BOARD OF SUPERVISORS PUBLIC HEARING

BOARD OF SUPERVISORS PUBLIC HEARING Date of Meeting: June 15, 2016 # 1 SUBJECT: ELECTION DISTRICT: Proposed Amendments to Chapter 209 of the Codified Ordinances of Loudoun County Revisions to Precinct s Name and Polling Place Location Blue Ridge CRITICAL ACTION DATE: July 19, 2016 STAFF CONTACTS: Judith Brown, Director, Elections and Voter Registration Richard Keech, Elections and Voter Registration PURPOSE: The purpose of this item is to bring forward the Office of Elections recommended amendments to Chapter 209 to change the name, number and voting location of the Old Arcola Volunteer Fire Department (Old Arcola VFD) voting precinct. RECOMMENDATIONS: Committee: At its April 12, 2016 meeting the Electoral Board of Loudoun County voted 3-0 to recommend that the Board of Supervisors enact the proposed changes. Staff: Staff recommends that the Board of Supervisors authorize the proposed Amendments to Chapter 209 of the Codified Ordinances of Loudoun County (as presented in Attachment 1). BACKGROUND: On May 19, 2016, the Board of Supervisors voted 8-0-1 (Chairman Randall absent) to send the ordinance changes (Attachment 1) to the June 15, 2016 Public Hearing. This item relays the following recommended changes to the Codified Ordinances of Loudoun County related to precincts and polling places: 1. Change the number, name and location of precinct 317-Old Arcola VFD to precinct 318- Madison s Trust, with voting to occur at Madison s Trust Elementary School. 2. Precinct Name/Number Changes: When a polling location is changed and/or the name of the precinct is changed, the number, which is used as an identifier in the Virginia Voter Registration system, is also changed to alleviate any voter confusion that might be caused by accessing old information or lists of polling places. The precinct number is assigned internally and requires no Board action. Names of precincts are assigned based either on

Item #1 Proposed Amendments to Chapter 209 of the Codified Ordinances of Loudoun County Revisions to Precinct s Name and Polling Place Location Board of Supervisors Public Hearing June 15, 2016 Page 2 ISSUES: the name of the facility being used or a recognizable feature of the general area and does require Board action. 1. Safety: During the November 2015 election the Office of Elections received numerous calls and emails from voters regarding safety concerns with the precinct located at the Old Arcola VFD. Traffic is extremely heavy on Gum Spring Road during both the morning and evening rush hour which lead to several near accidents as voters attempted to access or leave the facility. For the March 2016 Presidential Primary, Staff worked with the election workers, fire station, and Sheriff s office to try to mitigate some of the issues to varying levels of success. Staff believes, however, that it is in the best interest of safety that the polling place be relocated prior to the 2016 Presidential Election in November. 2. Parking: There have been complaints from voters concerning the amount of parking and the quality of the parking lot. This problem will be compounded during a Presidential Election when turnout is expected to be nearly double the turnout in March. 3. Voter Accessibility: An inspection conducted by the Disability Law Center of Virginia during the March 2016 Presidential Primary raised concern that doors were difficult to open and/or close for voters with disabilities. 4. Timing: Board action by the end of July is critical for these changes to be in place for the November election due to the statutory requirement that all changes to polling places be enacted no later than 60 days prior to any General Election. Office of Elections staff also needs time to process the changes in the state registration system and notify voters in a timely manner. Generally the office tries to avoid making changes to precincts and/or polling places in a Presidential Election year to avoid confusion, however, in this case staff believes the move is warranted. Proceeding with the move in June will allow staff additional time to advertise and notify voters in the precinct of the change. FISCAL IMPACT: Existing FY 2017 funds are sufficient to cover the approximate $2,000.00 cost of notifying voters of the proposed changes once adopted. ALTERNATIVES: 1. Choose to leave the precinct voting at Old Arcola VFD for the near future and direct staff to evaluate and revisit the issue after the Presidential Election. 2. Do not change the polling location of the precinct described above.

Item #1 Proposed Amendments to Chapter 209 of the Codified Ordinances of Loudoun County Revisions to Precinct s Name and Polling Place Location Board of Supervisors Public Hearing June 15, 2016 Page 3 DRAFT MOTIONS: 1. I move that the Board of Supervisors forward Proposed Amendments to Chapter 209 of the Codified Ordinances of Loudoun County Revisions to Precinct s Name and Polling Place Location to the July 5, 2016 Board of Supervisors Business Meeting for action. OR 2a. I move that the Board of Supervisors suspend the rules. AND 2b. I move that the Board of Supervisors approve the proposed amendments to Chapter 209 of the Loudoun County Codified Ordinances, as summarized in the tables and map of Attachments 1 and 2 of the June 15, 2016 Board of Supervisors Public Hearing Staff Report that will change the name and voting location of the Old Arcola VFD precinct to the Madison s Trust precinct voting at Madison s Trust Elementary School. OR 3. I move an alternate motion. ATTACHMENTS: 1. Proposed Amendments to Chapter 209 of the Codified Ordinances of Loudoun County. 2. Map of existing and proposed polling place location.

209.01 Establishment 209.02 Boundaries of Hamilton Precinct- Catoctin District. 209.03 Boundaries of Hillsboro Precinct- 209.04 Boundaries of Philomont Precinct- 209.05 Boundaries of Purcellville Precinct- 209.06 Boundaries of Round Hill Precinct- 209.07 Boundaries of Between the Hills Precinct - Catoctin District. 209.08 Boundaries of Middleburg Precinct- 209.09 Boundaries of St. Louis Precinct - 209.10 Boundaries of Aldie Precinct - 209.11 Boundaries of Stone Bridge Precinct - Ashburn District. 209.12 Boundaries of Russell Branch Precinct - 209.13 Boundaries of Cedar Lane Precinct - Ashburn District. 209.14 Boundaries of Dominion Trail Precinct - 209.15 Boundaries of Farmwell Station Precinct - 209.16 Boundaries of Seldens Landing Precinct - Ashburn District. 209.17 Boundaries of West Lovettsville Precinct - Catoctin District. 209.18 Boundaries of Lucketts Precinct- Catoctin District. 209.19 Boundaries of Balls Bluff Precinct - Leesburg District. 209.20 Boundaries of Waterford Precinct- Catoctin District. 209.21 Boundaries of Harper Park Precinct - Catoctin District. 209.22 Boundaries of Greenway Precinct- Leesburg District. 209.23 Boundaries of Evergreen Precinct - Catoctin District. 209.24 Boundaries of Clarkes Gap Precinct - Catoctin District. 209.25 Boundaries of Broad Run Precinct- Ashburn District. 209.26 Boundaries of Eagle Ridge Precinct - ATTACHMENT 1

209.27 Boundaries of Sanders Comer Precinct - Ashburn District. 209.28 Boundaries of Hillside Precinct - 209.29 Boundaries of Little River Precinct- 209.30 Boundaries of Mercer Precinct - 209.31 Boundaries of Cardinal Ridge Precinct - 209.32 Boundaries of Oak Grove Precinct- 209.33 Boundaries of Dry Mill Precinct- Leesburg District. 209.34 Boundaries of East Leesburg Precinct- Leesburg District. 209.35 Boundaries of Smart's Mill Precinct - Leesburg District. 209.36 Boundaries of West Leesburg Precinct - Leesburg District. 209.37 Boundaries of Cool Spring Precinct - Leesburg District. 209.38 Boundaries of River Bend Precinct- Algonkian District. 209.39 Boundaries of Algonkian Precinct- Algonkian District. 209.40 Boundaries of Potomac Falls Precinct - Algonkian District. 209.41 Boundaries of Cascades Precinct- Algonkian District. 209.42 Boundaries of Liberty Precinct- 209.43 Boundaries of Claude Moore Park Precinct- Sterling District. 209.44 Boundaries of Park View Precinct - Sterling District. 209.45 Boundaries of Rolling Ridge Precinct- Sterling District. 209.46 Boundaries of Sully Precinct- Sterling District. 209.47 Boundaries of Rock Ridge Precinct- 209.48 Boundaries of Forest Grove Precinct- Sterling District. 209.49 Boundaries of Sugarland North Precinct - Algonkian District. 209.50 Boundaries of Sugarland South Precinct - Algonkian District. 209.51 Boundaries of Seneca Precinct- Sterling District. 209.52 Boundaries of Lowes Island Precinct- Algonkian District. 209.53 Boundaries of Mirror Ridge Precinct- Sterling District. 209.54 Boundaries of Newton-Lee Precinct- Ashburn District.

209.55 Boundaries of Tolbert Precinct- Leesburg District. 209.56 Central Absentee Voter Election Precinct. 209.57 Boundaries of Belmont Ridge Precinct - Ashburn District. 209.58 Boundaries of Briar Woods Precinct - 209.59 Boundaries of Freedom Precinct- 209.60 Boundaries of East Lovettsville Precinct - Catoctin District. 209.61 Boundaries of Heritage Precinct- Leesburg District. 209.62 Boundaries of Brandon Park Precinct- Leesburg District. 209.63 Boundaries of Countryside Precinct - Algonkian District. 209.64 Boundaries of South Bank Precinct - Algonkian District. 209.65 Boundaries of Mountain View Precinct - 209.66 Boundaries of Round Hill Elementary Precinct- 209.67 Boundaries of Weller Precinct- 209.68 Boundaries of Carter Precinct- 209.69 Boundaries of Dulles South Precinct - 209.70 Boundaries of Legacy Precinct - 209.71 Boundaries of Moorefield Station Precinct - 209.72 Boundaries of Pinebrook Precinct- 209.73 Boundaries of University Center Precinct -Algonkian District. 209.74 Boundaries of Ridgetop Precinct - 209.75 Boundaries of Red Rock Precinct- Catoctin District. 209.76 Boundaries of Old Arcola VFD Precinct - Boundaries of Madison s Trust 209.77 Boundaries of Tuscarora Precinct - Catoctin District. 209.78 Boundaries of Moorefield Precinct - 209.79 Boundaries of Galilee Precinct - Algonkian District. 209.80 Boundaries of Belmont Station Precinct - Ashburn District. 209.81 Boundaries of Heritage Church Precinct - Ashburn District. 209.82 Boundaries of Creighton's Comer Precinct -

209.83 Boundaries of Firehouse Precinct- 209.84 Boundaries of J.L. Simpson Precinct- Catoctin District. 209.85 Boundaries of River Creek Precinct- Catoctin District. 209.86 Boundaries of Arcola Precinct- 209.87 Boundaries of Hutchison Farm Precinct - 209.88 Boundaries of Lunsford Precinct- 209.89 Boundaries of Town Hall Precinct- 209.90 Boundaries of Sterling Precinct- Sterling District. 209.91 Boundaries of Riverside Precinct Ashburn District. 209.92 Boundaries of Discovery Precinct - 209.93 Boundaries of Mill Run Precinct- 209.94 Boundaries of Ashby Ponds Precinct- 209.95 Boundaries of Ashbrook Precinct-

209.01 Establishment. See table at end of chapter 209. 209.02 Boundaries of Hamilton Precinct- Catoctin District. 209.03 Boundaries of Hillsboro Precinct- 209.04 Boundaries of Philomont Precinct- 209.05 Boundaries of Purcellville Precinct- 209.06 Boundaries of Round Hill Precinct- 209.07 Boundaries of Between the Hills Precinct - Catoctin District. 209.08 Boundaries of Middleburg Precinct- 209.09 Boundaries of St. Louis Precinct- 209.10 Boundaries of Aldie Precinct - 209.11 Boundaries of Stone Bridge Precinct- Ashburn District. 209.12 Boundaries of Russell Branch Precinct-

209.13 Boundaries of Cedar Lane Precinct - Ashburn District. 209.14 Boundaries of Dominion Trail Precinct - 209.15 Boundaries of Farmwell Station Precinct- 209.16 Boundaries of Seldens Landing Precinct - Ashburn District. 209.17 Boundaries of West Lovettsville Precinct - Catoctin District. 209.18 Boundaries of Lucketts Precinct - Catoctin District. 209.19 Boundaries of Balls Bluff Precinct - Leesburg District. 209.20 Boundaries of Waterford Precinct - Catoctin District. 209.21 Boundaries of Harper Park Precinct - Catoctin District. 209.22 Boundaries of Greenway Precinct - Leesburg District. 209.23 Boundaries of Evergreen Precinct - Catoctin District.

209.24 Boundaries of Clarkes Gap Precinct - Catoctin District. 209.25 Boundaries of Broad Run Precinct - Ashburn District. 209.26 Boundaries of Eagle Ridge Precinct - 209.27 Boundaries of Sanders Corner Precinct - Ashburn District. 209.28 Boundaries of Hillside Precinct - 209.29 Boundaries of Little River Precinct - 209.30 Boundaries of Mercer Precinct - 209.31 Boundaries of Cardinal Ridge Precinct - 209.32 Boundaries of Oak Grove Precinct - 209.33 Boundaries of Dry Mill Precinct - Leesburg District. 209.34 Boundaries of East Leesburg Precinct - Leesburg District. 209.35 Boundaries of Smart's Mill Precinct - Leesburg District.

209.36 Boundaries of West Leesburg Precinct - Leesburg District. 209.37 Boundaries of Cool Spring Precinct - Leesburg District. 209.38 Boundaries of River Bend Precinct - Algonkian District. 209.39 Boundaries of Algonkian Precinct- Algonkian District. 209.40 Boundaries of Potomac Falls Precinct - Algonkian District. 209.41 Boundaries of Cascades Precinct - Algonkian District. 209.42 Boundaries of Liberty Precinct - 209.43 Boundaries of Claude Moore Park Precinct - Sterling District. 209.44 Boundaries of Park View Precinct - Sterling District. 209.45 Boundaries of Rolling Ridge Precinct - Sterling District. 209.46 Boundaries of Sully Precinct - Sterling District.

209.47 Boundaries of Rock Ridge Precinct - No change 209.48 Boundaries of Forest Grove Precinct - Sterling District. 209.49 Boundaries of Sugarland North Precinct - Algonkian District. 209.50 Boundaries of Sugarland South Precinct - Algonkian District. 209.51 Boundaries of Seneca Precinct - Sterling District. 209.52 Boundaries of Lowes Island Precinct- Algonkian District. 209.53 Boundaries of Mirror Ridge Precinct- Sterling District. 209.54 Boundaries of Newton-Lee Precinct- Ashburn District. 209.55 Boundaries of Tolbert Precinct- Leesburg District. 209.56 Central Absentee Voter Election Precinct. 209.57 Boundaries of Belmont Ridge Precinct - Ashburn District. 209.58 Boundaries of Briar Woods Precinct -

209.59 Boundaries of Freedom Precinct - 209.60 Boundaries of East Lovettsville Precinct- Catoctin District. 209.61 Boundaries of Heritage Precinct- Leesburg District. 209.62 Boundaries of Brandon Park Precinct- Leesburg District. 209.63 Boundaries of Countryside Precinct- Algonkian District. 209.64 Boundaries of South Bank Precinct- Algonkian District. 209.65 Boundaries of Mountain View Precinct- 209.66 Boundaries of Round Hill Elementary Precinct- Blue Ridge District. 209.67 Boundaries of Weller Precinct- 209.68 Boundaries of Carter Precinct- 209.69 Boundaries of Dulles South Precinct-

209.70 Boundaries of Legacy Precinct - 209.71 Boundaries of Moorefield Station Precinct - No change 209.72 Boundaries of Pinebrook Precinct- 209.73 Boundaries of University Center Precinct- Algonkian District. 209.74 Boundaries of Ridgetop- 209.75 Boundaries of Red Rock Precinct- Catoctin District. 209.76 Boundaries of Old Arcola VFD - Boundaries of Madison s Trust 209.77 Boundaries of Tuscarora Precinct - Catoctin District. 209.78 Boundaries of Moorefield Precinct- 209.79 Boundaries of Galilee Church Precinct- Algonkian District. 209.80 Boundaries of Belmont Station Precinct- Ashburn District.

209.81 Boundaries of Heritage Church Precinct- Ashburn District. 209.82 Boundaries of Creighton's Corner Precinct- 209.83 Boundaries of Firehouse Precinct - 209.84 Boundaries of J.L. Simpson Precinct- Catoctin District. 209.85 Boundaries of River Creek Precinct- Catoctin District. 209.86 Boundaries of Arcola Precinct- 209.87 Boundaries of Hutchison Farm Precinct- 209.88 Boundaries of Lunsford Precinct- 209.89 Boundaries of Town Hall Precinct- No Change. 209.90 Boundaries of Sterling Precinct Sterling District. 209.91 Boundaries of Lansdowne Precinct - Ashburn District. 209.92 Boundaries of Discovery Precinct -

209.93 Boundaries of Mill Run Precinct - 209.94 Boundaries of Ashby Ponds Precinct- 209.95 Boundaries of Ashbrook Precinct-

Districts I Precinct Name IPolling Place Algonkian Algonkian Algonkian Elementary School Cascades Countryside Galilee Church Lowes Island Potomac Falls River Bend South Bank Sugarland North Sugarland South University Center Potowmack Elementary School Countryside Elementary School Galilee United Methodist Church Lowes Island Elementary School Potomac Falls High School River Bend Middle School Potomac Baptist Church Horizon Elementary School Meadowland Elementary School George Washington University Ashburn Belmont Ridge Belmont Ridge Middle School Blue Ridge Belmont Station Broad Run Heritage Church Newton-Lee Sanders Comer Seldens Landing Stone Bridge Belmont Ridge Riverside Creighton's Comer Firehouse Hillsboro Philomont Purcellville Belmont Station Elementary School Broad Run High School Heritage Baptist Church Newton-Lee Elementary School Sanders Comer Elementary School Seldens Landing Elementary School Stone Bridge High School Belmont Ridge Middle School Riverside High School Creighton's Comer Elementary School Philomont Firehouse Old Stone School Philomont Firehouse Emerick Elementary School

Round Hill Round Hill Center Middleburg St. Louis Aldie Mountain View Round Hill Elementary Briar Woods Legacy Pinebrook Old Arcola VFD Madison s Trust Middleburg Town Office Banneker Elementary School Aldie United Methodist Church Mountain View Elementary School Round Hill Elementary School Briar Woods High School Legacy Elementary School Pinebrook Elementary School Arcola VFD Annex Building Madison s Trust Elementary School Broad Run Russell Branch Ashburn Elementary School Dominion Trail Farmwell Station Weller Eagle Ridge Hillside Mill Run Oak Grove Ridgetop Moorefield Station Ashby Ponds Ashbrook Dominion Trail Elementary School Farmwell Station Middle School Steuart W. Weller Elementary School Eagle Ridge Middle School Hillside Elementary School Mill Run Elementary School Oak Grove Baptist Church Ridgetop Circle County Office Moorefield Station Elementary School Great Oak Clubhouse at Ashby Ponds Parks, Recreation & Community Services Admin Bldg.

Discovery Discovery Elementary School Catoctin West Lovettsville Lovettsville Community Center Lucketts Waterford Harper Park Evergreen Clarkes Gap East Lovettsville Lucketts Community Center Waterford Elementary School Harper Park Middle School Evergreen Mill School Holy Trinity Lutheran Church Lovettsville Elementary School Between the Hills Between the Hills Community Center Hamilton Red Rock Tuscarora J.L. Simpson River Creek Hamilton Baptist Church Red Rock Community Center Tuscarora High School J. Lupton Simpson Middle School Harper Park Middle School Dulles Arcola Arcola Elementary School Little River Lunsford Mercer Hutchison Farm Freedom Carter Dulles South Moorefield Little River Elementary School J. Michael Lunsford Middle School Mercer Middle School Hutchison Farm Elementary School Freedom High School Rosa Lee Carter Elementary School Dulles South Multipurpose Center National Parks and Recreation Association

Town Hall Cardinal Ridge Liberty Rock Ridge South Riding Town Hall Cardinal Ridge Elementary School Liberty Elementary School Rock Ridge High School Leesburg Dry Mill C.S. Monroe Technology Center East Leesburg Smart's Mill West Leesburg Cool Spring Brandon Park Balls Bluff Greenway Heritage Tolbert Francis Hazel Reid Elementary School Smart's Mill Middle School Ida Lee Recreation Center Cool Spring Elementary School Loudoun County High School Balls Bluff Elementary School Leesburg Community Church Heritage High School John W. Tolbert Jr. Elementary School Sterling Park View Park View High School Rolling Ridge Sully Forest Grove Claude Moore Park Mirror Ridge Seneca Sterling Rolling Ridge Elementary School Sully Elementary School Forest Grove Elementary School Claude Moore Recreation Center Sugarland Elementary School Seneca Ridge Middle School Sterling Middle School

Proposed Madison's Trust Precinct of Blue Ridge Election District S GR WO O DS DR LE UL RD COLIN D S Y # EK GOOS E C RE Old Arcola VFD Precinct Other Precincts BELMONT RIDGE R D E EK Parcels μ MONR O Map Number 2016-068; Prepared 4/27/2016 ER EV JAME S Polling Location AY Madison's Trust GRE AT CR NW E HWY GOOSE EE GR EE RYA N Map prepared by Loudoun County Office of Mapping & Geographic Information N RD M ILL S RD Madison's Trust Existing Old Arcola VFD Precinct 318 # H FA RM LA NO RTH KB ROAD R U N GR ER EV L E NA 15 1 0 GO O E C R EEK S 15 0 1 F OR MONT RIDGE R BEL D 50 0 1 RY AN Location 42380 Creighton Road Ashburn, VA 20148 R E D TIC $77$&+0(17 NOR T H FO LEN Polling Place S RD JU CK Madison's Trust D LA HAR Precinct 318 Madison's Trust 1.5 DO JAMES MONR OE HWY AH R D 1 O RC 0.5 AD Miles 2 WASHINGTONDULLES INTERNATIONAL AIRPORT NEW RD RD AH 1 0 50 RD PEA CH 0 BR Old Arcola VFD YH WY AILHEA D DR TR N EW RD SB RYAN RD RD LS MIL MO LEN HN N EE JO RK BR OAD RUN 317 #