SEARCH AND RESCUE DEPARTMENT I. Mission The critical mission of Search and Rescue Department (SAR) is to maintain the well being of all North Slope Borough residents. SAR provides safe, efficient and reliable airborne response to aero medical evacuation (medevac), search and rescue, and other emergencies. II. Department Responsibilities The SAR department is required by public law to operate aircraft in accordance with: 14 CFR Part 61: Certification of pilots and instructors, 14 CFR Part 67: Medical standards and certification. 14 CFR Part 91: General operating and flight rules. 14 CFR Part 43: Maintenance, preventative maintenance, rebuilding, and alterations. SAR currently operates 4 aircraft. All are capable of day, night, visual or instrument meteorological flight conditions. All are utilized in both SAR and medevac roles. The two rotary wing helicopters (Bell 412) are equipped for enhanced night vision (NVG) operations. The two fixed wing airplanes (Learjet 31A and Beechcraft King Air 350CER) are capable of operating in known icing conditions and high altitude flight. SAR has four divisions: Administration, SAR Coordinator, Flight, and Maintenance supervised by the Director to accomplish the mission statement. The critical nature of our mission is both demanding and potentially hazardous. SAR equipment must be maintained to the highest possible standard. SAR personnel must be trained, kept current and certified to the highest levels. SAR combines efforts with the Fire Department Medical Division to provide patient care during medevac. SAR along with the Village SAR organizations participate in community affairs, educating the public on seasonal traveling practices, outdoor preparedness, and safety. A. Administration Division SAR Division Manager Forecasts and monitors department financial requirements for personnel, supplies, travel, training activities, and communications. The Division Manager works closely with the other division managers to manage the department s budget, ensuring accountability. B. Flight Division Responsibilities of the Chief Pilot (CP), is the Flight Division coordinating flights/ flight crew requirements including all training, duty time, and on-call schedules. The CP issues daily flight assignments and coordinates all department aircraft activity. The CP also ensures that appropriate personnel are qualified to be assigned as flight crewmembers in Borough aircraft under 14 CFR Parts 61, 67 and 91. The CP maintains the Operations Bulletins. Flight Medical is a combined effort between the Fire Department Medical Division and Search and Rescue Department. We provide state certified critical care air ambulance and basic life support medical services throughout the North Slope. C. SAR Coordinator Coordinator is responsible for a proper response to each incident or emergency throughout the North Slope. M - 1
Combined with the knowledge of the land and subsistence lifestyle is an essential element of the SAR Coordinator. This is invaluable when assisting residents on the North Slope during times of emergency. The SAR Coordinator assists village volunteer search and rescue organizations to effectively prepare for and conduct SAR activities along with the effective use of SAR equipment to respond to each incident. D. Maintenance Division Responsibilities of the Chief of Maintenance: Aircraft maintenance is a critical function of the department. Maintenance personnel maintain SAR's fleet of aircraft to the highest standard possible considering industry wide practices permitted by the FAA. This ensures a safe, mission ready fleet in accordance with 14 CFR Part 43. Competent aircraft inspections (repair, scheduled, and routine) are not only required, but also essential for airborne emergency response operations. The maintenance division maintains the aircraft, support equipment, facility and the surface vehicle fleet requirements of the department. III. Goals and Objectives for FY 2015-2016 Goal #1: 24/7/365 response capability with at least 1 fixed wing and 1 rotary wing aircraft. Recruit and retain a total of Fourteen qualified pilots, six aircraft maintenance engineers (AME) and one aircraft avionics technician/ame. Ensure flight and maintenance crews have adequate rest. Require flight crew response times of 30 minutes from call out to on station status with a complete weather briefing and flight plan filed. 15 minutes for maintenance personnel. Goal # 2: Acquire, upgrade, and maintain SAR equipment to the highest industry standards. Increase and maintain inventory of critical aircraft spare parts (mechanical, electrical, avionics, and ground support equipment) by twenty-five percent. Retain and maintain Personal Locator Beacon (PLB) service. Goal # 3: Enhance the department's fiscal and administrative capabilities to achieve a higher level of accountability. Develop and maintain improved inventory control procedures. Goal # 4: Maintain close working relationships with the LEPC, Fire, Police, Public Works, and Health Departments to improve regional emergency response. Ensure that all emergency response operations relating to other departments are accomplished with an efficient and professional spirit of cooperation. Goal # 5: Provide training opportunities for SAR personnel to maintain a high level of proficiency and currency. Establish long-term fixed contracts with select training entities for Borough aircraft and maintenance operations that will reduce cost. M - 2
Maintain an internal training program for department personnel on essential elements of emergency response to include helicopter flight training, SAR tactics, survival equipment, helicopter external load operations, overwater operations, and night time aircraft operations using a night vision system. Goal # 7: Assist village volunteer SAR organizations with professional development and support equipment. Visit village SAR organization annually to assess training requirements, equipment, and facilities status. Develop and disseminate incident reduction education and outdoor safety public education programs to school age students and others in our region. Assist village volunteer SAR organizations in obtaining grant funds for SAR equipment. Goal # 6: Develop and maintain a department safety program. Conduct bi-monthly meetings with flight and maintenance personnel regarding protocol/procedure and current situations during crew transitions. Ensure a zero aircraft accident rate by providing the safest and the most efficient aircraft services available for the Borough. Maintain a department safety plan and personnel safety checklists to include flight, ground, facility, accident response, OSHA, and hazardous materials. Maintain contracts for safety inspections and safety audits of equipment, systems, and facilities that are critical to maintaining safe flight and ground operations. Maintain a drug and alcohol-testing program as outlined by federal law during. M - 3
North Slope Borough Department of Search & Rescue Director of Search & Rescue Deputy Director of Administration Chief of Maintenance SAR Division Manager Search & Rescue Coordinator Chief Pilot Lead Aircraft Maintenance Engineer Work Order Specialist Lead Pilot (2) Aircraft Avionics Technician/AME Office Specialist Pilot (11) M - 4
Business Unit and Division FTE 15 FTE 16 FY14-15 Total SEARCH & RESCUE FY 2015-2016 Operating Summary Personal Services Contractual Services Supplies Equipment Other FY15-16 Total Change from Prior Year 4405 - SEARCH/RESCUE CENTRAL OFF 25 27 7,803,883 4,482,522 3,955,856 1,779,979 342,808 0 10,561,165 2,757,282 35 % Grand Total 25 27 7,803,883 4,482,522 3,955,856 1,779,979 342,808 0 10,561,165 2,757,282 35 % % Change M - 5
Expenditure Type SEARCH & RESCUE Department Total Actual Year 2012-2013 Actual Year 2013-2014 Final 2014-2015 Actual 6 months 2014-2015 % Change 2015-2016 6100 Personal Services 0 0 0 0 0 0 Total Permanent Wages 2,026,498 2,191,348 2,238,217 1,167,114 4.1 % 2,330,365 Total Permanent Overtime Wages 217,061 242,716 243,129 610,987 79.6 % 436,624 Total Temporary Wages 162,326 95,159 0 29,460 0 0 Total Temporary Overtime Wages 78 1,322 0 193 0 0 Total Benefits 1,602,251 2,244,905 1,463,994 1,184,604 17.2 % 1,715,533 Total Personal Services 4,008,214 4,775,450 3,945,340 2,992,360 13.6 % 4,482,522 6200 Contractual Services 0 0 0 0 0 0 Total Communications 71,693 64,568 69,260 26,134 14.4 % 79,260 Total Contributions & Municipal Support 0 0 0 0 0 0 Total Maintenance Services 230,459 168,202 379,360 111,421 24.7 % 472,904 Total Insurance & Bonding Reserves 1,062,192 1,126,110 1,443,750 1,061,066 69.5 % 2,447,188 Total Professional Services 6,398 98,787 0 0 0 0 Total Rents and Utilities 90,469 100,469 79,355 40,135 (19.4)% 63,935 Total Travel and Lodging 225,128 268,477 199,940 83,190 108.8 % 417,388 Total Other Services & Expenses 179,248 332,094 344,906 120,358 37.8 % 475,181 Total Contractual Services 1,865,586 2,158,706 2,516,571 1,442,304 57.2 % 3,955,856 6500 Supplies 0 0 0 0 0 0 Total Fuel 761,484 795,903 1,002,347 666,715 70.9 % 1,712,894 Total Supplies-Buildings & Grounds 10,166 17,826 20,000 4,234 0.0 % 20,000 Total Supplies-Non-Buildings & Grounds 123,215 53,520 38,215 26,730 23.2 % 47,085 Total Supplies 894,865 867,250 1,060,562 697,679 67.8 % 1,779,979 6700 Equipment & Replacement Parts 0 0 0 0 0 0 Total New Equipment Under $5,000 45,676 8,514 0 0 0 0 Total Equipment & Parts Under $5,000 149,539 181,176 143,400 71,800 0.0 % 143,400 Total Equipment & Parts Over $5,000 33,357 36,668 138,010 11,900 44.5 % 199,408 Total Equipment & Replacement Parts 228,572 226,358 281,410 83,700 21.8 % 342,808 Grand Total 6,997,237 8,027,764 7,803,883 5,216,042 35.3 % 10,561,165 M - 6 Search and Rescue Total
Search and Rescue Central Office 4405 6100 Personal Services Approved FTE FTE FTE Position Change % 14 15 16 Range # Months 2014/2015 2015/2016 Amount Change Director of Search and Rescue 1 1 1 42 12 166,389 177,852 11,463 6.9% Deputy Director of Administration 1 1 1 36 12 136,888 163,790 26,902 19.7% Chief of Maintenance 1 1 1 35 12 128,789 136,772 7,983 6.2% Chief Pilot 1 1 1 34 12 128,284 134,751 6,467 5.0% Search & Rescue Coordinator 1 1 1 33 12 87,927 94,112 6,185 7.0% SAR Division Manager 1 1 1 32 12 102,394 84,742 (17,652) (17.2%) Lead Aircraft Maintenance Engineer 1 1 1 31 12 58,516 62,080 3,564 6.1% Lead Pilot 2 2 2 30 12 239,558 194,721 (44,837) (18.7%) Aircraft Avionics Tech/AME 1 1 1 29 12 46,460 49,178 2,718 5.9% Pilot 9 9 11 29 12 862,645 933,662 71,017 8.2% Aircraft Maintenance Engineer 4 4 4 28 12 176,911 188,416 11,505 6.5% Work Order Specialist 1 1 1 24 12 57,193 61,218 4,025 7.0% Office Specialist 1 1 1 21 12 46,263 49,071 2,808 6.1% 6110 Permanent Wages 6111 Regular Wages 25 25 27 2,238,217 2,330,365 92,148 4.1% 6115 Overtime Wages 243,129 436,624 193,495 79.6% Total Permanent Wages 2,481,346 2,766,989 285,643 11.5% 6130 Benefits 6131 Permanent Employee Benefits - 62% 1,463,994 1,715,533 251,539 17.2% Total Benefits 1,463,994 1,715,533 251,539 17.2% Total Personal Services 3,945,340 4,482,522 537,182 13.6% M - 7 4405
Object Account SEARCH/RESCUE CENTRAL OFF 4405.* FY 2014-2015 FY 2015-2016 Year Variance Year Variance % 6100 Personal Services 3,945,340.00 4,482,522.00 537,182 13.6 6110 Permanent Wages 2,238,217.00 2,330,365.00 92,148 4.1 6111 - REGULAR WAGES-PERMANENT 2,238,217 2,330,365 92,148 4.1 Total Permanent Wages 2,238,217 2,330,365 92,148 4.1 6115 Permanent Overtime Wages 243,129 436,624 193,495 79.6 6115 - OT WAGES-PERMANENT 243,129 436,624 193,495 79.6 Total Permanent Overtime Wages 243,129 436,624 193,495 79.6 6130 Benefits 1,463,994.00 1,715,533.00 251,539 17.2 6131 - BENEFITS-PERMANENT 1,463,994 1,715,533 251,539 17.2 Total Benefits 1,463,994 1,715,533 251,539 17.2 Total Personal Services 3,945,340 4,482,522 537,182 13.6 6200 Contractual Services 2,516,571.00 3,955,856.00 1,439,285 57.2 6210 Communications 69,260.00 79,260.00 10,000 14.4 6215 - AIRLINE EXPRESS 10,000 20,000 10,000 100.0 6220 - PHONE/FAX/MODEM 12,840 12,840 0 0.0 6225 - POSTAGE 2,500 2,500 0 0.0 6229 - OTHER COMMUNICATIONS 43,920 43,920 0 0.0 Total Communications 69,260 79,260 10,000 14.4 6250 Maintenance Services 379,360.00 472,904.00 93,544 24.7 6255 - AIRCRAFT MAINTENANCE 375,800 468,200 92,400 24.6 6265 - COPIER MAINTENANCE 3,560 4,704 1,144 32.1 Total Maintenance Services 379,360 472,904 93,544 24.7 6300 Insurance & Bonding Reserves 1,443,750.00 2,447,188.00 1,003,438 69.5 6305 - INSURANCE & BONDING 1,443,750 2,447,188 1,003,438 69.5 Total Insurance & Bonding Reserves 1,443,750 2,447,188 1,003,438 69.5 6360 Rents & Utilities 79,355.00 63,935.00 (15,420) (19.4) 6365 - NONRESIDENTIAL LEASES 13,935 13,935 0 0.0 6375 - UTIL-ELECTRICITY 45,000 45,000 0 0.0 6380 - WATER/SEWER 5,000 5,000 0 0.0 6389 - OTHER RENTS & UTILITIES 15,420 0 (15,420) (100.0) Total Rents and Utilities 79,355 63,935 (15,420) (19.4) M - 8 4405
Object Account SEARCH/RESCUE CENTRAL OFF 4405.* FY 2014-2015 FY 2015-2016 Year Variance Year Variance % 6400 Travel & Lodging 199,940.00 417,388.00 217,448 108.8 6402 - AIRFARE IN-STATE 58,700 69,600 10,900 18.6 6403 - AIRFARE OUT-OF-STATE 66,600 102,600 36,000 54.1 6410 - GROUND TRANSPORTATION 9,630 43,808 34,178 354.9 6415 - PER DIEM 20,160 60,980 40,820 202.5 6420 - LODGING 44,850 140,400 95,550 213.0 Total Travel and Lodging 199,940 417,388 217,448 108.8 6450 Other Services & Expenses 344,906.00 475,181.00 130,275 37.8 6485 - TRAIN/TUITION/CONFERENCE 314,275 444,350 130,075 41.4 6490 - MEMBERSHIPS DUES/SUBS 29,637 29,637 0 0.0 6499 - MISC SERVICES & EXP 994 1,194 200 20.1 Total Other Services & Expenses 344,906 475,181 130,275 37.8 Total Contractual Services 2,516,571 3,955,856 1,439,285 57.2 6500 Supplies 1,060,562.00 1,779,979.00 719,417 67.8 6510 Fuel 1,002,347.00 1,712,894.00 710,547 70.9 6515 - AIRCRAFT FUEL 968,747 1,672,294 703,547 72.6 6530 - VEHICLE FUEL 33,600 40,600 7,000 20.8 Total Fuel 1,002,347 1,712,894 710,547 70.9 6540 Supplies-Buildings & Grounds 20,000.00 20,000.00 0 0.0 6565 - SMALL TOOLS 10,000 10,000 0 0.0 6599 - OTHER BLDGS & GRND SUPPL 10,000 10,000 0 0.0 Total Supplies-Buildings & Grounds 20,000 20,000 0 0.0 6600 Supplies-Non-Buildings & Grounds 38,215.00 47,085.00 8,870 23.2 6610 - EDUC/TRAINING SUPPLIES 1,000 1,000 0 0.0 6615 - FOOD/WATER/COFFEE/CATER 12,500 21,370 8,870 71.0 6620 - HOUSEHOLD SUPPLIES 4,000 4,000 0 0.0 6650 - UNIFORMS/PROTECTIVE ITEMS 17,715 17,715 0 0.0 6699 - OTHER NON-BLDG SUPPLIES 3,000 3,000 0 0.0 Total Supplies-Non-Buildings & Grounds 38,215 47,085 8,870 23.2 Total Supplies 1,060,562 1,779,979 719,417 67.8 M - 9 4405
Object Account SEARCH/RESCUE CENTRAL OFF 4405.* FY 2014-2015 FY 2015-2016 Year Variance Year Variance % 6700 Equipment & Replacement Parts 281,410.00 342,808.00 61,398 21.8 6760 Replacement Parts Under $5,000 143,400.00 143,400.00 0 0.0 6765 - AIRCRAFT PARTS < $5000 140,000 140,000 0 0.0 6795 - VEHICLE PARTS < $5000 1,400 1,400 0 0.0 6799 - OTHER EQUIP PART <$5000 2,000 2,000 0 0.0 Total Equipment & Parts Under $5,000 143,400 143,400 0 0.0 6830 Equipment & Parts Over $5,000 138,010.00 199,408.00 61,398 44.5 6835 - AIRCRFT EQP/PART >$5000 138,010 138,010 0 0.0 6870 - VEHICLE/SNOWMACH >$5000 0 61,398 61,398 0 Total Equipment & Parts Over $5,000 138,010 199,408 61,398 44.5 Total Equipment & Replacement Parts 281,410 342,808 61,398 21.8 Grand Total 7,803,883 10,561,165 2,757,282 35.3 M - 10 4405