The OVERNIGHT PACKET includes Information about the program: Basic Fact Sheet Sample Schedule Directions to The Field Museum Things-to-Bring Checklist Frequently Asked Questions Large Group info: Group Leader Checklist Permission Slip (required for Group Members) Group Roster (required for ALL GROUPS 5 weeks prior to events)
Some basic info about The Field Museum s 2018 Dozin with the Dinos overnights What is the Dozin with the Dinos overnight program like? Bring your sleeping bag and explore one of the most exciting spots in town! Dozin with the Dinos is a unique opportunity for children ages 6-12 to spend the night at The Field Museum. Spend your evening meeting real scientists and enjoying Science Showcase activities like dissecting owl pellets, and playing instruments from around the world! Enjoy a snack break to fuel yourself for a self-guided tour of your favorite exhibits in the dark! (Make sure to bring your flashlight!) Before you know it you ll be crawling into your sleeping bag in one of our wondrous exhibitions. When are Dozin with the Dinos overnights offered? Overnights begin Fridays at 5:45pm and end Saturdays at 9am. We are offering one Saturday program this year. January 19 February 23 March 2 March 24^ May 4 January 26 February 16 March 9 April 6 ^This is our only Saturday overnight Who are Dozin with the Dinos overnights designed for? Dozin with the Dinos overnights are for children ages 6 to 12 and their chaperones. Individual families and groups can register for this event. Scouts, schools, churches, community groups and others are welcome at the overnight. Groups can range in size, but must have at least 1 chaperone for every 3 children. Minimum group size is 15. Chaperones must be at least 21 years old. Children must be between the ages of 6 and 12. If you have a child 13 years or older, check out our programs designed especially for teens: http://www.fieldmuseum.org/at-the-field/programs/teens
How much does a Dozin with the Dinos overnight cost? Group Package (15 or more people): $60 per person. Groups with fewer than 15 members must register at the Family rate. Family Package: $65 per person ($60 for Field Museum members). Premium Package: $78 ($68 for Field Museum members). Guests can sleep in the Dinosaur Hall of Evolving Planet! These tickets are available for individual families of fewer than 15 people. Due to limited space, Premium Package tickets are not available to large groups and are filled on a first-come, first-served basis. Tour Package: $90 ($80 for Field Museum members) Guests can sleep in the Dinosaur Hall and go on a behind-the-scenes tour with a Field Museum scientist. For families of fewer than 15 people. Tours all start near the South Doors of the Museum. Tours take place from 6:30 pm to 7:15 pm in place of the first portion of the Science Showcase time. Please note that the length and content of the tour make it a great option for children ages 9 through 12 who are interested in learning more about science at The Field Museum, but a tour may not be the best fit for younger children. Tours vary based on scientists availability you ll always see something cool, but it may be fossils, bird specimens, fish collections or another behind-the-scenes location at The Field Museum. When should I register for Dozin with the Dinos? Tickets for the 2018 Dozin with the Dinos season are available starting in July of 2017. If you know your schedule in advance, we recommend registering as soon as possible. Every season a number of our overnight dates WILL SELL OUT. Note that our overnight season for 2018 is January through May. There will not be any overnights later in the year, so registering in 2017 is highly encouraged. How do individual families purchase tickets for Dozin with the Dinos? Families can purchase tickets online at http://www.fieldmuseum.org/overnights Please note overnight tickets cannot be purchased on-site at the Museum. Check the Ticket Purchasing guide and video on the Dozin with the Dinos web page if you re having a tough time purchasing tickets! How do groups purchase tickets for Dozin with the Dinos? All Purchases will be made online. To reserve group tickets your group must: 1. Choose a Group Leader this is someone who will attend the event and serve as the liaison to the Museum before and during the event. 2. The Group Leader will next complete the Group Registration Form, via Ticket Return, which can be linked to at fieldmuseum.org/overnights 3. At the time of registration, groups will have to provide a 20% deposit, via major credit card, for the estimated total number of group members. You will also set up monthly payments for the remainder of the purchase at this time. Or, you can pay in full at this time, if you choose. 4. Once the deposit is paid, the ticketing system will send a confirmation. 5. Any increase in group size can be addressed by emailing overnights@fieldmuseum.org or calling our overnights event line at 312.665.7525. 6. IMPORTANT: See the Group Leader Checklist farther in this packet for more info! Do keep in mind that we are not able to provide refunds.
Schedule 2018: unlike fossils, not set in stone! Time Range What s going on? Where? 5:30 pm Check-in South Door 6:15 pm Orientation Simpson Theatre 6:30 to 8:00 pm Science Showcase See Main Floor Map *Premium Package with Tour guests will attend a behind the scenes tour from 7:00-7:45pm 7:45 & 9:00 pm 3D Movie: Waking the T-Rex: The Simpson Theatre Story of Sue (Tickets are $5 and can be purchased in the West Lobby, outside Simpson Theatre) 8:00-9:00 pm Snack Siragusa Overnight Merchandise Sales *Please note: this is the only time Dozin with the Dinos 9:00 to 10:00 pm merchandise are available for sale Stanley Field Hall Adventure Guides Scientific Illustration 10:00pm Lights go out in sleeping areas Your Sleeping Area 10:30 pm Storytelling After Dark See Upper and Lower Level Maps 11:30 pm Upper Level Closes 12:00am Everyone in sleeping bags 7:00 am Rise & Shine! 7:30 am Breakfast In Siragusa Hall Museum Store Open Departure *South Door on Main Level opens at 8:30 am
Directions to The Field Museum PUBLIC TRANSPORTATION: The #146 Inner Drive/Michigan Express (Museum Campus) bus transports riders from the Orange, Green, and Red line trains at the State Street and Roosevelt Road stations. This bus runs daily every 15 minutes into the late evening. For more information on Metra, CTA and Pace connections, schedules, and fares, call the RTA hotline at 312-836-7000 or visit www.rtachicago.com or www.transitchicago.com. DRIVING DIRECTIONS: The easiest route to the Museum Campus is via the 18 th street and Lake Shore Drive entrance, immediately south of Soldier Field. Exit Lake Shore Drive onto eastbound 18 th Street and follow 18 th Street/Museum Campus Drive east of the stadium and north to the Museum Campus. PARKING: Parking for participants is included in the price of the overnight ticket. Parking is reserved in the North Garage which is accessible via 18 th Street. Overnight guests may access the North Garage starting at 5:00pm. On most days, participants can take a parking ticket from the machine and receive a validation ticket from overnight check-in staff. Occasionally the garage is on a cash-only pay-asyou-enter mode which means overnight guests will not get a parking ticket but will simply tell the garage staff person they are attending the overnight to get into the lot free of charge. No validation ticket will be needed to exit the garage on these days. All cars parking in the garage must exit by 9am Saturday morning to avoid being towed. Please make sure to get a validation ticket from overnight staff during the event on days when needed. Do not park in the East Lot only the North Garage is reserved for overnight guests. Note: The Museum will not reimburse guests who pre-pay for their parking or pay for parking without a validation ticket!
Things to Bring to the Overnight Please note: We DO NOT provide any sleeping equipment for this event; you must bring your own gear. Sleeping Bag Pillow Toothbrush and Toothpaste Washcloth/Hand towel Flashlight- We no longer sell flashlights or batteries, so please bring one from home. Comfy Clothes- Remember, no shirt, no shoes, no service! o Gym Shoes o T-Shirts/Sweatshirts Note: The temperature varies in the Museum so plan for hot and cold!! Change and small bills for Vending Machines, Mold-a-Rama, Penny Presses, and Photo Booths. Dozin staff cannot make change and machines only use change and small bills, so please plan accordingly. (Note: use these fun machines at your own risk. Overnight staff cannot provide refunds) *Please label all belongings Also consider bringing: Ear Plugs (Sometimes our dinosaurs snore) Bag/Backpack DO NOT BRING: x Tents x Air mattresses bigger then a twin size (For emergency reasons, twin size mattresses are the largest size we can allow in exhibit halls) x Outside food or drink (unless you are on a specialized diet, in which case, you can drop off food at check-in, and it will be in Siragusa at snack breakfast time) x Glow sticks Please note: You will walk upstairs to enter the Museum at check-in, so please pack accordingly. Guests are strongly advised against bringing wagons or similar heavy equipment to this event. Chaperones are not allowed to drop off minors and overnight gear at the entrance and leave them unsupervised while parking.
ARRIVAL QUESTIONS FREQUENTLY ASKED QUESTIONS How do I check-in on Friday (or Saturday) night? Come in through the South Doors (the Main Entrance) of The Field Museum. If you require a wheelchair-accessible entrance, contact us in advance at overnights@fieldmuseum.org. Group Leader or Group Member: Group Leaders arrive at 5:30 pm and get into the Group Registration line to check in! Group members should NOT get in any line. Group members- please know the name of your group and the group leader s name who is attending the event. Group Leaders should stay at the South Doors until 6:15 pm or until their whole group is present after checking in. All Group Leaders and Group members must attend our 6:15 orientation. Family Tickets: Arrive at The Field Museum between 5:45pm and 6:15pm. Go to the General Admission Check-in line, with your name ready. No physical ticket needed! Premium Package or Tour Package: Arrive at The Field Museum between 5:30pm and 6:15pm. Have everyone in your party go to the Premium Package Admission Check-in line for your packet and wristbands! What time should I arrive on Friday night? Please plan to arrive between 5:30pm and 6:15pm. This gives you time to get checked in, put down your gear, and make it to orientation at 6:15. What should I do if my Group Leader has not yet arrived? If your Group Leader cannot make it to check-in at 5:30pm, they should have a secondary leader check-in for the group. What if I arrive late? We understand traffic getting into Chicago on a Friday night can be tough. Please make every effort to arrive on time, but if you arrive late you can enter through the South Doors until 8pm. If you arrive after 8pm you must walk around the building to the West Doors the side of The Field Museum closest to Lake Shore Drive. No one will be admitted to The Museum after 9pm. PARKING QUESTIONS Where will I park? Overnight guests can park in the Soldier Field North Garage. There is no additional charge for parking. The parking lot will open to participants at 5pm. Do NOT park in the East Lot only the North Garage is reserved for overnight guests.
Do I have to pay for overnight parking? No - we ve got your parking covered! Just park in the North Garage, get your ticket, and show that ticket at registration for your validation! When you leave in the morning, put the green ticket into the reader first, followed by the yellow validation. Rarely, the garage will be cash-only, pay-as-you-enter. On those nights, tell the garage staff you re there for the overnight, and you are set! On those nights, you won t need a validation from our staff! Please use only the North Garage. If you use any other lot, or pre-pay without validation, we can t reimburse you. When do I have to move my car? You re covered until 9 am following the overnight. After that, you ll need to leave the North Garage. If you re staying at the Museum for the day, find a metered spot or pay the daily rate in the garage. Where should I park if I need a handicap accessible parking space/entrance? Please coordinate with the Dozin with the Dinos staff 1 week in advance of the overnight in order to secure a handicap accessible parking space and admittance through an accessible door. Email overnights@fieldmuseum.org with any special parking requests. FOOD QUESTIONS Will dinner be provided? No The Museum provides a snack Friday night and breakfast on Saturday morning. PLEASE eat dinner before arriving to The Museum for check-in. All right - what food will be provided? A late night snack will be provided at 8:00pm on the evening of the overnight, and a continental breakfast will be provided at 7:30 am the following morning. Again, the snack is enough to keep you on your feet for the late night, not a full meal, so plan accordingly. Can I buy food at the restaurants have food delivered to The Field Museum or bring my own? No outside food is not allowed at The Museum. In order to help care for the Museum s collections, no outside food is allowed including soda, gum and candy. The Museum s restaurants are closed for the entirety of the event. Can I eat food in the exhibit halls? No, food is not allowed in the exhibits. In order to ensure the artifacts and specimens on display are preserved for years to come, we only allow guests to eat in the designated areas on the ground level of the Museum. Food found in the exhibit halls/sleeping areas will be confiscated. What if I have an allergy or other dietary restrictions? You will be allowed to bring your own food only under the following conditions: o It must be sealed in a heavy-duty plastic container (Tupperware, not a Ziploc bag), labeled with the guests name o It must be given to an overnight staff member at check-in to be placed in the kitchen prep area of the The Siragusa Center (the designated eating area) and left there for the duration of the event (staff will get it for you during snack/breakfast) o Items must be non-perishable, as overnight staff will not have access to refrigeration for guests food Any food not meeting these criteria or that is found in an exhibition hall will be immediately confiscated.
SPECIAL NEEDS Who should I contact if I have a special need? If you have special needs (such as need for 24 hour power for a CPAP machine, disabled access, or other health conditions that need consideration) please call the overnight coordinator at 312.665.7525 1 to two weeks before the event to speak about your requests regarding that evening. SLEEP ARRANGEMENT QUESTIONS Where will I be sleeping if I m here with a group? Each group will have a specific area designated as their sleep space. Sleeping maps will be handed out during check-in. The space you are assigned depends on the size of your group. All groups will be sleeping on the Main Level in the exhibit halls. Note that all the sleeping areas are carpeted. Because of the nature of the event, and the way numbers change, we won t know which area you ll be in before this. Who can come into my sleeping area? All guests have access to every open exhibit in the Museum until Midnight, even those designated as sleeping areas. Where will I be sleeping if I m here as a Family (not part of a group)? There will be a space reserved in an exhibition on the Main Level for all families. The space assigned for families varies depending on the number of families attending the overnight. Where will I be sleeping if I have Premium Package or Tour tickets? Premium Package guests sleep in the Evolving Planet exhibit on the Upper Level. The Genius Hall of Dinosaurs is the space reserved for Premium Package and Tour guests; however, if you find a spot you like elsewhere in the Evolving Planet exhibit, you are welcome to sleep there. When can I set up my stuff? Upon arrival guests are encouraged to leave their belongings in their sleeping area as a means of staking out their own spot. Please do not spread out your gear until after snack time, so all guests can enjoy the exhibits. For safety reasons, please be mindful to leave a clear walkway through exhibits when spreading out your gear later in the evening. Outlets are available throughout the museum to inflate air mattresses but some of them will lose power when we shut the lights out so do this before 10:00 pm. Note that tents are strictly prohibited. Twin sized air mattresses is the largest mattress size allowed at Dozin with the Dinos. Will all-girls groups be sleeping in the same area as all-boys groups? Sleep arrangements are based firstly on the size of the group and then on the affiliation of the group. Every effort is made to put groups of the same gender in the same area. However, because of the relative capacities of the area, we cannot guarantee this. Sleep spaces in the exhibit halls are clearly marked and, surprisingly for a big museum, most halls feel like your own little space. Will I be warm or cold while I m sleeping? Both. Or neither! We do our best to keep the temperatures moderate and comfortable during an overnight, but this is a big building and temperature can vary from hall to hall. To be safe, we suggest bringing layers of clothes - as in a t-shirt and a sweatshirt. Will I have access to 24 hour electricity in my sleeping area? Maybe. If you need a plug to inflate your air mattress, we recommend doing so before lights-out. In some exhibitions, the power to the outlets will turn off when the lights are turned off. If you need 24 hour access to electricity (for example, if you use a CPAP), please contact overnights@fieldmuseum.org at least one
week prior to the overnight event to make sure you are directed to a sleeping location that will have working outlets. DEPARTURE QUESTIONS When do I have to pack up my gear? All your gear (sleeping bags, etc.) needs to be out of the exhibit halls and with you by 8:30 am on Saturday morning. What if I have to leave early? The South Door of The Museum opens at 8:00am on Saturday. If you are leaving before 8:00am please exit via the East Entrance on the Ground Level. If you are leaving before 6am, please contact a member of the Dozin with the Dinos staff or a Protection Services Officer. What should I do on Saturday (or Sunday)? You are welcome to stay and continue exploring the Museum--your general admission has been covered. Make sure you get your hand stamped by a Dozin with the Dinos staff person in order to be let back into The Museum after loading up your gear into your car (or putting it in coat check if you took public transportation). If we stay the next day, what about our parking? Guests of the overnight should plan to move their cars out of the North Garage by 9am on Saturday (or Sunday) morning. If you are staying on the Museum Campus you can pull back into the North Garage and pay the daily rate or drive closer to the Adler Planetarium to find a metered parking spot. MERCHANDISE QUESTIONS Where can I buy Dozin with the Dinos merchandise? Between 9:30pm and 10:30pm you can purchase overnight merchandise by SUE the T.rex (in the main hall of the museum). Note that this is the only time Dozin with the Dinos merchandise will be available for saleit is not sold in the museum stores. Can I pre-order Dozin with the Dinos merchandise? You sure can! You can purchase merchandise through the ticketing system when you buy your tickets, or you can download an order form online at fieldmuseum.org/overnights and email it to us at overnights@fieldmuseum.org!
Where can I pick up Dozin with the Dinos merchandise that I pre-ordered? Pre-orders can be picked up by the North end of Stanley Field Hall between 9:00pm and 10:00pm. You can skip the line and head right to the merchandise tables to pick up your pre-order. NOTE: If there are multiple orders for the same group, the Group Leader can pick up all the items to distribute OR each order can be picked up individually. Please make arrangements with your group beforehand if you are going to pick up multiple orders. You may also buy additional merchandise via credit card at the preorder station. How can I pay for Dozin with the Dinos merchandise? Credit card payments are preferred for merchandise sales the night of the event. Checks are not accepted. Will other stores be open? The Main Museum Store (near the South Door on the Main Level) will be open starting at 7:30am in the morning. Remember, Dozin with the Dinos merchandise is not available in the museum store. Will the Mold-a-Ramas, Penny Presses, etc. be working? Yes! Remember to bring quarters or small bills and a shiny penny if you would like to make one of these souvenirs on the Ground Level. Overnight staff does not have the ability to refund your money if one of the machines malfunctions, so please use at your own risk! Do you have an ATM? There is an ATM at the south entrance of the Museum. Guests will not be able to access the ATM after 8 pm, which is when the south doors are locked. SAFETY QUESTIONS What are the rules? Eat only in designated areas; do not bring food or drinks into the exhibitions. Keep your shoes on (except while sleeping). Keep your shirt and pants on (even when sleeping) Use walking feet (no running). Children and their chaperones must stay together at all times. Respect your fellow overnighters and their belongings while touring Museum exhibitions. Will there be security present at the overnight? Yes. The Field Museum Protection Services department has staff members inside the building 24 hours a day. A Dozin with the Dinos staff person or a Protections Services Officer can almost always be found in Stanley Field Hall (the main hall of the Museum). Guests are encouraged to leave their belongings in their sleeping area during the overnight program as a means of staking out their own spot. While we don t have an issue with theft at the overnight program, we do highly recommend keeping valuables on your person at all times. The Field Museum does not take responsibility for any lost or stolen items. Will there be an EMT present at the overnight? Yes! We will have an EMT on site in the first aid room. If you or someone in your group needs assistance, please tell a Dozin with the Dinos staff person or Field Museum Protection Services Officer so he/she can escort you to the first aid room.
What behaviors will be cause for removal from The Museum? The Field Museum reserves the right to remove guests from The Museum during a Dozin with the Dinos program. Behavior that would merit removal from The Museum includes, but is not limited to, belligerence to a staff person or other guest, fighting, possession or consumption of alcohol or illegal substances. Refunds will not be issued. TICKETING QUESTIONS What s different about Premium Package and Tour Package tickets? Premium Package and Tour Package guests sleep upstairs in the Evolving Planet exhibit (with the dinosaurs)! Only families can purchase Premium Package and Tour Package tickets. Space is limited and we are unable to accommodate large groups. Tour Package (which is a separate ticket entirely) guests spend 45 minutes of the Science Showcase time on a behind-the-scenes tour with a Field Museum scientist. (Tours will vary depending on availability and scheduling of scientific staff.) Guests must purchase Premium Package and Tour Package tickets in advance upgrades the night of the event are not allowed. Can I bring children aged younger than 6 or older than 12? No. Unfortunately, we are unable to accommodate requests outside of this age range. In the interest of fairness to the many requests made regarding this issue, exceptions are not made. Can I buy an extra ticket at the door? No. All tickets must be purchased in advance of the event. I m trying to register online and I m receiving an error message. What s going on? If you are receiving an error message, this means that the program is sold out for that date. Please try to register for a different overnight date. I haven t received my tickets. What s going on? We do not issue paper or electronic tickets for our Dozin events. When you arrive for your event, we will have your name on our list. You may want to bring your electronic copy of your receipt as backup, but we just need your name to check you in! How do I buy tickets for the 3D movie? Tickets for Waking the T.rex: The Story of SUE are only sold in-person on the night of the event. The movie runs approximately 25 minutes. Tickets are $5 per person. What should we do if we want to increase the size of our group? Give us a call at 312.665.7525, a week or more before the date of the event you will be attending, with a credit card handy. Additions the week of the event may not be possible. We cannot refund or reduce the size of a group, only add, so it may be wise to estimate slightly low for your initial purchase, and add one or two more members later.
What happens if group members are unable to attend and the group size shrinks? Unfortunately, we are unable to provide refunds. We recommend you purchase the minimum number of tickets ahead of time, for the people you KNOW will be coming, and adding tickets as more people confirm. Can I get an exchange if I cannot attend the event? Exchanges are allowed for participants PROVIDED THE MUSEUM IS CONTACTED IN ADVANCE OF THE OVERNIGHT. Guests giving advance notification can exchange their tickets for a future overnight program within the same overnight season. An alternate date must be provided by the participant when the exchange is requested. All exchanges will be charged a $10 per participant processing fee regardless of when the museum was notified. Based on availability, if an entire group wishes to exchange their date, the museum must be notified at least five weeks prior to the event. A fee of $10 per person will be incurred. Sadly, no refunds can be made. Exchanges will not be made after the event has passed. No exceptions. Contact the Dozin with the Dinos Coordinator at 312.665.7525 or email overnights@fieldmuseum.org ASAP to request an exchange. Note: tickets not used during the 2018 season are not valid the following year. Can I get a refund if I do not attend the event? No. The Field Museum is not responsible for personal matters that may bar participants from attending the overnight event. No refunds will be issued.
Large Group Information and Checklist Dozin with the Dinos Group Leader Checklist Glad to hear that you and your group are planning to come to a Dozin with the Dinos overnight program at The Field Museum! Your part of the Dozin with the Dinos overnight is outlined below: Anytime from July 2017 until 6 weeks before the program date: (Please remember, you are not guaranteed a place if you wait until 6 weeks before the event) Consult your group regarding your choices of dates try to do this as far in advance as possible in order to avoid dates being sold out Make your ticket purchase at fieldmuseum.org/overnights o Purchase tickets for an initial estimate attendance number (Note: you can sometimes add tickets, but we cannot issue refunds, so please keep this in mind in your estimate.) o Be ready with your first/second/third choices of program dates during your purchase! o Pay for your initial deposit with a major credit card. This will set up your monthly payments for the remainder of the event fees, as well. *Purchasing via the online ticketing system is the only way to secure space for the overnight. Don t wait to sign up for this year s events, some nights fill up quickly! Receive email confirmation from TicketReturn Read the entire Overnight Packet (which you have in your hands right now). This should answer many of your questions and clarify our policies. Also note: all payments will be done online. After you pay your deposit, the remainder of the event charge will automatically be paid in monthly installments on your credit card. 5-6 weeks before the program date: Confirm final number of adults and children attending the overnight Ensure that all children participating are within the required age range of 6 to 12 years Ensure all chaperones are over 21 years old. The adult to child ratio is 1 to 3. Turn in the typed Group Roster, found at the end of this packet, on or before the due date (5 weeks before the event date). Turn in Child Permission Waivers, also found near the end of this packet, via email (also make sure to keep a copy for your own records). Share the Overnight Packet with your group members. It is the responsibility of all group members to understand the rules, policies, and expectations of the event. *Note that any groups making a purchase 5 weeks or less before the overnight will be required to make the complete payment at the time of registration.
1-2 weeks before the program date: Double check that you and the Museum have Permission Slips from all the minors in the group. Make sure your group knows your Group Name and knows where to find you upon arrival (South Entrance lobby) It is important for guests to know the group name and the leader s name that is registered for this program. If there are any merchandise pre-orders, make sure you ve made those purchases either when you purchased tickets, or by downloading the form found at fieldmuseum.org/overnights At the program: **Bring this checklist with you as a guide.** Arrive the night of the event by 5:45pm (you must be there by check-in) o If you are unable to arrive on time, please find a secondary contact person for your group to check-in. Check in at the Group Admission Desk and pick up the check-in packet for the entire group the person checking you in will go over all the important information for the evening. Remain at the South Door to distribute check-in information to the rest of your group until the entire group arrives or until orientation begins at 6:30. You re responsible for: o o o o o o o Giving chaperones a packet with the Schedule, Science Showcase Map, Sleep Map and Rules sheet. Instructing everyone to meet at Orientation in James Simpson Theatre on the Ground Level at 6:30pm. (Orientation is mandatory for all overnight participants.) Explaining Parking. Explaining where and when to pick up pre-ordered merchandise by SUE the T-rex between 9:30pm and 10:30pm. (If you pre-ordered on behalf of your whole group and will be picking up the items yourself, please let your group know where and when to meet you.) Explaining where and when to purchase tickets for the 3D movie, Waking the T-Rex: the Story of SUE, if your group plans to attend. Tickets are $5 each and the movie will be shown in the Simpson Theater at 8:15 pm & 9:15 pm. Explaining how to get to your sleep location and/or directing your group to volunteers at the South Door who can walk back to your sleep location with you. Encouraging your group to place their sleep gear in the assigned exhibit and to not set up their sleep gear until after snack. Be sure to leave a 3-foot walkway whenever possible, since people can continue to explore all exhibits until midnight! Keep in mind, even if you choose to sleep before this time, the Museum Exhibits are open to all until Midnight!
At 6:30pm give the extra check-in packets back to overnight staff at the South Door. Overnight staff will check in any of your group members who have not arrived by that time. Attend orientation with your entire group at 6:30pm. You are responsible for your group s behavior throughout the night, but feel free to ask any Dozin staff for advice or assistance as needed! Enjoy the overnight!
Child Participant Permission Waiver For GROUP MEMBERS (Not necessary for Standard, Premium, or Tour Package Families) Turn in completed Waiver to Group Leader. All forms due to The Field Museum 5 weeks before event Date of the Overnight Group Name Child's Name Medical or special considerations: Emergency Contact (someone not attending the Overnight) Name Relationship Phone Number WAIVER, RELEASE OF LIABILITY, INDEMNIFICATION AND CONSENT In exchange for my child or ward being allowed to participate in Dozin with the Dinos (the Program ) to take place at and sponsored by The Field Museum of Natural History (The Field Museum ), I agree to bind myself and my child or ward to each of the following: Identification of Risks. I understand that any activity involves risks of injury and loss, both to person and to property, including the possibility of permanent disability and death. I understand that this Waiver and Release of Liability is intended to address all of the risks of any kind associated with participation in any aspect of the Program, including, particularly, such risks created by actions, inactions, or negligence on the part of the Field Museum, or its respective directors, officers, trustees, employees, agents, volunteers, successors, or assigns (collectively, the Sponsors ). Voluntary Participation and Assumption of Risk. I understand that participation in the Program is voluntary, and voluntarily assume personal responsibility for any injury, liability, loss or damage arising from any and all risks, known and unknown, in any way connected with participation in the Program. Release, Waiver and Covenant Not to Sue. I, on behalf of myself and my child or ward, release the Sponsors from, and waive, all claims. I further covenant not to sue the Sponsors for any liability, injury, loss, or damage involving my child or ward, including attorneys fees, in any way connected with participation in the Program, whether or not caused in whole or part by the negligence or other misconduct of the Sponsors. Indemnification. I agree to indemnify and to hold harmless (in other words, to reimburse and to absolve from responsibility) the Sponsors from all claims for any liability, injury, loss, damage, or expense, including attorneys fees (including cost of defending any claim I might make, or that might be made on my behalf, that is released or waived by this instrument), in any way connected with or arising out of my or my child or ward s participation in the Program, whether or not caused in whole or in part by the negligence or other misconduct of the Sponsors. Consent to Medical Treatment. I authorize the Sponsors to provide to me or my child or ward, through medical personnel of its choice, customary medical assistance, transportation, and emergency medical services. This consent does not impose a duty upon the Sponsors to provide such assistance, transportation, or services. Binding Effect, Severability and Applicable Law. This instrument shall be binding upon my relatives, personal representatives, heirs, beneficiaries, next of kin, or assigns and shall inure to the benefit of the Sponsors. If any provision (or portion of any provision) of this instrument is held to be invalid or unenforceable in part or in whole, such invalidity or unenforceability shall not otherwise affect any other provision of this instrument to the extent permissible by law. This instrument shall be governed, construed, and enforced in accordance with the law of the State of Illinois. Photographs and Videos. I understand and agree that photographs and videos are periodically taken of participants in the Program, and that the Sponsors may use these photographs or videos in future publications. For valuable consideration, which is hereby acknowledged, I irrevocably transfer any rights or interests that I have or may have to such photographs, videos, or parts thereof (collectively the Images ), to the Field Museum. I waive any privacy and publicity interests which I or my child may have in such Images. I understand that the Field Museum may use, or not use, the Images at its discretion, for any lawful purpose. THIS IS A WAIVER, RELEASE OF LIABILITY, INDEMNIFICATION AND CONSENT. I HAVE READ IT, UNDERSTAND THAT I GIVE UP SUBSTANTIAL RIGHTS BY SIGNING, AND SIGN IT VOLUNTARILY. Parent s or Guardian s Name Date Signature (Signature of Parent or Guardian if Participant is less than 18 years of age) Parent or Guardian Phone Number
Group Roster Overnight Date: Group Name: Group Leader: TOTAL CHAPERONES: TOTAL CHILDREN: TOTAL NUMBER OF PARTICIPANTS (Adult and Child): CHAPERONES CHAPERONE S EMAIL ADDRESS (Mandatory in case of emergencies) CHILDREN: 1. 1. 2. 2. 3. 3. 4. 4. 5. 5. 6. 6. 7. 7. 8. 8. 9. 9. 10. 10. 11. 11. 12. 12. Number of Chaperones on this Page: Number of Children on this Page: