CORPORATE REPORT NO: R110 COUNCIL DATE: June 17, 2013 REGULAR COUNCIL TO: Mayor & Council DATE: June 3, 2013 FROM: General Manager, Finance & Technology FILE: 0560-01 SUBJECT: Report of Council Remuneration and Expense Payments for 2012 RECOMMENDATION The Finance and Technology Department recommends that Council receive as information this report and its attachments, Appendices A to J, that list the remuneration and expenses for each member of Council, respectively, for the year 2012. BACKGROUND Section 168 of the Community Charter requires that a report be presented to Council at least once a year that separately lists for each member of Council the following information: The total amount of remuneration paid to each Council member for the discharge of the duties of office including any amount specified as an expense; The total amount of expense payments for each Council member when representing the City, engaging in City business or attending a meeting, course or convention; The total amount of any benefits including insurance policies and policies for medical or dental services provided to each Council member or Council member s dependants; and The details of any municipal contract with Council members as reported under Section 107 of the Community Charter. The information documented in Appendices A to J attached to this report for the members of Council, respectively, satisfies the requirements of Section 168 of the Community Charter. Attachments: Appendices A through J Vivienne Wilke, CGA General Manager, Finance & Technology
SUMMARY OF MAYOR AND COUNCIL REMUNERATION AND EXPENSES JANUARY TO DECEMBER 2012 APPENDIX A Event Expenses Remunerations & Indemnities Vehicle Communications Mileage Excluding Conferences Total Mayor Watts $ 22,966 $ 116,717 $ 13,740 $ 5,758 $ - $ 159,182 Councillor Gill 8,846 61,695-3,827 1,181 75,550 Councillor Hayne 24,902 60,843-3,912 2,052 91,709 Councillor Hepner 5,992 62,377-3,295 1,993 73,658 Councillor Hunt 24,238 64,166-4,750 2,469 95,623 Councillor Martin 5,029 64,337-3,510 1,520 74,396 Councillor Rasode 5,735 61,610-3,906 2,640 73,891 Councillor Steele 4,446 64,166-3,254 791 72,657 Councillor Villeneuve 12,835 64,252-3,682 782 81,552 Total $ 114,990 $ 620,164 $ 13,740 $ 35,896 $ 13,428 $ 798,217
APPENDIX B REMUNERATION AND EXPENSES FOR MAYOR DIANNE WATTS Metro Vancouver Board Workshop $ 145 $ 145 Chilliwack, BC Jan 26-27 Cities Summit 218 $ 482 $ 65 764 Vancouver, BC Jan 31 - Feb 2 Globe 2012 Conference $ 1,012 218 268 1,499 Vancouver, BC Mar 14-16 Geneva Mayors' Conference 663 702 $ 1,442 2,807 Geneva, Switzerland Apr 10-14, 18 BC Mayors' Caucus Meeting 203 218 332 754 Penticton, BC May 16-18 BC Business Laureates Gala/Vancouver Board of Trade 13 178 39 230 Vancouver, BC May 24-25 FCM Annual Conference 719 363 875 533 182 2,672 Saskatoon, SK Jun 1-4 BC Mayors' Caucus Meeting 127 127 Victoria, BC Sep 24 2012 UBCM Convention 570 307 674 295 95 1,942 25th Anniversary Surrey/Zhuhai Sister City 960 2,869 7,498 80 11,407 Zhuhai, China Nov 10-21 (includes ticket change cost - return home for RCMP Officer funeral) Total Conferences $ 2,632 $ 3,106 $ 6,380 $ 9,769 $ 461 $ 22,347 06/23-12/3 2010 meeting receipts $ 153 05/08 RCMP "A Retirement Celebration in Honour of Deputy Commissioner Peter German" 40 06/28 BC Business "Top 100 Luncheon 2012" 76 10/29 Court Innovation, New York City - airline processing fee 45 11/07 Vancouver Board of Trade Event parking 19 2012 Miscellaneous parking receipts 190 Total 619 Total Conference & Event Expenses $ 22,966 Remuneration & Indemnities 116,717 Travel - Car Allowance 13,740 Communications - Internet/Telephone 2,941 Communications - Cellular 2,817 Total Remuneration & Expenses $ 159,182
APPENDIX C REMUNERATION AND EXPENSES FOR COUNCILLOR TOM GILL LMLGA 2012 Conference $ 265 $ 218 $ 343 $ 182 $ 1,007 2012 UBCM Convention 672 167 838 25th Anniversary Surrey/Zhuhai Sister City 960 2,666 $ 1,956 160 5,742 Zhuhai, China Nov 10-21 Total Conferences $ 936 $ 1,178 $ 3,175 $ 1,956 $ 342 $ 7,588 01/12 Beth Barlow's Retirement Party $ 25 02/23 South Surrey & White Rock Chamber of Commerce "2011 Business Excellence Awards" 86 03/03 Corsa Foundation Presents "Kohinoor Diamond Ball" 150 03/15 Globe 2012 Greentech Exchange Event parking 10 04/27 North Surrey Lions Club "Annual Fundraising Dinner" 60 06/07 Indo-Canadian Business Association "16th Annual Student Achievement Awards Banquet" 25 10/18 Surrey Board of Trade "Surrey Police Officer of the Year" 92 10/19 Sanjha Vehra Women's Association "8th Annual Breast Cancer Fundraiser" 30 11/02 Progressive Intercultural Community Services Society "25th Anniversary" Celebration 100 11/24 The Rotary Club of Surrey Guildford "Building New Tomorrows" Fundraiser 100 11/30 BC Children's Hospital Foundation "Winter '12 Gala" 100 Total 1,258 Total Conference & Event Expenses $ 8,846 Remuneration & Indemnities 61,695 Communications - Internet/Telephone 2,601 Communications - Cellular 1,226 Mileage - excluding conferences 1,181 Total Remuneration & Expenses $ 75,550
APPENDIX D REMUNERATION AND EXPENSES FOR COUNCILLOR BRUCE HAYNE Globe 2012 Conference $ 1,012 $ 218 $ 741 $ 136 $ 2,107 Vancouver, BC Mar 14-16 Creating Climate Wealth North America 2012 Summit 1,332 320 1,137 $ 749 190 3,728 Washington, DC Mar 27-28 LMLGA 2012 Conference 265 218 342 214 1,039 FCM Annual Conference 719 291 849 1,119 64 3,041 Saskatoon, SK Jun 1-4 19th World Hydrogen Energy Conference 2012 1,232 291 941 190 2,653 Toronto, ON Jun 3-7 Clean50 Summit 2.0 409 218 758 694 209 2,288 Toronto, ON Sep 19 2012 UBCM Convention 661 291 500 288 1,741 Tour of Canada's Oil Sands 218 397 562 173 1,351 Edmonton, AB Oct 15-16 World e-governments Organization 2nd General Assembly 2012 1,124 1,309 2,050 1,250 5,733 Barcelona, Spain Nov 9-16 25th Anniversary Surrey/Zhuhai Sister City 200 120 320 Zhuhai, China Nov 10-21 - cancellation Total Conferences $ 5,630 $ 3,188 $ 6,975 $ 5,375 $ 2,833 $ 24,002 01/24 South Surrey & White Rock Chamber of Commerce "Dr. Art Hister Luncheon" 36 02/02 Surrey Board of Trade "Economic Forecast Luncheon" 46 02/14 Cloverdale District Chamber of Commerce "February Luncheon" 20 03/07 Surrey Board of Trade "Women in Business Awards" 51 04/03 Surrey Board of Trade "SFU President's Lunch" 36 04/10 Cloverdale District Chamber of Commerce "April Luncheon" 20 04/27 North Surrey Lions Club "Annual Fundraising Dinner" 60 04/28 Sources Community Resource Centres "igala" 125 05/16 Cloverdale District Chamber of Commerce "Rodeo Luncheon" 20 06/28 Surrey Board of Trade "AGM" 36 06/28 BC Business "Top 100 Luncheon 2012" 140 09/13 Surrey Board of Trade "Environment and Business Awards Luncheon" 36 09/11 Cloverdale District Chamber of Commerce 20 10/29 "Clean Energy Awards" transit 5 12/11 Surrey Board of Trade "Lunch with Chief Superindentent Bill Fordy" 36 Total 900 Total Conference & Event Expenses $ 24,902 Remuneration & Indemnities 60,843 Communications - Internet/Telephone 1804 Communications - Cellular 2108 Mileage - excluding conferences 2052 Total Remuneration & Expenses $ 91,709
APPENDIX E REMUNERATION AND EXPENSES FOR COUNCILLOR LINDA HEPNER BC Winter Games Conference $ 291 $ 283 $ 319 $ 93 $ 985 Vernon, BC Feb 23-26 LMLGA 2012 Conference $ 265 218 342 215 1,040 2012 UBCM Convention 783 436 833 371 2,424 World e-governments Organization 2nd General Assembly 2012-296 88 384 Barcelona, Spain Nov 9-16 - cancellation Total Conferences $ 1,048 $ 945 $ 1,459 $ 615 $ 767 $ 4,834 03/07 Surrey Board of Trade "Women in Business Awards" 51 03/15 Pacific Parklands to Globe 2012 Conference taxi 18 04/03 Surrey Board of Trade "SFU President's Lunch" 36 04/17 Cultural Diversecity Awards 85 05/30 Metro Vancouver Professionals and The Surrey Business & Entrepreneur Meetup "The Surrey Central Meetup" 10 06/21 BC Summer Games Meeting parking 3 06/28 Surrey Board of Trade "AGM" 36 06/28 BC Business "Top 100 Luncheon 2012" 140 09/13 Surrey Board of Trade "Environment and Business Awards Luncheon" 36 09/23 Soroptimist International of Surrey "2nd Annual Soroptimist Fundraising Luncheon" 35 10/18 Surrey Board of Trade "Surrey Police Officer of the Year" 92 10/19 Surrey Surrey & White Rock Chamber of Commerce 23 11/02 Progressive Intercultural Community Services Society "25th Anniversary" celebration 100 12/11 Surrey Board of Trade "Lunch with Chief Superintendent Bill Fordy" 36 Total 1,159 Total Conference & Event Expenses $ 5,992 Remuneration & Indemnities 62,377 Communications - Internet/Telephone 2,304 Communications - Cellular 991 Mileage - excluding conferences 1,993 Total Remuneration & Expenses $ 73,658
APPENDIX F REMUNERATION AND EXPENSES FOR COUNCILLOR MARVIN HUNT FCM Board of Directors - $ 363 $ 653 $ 792 $ 202 $ 2,011 Kitchener, ON Mar 7-10 Globe 2012 Conference $ 1,012 218 76 1,307 Vancouver, BC Mar 14-16 CRTC Hearings - 145 132 886 153 1,317 Ottawa/Gatineau Apr 17-19 LMLGA 2012 Conference 264.55 218 343 187 1,012 FCM Annual Conference 744 291 752 1,017 82 2,886 Saskatoon, SK Jun 1-4 19th World Hydrogen Energy Conference 2012 1,232 291 941 118 2,582 Toronto, ON Jun 3-7 FCM Board of Directors - 363 539 819 146 1,868 Laval, PQ Sep 4-8 2012 UBCM Convention 753 291 667 287 1,997 World e-governments Organization 2nd General Assembly 2012-1,019 935 2,505 985 5,444 Barcelona, Spain Nov 9-16 FCM Board Meeting - 436 905 847 104 2,292 Ottawa, ON Nov 20-23 Total Conferences $ 4,006 $ 3,635 $ 5,867 $ 6,867 $ 2,340 $ 22,716 02/17 Johnny Carline's Retirement Dinner 40 02/18 Prayer Canada "Prayer Breakfast" 10 02/22 Surrey Board of Trade "Lunch with Hon. Tony Clement" 36 02/23 South Surrey & White Rock Chamber of Commerce "2011 Business Excellence Awards" 86 03/06 Canadian Wood Council Event parking 8 04/03 Surrey Board of Trade "SFU President's Lunch" 36 04/20 Surrey Christian School 2012 Gala 75 04/27 North Surrey Lions Club "Annual Fundraising Dinner" 60 05/04 Surrey Board of Trade "Tour of Industry" 36 06/26 Velocity Conference transit tickets 10 06/27 Surrey Board of Trade "Retirement Lunch for Assistant Commissioner Fraser MacRae" parking 2 06/28 BC Business "Top 100 Luncheon 2012" 84 06/28 BC Business "Top 100 Luncheon 2012" transit tickets 10 09/01 Telus Taiwanfest Event parking 5 09/20 Surrey Board of Trade "Kwantlen President's Lunch" 36 10/04 Economic Summit parking 7 10/05 China/Canada Investment Summit transit ticket 5 10/20 Surrey Hospice Society "Annual Gala" 95 10/26 Nepal House "Night 2012" 50 10/29 Clean Energy Awards transit ticket 5 11/02 Progressive Intercultural Community Services Society "25th Anniversary" celebration 100 11/05 Urban Development Institute Breakfast transit ticket 5 11/17 Nightshift Street Ministries "6th Annual Gala of Light" 180 12/11 Surrey Board of Trade "Lunch with Chief Superindentent Bill Fordy" 36 Total 1,522 Total Conference & Event Expenses $ 24,238 Remuneration & Indemnities 64,166 Communications - Internet/Telephone 1,778 Communications - Cellular 2,972 Mileage - excluding conferences 2,469 Total Remuneration & Expenses $ 95,623
APPENDIX G REMUNERATION AND EXPENSES FOR COUNCILLOR MARY MARTIN LMLGA 2012 Conference $ 265 $ 145 $ 339 $ 187 $ 936 2012 UBCM Convention 661 218 445 259 1,583 The i-canada Summit 145 159 957 313 1,575 Montreal, PQ Oct 21 Total Conferences $ 926 $ 509 $ 944 $ 957 $ 759 $ 4,095 02/02 Surrey Board of Trade "Economic Forecast Luncheon" 46 02/23 South Surrey & White Rock Chamber of Commerce "2011 Business Excellence Awards" 86 03/07 Surrey Board of Trade "Women in Business Awards" 51 04/28 Sources Community Resource Centres "igala" 125 05/12 The Semiahmoo Foundation "A Taste of BC's Finest" 65 06/28 BC Business "Top 100 Luncheon 2012" 84 06/28 BC Business "Top 100 Luncheon 2012" parking 27 09/23 Soroptimist International of Surrey "2nd Annual Soroptimist Fundraising Luncheon" 35 10/20 Surrey Hospice Society "Annual Gala" 95 11/08 SFU's Diwali Celebration 65 Total 935 Total Conference & Event Expenses $ 5,029 Remuneration and Indemnities 64,337 Communications - Internet/Telephone 2,305 Communications - Cellular 1,205 Mileage - excluding conferences 1,520 Total Remuneration & Expenses $ 74,396
APPENDIX H REMUNERATION AND EXPENSES FOR COUNCILLOR BARINDER RASODE The Centre for Civic Governance's Annual Governance Forum $ 365 $ 145 $ 105 $ 616 Harrison Hot Springs, BC Mar 30-31 LMLGA 2012 Conference 265 291 $ 342 211 1,109 FCM Annual Conference - First Night Dep - 283 283 Saskatoon, SK Jun 1-4 - cancellation 2012 UBCM Convention 722 291 581 327 1921 Court Innovation - - 45 45 New York City, NY Oct 29 - Nov 1 - cancellation Total Conferences $ 1,352 $ 727 $ 1,206 $ - $ 643 $ 3,973 01/25 Business in Vancouver Event parking 17 02/02 Surrey Board of Trade "Economic Forecast Luncheon" 46 02/18 Prayer Canada "Prayer Breakfast" 10 03/07 Surrey Board of Trade "Women in Business Awards" 51 04/03 Surrey Board of Trade "SFU President's Lunch" 36 04/27 North Surrey Lions Club "Annual Fundraising Dinner" 60 05/24 YWCA "The 2012 Women of Distinction Awards Gala" 200 05/24 Surrey Board of Trade & New Westminster Chamber of Commerce "Pattullo Bridge Dialogue" parking 2 05/27 BC Children's Hospital Foundation Telethon parking 8 05/30 Metro Vancouver Professionals & The Surrey Business & Entrepreneur Meetup "The Surrey Central Meetup" 10 05/31 The Surrey Business & Entrepreneur Meetup "The Surrey Central Meetup" parking 5 06/06 Pattulo Bridge Community Forum parking 1 06/26 Rakhi Meeting with The Province Newspaper parking 10 06/27 Laurie Larsen's Retirement Dinner 35 06/28 Surrey Board of Trade "AGM" 36 06/28 BC Business "Top 100 Luncheon 2012" 140 06/28 "Be More Than a Bystander" event parking 20 08/30 RCMP Staff Sergeant Ben Bentley Retirement Luncheon 35 09/08 Prayer Canada "Prayer Breakfast" 10 09/15 "Annual Sahaita Global Walk for Missing Girls" parking 5 09/15 Ending Violence Association of BC event 18 09/20 Business meeting parking 6 09/20 "SFU Public Square Summit parking 18 09/23 Soroptimist International of Surrey "2nd Annual Soroptimist Fundraising Luncheon" 35 09/23 Soroptimist International of Surrey "2nd Annual Soroptimist Fundraising Luncheon" parking 5 10/03 RBC & C of S Reception in Vancouver parking 19 10/04 "Economic Summit" at Sheraton parking 7 10/18 Surrey Board of Trade "Surrey Police Officer of the Year" 92 10/18 Surrey Board of Trade "Surrey Police Officer of the Year" parking 5 10/19 Sanjha Vehra Women's Association "8th Annual Breast Cancer Fundraiser" 30 10/19 South Surrey & White Rock Chamber of Commerce Networking Luncheon Jim Lightbody 23 10/26 Now Newspaper Event parking 2 11/02 Progressive Intercultural Community Services Society "25th Anniversary" Celebration 100 11/29 Sources Wine & Cheese Fundraiser 50 12/04 Peace Arch Hospital Foundation "Board Annual Christmas Celebration" 75 12/11 Surrey Board of Trade "Lunch with Chief Superindentent Bill Fordy" 36 Total 1,762 Total Conference & Event Expenses $ 5,735 Remuneration & Indemnities 61,610 Communications - Internet/Telephone 2,169 Communications - Cellular 1,737 Mileage - excluding conferences 2,640 Total Remuneration & Expenses $ 73,891
APPENDIX I REMUNERATION AND EXPENSES FOR COUNCILLOR HELEN BARBARA STEELE LMLGA 2012 Conference $ 265 $ 291 $ 342 $ 202 $ 1,100 Whister, BC May 8-11 FCM Annual Conference - First Night Dep 283 283 Saskatoon, SK Jun 1-4 - cancellation 2012 UBCM Convention 783 436 833 394 2447 Total Conferences $ 1,048 $ 727 $ 1,459 $ - $ 597 $ 3,830 06/28 BC Business "Top 100 Luncheon 2012" 140 11/08 SFU's Diwali Celebration 65 Total 615 Total Conference & Event Expenses $ 4,446 Remuneration & Indemnities 64,166 Communications - Internet/Telephone 2,289 Communications - Cellular 965 Mileage - excluding conferences 791 Total Remuneration & Expenses $ 72,657
APPENDIX J REMUNERATION AND EXPENSES FOR COUNCILLOR JUDY VILLENEUVE LMLGA 2012 Conference $ 265 $ 218 $ 342 $ 197 $ 1,023 FCM Annual Conference 719 291 1,132 1,072 3,214 Saskatoon, SK Jun 1-4 25th Anniversary Surrey/Zhuhai Sister City 960 2,666 $ 3,813 150 7,589 Zhuhai, China Nov 10-21 Total Conferences $ 984 $ 1,469 $ 4,140 $ 3,813 $ 1,420 $ 11,825 03/26 UBC Culture Planning Lecture Transit Pass 9 03/27 SurreyCares Community Forum 25 03/28 Kwantlen Polytechnic University "Gala Community Change Dinner" 25 03/28 Kwantlen Polytechnic University "Gala Community Change Dinner" parking 3 04/28 Sources Community Resource Centres "igala" 125 06/07 Indo-Canadian Business Association "16th Annual Student Achievement Awards Banquet" 25 06/21 Refugee Conference parking 7 06/27 Surrey Board of Trade "Retirement Lunch for Assistant Commissioner Fraser MacRae" parking 5 06/27 Laurie Larsen's Retirement Dinner 35 06/28 BC Business "Top 100 Luncheon 2012" 140 07/20 "BC Summer Games" parking 8 07/21 "Fusion Festival" parking 3 08/09 Resident's Funeral parking 3 08/24 Farewell for Mary Lou parking 7 11/17 Nightshift Street Ministries "6th Annual Gala of Light" 180 Total 1,010 Total Conference & Event Expenses $ 12,835 Remuneration and Indemnities 64,252 Communications - Internet/Telephone 1,912 Communications - Cellular 1,771 Mileage - excluding conferences 782 Total Remuneration & Expenses $ 81,552