Once a year the horseman rides and this night he could be looking for you! The Heart of Virginia Council invites all Cub and Webelos Scouts to visit Creepy hollow Family/Leader Information Guide Cub Family Campout October 27-28, 2012 Cub & Webelos Adventure Camp Maidens, VA Come and join the hunt at Creepy Hollow!
Creepy Hollow! Cub Family Event October 27-28, 2012 The Heart of Virginia Council invites all Cub Scouts, Webelos Scouts and their families to enjoy a special fall celebration at CREEPY HOLLOW. Creepy Hollow is a Halloween themed event for scouts to enjoy with their families and/or packs. Events include fun Halloween games and activities, costume contests, trick-ortreating, a trip through the Haunted Forest, hay-ride, mad science laboratory, campfire show and a campout under the stars. Attendees may come as a family or as part of a pack. Camping is optional, families and packs may attend only the events on Saturday if they wish. Costumes are encouraged but not mandatory. Costumes should be cub friendly, nothing too scary. There will be a costume contest for the most original, creative and funniest. Masks can be worn but will not be allowed in the costume contest. On-line registration at http://hovc.org/articles/2012/09/2012-creepy-hollow is preferred, but registration may be done in person at the Scout Service Center, 4015 Fitzhugh Avenue, Richmond, VA. To have a safe, fun and successful event, the family or leader of a unit needs to review this Leaders Guide. It contains important information and tips to help you plan your time at Creepy Hollow so you can take advantage of all the opportunities available. If you have any questions or concerns, please contact us. Thanks and have a fabulous time at Creepy Hollow! Mic Mullins Cyndee Dragoo Event Chairman Program Chairman mimullin@bsamail.org cdragoo@bsamail.org 804-204-2625 804-204-2623 2
Event Information Check-In/Registration (9 am 10:30 am) Check-in and registration is from 9 10:30 am in the welcome pavilion. After 10:30 am packs/individuals will need to go to the admin building to register. To speed up the check-in process, we recommend that each pack gather all their families and information together and check in as a pack. After check-in you can unload your vehicle, settle into your campsite and visit Creepy Hollow s bone-chilling Trading Post. Please note that ALL VEHICLES must be out of camp and parked in the assigned parking lot by 11:00 am. Carts are available for use for anyone arriving after 11 am. You may also bring your own personal cart, wheelbarrow, or wagon to transport your gear to your campsite. Check-In Procedures Registration Verification - Families or packs should have a finalized roster of all attendees filled out and a Medical Form (Parts A and B) for each scout. (See the Health Forms Section for more info). Payment Verification - Please bring copy of your payment receipt with you. Camping Area Camping areas will be assigned during check-in. Scouts and their families will be assigned locations with the pack that they are registering with. A camp map will be provided. Day Event Information (Noon 5:00 pm) The opening ceremony will begin at 11:15 am at the Flag Plaza outside the Dining Lodge, followed by lunch at 11:30 am. Activities and carnival events will start at Noon throughout the Cub and Webelos Adventure Camp. An event list and camp map will be provided in the check-in packet. You may visit as many carnival activities as often as you like. Here is a list of activities for Creepy Hollow: Band of Ghosts (Rubber Band Shooting) Fearsome Firing Range (BB s) Zombie Attack (Archery) Monster Faceoff (Slingshots) Knock Em Down (Football Toss) Fireball (Baseball Throw) Pumpkin Chunkin (Catapult) Monster Madness (Obstacle Course) Feed Frankenstein (Frisbee Toss) Squish the Cockroach (Nerf Toss) Spider Monkeys (Slingshots) Witchy Brooms (Hockey) Haunted Mine Shaft Pumpkin Smash (Bowling) Eerie Eyeballs (Golf) Ghost Walk (Map and Compass) What s That? (Nature Lodge) Creatures from the Dark Lagoon (Fishing) MAD Scientist Laboratory (Handicraft Lodge) 3
Other FUN things: Headless Horseman Hunt The search is on for three pumpkin heads. Creepy Hollow s Headless Horseman has misplaced his head as well as his two back-up heads. Help him search for them throughout the camp. If you find them before he does, bring them to the admin building. The first person to find each head will receive a special finder s prize. There is only one prize per head so if you find it as a team, it s up to the team to share the loot. JAWS! (Fishing) Grab your fishing pole and head down to the abandoned pirate ship for some fishing fun. An adult must accompany Cubs at all times while fishing. A limited supply of fishing poles and bait are available or you can bring your own, and fish as early as you like. Bone Chilling Trading Post - All sorts of Scout Stuff will be available for purchase along with soft drinks, snacks, and some Creepy Hollow souvenirs. Costume Contest There will be a costume contest following dinner at 6:45 pm in the dining hall. Packs are asked to send no more than 2 scouts for each category (no more than 6 total scouts per pack) to participate in the contest. The three categories are most original, most creative and funniest. There will be one winner for each category. Scouts are encouraged to make their own costumes. Costumes should be cub friendly, nothing too scary. Store bought masks will not be allowed in the costume contest. If a scout is wearing a mask he will be asked to remove it for the judging. Haunted Activities (7:00 pm 9:45 pm) Join us after dinner for some of our haunted activities. The night starts out with our creepy campfire show followed by some special nighttime fun. Please note the special times regarding the Haunted Forest. Campfire Show If you thought you had fun during the day, just wait until the sun goes down. The campfire show starts at 7 pm in front of the Trading Post. If your pack/family would like to perform a short skit, please sign-up in the Admin Building. Due to time limitations only one skit will be permitted per pack/family. Costume contest winners will be announced during the show. Hair Raising Hayride Catch a ride with our Camp Ranger, John Hankins. Listen to him share camp stories as you experience camp at night. If you listen closely you may even hear the screeching of an owl or something howling in the distance. Haunted Forest (green ticket) As the moon rises, the forest comes alive with the sights and sounds of Creepy Hollow at night. The haunted trail is open from 8 9 pm for Cub Scouts (Tigers Bears) and from 9 9:40 pm for Webelos Scouts. Trail hikes occur every 10 minutes. Staff members will collect one green ticket per scout (tickets were provided at registration). Scouts can go more than once if time allows, however, those who have not gone will have first priority. 4
Trick-or-Treat Town (red ticket - one time event) Bring your Halloween bag and trick-or-treat in the town of Creepy Hollow. Staff members will collect one red ticket per scout (tickets were provided at registration). Scouts will only be allowed to trick-ortreat through town one time. After you re done, submit your vote for the creepiest house in the town. Meals Lunch and dinner will be provided in the camp dining hall. For those brave souls who survive the night in Creepy Hollow, breakfast will be provided. See the event schedule for exact times. For those families and packs that want to brew their own meals, cooking can be done on propane stoves or over campfires in designated fire pits (stoves are not provided). If charcoal is used, please bring an elevated grill and use the self-starting charcoal. White gas stoves are not allowed per the Guide to Safe Scouting. Drinks and light snacks will be available at the Trading Post. Housing Housing is limited and is available on a first come first serve basis. Camp tents are already set up and available for use. If preferred, families and packs can bring their own tents as well. Please contact Mic Mullins at mimullin@bsamail.org for more information. Special Needs Every reasonable effort will be made to accommodate those with physical disabilities or medical needs. Please discuss the specifics with the event director, Mic Mullins, at 804-204-2625. First Aid A First Aid station will be located at the camp headquarters and staffed with licensed medical personnel. If a member of your family/pack starts to feel ill, please come to the first aid station to be checked. This is to prevent the spread of any possible infection. Health Forms Upon arrival at camp, all attendees must present a completed BSA Medical Form - Parts A and B only. Part C is not required for this event. Do not bring the original health form with you. Always bring a copy. Every member of every family must have a health form with them in order to enter camp. Staff will need to see medical forms before a pack/family can register. Medical forms will need to be kept by a pack designated adult while at camp. For all overnight campers, medical forms will be turned in at registration. If desired, medical forms can be returned upon checkout Sunday morning. 5
What to bring: RECOMMENDED PERSONAL GEAR Costume (encouraged) Halloween Bag (for trick-or-treating) Sleeping Bag/Pillow/Cot/Air Mattress Rain Gear (watch the forecast!) Light Shoes/Light Hiking Boots Toiletry items Bug Repellant Towel, Washcloth Flashlight & Extra batteries CAMPING GEAR (optional) Tent (camp tents are available) Ground Cloth/Tarp Stakes/Stake Driver Extra Light Rope Trash Bags Folding Tables Cooler Change of Clothes Extra Socks Warm Jacket Personal Wipes or Towelettes Personal Cup Hat Sun Screen Fishing Gear (optional) Handbooks (optional) Camp Lantern First Aid Kit Folding Chairs Water Cooler Fire Extinguisher Folding Chairs PACK GEAR (if you come as a Pack - optional) Record Book for Advancement Pack and American Flag Song/Skit/Cheer Books Registration Skit Props Den Flags Attendees may register as a family or pack unit. Packs need to register as a unit to speed up the check-in procedure. Registration closes Friday, October 19, 2012 at 11:59 pm or at 500 attendees, whichever comes first. The cost of the event is $20 per person. This fee covers admission to all the events and a patch for all attendees. Family Registration: Please register each person attending the event. We need an accurate list of who is on camp property at all times. Pack Registration: A unit may register everyone at once, but we need the name and address of everyone for insurance purposes. On-line registration using the Heart of Virginia website (www.scoutingvirginia.org) is preferred. Click on the calendar located on the right of the home page. Registration may be completed at the Heart of Virginia Service Center, 4015 Fitzhugh Avenue, Richmond, VA 23230. 6
T-Shirts and Patches Special event patches will be distributed upon checkout Saturday evening or Sunday morning. For those scouts registered with a pack, patches will be handed out to one pack representative for pack distribution. A limited supply of Creepy Hollow T-shirts will be available for sale in the Trading Post. Advancement The primary goal of this event is for Cub Scouts and their families to have fun. Some activities may complete Cub Scouts and Webelos requirements, electives or belt loops but that is not the event s focus. Therefore, leaders and parents are responsible for tracking completed achievements and turning them into their pack Advancement Chair. Belt Loop cards and advancement sheets will not be tracked or handed out by program staff. Leaving Camp During the Event If an attendee has to leave camp for any reason, they must sign out at the administration office. Upon returning, they need to sign back in. Safety requires that administration knows who is present at all times. Camping Information At check-in you will receive the area assigned to your family or pack for camping. Camping Rules: Tent trenching is not allowed. Open flames in tents are prohibited. Please use flashlights within tents. Follow the cooking and campfire rules. Campers are responsible for the following: o Trash removal from camp. Bring plenty of trash bags. o Campsite cleanup; follow the Leave No Trace standards; the site is in better condition than when you found it. o Campfire cleanup; follow Leave No Trace standards. Return all wood to where you found it. The area should be in better condition than you found it. o Camp safety and adherence to BSA policy found in Guide to Safe Scouting. NOTE: a copy of BSA Guide to Safe Scouting can be found at www.scouting.org. 7
Campfires Campfires are permitted in permanent fire rings or in raised fire stands. Firewood must be obtained within Cub and Webelos Adventure Camp. A campfire has to be monitored at all times by adults until the last embers are out. A container with water must be beside a fire at all times NOTE: WEATHER CONDITIONS AND FIRE REGULATIONS MAY CANCEL ANY OPEN FIRES Camp Rules Pets are not permitted on camp property at any time. No knives without direct adult supervision at all times and a signed whittling chip. No sheath knives (this includes adults) per Guide to Safe Scouting. Being a Cub Scout event, per Guide to Safe Scouting, camp saws, hatchets, axes are not permitted. Open flames in tents are prohibited. Please use flashlights within tents. Adults can utilize propane fuel for cooking and lanterns only. Liquid fuels, such as charcoal starter, or white gas are not permitted in camp. Firearms are not allowed in camp. No personal bows, arrows, or BB guns. Fireworks are not allowed in camp. Electronic devices are discouraged because they distract from activities. No radios. The staff uses radios to communicate and their channels need to be kept clear! Alcoholic beverages and illegal substances are NEVER permitted on camp property. Offenders and their families will be required to leave council property immediately. Secure and store foods to prevent attracting little furry friends. All trash/refuse must be removed when you leave camp. Please bring plenty of trash bags. All campers are to stay in the boundaries of the camp. We do not want Cub Scouts and their siblings wandering away from camp. No swimming allowed in the lakes. Please utilize the Buddy System with your Cub Scouts and family members. Please respect others during Lights Out (10:00 pm). This is a quiet time for your family at the campsite. Bicycles are not allowed for this event. ATV s are not allowed. Watercraft, large or small, are not allowed. 8
Vespers An interfaith service will be held at Aspenwall Lawn at 8:50 am Sunday morning. This service is conducted because of the importance Scouting places on a Scout is Reverent. Check-out Procedures (9:15 am 10:00 am) 1. Pack up all gear, clean your fire ring; Leave No Trace, return all firewood back to woods. Bag all your trash and carry it out with you. 2. Send an adult family/pack representative to the admin office to get a car pass. 3. A staff member will check you out of your area, while awaiting your vehicle. 4. Load your vehicle quickly and return your pass to the registration area so other vehicles may enter camp. Sign out in the admin office. Pick up event patches and any medical forms (if needed). THANKS FOR YOUR ASSISTANCE ON A SAFE AND QUICK CHECK- OUT 9
We hope you enjoy your stay at... Creepy hollow Saturday Schedule of Events Time Activity Place 9:00 10:30 AM Check-In Welcome Pavilion After check-in you can unload your vehicle, settle into your campsite and visit Creepy Hollow s bone-chilling Trading Post. Please note ALL VEHICLES must be out of camp and parked in the assigned lot by 11:00 AM! 11:15 AM Opening Ceremony Flag Plaza, Lodge 11:30 AM Lunch Dining Hall 12:00 5:00 PM Program See Event List 5:45 PM Flag Lowering (Retreat) Flag Plaza, Lodge 6:00 PM Dinner Dining Hall 7:00 7:30 PM Campfire Ceremony Amphitheater (Don t forget your skit or song) 8:00 9:45 PM Haunted Activities See Event List 10:00 PM Lights Out/Quiet Time Individual Campsite Sunday Schedule of Events Time Activity Place 7:45 AM Flag Raising Flag Plaza, Lodge 8:00 8:45 AM Breakfast Dining Hall 8:50 AM Interfaith Chapel Aspenwall 9:15 10 AM Pack-up / Check-out Camp Office (Turn in EVALUATIONS) 10
Creepy Hollow Check-in Family/Pack Information Worksheet Please fill out this worksheet and bring a copy with you to turn in when you check-in to the event. Pack # The first and last name of the adult in charge (pack or family), Home phone number, cell phone number and e-mail address. # Scouts, siblings registration fee: $20 = $ # Adults registration fee: $20 = $ # Total Attendees: Total Registration fees $ Please bring a copy of your receipt. 11
Creepy Hollow Pack or Family Roster Youth Names Scout Rank (if applicable) Adult Names 12