BCHA Vlunteer Hurs Reprting Guide List each participant in the prject and their individual cntributin t the prject: Wrk hurs. Miles f trail maintained. (Wilderness areas and nn-wilderness) Travel time t get t and frm the prject site. Miles driven in persnal vehicles. Miles hauling stck t and frm the prject site. Treasury and persnal expenses t supprt the prject. 2. Summarize the effrt n a particular prject. The VHC enters the prject ttals reprted by the prject leader (i.e. ttal hurs fr all vlunteers, ttal trail mileage, stck usage etc.). 3. Aggregate the effrt f a number f vlunteers wrking n several minr prjects. Typically this is the effrt reprted by individuals directly t the VHC. 4. Fr tips n entering and cpying data fr reprts see the tips n using MS Excel in Appendix C. Prject Header Infrmatin Prject Infrmatin Chapter Name Prject Leader Agency Cntact Year Prject Lcatin & Descriptin Vlunteer Name r Individual Prject Lcatin Activity Date Agency Cde 2 District Name f the reprting chapter. Member in charge f the prject Agency (e.g. USFS, BLM, etc.) representative wrking with the chapter n the prject. Current year. Lcatin f the wrksite r meeting. Generally describe the activity (e.g. Trail clearing, packing trash, educatinal clinic, public meeting, etc.) If grup reprt, list the names f the members wrking n the prject. OR If a prject summary, list the Prject Name and/r Lcatin (put summary infrmatin in the reprting clumns. Date(s) f the prject r individual effrt Federal r State Agency supprted by the prject. Shrt abbreviatin f area inside the agency (i.e. Ranger District) 2 A. USFS D. Natinal Parks G. Other N. US Fish & Wildlife T. Timber, Private B. State DNR E. Educatin L. LNT O. US COE W. Cunty C. State Parks & Hwys F. Dept. Fish & Wildlife M. BLM R. Rendezvus Page 3
BCHA Vlunteer Hurs Reprting Guide Wrk Hurs Wrk Miles Cmmunity Service Travel Time/Miles Equipment Stck Use Dnatins Basic Wrk Skilled Wrk Recn Wrk Trail Miles 3 Wilderness Miles Educatin & LNT Public Meetings Administrative Service Travel Time Persnal Vehicle Stck Hauling 4 Pwer Equipment Heavy Equipment Trail maintenance brush clearing, wrk nt requiring skilled labr, etc. Wrk requiring skilled labr such as packing, carpentry, bridge cnstructin, use f pwer equipment, chain saws, etc The hurs ridden in advance planning a trail prject t determine the level f effrt required. The ttal miles f trail nt in a designated Wilderness Area cleared the prject. This shuld be reprted nce fr a trail prject as the aggregate ttal. The ttal miles f trail within a designated Wilderness Area cleared in a trail maintenance prject. Actual hurs spent teaching preparing and cnducting educatinal clinics, seminars, classes, reprts, LNT seminars classes etc. Actual hurs spent in actively attending r presenting at public meetings relating t BCH Activities r issues. Actual hurs spent scheduling, crdinating and planning wrk rides within the chapter as well as crdinating rides with agencies and/r agency representatives. Actual hurs ging t and frm prjects, educatinal r public meetings Actual persnal vehicle miles frm hme t prjects, educatinal r public meetings and return nly the driver reprts miles. Actual miles using a truck and/r trailer rig t haul animals AND/OR Heavy equipment etc. t prjects and back. Only Driver reprts miles. (Claim either stck hauling r persnal miles but nt bth, unless the prject has bth then claim the actual miles hauling stck/equipment and the miles using persnal vehicles.) Ttal actual hurs using persnally wned pwer equipment n prjects (e.g. Chainsaws, weed whackers, mixers, etc.) Ttal hurs charged at hurly rate fr heavy equipment used n prjects. (e.g. Tractrs, Pst Drivers, Backhes, etc.) Stck Used Number f livestck used t cmplete a prject. Stck Days The number f animals times the number f days used. (e.g. If 2 animals are used fr ne day that equals 2 stck days. If 2 animals are used fr 2 days that equals 4 stck days.) If an animal is used fr nly part f a day, reprt as ne Stck Day n matter hw lng it was in service. Dnatins f mney r material frm chapter treasury, persnal accunts r business accunts (e.g. nails, gravel, supplies, etc.). Reprt the mnetary value 5. 3 This was a new categry fr 2009 reprting with wilderness reprting added in 2010. Actual trail miles wrked n ver the seasn are reprted here. The categry is divided int tw clumns; distinguish between wilderness miles and nn wilderness miles. Use either a GPS crdinating system frm the trailhead t a junctin f anther trail, r use a best guess system f the distances cleared. If a prtin f a trail has been previusly cleared r wrked n, but again fr a secnd r third time still needs mre maintenance, that sectin shuld be cunted each time it is wrked n. 4 Often several peple will travel tgether using ne trailer fr several animals. In this case, ne persn (the driver) is credited with stck hauling mileage. The passengers are credited nly with travel time. 5 D nt include fuel csts fr travel r stck hauling. These csts are accunted fr in the per mile rate fr these categries. Page 4
BCHA Vlunteer Hurs Reprting Guide Guidelines fr Reprting Wrk Hurs Recrd trail wrk hurs under the agency fr which yu spent the time. Trail wrk can be skilled r basic. Basic: Trail Maintenance (cut, lp, clear, drainage) Prep wrk fr skilled wrk. Skilled: Recn: Packing, Carpentry, Bridge Cnstructin, Teamster, Search and Rescue, Trail survey, GPS, Chainsaw peratin, Organizatin fr majr wrk parties. Hurs ridden in advance planning fr a trail prject. What Cunts: Trail clearing and Trailhead clean up, rad clean up. Trail wrk n public land r pen private lands. Onsite supprt r fd prep fr wrk parties. Campgrund hst if agency requested/required. Planning and Prep wrk fr future wrk parties. Reprt hurs ridden fr advance planning a trail prject t determine the level f effrt required as Recn Hurs. What Desn't Cunt: Cleaning up after yurself n the trail r at the trailhead. Trail wrk n yur wn prperty r ther private prperty nt pen t the public. Wrk Miles Recrd the actual miles f trail maintained. Distinguish between miles cleared in wilderness and nn-wilderness areas. Use either a GPS system r use a best guess system f the distances cleared. If a prtin f a trail has been previusly cleared, but needs t be wrked again, that sectin shuld be cunted each time it is wrked. Reprt the ttal mileage nly nce fr the prject; nt fr each member f the wrk party. Cmmunity Service Educatin & LNT: Educatinal Clinics pen t the public (e.g. Hrsemanship and packing skills). Leave N Trace (LNT) Educatin. Recrd LNT educatin prjects under the agency L and ther Educatinal prjects under the agency E. What Cunts: Clinics, Seminars, Rendezvus Planning and facilitatin by the teacher. Clinics, Seminars, Rendezvus Hsting (wrking, judging and setup) clinics put n fr the public benefit (Packing clinics etc...). D nt include attendance time as student. Presentatins and/r writing articles regarding LNT r ther educatinal tpics. (recrd hurs spent in preparatin f article) Teaching Clinics, Seminars and Presentatins t the public. Page 5
BCHA Vlunteer Hurs Reprting Guide Educatin Bths Public display r representatin f the BCHA interactin with the public. Chain Saw certificatin. Hsting an infrmatinal clinic fr yur chapter r speaking at anther rganizatin. What Desn't Cunt: Public Meetings: Participatin at a clinic as a student. Attendance withut participatin in the effrts t help put n the clinic. Time spent attending r presenting at public meeting relating t BCH Activities r issues. Time attending Frest planning, travel management r ther agency meetings. What Cunts: Active participatin at public meetings including; USFS, BLM, DNR, Natinal Parks, State Cunty and City. Active participatin at cnferences, meetings, seminars, relating t BCH Purpse and Objectives. Time spent participating at a display bth representing Back Cuntry Hrsemen f America. Parades. Vlunteering at a hmeless shelter, etc. Time spent publicly representing the BCHA in a prductive manner. Fund raisers: as lng as the public benefits example: Pker ride, Tack Sale. What Desn't Cunt: BCH chapter meetings. State and natinal bard meetings. Parade prep time - unless yur chapter is preparing an elabrate display. Raffles, bake sales, etc. Administrative Service: Time spent planning r crdinating prjects with agencies Time spent scheduling, crdinating and planning prjects within the chapter Crdinating prjects with agencies and/r agency representatives. What Cunts: Planning clinics r wrkshps. Planning events that are pen t the public. Vlunteer Hurs Recrd Keeping. Newsletter Editr Hurs. Research fr articles, r writing f an article t be published in a newsletter. What Desn't Cunt: Travel Time/Miles Travel Time: BCH chapter meetings. State and natinal bard meetings. Actual hurs spent by participants ging t and frm prjects, educatinal events r public meetings. Page 6
BCHA Vlunteer Hurs Reprting Guide Vehicle Miles: Miles driven t and frm the vlunteer lcatin in a persnal vehicle. Only the driver recrds the persnal vehicle miles (thers recrd as travel time) If yur are hauling stck, hauling heavy equipment, r a trailer f sme srt, recrd yur miles under stck hauling. Yu shuld nly recrd yur miles under ne r the ther, nt bth. If yu drive ten miles t the barn and pick up yur trailer and hrses then drive 20 miles t the site yu wuld then recrd 20 miles persnal, and 40 miles stck hauling (rund trip). If yu are using yur vehicle as a means t take crews t and frm wrk pints, cunt the miles that yu drive t get yur crew t their lcatins and back. Stck Hauling: Actual miles using a truck and/r trailer rig t haul animals AND/OR Heavy equipment etc. t prjects and back. Only Driver reprts miles. (Claim either stck hauling r persnal miles but nt bth) Equipment Lg the hurs that small pwer tls r heavy equipment are used. Hwever, the time carrying equipment t the lcatin cunts as unskilled wrk. If yu are packing them n stck cunt them as carg and nly cunt the time that yu use them but remember t cunt yur entire stck time (packing is skilled labr). Pwer Equipment: Chain Saws, Weed Whackers, Trimmers. Mechanical wheel barrels, quads, Lawn mwers etc. Chainsaw fuel, il and blades shuld be cunted as cash dnatins. Heavy Equipment: Trailers, dump trucks, saw mills etc. Tractrs, dzers, graders etc. Prepping heavy equipment and lading it befre yu use it cunts as skilled labr. Rental fees and fuel fr heavy equipment shuld be cunted under cash dnatins. Stck Use Cunt hw many stck are used fr hwever many days; any part f a day cunts as ne whle day. Yu can keep track f the carg packed and als track the miles. Of all the stck infrmatin that yu can recrd abut stck use, the Stck Days are the mst imprtant. Stck Used Number f saddle and pack stck used t cmplete a prject. Stck Days The number f saddle and pack stck used times the number f days used n the prject. Fr Example: 1 animal used fr 1 day is reprted as 1 stck days. 2 animals used fr 1 day is reprted as 2 stck days. 2 animals used fr 3 days are reprted as 6 stck days. If an animal is used fr part f a day, reprt as 1 stck day regardless hw lng it was actually used. When wrking with pack animals, hurs are cnsidered skilled. Page 7