FUNCTION PACKAGES 2018 INTRODUCTION Dear Guest, Greetings from Afrique Boutique Hotel Ruimsig! Here at Afrique Boutique Hotel, we strive to make any function or conference event not only memorable but special in all means. Going the extra mile comes natural to us! Nestled in an indigenous garden on the banks of the Crocodile River and on the doorstep of the Walter Sisulu National Botanical Gardens, our setting is perfect for intimate events. Our venue is set in a luscious garden filled with peace and tranquillity. With our warm country hospitality you ll find a compelling blend of professional coordination and friendliness, ensuring that our guests are relaxed and fulfilled. +27 11 958 0855/ 1825 086 508 8281 info@afriquehotel.co.za www.afriquehotel.co.za 343 Equestrian Road Ruimsig; Roodepoort 1732 26 04 34.51 S 27 50 48.61 E We always encourage our guests to come and view our venue over a cup of coffee! Please do not hesitate to contact us to make a site viewing booking. The more you praise and celebrate your life, The more there is in life to celebrate ~ Oprah Winfrey ~ 1
VENUE FEE The Venue Fee forms the basis of the function quotation. Together with the food package selected and accommodation requirements, all that s left to take into consideration is the ancillary extras to complete your function quotation. VENUE FEE INCLUDES THE FOLLOWING: The full setting of tables The usage of available crockery and cutlery The usage of the venue s available décor Service fee The usage of the Venue- 5 Hrs. from the time the function starts Exclusive use of dining area: o Dining room o Patio o Wine Cellar o Garden The Venue Fee rates are as follows: 1 10 guests : R60.00 per guest 11 20 guests : R70.00 per guest 21 30 guests : R85.00 per guest 31 40 guests : R95.00 per guest 41 50 guests : R100.00 per guest 51 60 guests : R110.00 per guest 61 70 guests : R120.00 per guest 71 80 guests : R130.00 per guest 2
FOOD AND BEVERAGE Afrique Boutique Hotel Ruimsig s Menu options range from R225.00 per person to R370.00 per person. Our food items are African and French inspired and cooked with our special ingredient With Love! A copy of our Functions Menu will be sent as a separate attachment. What makes our Menu unique is that you simply select your price option that will best suit your budget and coordinate your food items selection accordingly. All dietary requirements are catered for. Besides our Function Menu, we also have the following menus available: - Braai and Spit Menu - 5-Course Menus - Breakfast Menus - Canapé Menus The reception can be held either on our main deck that overlooks the mountainous areas or within our Hotel foyer surrounded by a rustic ambiance. Our bar is located on our deck that overlooks the surrounding estates and it is surrounded by our rim flow pool. We hold a fully licensed and stocked bar and special alcoholic beverage requests are welcome. Afrique Hotel also holds a Wine Cellar which is ideal for wine connoisseurs. Our Bar Price List and Wine List will be sent upon request. Please note the following policies: - Alcohol service strictly ends at 23h00. - Noise levels including music to be reduced at 22h30. - Any alcoholic beverage brought onto the premises will incur a corkage fee. - A function contract will be sent upon confirmation of the event. - Functions initiating later than 17h00 will be required to book all our suites. We have to take into consideration external guests staying at Afrique Hotel Ruimsig. Special accommodation rates will apply. 3
EXTRA S The Extra s present the ancillary costs that will be incurred for your proposed function/event. These items include: BREAKAGE FEE: A R2000.00 breakage fee will be required which is fully refundable after the event. The R2000.00 Breakage Fee may be deducted from the bar tab (if this option is selected) at the end of the event, if no breakages occurred. STAFF PERSONNEL: Waitrons Bartender : R 80.00 per waiter per hour for a minimum of 5 hours : R 105.00 per bartender per hour for a minimum of 5 hours - 1 Waitron required for every 15pax for buffet service - 1 Waitron required for every 10pax for plated service - 1 Bartender required for every 30pax - Afrique Boutique Hotel Ruimsig will provide 2 waitrons and 1 bartender for all functions/events. Function Managers will be on the floor at all times. BEVERAGES: Jugs of Juice Filter Coffee : R80.00 per jug of 2lt juice 1 Jug serves 8pax : R110.00 per pot 1 Pot fills 15 cups Jugs of water with fresh mint, and lemons will be freely available. 4
ACCOMMODATION Afrique Boutique Hotel Ruimsig harnesses Four Executive, Four deluxe and Seven Standard Suites which all come fully equipped with: En-suite bathrooms 24-Hour Room service Under floor heating Air conditioning Electronic Safe s Extra-length Super-king / twin beds Flat screen TV s Free total coverage Wi-Fi access Full-house amenities International adapters ACCOMMODATION RATES 2018 STANDARD SUITES Single occupancy R1375.00 Double occupancy R1700.00 DELUXE SUITES Rates include Breakfast Special group booking rates are available. Single occupancy R1700.00 Double occupancy R2030.00 EXECUTIVE SUITES Single occupancy R2030.00 Double occupancy R2750.00 5
BOOKING AND PAYMENT PROCEDURES A booking will not be confirmed unless a deposit of 50% is received, full and final payment must be received a day before the day of arrival. Proof of payment must be forwarded to the contact details supplied Cancellation policies: Less than 7 days, 100% deposit From 7 to 14 days, 75% of deposit From 14 to 21 days, 50% of deposit From 21 to 90 days, 25% of deposit 90 days or more, 10% of deposit For further assistance and information, please do not hesitate to contact us 6