Camp Manager Packet 2016-2017 School Season Rates..................................... 2 Facilities Information............................................... 3 Housing and Parking............................................... 4 Camp Capacity Information......................................... 5 Important Policies & Staffing....................................... 6-7 Free Time Activities................................................ 8 Retail Information..................................................9 Food Service Information.......................................... 10 Directions....................................................... 11 1
As partners in ministry, it is our desire at Carolina Point to serve our guests in the best manner possible. We are committed to providing you with a quality and organized facility that will present the excellence of Christ. We feel that the prices and requirements listed below allow us to do this to the best of our ability, while still being good stewards of what has been provided. If you have any questions or concerns please feel free to contact Kyle Gray at kgray@cpt.younglife.org. Minimum Requirements for Use: For a weekend retreat, a minimum of 250 guests will grant exclusive use of the property. Exclusive use includes the use of lodging facilities, Goldbricks (dining hall & clubroom), Mainstreet, waterfront activities (seasonal), and ride and recreational activities (dependent on schedule). A work crew is required for all groups. Any group smaller than 120 people will need to provide 1 Work Crew volunteer for each 8 paying guests; groups bringing more than 120 guests must provide Work Crew at a 1 to 10 ratio with a maximum of 40 (for housing purposes). Work Crew provide support services for the camp in food service and other areas. Work crew in the appropriate ratio are not charged the camp fee. Work Crew outside of this range will be charged the camper fee. Per Person Use & Meal Rates: Rates apply as follows: Camp Fee per night $33.75 All guests ages 12+ are full paying guests. Breakfast $6.00 Children ages 3-11 are half-priced guests. Lunch $6.50 Lifeguards are half-priced guests. Dinner $7.50 *Typical Weekend $101.00 The following are considered no charge guests: Brunch $7.00 Children ages 0-2 $.35 per person per Paper Products meal Work Crew at the correct ratio Snacks Varies per item Doctor/nurse/EMT and family Linen Use $6.00 per person *A typical weekend consists of 2 overnights, 2 breakfasts, 1 lunch & 2 dinners. Mid-Week Small Group Use & Meal Rates: Young Life Business (i.e., committee meeting, leader overnight, family vacation etc.): Redmond Gap: Assigned Team Housing: Meal Rates: $60 per room per night $40 per room per night ($240 minimum) Meals are not provided for groups of fewer than 50 guests. For groups of 50 guests or more, meal rates are 1.5 times the amount listed above and work crew must be provided. Staff Spiritual Renewal Use: (Alone or with spouse) Please contact the camp directly for spiritual renewal use. *Refer to Young Life Staff Rate Policy Day Use: Use of the property for day time use without an overnight will be determined by the number of guests, meals, and chosen activities. 2
Carolina Point Facilities Information Goldbrick s Goldbrick s is the main building at Carolina Point. The Dining Hall and Club Room are incorporated into this one building. Goldbrick s Club Room The Club Room accommodates up to 350 total people. It is equipped with the following A/V needs for your use: Mac Desktop ProPresenter & PowerPoint 4 wireless headsets and 2 wireless handhelds Dual Optoma projectors with dual, fixed, 4:3 front projection screens 16 channel mixer, ipod hookup, direct boxes & cables, SM58 mics & cables Outdoor portable sound system 2 QSC K10 s, 8 channel mixer, mics, and cables Goldbrick s Dining Hall Goldbricks serves as the dining hall and can hold up to 400 guests before a portion of the guests would join the Work Crew for an earlier meal time. The Dining Hall has a 12 channel mixer with 2 wireless headsets and a dedicated ipad with Spotify premium. The Staff dining room contains a 50 flatscreen TV with AppleTV and computer connections. Trout Pond Exclusive Use of Carolina Point includes an area of camp called the Trout Pond. The Trout Pond is located approximately 1 mile above the camp. It consists of a two-story shelter and fire pit that sit next to a small pond. Use of the Trout Pond is at the Camp Director s discretion. Facilities Housing **Final housing is due one week prior to arrival** Redmond Gap Adult Guest Lodge Redmond Gap serves as the Adult Guest Lodge for Carolina Point. Located about a 5 minute drive from camp, the Redmond Gap house can accommodate up to 12 people in 6 rooms: The upstairs bedroom has one king bed with a bathroom. The main floor bedroom has one king bed and a bathroom. The lower level has four bedrooms (3 kings and 1 queen) each with a bathroom Guests staying at Redmond Gap must be at least 18 years of age. Redmond Gap has a large great room, a full kitchen, and laundry facilities. Linens and towels are provided. Wireless internet is available in Redmond Gap. Redmond Gap is located inside a gated community and requires a code to get in the gate. 3
Facilities Housing and Parking (cont.) Mountain and River Camper Cabins Mountain and River have cabins with a combined total of 304 bunk-style beds. There are a total of 28 rooms (12 with 12 beds, 8 with 14 beds, and 8 with 6 beds that can be combined if need be). Each room has a full bathroom with several sinks, stalls, and showers. All four rooms on the main level of each dorm are equipped with a wheelchair accessible bathroom. One room on the bottom floor of each dorm is also wheel chair accessible (East Fork 2 & Cold Gap 2). An additional 50 floor mattress may be used to bring the camper/leader capacity up to 378 people. Each bunk will be provided with a blanket and pillow. Campers and leaders should bring either a sleeping bag or sheets and a towel plus any additional linens desired. Linens can be provided at an additional charge. Please inquire about this option. An electronic housing matrix for all buildings will be provided for you prior to your trip. There is additional housing in Main Street if necessary. To inquire about additional housing information, please e-mail Kyle Gray at kgray@cpt.younglife.org. Lookout Staff Housing Staff housing is located in Lookout, located behind the waterslide. Lookout contains 9 2-Bedroom Suites, each containing a King bed in one room and a twin or bunk style room directly across, while sharing a bathroom. Lookout also contains 2 King Bedrooms, each with their own private bathrooms. Linens are provided for staff housing. There are pack-n-plays available upon request. You may indicate on your housing where these are needed. Please provide your own linens for pack-n-plays. Main Street Work Crew Housing Work Crew housing is located in the bottom floor of Main Street. There are several cabins. These rooms will be indicated for Work Crew on your Housing Matrix as you get closer to your arrival at camp, and can house a total of 40 Work Crew. Each bunk will be provided with a blanket and pillow. Work Crew should bring either a sleeping bag or sheets and a towel plus any additional linens desired. Linens can be provided at an additional charge. Work Crew housing is due with camper housing. Parking and Unloading Parking is available in the upper lot above Goldbricks and the lot by River. Please do not park along roads or sidewalks so that camp and emergency vehicles can maintain access to all areas. There is a small parking lot located at Lookout for Assigned Team and can fit a maximum of 10 cars. All other cars should park in the upper lot behind Goldbrick s. Do not park directly behind the Dining Hall (Kitchen). Commercial buses must make parking, housing, and meal arrangements OFF CPT Property. Buses should unload in front of the dorms and continue on the loop road to depart. Adult Guests staying at Redmond Gap may drive their personal vehicles back and forth between Redmond Gap and Goldbricks as necessary. Adult Guests should park in the upper lot above Goldbricks while in camp. 4
School School Season Camping Capacities Camper/Leader Housing River Beds 152 Mountain Beds 152 Main Street 24 Total Number of Floor Mattresses 50 Total Camper and Leader Beds (including floor mattresses) 378 **PLEASE NOTE THAT ONLY 350 TOTAL PEOPLE WILL FIT IN CLUB ROOM AT ONE TIME** Assigned Staff, Adult Guest, and Work Crew Housing Lookout: 40 Camp Director & Family Head Leaders & Family Program (including Program Tech) Speaker & Family Doctor & Family Work Crew 36 Redmond Gap 12 Main Street Apartments 6 Total Staff, Work Crew, Adult Guest Housing 94 Maximum Capacity for Club Room: 350 *Maximum Seating in Dining Hall: 400 5
Important Policies & Staffing SPECIAL POLICIES Noise Policy Amplified outdoor sound from 10pm to 8am is not permitted nor are cabin bells past 11 pm. This is in agreement with our neighbors and local authorities, as well as the CPT property committee. Please keep this in mind when planning late night activities. Damages Damages are the responsibility of the guest group and should be reported to the Property Host. This includes accidental damage done by the staff and volunteers. Graffiti and discharged fire extinguishers are charged a minimum of $25 per incident. Holes or other damages are charged by the repair. Clean-Up Carolina Point operates with a limited housekeeping staff, so it is important that your group clean up all used areas before departure. Please allow an hour for clean up on the day you leave. MEDICAL POLICIES Staffing Young Life REQUIRES each group to provide qualified medical personnel to screen accidents or illnesses, recommend action for emergencies and/or hospital care. This may be a doctor, nurse, or EMT. This person and their family will attend camp free of charge. Hospital/Doctor s Office Visits -If a guest needs transportation to the hospital, it is the responsibility of the guest group to provide an escort and transportation. -In case of serious injury or illness, contact the Property Host and/or 911 immediately. The host must be contacted before anyone is sent to the hospital. Medical Release Form Hospitals will not treat minors without parental consent, so it is vital to obtain parental permis sion for trips to Carolina Point. Young Life groups must have a YL-1716 form. Please see the Important Documents section for details. OTHER Smoking Smoking is not allowed inside any of the buildings at Carolina Point. There is a smoking pit available for guests wishing to smoke. Alcohol Alcoholic beverages are not allowed on Carolina Point property. This includes Redmond Gap. Pets Pets are not allowed at Carolina Point. Blankets Each bunk bed has a Carolina Point logo blanket for guests to use while staying at Carolina Point. Any beds missing blankets at the end of the camp trip will be charged to the guest group at $30 each. 6
REQUIRED STAFFING Lifeguard Important Policies & Staffing The guest group is required to provide two certified lifeguards to have the pool open, and an additional two certified life guards to have the lakefront open. The waterfront is normally open from mid-april until mid-october, depending on the temperature. Lifeguards are charged at 50% of the camp fee. Sound Tech Each group is required to bring someone to be on point for running sound in the Goldbricks Club Room and Dining Hall. This person will also be responsible for running the portable sound system. The property host will set up the portable sound for you. This person will be trained by the CPT Property Staff upon their arrival. Medical The group must provide a qualified medical person to treat accidents or illnesses and recommend action for emergencies and/or hospital care. This may be a doctor, nurse or EMT (18 or older). This person and their family attend free of charge. Work Crew Each group is required to provide a Work Crew, free of charge, during your stay. Your Work Crew enables us to keep our meal costs down while still providing excellent service and food. Our full time kitchen staff will be responsible for training and supervising the Work Crew. Please see the enclosed section for more detailed information on our Work Crew policy and expectations. ASSIGNED TEAM RESPONSIBILITIES Camp Manager The Camp Manager will be responsible for communication with the property prior to arrival as well as the point person to communicate with the CPT Property Host during your stay. They will also be responsible for settle-up with CPT in regard to the final payment due at the time of stay. Head Leader The Head Leaders will be responsible for regulating bus traffic during arrival, sounding the bell for meals and other events, leading and facilitating leader meetings, performing sweeps to ensure that campers are on time and attending meals, events, and in their cabins at bedtime. Head Leaders will also be responsible for assisting with housing needs during arrival and with Cabin Clean-Up at the end of the trip. In addition, they will be asked to assist with medical issues and any other type of emergency to arise. It is highly encouraged for groups to have a male and female Head Leader. In cases of large camps, groups are encouraged to have four Head Leaders. We do have an emergency cell phone for Head Leaders to carry. That number may be given out to camper parents for emergencies ONLY (828-553-5522). Program The program team should arrive to CPT three hours before campers. They are responsible for the activities and enter tainment of campers. They must let CPT know of any special requests (i.e. water balloons, flour bombs, etc.) at least two weeks prior to arrival. CPT does not provide food items for program events. If you would like to purchase these items from CPT, please communicate this two weeks in advance. We ask that the Program team clean up after each event. This includes the sound booth, stage, and prop room. CPT Property Host -Carolina Point will provide a Property Host to assist you during your trip. They will be available by radio at all times and will check in with your group several times throughout the day. They will be available to answer questions and provide direction as needed. In the event of a medical emergency, the Property Host must be notified before sending anyone to the hospital or doctor s office. -The Host will collect all necessary forms at the time of your arrival and review the bill with the Camp Manager at the end of the trip. 7
Carolina Point Free Time Activities Rides The following rides are available during your weekend trip. These rides are staffed by trained and certified Carolina Point Wranglers. On occasion, volunteers will be needed from the group to help with certain rides. Claim Jumper The Power Pole consists of two separate power poles for campers to climb. The object is to climb the pole and jump off trying to hit a hanging bell. The Power Pole is located next to Goldbricks, above the soccer field. Close-toed shoes are required.there is no weight limit for the Claim Jumper APEX Canopy Course The 3-part zip line extends from the top of Tower 1 and ends at the Zip Shed in camp. Campers will pick up their harness at the Zip Shed and drive up to Tower 1 in the Zip Truck, driven by a trained Wrangler. It is estimated that it will take 1 hour for 16 guests to complete the Canopy Course. For that reason, guest groups should incorporate a system to determine which guests will get to participate in this ride. The number of rides available during your trip will be determined by your schedule, the weather, and amount of available daylight. CPT does not run the canopy course when it is below 32 degrees. There is a 75 lb. weight limit for the zipline. The APEX operates for high school outreach and family camps, but is closed to middle school groups. Waterfront The waterfront is available seasonally, open April 1 October 31. The swimming pool is available seasonally and 2 certified lifeguards must be on duty at all times that the swimming pool is open for camper use. The waterslide is available seasonally. A certified lifeguard must be present when the waterslide is open. Paddleboards are open as long as the air temperature + water temperature = 90 degrees. Game Room/Store/Snack Bar The Game Room is equipped with pool tables, ping pong, darts, carpetball, and foosball, as well as a vending drink machine. Playing Courts Carolina Point is equipped with both a volleyball court and an outdoor basketball court. Volleyballs and basketballs are provided. There is also a lake volleyball court, in about 1.5ft of water (lake court seasonal). Frisbee Golf A 18 hole Frisbee Golf Course spans the width of the property. Frisbees are provided by CPT and are located on the porch of Goldbricks. Playing Fields The playing field is available for Ultimate Frisbee, Flag Football, Field Games and other activities. Equipment for these games are available at CPT. Hiking Trails Several hiking trails are accessible from the base of Carolina Point, including a hike showing a view from the beautiful Overlook. The hike generally takes just under an hour to hike to the top and is approximately 2 miles in length to the top. Other Other free time activities include KanJam, Spikeball, and Cornhole. 8
Carolina Point Retail The Exchange Carolina Point s store, The Exchange sells a variety of items including clothing, books and other spiritual materials, gifts, cards, jewelry, etc. The store is open during free time and is staffed by CPT Property Staff. The Exchange will be open on Saturday afternoon and be fore departure on Sunday for Young Life weekends. Other store times are dependent on the schedule of the group and availability of staffing. The Mason Jar The Mason Jar opens Saturday afternoon during free time, and other times throughout the weekend dependent on the schedule of the group and availability of staff. The Mason Jar will be staffed by Work Crew and should include a Work Crew supervisor. The snack bar offers a variety of drinks, ice cream, chips, candy, and other snack items. Training of the Mason Jar for the work crew will be on Friday night. **Midweek Groups The Exchange and Mason Jar are open based on the group schedule and on our staff availability.** Young Life offers retail opportunities for the following reasons: 1. Young Life retail operations compliment your program by providing attractive locations where campers, leaders, and guests may shop for food, drinks, souvenirs, reading materials, crafts, and other remembrances of quality at a reasonable cost. 2. Young Life camp stores provide assistance to staff by offering spiritual materials which will stimulate thought, encourage study, and further the personal growth of the camper and guest of the property. 3. Young Life retail operations are meant to ear a fair return on sales, which is channeled back into the operating budget of the individual property. The intent and actual affect of this income is to help minimize camp fees. Young Life s Guest Musician Policy III-I Guest Musician Product Sales The camp musician may sell music products (CDs or DVDs) during the assignment through the camp store. The store will retain sales tax and credit card fees from the music sales. The remaining revenue will go to the musician. During the summer, retail products promoting the musician (i.e. t-shirts, hats, etc.) may not be sold at camp. The store will retain sales tax and credit card fees from music sales (3%). The remaining revenue will go to the guest musician. For additional questions, please contact our Retail Manager, Jess Cochran, at jcochran@cpt.younglife.org. Merchandise Sales Young Life allows the printing of T-shirts in your own area and the use of a Young Life property name as a promotional tool for your camp trip. The sale of area printed T-shirts or other items should be performed prior to arrival at camp as it is not permitted while at camp. 9
Food Service Information Food Service Information: Stuart Nelson, Food Service Manager, snelson@cpt.younglife.org WORK CREW MUST ARRIVE 3 HOURS PRIOR TO FIRST CAMPER MEAL. Goldbricks Capacity: 400 is the maximum number of people who are able to dine in Goldbricks at once. Please have Assigned Team, Adult Guests, and family members eat at the Work Crew meal (one hour prior to camper meal) if necessary. Menu Selection: As soon as we receive the information from the Camp Director regarding which meals will be served during your stay here, you will be contacted by our Food Service Manager with a proposed menu for your trip, preferably 2 weeks prior to your arrival. If you have any questions, please contact the food service manager. Friday Night Meal Policy: Dinner can be served until 8:00 pm EST. Special Diets: Please let us know the special dietary needs for your group in advance of your trip. i.e., allergies, vegetarians, kosher, etc. This will insure that the kitchen will be prepared to serve these needs. Late Camper Policy: If you let CPT know a week in advance of your arrival, a credit of $1.50 per person will be given for the number of campers who will miss the first meal only. Paper Products: Paper plates, cups, napkins, and plastic silverware (for last weekend meal) can provide an easier shutdown for your Work Crew. The cost is $0.35/person. Carolina Point Snack Menu Food Items Per person price: Big Cookie Snack Baked goodness and ice cream w/ punch. $2.25 Chips & Salsa Homemade tortilla chips, signature salsa, & punch. $1.50 Cookies & Punch Homemade cookies served with punch $1.50 served as a buffet or taken to Campfire Snacks cabins by Work Crew. S mores Fixin s Graham crackers, chocolate, marshmallows, and skewers. $1.00 Ice Cream Treats Sundae Snack Build your own sundae with choice of chocolate, $2.00 vanilla, or strawberry ice cream with caramel & Chocolate toppings & whipped cream. Freeze Pops Assorted Flavors of freeze pops. $0.30 Ice Cream Sandwiches Chocolate cookie with vanilla ice cream $0.75 Ice Cream Bars Chocolate covered vanilla ice cream bars. $1.50 Drinks 10
Carolina Point Driving Directions 828/877-6233 (phone) 828/877-6231 (fax) PLEASE PRINT OR TAKE A PICTURE OF THESE DIRECTIONS. THERE IS NO CELL PHONE SERVICE NEAR CAMP AND INTERNET/GPS DIRECTIONS MAY LEAD YOU TO A GATED COMMUNITY ADJACENT TO CAMP. From Asheville, NC Take I-26 East to Exit 40 Hwy 280/Asheville Airport. Turn right onto Hwy 280 and go about 15 miles to Brevard. Drive to downtown Brevard and turn left on E. Main St. Main St. will turn into Hwy 276. Follow Hwy 276 for 4.2 miles and turn right onto Island Ford Road across from Mud Dabber s Pottery. Drive 2.0 miles and turn left onto Walnut Hollow Road. Drive 4.7 miles and bear right onto Glady Fork Road. Drive 3.8 miles and turn right onto Continental Divide Rd. Enter the main gate on the left or drive ¾ of a mile to get to the Dining Hall parking. From Greenville, SC Follow directions to Highway 11 and follow Hwy 11 to Highway 178 (4-way stop). Turn right on Hwy 178 toward Rosman. Continued below from Hwy 11/Hwy 178 Intersection. From Atlanta, GA Take I-85 north. Cross the GA-SC line at Lake Hartwell. Take Exit 1 Highway 11. Continue to the intersection of Hwy 11 and Hwy 178 (4-way stop). Turn left on Hwy 178 toward Rosman. Continued below from Hwy 11/Hwy 178 Intersection. From Charlotte, NC Take I-85 South to I-26 West, toward Asheville. Go to Hwy 11 toward Table Rock. You will cross Highway 25, pass Table Rock, and continue to Hwy 178 (4-way stop). Turn right on Hwy 178 toward Rosman. Continued below from Hwy 11/Hwy 178 Intersection. From Hwy 11/Hwy 178 Intersection: Go 7.4 miles and turn right on Van Clayton Rd. Go just over three miles and turn left on the first paved road, Glady Fork. Go 0.2 mile and turn left onto Continental Divide Rd. Turn left into the Main Gate or drive ¾ of a mile to get to the Service Entrance/Dining Hall parking. 11