EAST COCALICO TOWNSHIP AGENDA HELD AT EAST COCALICO TOWNSHIP, 100 HILL ROAD, DENVER, PA 17517 at 7:30 P.M. MEETING CALLED TO ORDER AT 7:30 P.M. FARMLAND TRUST PROJECT PRESENTATION BY STEPHANIE ARMPRIESTER AND KEN PACANOWSKI PUBLIC COMMENT APPROVAL OF MINUTES: o MINUTES: WEDNESDAY, AUGUST 6, 2015 POLICE DEPARTMENT SEWAGE ENFORCEMENT OFFICER TREASURER S REPORT o AUTHORIZE LIST OF BILLS LAND PLANNING ENGINEER o SYLVIN TECHNOLOGIES EXPANSION, SEWAGE FACILITIES: CONDITIONED ON ECTA APPROVAL FOR THE SUBMITTED CAPACITY REQUEST & REVIEW APPLICATION ZONING OFFICER TRANSPORTATION ENGINEER o TRANSPORTATION PROBLEM ID FORM TO COUNTY FOR LONG RANGE TRANSPORTATION PLAN & TRANSPORTATION IMPROVEMENT PROGRAM (2017-2020) SOLICITOR ROADMASTER o NOTIFY COSTAR VENDORS OF THE 2016 ROAD MATERIALS QUOTES SUPERVISORS o AUTHORIZE THE PROPOSED 2016 RENTAL AGREEMENT TO THE AUTHORITY o 1925 NORTH READING ROAD 7-ACRE SITE DISPOSITION o AUTHORIZE STEVENS FIRE COMPANY TOLL ROAD ON AUGUST 22, 2015 o SELL 1998 CHEVY LUMINA THROUGH MUNICIBID TOWNSHIP MANAGER EXECUTIVE SESSION (IF NEEDED) ADJOURN
The advertised meeting of the East Cocalico Township Board of Supervisors was called to order on Thursday, August 20, 2015 at 7:30 p.m. and held at the East Cocalico Township Municipal Building, 100 Hill Road, Denver, PA 17517. ATTENDANCE: Supervisors: Employees: Reporters: Visitors: Chairman Douglas Mackley, Vice Chairman Alan R. Fry and Secretary Noelle B. Fortna Manager Mark A. Hiester, Zoning Officer Tony Luongo, and Recording Secretary Lisa A. Kashner Alice Hummer of the Ephrata Review, Val Lacis of the Reading Eagle, and Austin from Blue Ridge Cable 11 Ken McCrea, Stephanie Armpriester of Lancaster Farmland Trust Chairman Mackley asked everyone in attendance to rise and pledge allegiance to the Flag. Chairman Mackley announced that an Executive Session will be held at the end of this meeting for personnel matters. FARMLAND TRUST PROJECT PRESENTATION BY STEPHANIE SMITH ARMPREISTER: Ms. Armpreister distributed packets and highlighted to the Board on a recent water quality presentation to the area farmers; held at the Reamstown Fire Company on July 21 st. It was a presentation on the history of the Lancaster Farmland Trust (established in 1988, preserved 453 farms and 27,857 acres), and their mission is to preserve and steward the beautiful farmland in Lancaster County; reflecting the heritage, supports the economy, nurtures health, and enhances the quality of life. Ms. Armpriester discussed the preserving, conserving, and protecting concept, and Lancaster County s impaired streams. She reviewed with the farmers the types of documents that are needed to be in compliance to address runoff issues on their farms (Conservation Plans, Agricultural Erosion & Sedimentation Control Plans, and Nutrient Management Plans). Ms. Armpreister stated to the Board that the farmers are implementing many good practices, just not documenting them, however. The farmers expressed concerns regarding (1) runoff coming from commercial and residential developments, (2) soil conservation wanting to keep the good soil on their property, (3) there was some resistance to no-till and the timing of no-till, (4) manure issues can be challenging and the timing of spreading in the fall, winter, spring, and storage. The farmers contact information (names and addresses) are not shared with the municipality unless the farmer is interested in partnering with Lancaster Farmland Trust or the township to implement further BMP s. Highlights of East Cocalico Township s reporting are: East Cocalico Township s total MS4 area = 6,509 acres. Visited acres in MS4 = 2,197 (or 34%) (or 154 properties). One owner declined a visit. Ten properties to transition to commercial uses (not visited), 6 visits included multiple parcels being farmed as one piece, 138 visits reported, totals 5,361 acres. 2,895 acres in cropland; 858 acres in pasture; 1,608 acres in other. 71 properties have livestock of some type on their property (56% are in compliance). 117 properties (out of 138 properties) are within 100 feet of a stream (85%). Ms. Armpriester stated that a future local workshop will be scheduled. The Supervisors thanked her for a wonderful presentation. PUBLIC COMMENT: Nothing to report. Page 1 of 4
APPROVAL OF MINUTES: MOTION: Vice Chairman Fry made a motion, seconded by Secretary Fortna, to approve the Thursday, August 6, 2015 Board of Supervisor meeting minutes. Chairman Mackley asked if there were any questions. There were none. Motion carried. (2/0) POLICE DEPARTMENT: Meeting with the Chief will be held at the next Board of Supervisors meeting. SEWAGE ENFORCEMENT OFFICER (SEO): Going through the non-compliance list. TREASURER S REPORT & TRANSFER OF FUNDS: MOTION: Vice Chairman Fry made a motion, seconded by Chairman Mackley, to approve the list of bills as presented: General Fund $33,785.61; State Fund $3,712.79; Light Fund $14,728.87; Traffic Impact Account $5,056.50. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. (3/0) LAND PLANNING ENGINEER: SYLVIN TECHNOLOGIES SEWAGE FACILITIES NO PLANNING REQUEST: No one was present for this plan. MOTION: Vice Chairman Fry made a motion, seconded by Secretary Fortna, to authorize signature of the letter dated July 28, 2015 from the applicant s consultant acknowledging that no sewage facilities planning is required, after the ECTA has received, reviewed and approved the Capacity Request and Review Application for the project to confirm the projected sewage flows. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. (3/0) ZONING OFFICER: Mr. Luongo highlighted the July 2015 Zoning Officer s Report: BUILDING/ZONING PERMITS: 26 applications, 27 permits issued, 7 in review, 9 for pickup, and four new single family dwelling units. ALARM ORDINANCE ENFORCEMENT: 5 false alarm violations. ZONING HEARING BOARD: AUGUST: (1) The Fitness Farm follow-up: All testimony closed. SEPTEMBER: None. CODE ENFORCEMENT: Highlighted the following: (1) 170 Woodcrest Lane: notice of violation for Timber Harvest without Township permits and approvals. Follow-up: LCCD and Township Engineer notified. (2) 561 S. Muddy Creek Rd., Pet Food experts. Final landscaping to be finished. (3) Stoner Mechanic was observed installing railroad ties within the PennDOT right-of-way; stopped installation and placed everything back to the way it was. OTHER ITEMS: (1) 2525 N. Reading Rd., Procopios. Possible expansion of current operations. Follow up: Permit issued. (2) Zoning Officer attended the July 21 st meeting of the Lancaster County Zoning & Building Officials Association at East Lampeter Township for Historical and Building Compliance. TRANSPORTATION ENGINEER: Mr. Hiester noted that the PennDOT Transportation Problem ID form was prepared for advanced notice signage at Colonel Howard Blvd. and Route 222. The form is to submit the signs so they will be put in the Metropolitan Planning Organization s long range transportation plan and transportation improvement program (2017-2020). MOTION: Vice Chairman Fry made a motion, seconded by Chairman Mackley, to authorize the Transportation Problem - ID form for the Colonel Howard Boulevard (SR 1040) and US Route 222 interchange location. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. (3/0) Page 2 of 4
TRANSPORTATION ENGINEER: (CONTINUED) Mr. McCrea asked if consideration was taken into the intersection of Route 272 and Church Street. Chairman Mackley answered that this is a State intersection; also indicating this intersection is on the township s TIF Capital Improvement Plan to be upgraded in a couple of years. SOLICITOR: Nothing specific to report. ROADMASTER: Mr. Hiester stated that the 2016 road materials quotes are prepared for the vendors and approved by the Township Road Master. Chairman Mackley noted to add the wording consisting of to the Aggregate stone title. MOTION: Chairman Mackley made a motion, seconded by Vice Chairman Fry, to notify to the Costar vendors that East Cocalico Township is now accepting quotes for the 2016 Road Materials. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. (3/0) SUPERVISORS: Secretary Fortna: Notification was received from PennDOT: Resurfacing Rt. 272 starting in Ephrata to Church Street, then Church Street to almost Reamstown. The Township Transportation Engineer to review. PennDOT is to be notified before October 5 th. Vice Chairman Fry: The last full week for the Reamstown Swimming Pool is next week. It was a good season; with an increase in income from last year. Chairman Mackley commented that the pool looks very nice, with all of the work the Road Crew did with the tile, spouting, and the umbrellas and chairs. There was some illegal dumping at the Woody Waste Site, and the cameras captured who the person was. The Recreation Board is working on a walking trail at Stoney Pointe. Discussions were held on the stone used in most walking trails; Chairman Mackley noted in Annville, at the Quittie Park, they have walking trail made out of larger mulch pieces. PROPOSED 2016 EAST COCALICO TOWNSHIP WATER AND SEWER AUTHORITY RENTAL AGREEMENT: Mr. Hiester noted the rate is the same as in 2015 ($975.00/month or $11,700.00/year). MOTION: Chairman Mackley made a motion, seconded by Vice Chairman Fry, to approve the 2016 Rental Agreement for East Cocalico Township Water and Sewer Authority. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. (3/0) STEVENS FIRE COMPANY TOLL ROAD: Requests a toll road on August 22, 2015. MOTION: Chairman Mackley made a motion, seconded by Vice Chairman Fry, to approve the Stevens Fire Company Toll Road on August 22, 2015 at the intersection of Stevens Road and Line Road. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. (3/0) SELL 1998 CHEVY LUMINA MOTION: Vice Chairman Fry made a motion, seconded by Chairman Mackley, to approve the sale of the 1998 Chevy Lumina through Municibid. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. (3/0) Page 3 of 4
SUPERVISORS: (CONTINUED) 1925 NORTH READING ROAD, 7-ACRE SITE DISPOSITION: Chairman Mackley acknowledged receipt and read aloud each letter that was received from the Borough of Adamstown, the Borough of Denver, and West Cocalico Township concerning the sale of the 7-acre parcel at 1925 N. Reading Rd. The Board agreed to sell the land by sealed bids first; if the sealed bids do not meet the required minimum reserve, then it is to be auctioned. The minimum reserve is yet to be determined. The Board agreed to advertise in the Ephrata Review, Lancaster Newspapers, Reading Paper, and Shopping News with approval from the other entities. MOTION: Vice Chairman Fry made a motion, seconded by Chairman Mackley, to approve selling the 7-acre site at 1925 N. Reading Rd. (the remaining parcel from 1975 N. Reading Rd.), to be sold by sealed bids; conditioned that the determined minimum reserve is met. If the land does not sell by sealed bids and does not meet the required minimum reserve, the land shall then be auctioned. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. (3/0) Chairman Mackley noted that the Highway Department job was posted on the website and advertised in the newspapers. The Road Crew will be taking down some trees. One larger tree is located near some power lines and will be taken down by a professional tree service. The 2015 Summer/Fall Township Newsletter has been printed and mailed to the residents. TOWNSHIP MANAGER: Mr. Hiester explained that the developer at Carriage Hill Development is planning on finishing the roads (repair work and paving); notification signs were hand delivered within the development. EXECUTIVE SESSION: There being no further business, the Board went into Executive Session at 9:03 p.m. for discussion of personnel matters. RECONVENE REGULAR MEETING: Chairman Mackley adjourned the executive session and reconvened the regular meeting at 9:38 p.m. No decisions were made. ADJOURN: MOTION: There being no further business to come before the Board, Secretary Fortna made a motion seconded by Vice Chairman Fry to adjourn the meeting at 9:51 p.m. Chairman Mackley asked if there were any questions. There were none. Motion carried. (3/0) Respectfully submitted, Noelle B. Fortna, Board of Supervisors Secretary Page 4 of 4