Proposal Details RFP Name RFP Code Event Name FMS - MJ - Stafford Springs - 0717 (Monster Jam/Feld ZDNFQBDCG2S FMS - MJ - Stafford Springs - 0717 (Monster Jam/Feld Response Date Thu, 09-Mar-2017 2:05 PM Proposal Status Declined Supplier Name Holiday Inn Express Vernon - Manchester Supplier Type Hotel Chain IHG Metro Area CT - Hartford Brand Holiday Inn Express Commission? - 10.00% Proposal Introduction Thank you for considering The Holiday Inn Express for your accomodation needs when you visit UConn on December 11, 2015. We completely renovated the entire hotel last year; we added a new 3rd floor, indoor pool, guest laundry and upgraded all guest rooms. We changed all of our rooms with 2 beds to rooms with 2 Queen beds. We have a 24 breakfast buffet for all guests, which includes scrambled eggs, a pancake machine, hot cinnamon buns, and plenty of other goodies. We have hosted many colleges recently and we are the closest franchised Hotel to Uconn. Date Type Event Dates Check-In Date Availability Rates (USD) Preferred Mon, 17-Jul-2017 to Mon, 24-Jul-2017 Mon, 17-Jul-2017 1st Option - Not Holding Space 99.00 Concessions / Contractual Requirements The billing information within this RFP is agreeable to The Holiday Inn Express Key Contact Information Contact Name Nicole Dominguez Email Address nicole@anticomanagement.com Organization Holiday Inn Express Phone 860-648-2000 Title Sales manager Page 1 of 6
Sleeping Room Availabilities Sleeping Room Needs Met? Preferred (Mon, 17-Jul-2017 to Mon, 24-Jul-2017) Availability 1st Option - Not Holding Space Check-in Date Mon, 17-Jul-2017 Any (Run of House) Single (1 Bed) Double (2 Beds) Day Qty Rate (USD) Qty Rate (USD) Qty Rate (USD) Mon, 17-Jul-2017 2 99.00 Tue, 18-Jul-2017 2 99.00 4 99.00 Wed, 19-Jul-2017 2 99.00 6 99.00 Thu, 20-Jul-2017 6 99.00 16 99.00 Fri, 21-Jul-2017 9 99.00 21 99.00 Sat, 22-Jul-2017 9 99.00 21 99.00 Sun, 23-Jul-2017 9 99.00 21 99.00 Suite Qty Rate (USD) Staff Qty Rate (USD) Additional Fees Occupancy USD $15.00 Page 2 of 6
Additional Questions 1. Hotel phone: (Comment) (Required) 860-648-2000 2. Hotel Fax: (Comment) (Required) 860-648-9170 3. Hotel Mobil Rating (Single choice) (Required) 3-star 4. Distance your property is to the Feld event Venue in miles/km Use this website should you need assistance with the calculations - http://maps.google.com/ (Comment) (Required) 15-20 Min - 14 Miles 5. Total number of rooms & suites: (Comment) (Required) 68 6. Year hotel built / renovated: (Comment) (Required) Built in 1997 - Renovated in 2014 7. Average sq. ft. (sqm overseas) of sleeping rooms: (Comment) (Required) 350 8. F&B service: (Single choice) (Required) None (NS) 9. Check-in time (Comment) (Required) 3 PM 10. Check-out time (Comment) (Required) 12 Noon 11. Number of restaurants / hours: (Comment) (Required) Many selctions with inn walking distance open various times one being 24 hours 12. Number of lounges / hours: (Comment) (Required) Many selections / 1:30 AM Page 3 of 6
13. Room service (Y/N) / hours: (Comment) (Required) no 14. Laundry facilities onsite (Y/N): (Comment) (Required) yes 15. Pets allowed (if yes, fees): (Comment) (Required) N/A - we are not pet friendly unless it is a service animal with paperwork 16. Operable windows and/or AC (Y/N): (Comment) (Required) to both 17. Bathtub (Y/N): (Comment) (Required) yes 18. Room access (interior or exterior): (Comment) (Required) Interior 19. Elevator(s) (Y/N): (Comment) (Required) 20. Non-smoking hotel (Y/N): (Comment) (Required) The whole hotel is non smoking 21. Bedding in double rooms (Queen, Full, Twin): (Comment) (Required) Queen 22. Double sinks/vanities in guest rooms (Y/N): (Comment) (Required) No 23. Select which are walking distance to the hotel (half-mile or less) (Multiple choice) (Required) Fast Food, Restaurants, Shopping 24. List room amenities offered in all rooms (Multiple choice) (Required) Fridge, Microwave 25. List room tax/surchage only: (Comment) (Required) 15 % Page 4 of 6
26. Comp room ratio: (Comment) (Required) 1 Per 20 27. Number of comp suites offered / type: (Comment) (Required) N/a 28. Number of suites offered at group rate / type: (Comment) (Required) N/A standard room facility 29. Number of additional upgrades offered / type: (Comment) (Required) N/a 30. Number of staff rooms at 50% discounted rate: (Comment) (Required) N/a 31. Comp breakfast (Single choice) (Required) 32. Comp fitness center (Single choice) (Required) 33. Comp parking for cars: (Single choice) (Required) 34. Please provide information on your parking facilities, i.e. open lot, garage and clearances, etc. In addition, if you cannot offer comp parking, please provide specifics on discounts and/or expected costs. (Comment) (Required) Parking is a open lot 35. Comp oversize parking for buses/cabs: (Single choice) (Required) 36. Comp Internet in rooms: (Single choice) (Required) 37. Comp local/800 access calls (Y/N): (Single choice) (Required) 38. Comp secure luggage room at check-out (Y/N): (Comment) (Required) Page 5 of 6
N/A 39. Comp hotel transfers (list within "x" miles): (Comment) (Required) N/A 40. Chain hotel points offered (single/double/triple): (Comment) (Required) Single 41. Are there any other concessions you would like to offer this group? (Comment) (Required) 1 Comp per 20 rooms picked up 42. 30-day 1st option on dates (Single choice) (Required) 43. Manager on Duty must agree to meet Tour Coordinator in person upon arrival to greet. (Single choice) (Required) 44. Winning hotel must agree to use Feld hotel contract, which includes no attrition & minimal cancellation clauses. (Single choice) (Required) 45. Have you hosted any Feld shows previously? (Comment) (Required) No 46. Does the commission affect the rate quoted? (Comment) (Required) No 47. Additional comments (Comment) We would love to host your group! If there any additional questions I can answer for you please do not hesitate to contact me at 860-648- 2000 x 403. Warm Regards, Nikki Dominguez Sales Manager Page 6 of 6