project You(th) can play for Europe

KA2, Cooperation for innovation and the exchange of good practices Capacity building in the field of youth project You(th) can play for Europe ACTIVITY 1 Coordination meeting 01-05.07.2016. Sajan, Serbia

About the project This is a Capacity building project that includes 4 activities : Coordination meeting, Seminar, Workshop and Evaluation meeting, that will be organized by Youth work Coalition, as applicant, held in Sajan (Kikinda), Kovacica (Belgrade), Andrevlje (Novi Sad) and Sajan (Kikinda) in Serbia. The project aims to gather founders of partner organizations, their members, youth workers, professionals or associates from Serbia, FYROM, Germany, Romania, Albania, Lithuania, Bulgaria, Italy, Bosnia and Herzegovina. Main objectives of the project are: - to understand our own beliefs and feelings about LGBTphobia, and recognize and act upon the important leadership role you play as life learning individual; - to describe acceptable behaviors, clarify disrespectful behaviors, and highlight behaviors that demonstrate an inclusive environment of openness and respect; - to promote greater understanding and awareness of the effects of discrimination against young LGBT individuals and prejudice in schools, that have on them;

- to present EU legislation, papers and actions in support of LGBT people in sports; - act quickly to address LGBTphobic language, jokes and actions that ridicule or put down LGBT people, women or any minority groups; - to educate staff, youth workers, youth leaders and volunteers on their responsibilities for being respectful and nondiscriminatory to all, regardless of their own personal beliefs, avoid assumptions or judgements based on stereotypes or rumor; - to clarify the role of EU institutions, national institutions, nonprofit/non-government organizations, sporting clubs and individuals in the wholesome of support for LGBT sports-persons and young people. All the stakeholders, direct and indirect beneficiaries, can benefit greatly by working together to promote participation and support for LGBT persons in sport. We believe that sports will be a safe and nurturing place for all youth, including those who will grow up to identify as LGBT. Methods used are group and individual work, plenary discussions, brainstorming, presentation, role plays, learning by doing, case studies, round tables and open space methods. Seminar aims at creation of Platform for networking on the issues LGBT persons in sports.

Consortium members Youth work Coalition - YWC, Kikinda, Serbia Association for non-formal education EUROPEAN CULTURAL EPICENTER ECE, Bitola, FYROM Center for the study of social Democracy-CSSD, Novi Sad, Serbia Culture goes Europe-CGE, Erfurt, Germany Center for support of women - CSW, Kikinda, Serbia Asociatia pentru Promovarea Libertatii de Informare in Comuniti-A.P.L.I.C., Pitesti, Romania Pertej Barrierave - Beyond Barriers, Tirana, Albania Sv.Ignaco Lojolos kolegija ILK, Kaunas, Lithuania Sdrujenie "Maverick, Sofia, Bulgaria Next Stop Europe NSE, Bologna, Italy Asocijacija za napredok, edukacija i lobiranje - Asocijacija NEL, Skopje, FYROM PROMETEO, Reggio Calabria, Italy Vijece mladih opcine Kljuc VMK, Kljuc, Bosnia and Herzegovina Number of participants to be selected by each of sending organizations for Activity 1 Coordination meeting is 2. Please tend to have gender balance.

Dates and venue Arrival: UNTIL 3 PM (CET), Friday, 1 th of July, 2016. Working days: July 1 th (PM), 2, 3, 4, 5 (AM) Departure: Sunday 5 th of July, 2016.

VENUE sajan Sajan (Serbian Cyrillic: Сајан, Hungarian: Szaján) is a village in the Kikinda municipality, in the North Banat District of Serbia. It is situated in the Autonomous Province of Vojvodina. The village has a Hungarian ethnic majority (88.64%) and a population of 1,164 (2011 census). The village was first mentioned in 1225 under the name of Zeyhan. Zeyhan was the name of a Cuman ruler in the neighbouring county of Bodrogiensis (The nomadic Cumans were settled in the central part of the Pannonian Plain in the medieval Kingdom of Hungary in the 13th century, and they often controlled also the neighbouring settlements, which were not inhabited by Cumans).

Venue accommodation u u u u u u Our project will be realized in the European Youth Education and Meeting Centre in Sajan (Serbia). The activities will be held in the Training Center in the middle of the village, a few minutes away from the place of accommodation. Accommodation is provided in rented houses in the surrounding of the training center (single and double rooms, apartments etc.), so it s real rural experience. Home atmosphere, traditional cuisine, a healthy natural environment are just some of the advantages of this form of relaxation and recreation after working day. IMPORTANT!!! Please bring your own towels (bed sheets will be provided). 100% of accommodation and food costs will be covered.

How to arrive to sajan u u You should travel in Kikinda from where we will pick you up. Therefore, please inform us on time about your arrival time in Kikinda. From Belgrade Airport to Belgrade City centre You can use the shuttle bus (called A1) from the airport to the Central Bus station (Autobuska stanica Beograd) in Belgrade (approx. DIN 350 ~ 2.85, one way). The Airport bus runs from the airport to the main bus station from 7:00 to 22:00 every 60 min. u u u u Furthermore, bus No. 72 runs twice an hour to the city center (approx. DIN 150 ~ 1.3, one way if you buy ticket directly at the bus driver; DIN 200 ~ 1,7 at the shop inside the departure hall that sells food and newspapers. The trip is around 45 minutes. More Info: http://www.beg.aero/passengers/to_and_from_the_airport/bus_transport.326.html From Belgrade to Kikinda Belgrade bus station is next to the central station in Železnička 4. It takes around 2h 30min to get to Kikinda. Buses are running from 6.30 a.m. to 8 p.m. (last bus!), one-way costs around 13. For more information: http://www.bas.co.rs/basweb_eng/redvoznje.aspx?lng=en

Timetable of the mini Bus line a1 from the airport to belgrade main bus and railway station (indicated for working days, Saturday and sunday)

Timetable of the public Bus line 72 from the airport to zeleni venac city center (indicated for working days, Saturday and sunday)

Travel reimbursement Reimbursement of your travel costs will be done during the event in EUR regardless of the currency indicated on your ticket or receipt/invoice. The exchange rate is based on the European Commission s rate for July 2016. Please make sure that: - Your travel cost can only be reimbursed up to the amount indicated on your tickets/invoices, as the REAL cost with the limits set up by the host (according to the planned budget) and consulted before any ticket purchase. For the coordination meeting as the capacity building activity flat rate costs according to the distance calculator of EC are not applicable. Check the next slide for travel reimbursement limits. We recommend communicating your planned travel itinerary and expenses with the host very well in advance. - You should present the original tickets with boarding passes and receipt/invoices, and provide them to the host s staff. So please keep them all. - Note that all the returning tickets, invoices and boarding passes should be sent within one week after the activity, in order to fully cover and justify the reimbursement of your travel. Missing or lost tickets will cause the reduction in reimbursement amount for particular participant or organization during the next activities.

TAXI bills will not be accepted in general, except in situations where no other means of transport was possible (during night), and only if it was earlier agreed with the hosting organization via e-mail. Travel costs that occur more than 48 hours before OR after the activity will not be taken into consideration, therefore cannot be reimbursed. All the costs that occured before the start of the coordination meeting or after the departure will not be taken into consideration (for example: accommodation costs, travel to other destinations, costs of activities not included in the programme, etc). Should you have any questions regarding reimbursement rules and limits, please contact us on mladirade@gmail.com or dusan.vrucinic@gmail.com

Reimbursement limits for the activity 1 Youth work Coalition - YWC Kikinda, Serbia Association for non-formal education EUROPEAN CULTURAL EPICENTER ECE, Bitola, FYROM: 80% Center for the study of social Democracy-CSSD, Novi Sad, Serbia Culture goes Europe-CGE, Erfurt, Germany: 80% Center for support of women - CSW, Kikinda, Serbia Asociatia pentru Promovarea Libertatii de Informare in Comuniti - A.P.L.I.C., Pitesti, Romania: 80% Pertej Barrierave - Beyond Barriers, Tirana, Albania: 80% Sv.Ignaco Lojolos kolegija ILK, Kaunas, Lithuania: 80% Sdrujenie "Maverick, Sofia, Bulgaria: 80% Next Stop Europe NSE, Bologna, Italy: 80% Asocijacija za napredok, edukacija i lobiranje - Asocijacija NEL, Skopje, FYROM: 80% PROMETEO, Reggio Calabria, Italy: 80% Vijece mladih opcine Kljuc VMK, Kljuc, Bosnia and Herzegovina: 80% Reimbursement is based on real costs, independent of the means of travel chosen (rail, bus, taxi, plane, hire car); beneficiaries are required to use the cheapest means of travel (e.g. Economy tickets for air travel and to take advantage of reduced fares; where this is not the case a full explanation should be provided). For all the consultations about routes, means of travel and rates please contact the host. Note that personal car can also be used, and that reimbursement will be done according to the travel distance between the starting and ending destination in kilometers according to the distance calculator and formula: XKMx2(round way)x0.22(ec s figure).please care to arrange your travel on time, because air fares tend to rise as the departure day is approaching.

Visas, travel documents and insurance Citizens of EU member states and selected Western Balkans countries can enter Serbia with valid ID card, but we strongly recommend using the passports especially for non-eu members. Participants from participating countries on this project do not need visa to enter Serbia. In case it is needed, official invitation letter or in-advance confirmation of participation from hosting organization can be provided. If a participant needs it, please contact hosting organization via e-mail. Necessary information for filling the letter in will be used from the application form. In case of being stopped at the border on Belgrade airport, border control officers will contact hosting organization as a regular procedure. If this might happen, we apologize in advance for the inconvenience. We strongly recommend to obtain a travel insurance, even though it is non-refundable. Participants from the EU countries should have their European Health Insurance Card. In order to have proper balance of responsibility for the well-being of all the participants, the Disclaimer (liability release) will be offered for signing upon arrival.

Weather, currency, technicalities u u u u It is naturally hot in July in Serbia, but for the variations in weather you can consult https://www.yr.no in advance. Local currency is DINAR. 1 EUR = approx 122 DINARS Payment in EUR is prohibited. Exchange offices can be found at the Belgrade airport or around Main bus or train station in Belgrade, or in Kikinda. There are no major variations in currency rates between exchange offices, but for sure the worst deals can be got within banks. Please, exchange immediately the optimal amount you think you might need for your personal use during the activity. It would, however, be possible to exchange EUR into dinars and vice versa with the hosting staff. Pharmacies, infirmary, shop are reachable by foot, approximately 5 to 15 minutes walking.

Preparation of participants Note that the Coordination meeting entails participation of persons directly involved in the organization, those that are direct representatives or members of organizational management, as these will be involved in the preparation and monitoring of further activities. Participants should be prepared for active participation during the Coordination meeting. Official language of the meeting is English. Intercultural evening will be organized as part of the social evening the second day of the programme, so national food, drinks, snacks, sweets and national symbols (e.g. flag) should be brought in order to shortly by creatively present partner countries. Participants should be present throughout the whole duration of the meeting. Partner organizations will be presented in terms of their experience, expertise and background in the field, so please prepare materials, short report or presentations of your organization as it is the integral part of the programme shown on the next slide.

Indicative programme and timetable DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 BREAKFAST BREAKFAST BREAKFAST BREAKFAST Warming up Warming up Warming up Arrival of participants and accommodating Opening and introduction Breaking the ice Names and getting to know each other Hopes & fears Team building Basics of team work: Team building activities, from individual to the team player, debriefing. Basic terms I & II LBGT rights and LGBT persons in sports EU legislation and national circumstances Presentations of national realities Case studies Coordination sessions Presentation of the composition of next activities: Seminar, Workshop and Evaluation meeting, their indicative programmes and planned outcomes Discussion and feedback Evaluation Final staff meeting: Summary, reports and preparation of the coordination steps Welcome note on behalf of the host, first gathering together and getting to know each other. Programme & Methods Agreements DINNER Welcome Evening Partners LUNCH LUNCH LUNCH Presentations of partner organizations and their practices in the field Continuation of partner presentations Presentations of national and European sports groups of/for LGBT people Continuation of coordination sessions Making agreements on two major levels: based on the action that representatives of partners are going to undertake in order to monitor the processes and disseminate results;; and agreements of technical nature: preparations for the activities to come Daily evaluation Daily evaluation Daily evaluation DINNER DINNER DINNER Social evening Getting to know the city Farewell evening Departure

Facilitators and staff u Dusan Vrucinic project coordinator of You(th) can play for Europe. Was graduated at University of Novi Sad, department of Graphic engineering and design (Bachelor of art science). He is certified Youth worker by the NAPOR (National Association of Youth Workers) and the Ministry of Youth and Sport of the Republic of Serbia. He participated in numerous training courses and seminars within the Youth in Action and Erasmus+ Programme of the European Commission relating to management and their implementation, as well as to work within the framework of the European Voluntary Service and actions implementation of youth exchanges through the organization of international camps. Bearing in mind his current experience, his believes and fundamental goals should be the one which refers to increasing the visibility of youth. u Aleksej Stepanov - Aleksej studied Common Law on the Faculty of Law in Novi Sad, Serbia, and European Union Law at the Faculty of Law University of Luxembourg. He is a Trainer of political skills and civic activism, and Trainer for development of local policies and gender equality on local level. He worked for National democratic institute from the United States, German Friedrich Ebert Foundation, on projects funded by Ministry of youth and sports in Serbia, UNICEF, etc. He has been the associate of Best-seller from its founding and involved in the project development for this organization under Youth in Action and currently on this project, through communication with other stakeholders and individuals, managing the preparation phase. u Tamara Petrovic Tamara is a legal representative of Best-seller holds an MA degree in General linguistics but has been involved in the politics since 2001 and worked on the improvement of the position of youth on local level within her constituency and from 2006 with local NGOs. On local level, she was a member of a Commission for drug abuse prevention and member of Municipal Electoral Commission. By 2012 she worked parallel on national level through projects of non-formal education as the Director of Center for the study of social democracy (2010-2013) and through the Democratic youth as the President of Political council. First touch with Youth in Action she had in the United Kingdom in 2009, when she started working on her expertise in the field, now being perennial youth worker. u Katarina Ilic - Katarina holds a diploma in Executive management and has been an active member of Democratic youth until 2013. She started her work as the staff on various Youth in action projects in Serbia, implemented by partner organizations, and in parallel participated on projects of this type in Macedonia, Lithuania, and Serbia, when she continued to work as associate on all the projects supported by Best-seller.

Applying and communication Please, keep in mind that participants need to be ready for the rural environment. The workshops will be kept mainly outside, so that you could enjoy it to the fullest, which means that participants must be in adequate clothes and shoes for ouside activities. Please send fully filled in participation forms not later then 1 th of Jun 2016 onto the e-mail address: mladirade@gmail.com or dusan.vrucinic@gmail.com For additional information, questions and dilemmas do not hesitate to contact us. Participants will be added to the projects e-mailing list and Facebook group so as to provide quicker information flow. Web site of the host project will contain the information about the project and will be used for publishing of results and project s visibility. In development