25,000 (FMV: $1,200) SOLD o Community Ticket Sponsor (Friday) $25,000 (FMV: $600) SOLD o Family Day Sponsor (Saturday) $25,000 (FMV: $600) o Teddy Bear Hospital Sponsor $15,000 (FMV: $600) o Designer Days Sponsor $5,000 (FMV: $120) o Entertainment Main Stage Sponsor $5,000 (FMV: $120) o Festival Feature Sponsor $5,000 (FMV: $120) o Face Painting o LEGO Village SOLD o Mrs. Claus Kitchen o Photos with Santa o Santa s Workshop SOLD o Designer Days Sponsor $5,000 (FMV: $120) o North Pole Info Booth Sponsor $5,000 (FMV: $120) o Mini-Tree and Wreath Lane Sponsor $5,000 (FMV: $120) o Raffle Tree Sponsor $5,000 (FMV: $120) o Family Movie Night Sponsor $5,000 (FMV: $120) o Gala Presenting Sponsor $25,000 (FMV: $600) SOLD o VIP Sneak Peek Presenting Sponsor $20,000 (FMV: $600) o Partner Sponsor $20,000 (FMV: $600) o Gala Valet Sponsor $20,000 (FMV: $600) o Gold Sponsor $10,000 (FMV: $600) o Gala Centerpiece Sponsor $10,000 (FMV: $600) SOLD o Bid Card Sponsor $10,000 (FMV: $600) o Silver Sponsor $5,000 (FMV: $600) o Benefactor Sponsor $3,500 (FMV: $600) Total Commitment of: Payment Method: m Check (payable to Providence Festival of Trees. Tax ID: 93-0800140) m Please send invoice. Payment due by November 1, 2018! m Credit Card. We will call you at your day phone number to obtain your credit card information. Please do not fax or email your credit card information to our offices. PLEASE RETURN THIS FORM TO: Providence Festival of Trees 3975 SW Mercantile Dr., Ste 205 Lake Oswego, OR 97035 PHONE 503-216-2095 FAX 503-216-6630 KATIE.COLHOFF@PROVIDENCE.ORG www.providence.org/festivaloftrees