Case Study Workbook Day Camp Administration National Camping School 430-024(15).indd 1
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Case Study Workbook Contents General Instructions... 5 Team Presentation... 5 Case Studies for Day Camp... 6 Risk Management Plan... 8 Promotion and Marketing Plan... 9 Budget... 10 Scheduling... 11 Staff Training Plan... 13 Program Development... 14 Oops Opportunity Plan... 15 Camp Health Services... 16 Case Study Maps... 17 Day Camp No. 1: Council Boy Scout camp... 17 Day Camp No. 2: City park... 18 Day Camp No. 3: Elementary school playground... 19 Day Camp No. 4: Church property... 20 Day Camp No. 5: Fairgrounds... 21 Day Camp No. 6: Rural property... 22 Day Camp No. 7: Recreation center... 23 Day Camp No. 8: High school... 24 National Camping School 3 430-024(15).indd 3
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Case Study Workbook for Cub Scout Day Camps This case study workbook is to help you plan a Cub Scout camp using skills that you will learn during National Camping School. Be prepared to make a presentation to the rest of the participants in your section, making certain they can see and hear. General Instructions You have the opportunity to be part of a team that plans a camp determined by the case study that you will be given. The case study and the members of your team will be assigned by a member of the camping school staff. Both camp directors and program directors will be put on the same teams to work using their specific roles. A staff member will be assigned to your team to assist you in your planning. After you have been given the case study and your team has been determined, begin preparing a Cub Scout camp using the topics that are included in the workbook. Each worksheet should be completed after the subject matter is discussed in the course. Work together as a team. All members need to complete their workbooks. Cover the information in your case study. Use the worksheets and map provided in the workbook. Be realistic. Don t plan on unreasonable donations. Plan one day of program in detail; however, budgets, staffing, and other items must apply to the length of the camp. Use resources provided by the camp school. Remember, as per Cub Scout outdoor program guidelines, day camps do not include any overnight activities. Be prepared to give a presentation detailing your camp plan to the rest of the participants at the end of the course. Team Presentation Part of your required training is participating in the team presentation at the end of the course. Be prepared to present your case study camp plan to the rest of the participants at the course. Use your entire team in the presentation. Directions and time parameters will be given to you. Presentations must include the following: a basic plan, promotion plan, budget, risk management factors, scheduling, program development, and oops plans. National Camping School 5 430-024(15).indd 5
Case Studies for Day Camp Day Camp Case Study No. 1 Your location is the council camp, which is located about 50 miles from the population center of the council. You are preparing a Webelos camp with an anticipated attendance of 50 boys. Your hours are from 9 a.m. to 3 p.m., Monday through Thursday. The council has set camp fees at $85 per boy. Shooting sports are an expected highlight. There are boats and canoes available from storage for use in the camp lagoon. On Wednesday afternoon, you are expecting camp staff to come in for training and to begin setting up for the next session of Boy Scout camp; they will be sleeping on-site and sharing the dining hall. As with most Boy Scout camps, there is a considerable walking distance between program areas. Day Camp Case Study No. 2 Your location is the city park. You are anticipating the following Cub Scouts: 25 Tigers, 50 Wolves and Bears, and 35 Webelos. The park contract allows access to the park from noon to 6 p.m., Monday through Friday. The fee is set at $65 per boy; staff volunteers who work all week pay half-price for their children; you are anticipating 10 adults to take advantage of this offer. No shooting sports are allowed at the park. The city pool is available for $1 per boy, per swim session. Day Camp Case Study No. 3 Your camp will be held at the local elementary school playground. You are expecting Cub Scouts as follows: 30 Tigers, 40 Wolves and Bears, and 15 Webelos. This will be a twilight camp, held from 4 to 8 p.m. each evening, Tuesday through Friday. The fee has been set at $60 per boy. There is no building access except to the toilets; however, to use these, you must pay the school custodian to open and close each day. Large grassy playing fields are available for all program stations. All field sports are possible at this facility. Day Camp Case Study No. 4 You will be using a local church property for your camp. You are expecting the following Cub Scouts: 35 Tigers, 100 Wolves and Bears, and 40 Webelos. The fee has been set at $80 per boy, but there has been some discussion that this may be too high for your target population; last year s camp netted a 20 percent surplus. Your camp is scheduled for operation from 8 a.m. to 4 p.m. daily, Monday through Thursday, with a family event on Friday evening (time to be determined). There is a multipurpose room equipped with basketball hoops available for use. There is no pool on site, but the city pool is within one mile of the church property. The property includes a grassy playground, a park, and a covered pavilion with picnic tables. 6 National Camping School 430-024(15).indd 6
Day Camp Case Study No. 5 Your day camp will be at the county fairgrounds. You will be operating from 10 a.m. to 2 p.m. on Tuesday through Thursday, with a family event on Friday afternoon. Fees have been established at $70 per boy, with a local service club providing 10 paid scholarships. You anticipate the following Cub Scouts: 60 Tigers, 150 Wolves and Bears, and 75 Webelos. An exhibit building is available for inside activities, and the stock pens and show ring can be used. There is a grassy flat area for programs where the carnival is normally located. You will have exclusive use of the grounds for the duration of camp. Day Camp Case Study No. 6 Your district serves the population of four small towns within a 30-mile radius. Each town has one Cub Scout pack with about 30 boys; all ranks are represented. Your district is electing to do a traveling day camp to deliver a camping opportunity to each town within the district. However, as this is the first time it has been done, you have no prior data on which to base projected attendance. The council has set the camp fee at $70 for the full week s attendance (four days), or $20 per day. Hours have been set for 9 a.m. to 2 p.m. from Monday through Thursday. Camp must be completely set up and dismantled each day, and moved to the new site. As each pack has been asked to provide the majority of the staff for the day the camp is in its vicinity, you are anticipating 75 percent new staff at each site every day. Day Camp Case Study No. 7 Your camp will be held at the city s recreation center. You are expecting the following Cub Scouts: 20 Tigers, 45 Wolves and Bears, and 20 Webelos. You will be operating from 9 a.m. to 4 p.m., Monday through Friday. The fee has been set at $100 per boy. You will be losing one program area per day because of the rotating class scheduled at the recreation center. (Monday can t use tennis courts; Tuesday no softball; Wednesday no basketball; Thursday no swimming.) There is a swimming pool, and all sports are possible. There is a large covered rotunda with picnic tables and a barbecue pit, and large grassy field areas with backstops marked for field sports. On-site storage is available. Day Camp Case Study No. 8 You have chosen the local high school grounds as the site for your camp. You are expecting the following Cub Scouts: 70 Tigers, 125 Wolves and Bears, and 45 Webelos. You will be operating from 10 a.m. to 3 p.m., Friday through Sunday. The fee has been set at $60 per boy. A swimming pool, tennis courts, and basketball courts are available, but summer school, band practice, and weight training will be sharing the facility. Summer school students will be sharing the parking facilities in the morning. Band practice is Friday morning from 10 a.m. to noon. The weight room is open daily from noon to 4 p.m. National Camping School 7 430-024(15).indd 7
Month of Camp Case Study: Attendance: Location: Risk Management Plan Risk Management Camp Concerns Plan Camper security Emergency plans Evacuation Health and safety Insurance Lost boy Program risks Safe food Sanitation Transportation issues Youth protection Wildlife plan 8 National Camping School 430-024(15).indd 8
Case Study: Attendance: Location: Promotion and Marketing Plan 1. Promotion methods used last year that were successful: 2. New ideas for promotion and marketing this year: 3. Promotion team Name Phone No. or email Skill or assignment 1. 2. 3. 4. 5. 4. Needed promotion supplies 5. Promotion budget National Camping School 9 430-024(15).indd 9
Case Study: Attendance: Location: Budget Consider the variables in your case study. Some items will impact your budget greatly and others will affect your planning slightly. Which items will affect your budget planning the most? How is your program affected by the costs in your budget? Review your case study and determine what factors will affect your budget planning. VARIABLE EFFECT Based on your case study parameters, are there any program opportunities available that you will not use due to budget constraints? If so, why? 10 National Camping School 430-024(15).indd 10
Case Study: Attendance: Location: Scheduling 1. Make a general schedule for the camp week or duration. 2. Make a specific schedule for one day of camp showing rotations of units. 1. General Schedule (If this grid does not fit for your camp, draw a new one and attach it to the workbook.) Time Day 1 Day 2 Day 3 Day 4 Day 5 Before camp Opening Lunch Closing After camp Special night features National Camping School 11 430-024(15).indd 11
Scheduling Continued 2. Specific Rotation Schedule for One Day (If this grid does not fit for your camp, make changes to the grid or attach a new one to the workbook.) Day Activity Location Activity Location Activity Location Activity Location Activity Location Activity Location Activity Location Activity Location Time Opening All Groups All Groups All Groups All Groups All Groups All Groups All Groups All Groups Group 1 Group 1 Group 1 (continue) Groups (dens): 12 National Camping School 430-024(15).indd 12
Case Study: Attendance: Location: Staff Training Plan No. of Months Before Camp Starts Training Topics (Youth Protection, archery range training, code of conduct, crafts, rainy-day plan, camper security, etc.) Staff Involved (All camp staff, trading post manager, archery range officer, aquatics staff, program director, etc.) Training Provided By (National Camping School, shooting sports director, program director, etc.) National Camping School 13 430-024(15).indd 13
Case Study: Attendance: Location: Program Development Program activity: Scout Law: Special population accommodation: Program activity: Scout Law: Special population accommodation: Supplies: Supplies: Program activity: Scout Law: Special population accommodation: Program activity: Scout Law: Special population accommodation: Supplies: Supplies: Program activity: Scout Law: Special population accommodation: Program activity: Scout Law: Special population accommodation: Supplies: Supplies: Program activity: Scout Law: Special population accommodation: Program activity: Scout Law: Special population accommodation: Supplies: Supplies: 14 National Camping School 430-024(15).indd 14
Case Study: Attendance: Location: Our oops: Oops Opportunity Plan You have been given a program variation of which you were not previously aware. What changes need to be made to address your program variation? Program Activity Plan B National Camping School 15 430-024(15).indd 15
Case Study: Attendance: Location: Camp Health Services Health/Services Camp Concerns Plan Medical personnel First Aid Log Sanitation Food Special equipment Water Garbage 16 National Camping School 430-024(15).indd 16
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