DATE: AUGUST 20, 2014 ADDENDUM NO.: 1 Florida Fish and Wildlife Conservation Commission Commissioners Richard A. Corbett Chairman Tampa Brian S. Yablonski Vice Chairman Tallahassee Ronald M. Bergeron Fort Lauderdale Richard Hanas Oviedo Aliese P. Liesa Priddy Immokalee Bo Rivard Panama City Charles W. Roberts III Tallahassee Executive Staff Nick Wiley Executive Director Eric Sutton Assistant Executive Director Jennifer Fitzwater Chief of Staff BID NO.: FWC 14/15-18 BID TITLE: UPDATE: PINE WETLAND HABITAT ON HURLBURT FIELD AND WETLAND HABITAT MAINTENANCE ON EGLIN AIR FORCE BASE MANDATORY SITE VISIT AND CALENDAR OF EVENTS If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents during the ITB period an addendum shall be issued. An Addendum Acknowledgment Form shall be signed by an authorized vendor representative, dated, and returned to the Commission prior to the opening date and time specified in the Calendar of Events. Gerri L. Faircloth, Procurement Manager ADDENDUM ACKNOWLEDGMENT FORM Finance and Budget Office Stuart Potlock Purchasing Director (850) 488-3427 (850) 921-2500 FAX Managing fish and wildlife resources for their long-term well-being and the benefit of people. 620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: (850) 488-4676 Hearing/speech-impaired: (800) 955-8771 (T) (800) 955-8770 (V) MyFWC.com VENDOR NAME: VENDOR FEID#: ADDRESS: CITY/STATE: PHONE #: FAX #: E-MAIL: AUTHORIZED SIGNATURE: TITLE:
Page 2 ADDENDUM NO. 1 ITEM #1: The Calendar of Events is hereby revised as follows: SCHEDULE DUE DATE METHOD Bid Advertised August 6, 2014 Posted on the Vendor Bid System: http://vbs.dms.state.fl.us/vbs/main_menu MANDATORY Pre-Bid Conference Mandatory Bidder Site Visit Deadline for Questions SEALED BIDS DUE (REMEMBER: Bid Number should be clearly marked on envelope) August 19, 2014 @ 10:00 a.m., EST/9:00 a.m. CST August 22, 2014 @ 10:00 a.m. EST/ 9:00 a.m CST Must be received PRIOR to: August 25, 2014 @ 5:00 p.m. Must be received PRIOR to: September 4, 2014 @ 5:00 p.m. EST See Pre-Bid Conference Clause See Mandatory Bidder Site Visit Clause below See Deadline for Questions Clause Submit BEFORE the due date and time to the following address: Public Bid Opening Anticipated Date of Intended Award September 5, 2014 @ 3:00 p.m. EST September 9, 2014 Florida Fish & Wildlife Conservation Commission Attn: Purchasing 620 S. Meridian St., Room 364 Tallahassee, Florida 32399-1600 Posted on the Vendor Bid System: http://vbs.dms.state.fl.us/vbs/main_menu
Page 3 ITEM #2: The following language is hereby added to the solicitation terms and conditions: MANDATORY BIDDER SITE VISIT It is mandatory that prospective bidders inspect the project sites prior to submitting a bid at the time and date in the revised Calendar of Events. This will enable bidders to familiarize themselves witht the scope of work. Bidders must attend the site vistit at the time and date in the revised Calendar of events at the location provided below. The Site Visit Mandatory Attestation Individual Bidder Attendance form (Attachment C) must be completed by the Contractor and submitted with the bid package. The FWC will make a reasonable effort to answer verbal questions asked at the Site Visit, however, Bidders should clearly understand that verbal discussions held at the Site Visit shall not be binding on the FWC, and the FWC will only issue an official written response to verbal questions subsequently submitted in writing in accordance with the Deadline for Questions clause. Directions to the Site: From Tallahassee (175 mi, ~3 hrs): Merge onto I-10 W / FL-8 W toward Pensacola. Take the FL-85 exit, EXIT 56, toward Niceville / Crestview. Keep left to take the ramp toward Niceville / Okaloosa-Walton College / Air Force Armament Museum / Eglin AFB. Turn left onto FL-85 / S Ferdon Blvd. Continue to follow FL-85. Turn slight right onto FL-123. Turn slight right onto FL-85 / Eglin Pkwy. Turn right onto FL-189 / Lewis Turner Blvd. Continue to follow FL-189. Turn right onto Mary Esther Cut Off NW / FL-393. Continue to follow FL-393. Turn right onto E Miracle Strip Pkwy / US-98 W / FL-30. Turn right onto Cody Road at Hurlburt Field. From Panama City (61 mi, ~1.5 hrs): Merge onto W Highway 98 / US-98 W / FL-30 / FL-30A toward Sun Harbor Rd. Continue to follow US-98 W / FL-30 / FL-30A. Turn slight right onto US-98 W / FL-30A / Panama City Beach Pkwy. Continue to follow US-98 W. Turn right onto Cody Road at Hurlburt Field. From Pensacola (37 mi, ~45 min): Merge onto US-98 E / FL-30. Turn left onto Cody Road at Hurlburt Field, Eglin Airforce Base. Contact person for the Bidder Site Visit: Amy Raybuck Assistant Regional Species Conservation Biologist Fl. Fish & Wildlife Conservation Commission 850-767-3622 Office, 850-698-1124 Cell, 850-747-5690 Fax 3911 Highway 2321 Panama City, Florida 32409-1658 Amy.Raybuck@myfwc.com
Page 4 Attachments to Addendum No. 1 Attachment C, Site Visit Mandatory Attestation-Individual Bidder Attendance REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Page 5 Site Visit Mandatory Attestation-Individual Bidder Attendance FWC 14/15-18 ATTACHMENT C The undersigned, having visited the sites associated with the specifications contained herein attest to the following: We have examined the sites associated with the specifications contained herein and have familiarized ourselves with the site(s), site conditions, and have examined carefully the extent of the work needed. BIDDER NAME AUTHORIZED SIGNATURE DATE