CALACT 2018 Autumn Technology & Shared Mobility Conference Nov. 12-15 Napa, CA Prospectus
EXHIBITOR INFORMATION Registration Attendee registration will open August 10th, 2018. To register please visit www.calact.org before October 5th, 2018 to receive early bird rates. Accommodations The Conference Hotel is the Napa Valley Marriott located at 3425 Solano Avenue Napa, CA 94558. The daily room rate is $189 plus tax for a hotel room/studio if booked by 10/12/2018. Reservations received after this date will be provided on a space available basis at prevailing hotel rates. The room block will open August 14th, 2018. Please call (707) 253-8600 and refer to group CALACT Conference. Reservations must be guaranteed by credit card or advance deposit and received 30 business days prior to arrival. Individual reservations will automatically be billed for one night unless canceled 24 hours prior to arrival. To make your reservation, please call (707) 253-8600 and tell them you are with the CALACT Conference.
CONFERENCE SCHEDULE Monday, November 12, 2018 10:00 am Group Hike 12:00 pm Board Meeting 3:00 pm Registration Opens 5:00 pm Conference Kick-Off Tuesday, November 13, 2018 7:00 am Breakfast 7:00 am Registration Opens 8:00 am Opening Session/Keynote 10:00 am Breakout Session I 11:30 am Networking Lunch 12:45 pm Breakout Session II 2:30 pm Breakout Session III 4:00 pm Breakout Session IV 6:00 pm Reception Wednesday, November 14, 2018 7:00 am Continental Breakfast 7:00 am Registration Opens 8:00 am Breakout Session V 9:40 am Breakout Session VI 11:15 am Plenary Session I 12:45 pm Bus Show Luncheon 2:15 pm Fast Break Meetings 5:30 pm Evening Event Thursday, November 15, 2018 8:30 am Breakfast 8:30 am Membership Meeting 9:30 am Plenary Session II 10:45 am Plenary Session III 12:15 pm Conference Concludes VENDOR SCHEDULE Vendor Schedule Conference Kick-Off Monday, November 12th 5:00 pm - 7:00 pm Bus Show Move-in Tuesday, November 13th Reception Tuesday, November 13th 12:00 pm 6:00 pm - 8:00 pm Bus Show Luncheon Wednesday, November 14th 12:45 pm - 2:00 pm Fast Break Meetings Wednesday, November 14th 2:15 pm - 4:30 pm Evening Event Wednesday, November 14th 5:30 pm -10:00 pm
REASONS TO SPONSORS Priority Placement for Fast Break Appointments CALACT sponsors and members receive priority placement for Fast Break Meetings. Exposure All sponsors will receive recognition for their support through signage and will be included in the meeting program. Market your Products You will have the opportunity to discuss your products and services directly with the organizational decision makers. Online Presence Sponsorships will be announced during the Conference & further acknowledged in the post-conference information on the CALACT website. Complimentary Registration Most Sponsorships and Exhibitor opportunities include a complimentary registration. Affordable Meetings Members are aware that sponsorships help defray meeting costs and provide affordable meetings to industry leaders. Memorable Event Product giveaway with your company logo, & mini-message breaks are just a few ideas to spice up the meeting while creating a memorable event for attendees. Flexible Promotions CALACT offers different levels of Sponsorships, including shared & event sponsorship, all providing enhanced exposure for your products & services. Promote Networking Sponsorship dollars help CALACT host a variety of different networking events depending on the meeting locale. Participant Contact Info All Sponsors & fast break attendees will receive participant contact information to use for follow-up marketing opportunities. Recognition Registered Sponsors and Exhibitors will be announced in conference email updates that go out to over 3500 individuals. * To be listed in the Final Agenda, your sponsorship payment must be received by November 1st, 2018 in the CALACT office.
EXHIBITOR FEES Vendors will have exclusive time during the conference during the Fast Break Meetings. Space is limited so please sign up soon. Exhibitor Fees Registration & Fast Break Includes registration for one person Each additional person from same company Member Rate Non-Member Rate Early Bird After 10/5/18 Early Bird After 10/5/18 $900 $1000 $1300 $1400 $450 $495 $550 $595 Registration, Fast Break & One Vehicle Includes registration for one person $1800 $2000 $2600 $2800 Registration & One Vehicle Includes registration for one person $900 $1000 $1300 $1400 Additional Vehicle Spaces (registration not included) Additional vehicle space $500 $600 $800 $900 Fast Break Appointments Minimum of eight appointments (10 minute appointments) $900 $1000 $1300 $1400 Sponsored Session $850 $1000 $1150 $1400 Every Vendor must donate a $50 gift card or elect CALACT to provide one at the cost of $50 to Registration for the vendor to giveaway at the end of the Fast Break meetings. REGISTER ONLINE at CALACT.ORG Conference Registration Only (no Fast Break) Member Rate Early Bird Registration $450 Non-Member Rate $550 Registration After 10/5/18 $495 $595 Payments! Please pay online at www.calact.org. For questions call 916-920-8018.
SPONSORSHIP OPPORTUNITIES Increase your visibility! Become a sponsor for the CALACT Conference All sponsors receive: Listing on Supplier Thank You Sign Thank you in CALACTION newsletter and on the CALACT website before and after the conference. Conference App ($4000) Listing in Conference Program Electronic list of participants prior to conference Company name & logo on App Two Conference Registrations Independent Signage Give Away Sponsorship ($6000) One Fast Break Meeting, or Sponsored Session or Two Conference Registrations Notation in printed final agenda Name on Giveaway Item Lanyard or Name Badge Sponsorship ($3000) Independent signage at break Notation in printed final agenda Company name & logo on lanyard or name badge Pillow Drop ($4000) Literature in every attendees room Two Conference Registrations Keynote Speaker ($5000) Thank you during Opening Session Two Conference Registrations Independent signage Opportunity to welcome attendees & introduce the speaker Your marketing materials made available Notation in printed final agenda Tuesday or Wednesday Conteninental Breakfast Sponsorships ($2000 each) Independent signage One Conference Registration Notation in printed final agenda Break Sponsorships (Tues, Wed, or Thurs) ($1000 each) Independent signage at break Notation in printed final agenda
SPONSORSHIP OPPORTUNITIES Tuesday Welcome Reception ($6750) One premium bus spaces or Fast Break Meeting Independent signage Your marketing materials made available Notation in printed final agenda Thank you during Opening Session Tuesday Lunch Sponsorship ($6750) Three Conference Registrations Your marketing materials made available Opportunity to provide a brief welcome during lunch Independent signage Notation in printed final agenda Wednesday Bus Show Luncheon ($7500) Two Bus Spaces Opportunity to welcome attendees to the Luncheon Independent signage Your marketing materials made available Thank you during Reception from podium Notation in printed final agenda Evening Event ($9000) One Fast Break Meeting & two Conference Registrations Independent signage Opportunity to welcome guests at the event Thank you during dinner from podium Your marketing materials made available Evening Event Drink Sponsorship ($3500) Independent signage One Conference Registration Your marketing materials made available Thursday Breakfast Buffet ($3250) Two Conference Registrations Opportunity to welcome attendees to Breakfast Independent signage Your marketing materials made available Thank you during Reception from the podium Notation in printed final agenda Hospitality Suite ($3500) Three Conference Registrations Hospitality Suite for Tuesday & Wednesday Evening* Independent signage Your marketing materials made available Notation in printed final agenda *Does not include cost of food & beverages
SPONSORSHIP OPPORTUNITIES Water Bottle ($4000) Three Conference Registrations Bottles distributed to conference attendees Company name on conference marketing materials & signs Marketing materials made available Company name & logo on Arrowhead water bottles with water Phone Charging Station ($3000) Two Conference Registrations Company name on charging station signs Company name on conference marketing materials & signs Marketing materials made available Hotel Key Card ($4500) Three Conference Registrations or sponsored session Marketing materials made available Company name on conference collateral & signs Company name & logo on key cards Fast Break Meeting Prize Giveaway ($3,000) Thank you during Fast Break from the podium Independent signage
Where? Register on our website at www.calact.org When? Register by October 5th, 2018 to receive the early-bird rate. See Conference & Expo Fees for discount and regular conference fees. REGISTER ONLINE at CALACT.ORG Payments! Pay on-line at www.calact.org. For questions call 916-920-8021. All exhibit and sponsorship fees must be paid prior to the Conference or you will lose your exhibit space and/or sponsorship(s). Additional Help? 2018 CALACT FALL CONFERENCE & EXPO REGISTRATION INFO If you or your guest have a disability and require assistance or require vegetarian meals or have special dietary needs, please contact CALACT at 916-920-8021. CONFERENCE & EXPO FEES Exhibit Fees Member Rate Non-Member Rate A. Bus Show Registration - Early Bird * $900 $1300 B. Bus Show Registration - After 10/5/18 * $1000 $1400 C. Additional Bus - Early Bird $500 $800 D. Additional Bus - After 10/5/18 $600 $900 E. Fast Break Appointments * $900 $1300 F. Sponsored Session $850 $1150 G. Sponsored Session - After 10/5/18 $1000 $1400 H. Evening Event - Napa Valley Wine Train $45 $45 I. Group Outing - Hike at Bothe-Napa Valley $25 $25 * $50 giftcard by vendor or for purchase and provision by CALACT By October 5th After October 5th Registration Fee Full Conference Day Rate Full Conference Day Rate Members $450 $225 $495 $250 Guest Meals $210 $100 $210 $100 Non- Members $550 $325 $595 $350 Guest Meals $210 $100 $210 $100
BUS SHOW MAP Bus Show Map Coming... We have plenty of space for your buses!