October 3-5, 2018 Gaylord Opryland Resort Nashville, Tennessee Sponsorship Opportunities
Welcome to Encompass 2018 Changing the Direction of Your Business Grab your boots and join Square 9 in Music City! On October 3-5, Encompass 2018 is bringing over 300 solutions providers and their customers to the country music capital of the world - Nashville, Tennessee! Hosted at the Gaylord Opryland Resort & Convention Center, this high-level industry conference is unlike any of its kind. We invite you to join us for innovative product insights, unique networking opportunities, and intimate idea sharing with the nation s leading solutions providers and customers committed to implementing new business technologies. Encompass provides our sponsors with the platform to demonstrate how your document technology products and services lead the way to more efficient business environments. Unique Sponsorship Opportunities All Access Passes & Accommodations Elite Dealers Group Experience (EDGE) Engaged Learning & Breakout Sessions High Level Speaking Engagements Trend-Setting Technology Showcase High Traffic Networking Areas Lively Local Entertainers 300+ Solutions Providers and Customers As a sponsor of Encompass, you will be provided with exclusive one-on-one access to an elite channel of technology professionals who develop product portfolios for the most effective solution sales. We have designed this sponsorship program with multiple touch points that will allow you to extend your reach as you build relationships for future business development. Past conferences have brought significant growth of our audience, consisting of individuals eager to learn and share new ideas. We are overwhelmed with the excitement Encompass brings and anticipate this to be a resounding trend in 2018. We hope you will join us as a sponsor, as we look forward to sharing the success that Encompass 2018 will bring to your business and the document technology industry. encompassconference.com 1
Encompass 2018 Nashville, Tennessee The Venue Encompass 2018 will be held at a fantastic venue, the Gaylord Opryland Resort & Convention Center in Nashville, Tennessee. With the vibrant energy and Southern grandeur of Music City, there was no question that Nashville would be the perfect location for our conference. Just 10 minutes from Nashville International Airport and many popular attractions, Gaylord Opryland features expansive meeting space with an excellent selection of dining, shopping, and recreation options accented by more than nine acres of indoor gardens and sparkling waterways. Meet The Extraordinary Gaylord Opryland encompassconference.com 2
A Culture Treasure The Grand Ole Opry Experience Country s Most Famous Stage This is your chance for a truly special sponsorship opportunity! Promote your business on the country s most famous stage to all Encompass attendees in one place. Here, we will recognize our top Resellers, hosting the EDGE awards dinner in the historic Studio A of the Grand Ole Opry. As a sponsor you will benefit from what will be remembered as an awe-inspiring experience, with unique exposure to your company. For those that don t know, induction into the Grand Ole Opry has been a catapult to fame for many musicians and an honor for all who count themselves as members. For country, gospel, and bluegrass artists, being inducted into the Opry means joining legends like Roy Acuff, Ernest Tubb and Dolly Parton, as well as modern stars like Carrie Underwood, Brad Paisley and Dierks Bentley. encompassconference.com 3
What To Expect Daily Agenda Encompass 2018 Schedule of Events Wednesday, October 3rd, 2018 3:00pm 6:00pm 3:00pm 6:00pm 3:00pm 9:00pm 6:00pm 9:00pm Exhibitor Technology Showcase Set Up Elite Dealers Roundtable Discussion General Registration Welcome Reception at Water s Edge Thursday, October 4th, 2018 7:30am 8:30am 8:30am 9:00am 9:00am 10:30am 10:30am 11:00am 11:00am 12:30pm 12:30pm 1:30pm 1:30pm 3:00pm 3:00pm 3:30pm 3:30pm 5:00pm 6:00pm 10:00pm Breakfast at Ravello Welcome Introduction Morning Education Tracks Technology Showcase Mid-Morning Education Tracks Lunch at Ravello Afternoon Education Tracks Technology Showcase Late Afternoon Education Tracks EDGE Awards Dinner at Grand Ole Opry Friday, October 5th, 2018 7:30am 8:30am 8:30am 9:00am 9:00am 10:30am 10:30am 11:00am 11:00am 12:30pm 12:30pm 1:30pm 1:30pm 3:00pm 3:00pm 4:00pm 4:00pm 5:00pm Breakfast at Ravello Technology Showcase Morning Education Tracks Technology Showcase Mid-Morning Education Tracks Lunch at Ravello Afternoon Education Tracks Closing Reception Technology Showcase Break Down *Tentative, Subject to Change encompassconference.com 4
Lead Generation Exclusive one-on-one access to technology professionals who are interested in adding solutions to their sales portfolio and a diverse group of customer verticals looking to compliment their technology solutions. Top Reasons to Sponsor Industry Exposure Position your company as the dynamic force in your industry as sponsors will gain exposure beyond the conference by increasing awareness of their brand and products for future business development. Networking & Entertainment The Gaylord Opryland and the city of Nashville offer surroundings and distinctive outlets that inspire productive business development to generate results. Encompass 2018 will offer a vibrant energy in the Southern grandeur of the Music City! Insider s Knowledge (EDGE) Connect with Square 9 executives to help strengthen and develop our business relationship. Exclusive sponsors will have access to a collection of the highest performing Square 9 Resellers at the EDGE Roundtable. encompassconference.com 5
2016 Attendance 12% 14% 10% Top Customer Industries 24% 21% 10% 15% Top Reseller Industries 75% 19% Manufacturing Accounting IT/Software Non-Profit Healthcare Distribution Office Equipment Dealer VAR - IT Integrator Managed Service Provider Overall Attendance Attendee Type Attendee Roles 300+ 260 210 2018 2016 2015 36% 64% Resellers End Users 21% 37% 42% Executive Technical Sales encompassconference.com 6
5% 15% 13% 15% 10% 12% Attendance By Territory 7% 23% Encompass 2016 was not only a hit for us business-wise, but was very well run and a pleasure to attend. Thanks for all of your help and congratulations on doing such a great job. - Joe Labbe, CEO, RatchetSoft LLC Square 9 has been instrumental in partnering tightly with our sales force. We have seen a great connected experience through their Encompass Conference, encountering new opportunities as a result of better training, accompanied by powerful solutions. - Damon Webb, Software Solutions Manager, Pacific Office Automation The event was high quality, meaningful and very useful. During my time there, and speaking with dozens of the people, they could not have been more positive about Square 9 and the Encompass Conference. - Paul Carman, President & CEO, Xamcor Inc. encompassconference.com 7
Platinum Sponsorship Elite Sponsor Package Acknowledged as the elite sponsor of the conference, Platinum Sponsors will benefit from maximum exposure before, during and post Encompass 2018. Marketing Opportunities and Exhibit Space Prominent Display of Platinum Sponsor and Company Logo on Each Attendee's Lanyard Exclusive Sponsor Introductions During General Session & EDGE Awards Dinner (Five Minutes) Recognition in All Educational Presentations Complimentary Exclusive Cobranded Banner Stand Prominent Logo Display on Event Signage Throughout the Exhibit Hall & Networking Areas Featured Coverage in Reseller Quarterly Newsletter (1) Promotional Item and Unlimited Marketing Collateral Included In Conference Welcome Bags Monthly Webinar Sponsorship Opportunity Raffle/Giveaway Opportunities (Provided by Sponsor) Banner Ad Rotation on Conference Website (6 Months) Logo Display on Encompass Promotional Emails (Unlimited) List Disclosure of All Pre-and Post-Conference Registrants Full Page Ad in Encompass Program Guide, Includes Logo, and 200-Word Description of Company Prominent Display on Encompass Website, Includes Logo, and 200-Word Description of Company Premium Technology Showcase Location, Choose Your Space - 1 st Choice 5 Amp Power Outlets, Wi-Fi, Hard Wire Drop, Table, Chairs, and Waste Basket All Access Pass Inclusions (4) All-Access Passes 3-Night Stay at the Gaylord Opryland Resort Participation in the Pre-Conference Elite Dealers Group Experience Industry Meeting Guaranteed Seat at the EDGE Awards Dinner Held at The Grand Ole Opry (Limited Seating) All Meals Provided Throughout the Conference (Reception, Breakfast, Lunch, and Dinner) Access to All Education Tracks, Including Breakout Sessions, Keynotes and SmartBar Access to Gaylord Springs Golf Links Practice Range, Daily Bucket of Balls, and Shuttle Service Access to Conference Presentations and More! $20,000 encompassconference.com 8
Gold Sponsorship Premium Sponsor Package As one of the premium tiered sponsorships, Gold Sponsors will benefit from excellent exposure before, during and post Encompass 2018. Marketing Opportunities and Exhibit Space Marketing Collateral Included In Conference Welcome Bags Monthly Webinar Sponsorship Opportunity Raffle/Giveaway Opportunities (Provided by Sponsor) Banner Ad Rotation on Conference Website (4 Months) Logo Display on Encompass Promotional Emails (Up to 10) Prominent Logo Display on Event Signage Throughout the Exhibit Hall & Networking Areas List Disclosure of All Pre-and Post-Conference Registrants Half Page Ad in Encompass Program Guide, Includes Logo, and 100-Word Description of Company Prominent Display on Encompass Website, Includes Logo, and 100-Word Description Premium Technology Showcase Location, Choose Your Space - 2 nd Choice 5 Amp Power Outlets, Wi-Fi, Hard Wire Drop, Table, Chairs, and Waste Basket All Access Pass Inclusions (3) All-Access Passes 3-Night Stay at the Gaylord Opryland Resort Participation in the Pre-Conference Elite Dealers Group Experience Industry Meeting Guaranteed Seat at the EDGE Awards Dinner Held at The Grand Ole Opry (Limited Seating) All Meals Provided Throughout the Conference (Reception, Breakfast, Lunch, and Dinner) Access to All Education Tracks, Including Breakout Sessions, Keynotes and SmartBar Access to Gaylord Springs Golf Links Practice Range, Daily Bucket of Balls, and Shuttle Service Access to Conference Presentations $10,000 encompassconference.com 9
Silver Sponsorship Prime Sponsor Package As one of the prime tiered sponsorships, Silver Sponsors will benefit from great exposure before, during and post Encompass 2018. Marketing Opportunities and Exhibit Space Raffle/Giveaway Opportunity (Provided by Sponsor) Banner Ad Rotation on Conference Website (2 Months) Logo Display on Encompass Promotional Emails (Limited) Logo Display on Event Signage Throughout the Exhibit Hall & Networking Areas List Disclosure of All Post-Conference Registrants Logo and 100-Word Description in Encompass Program Guide Display on Encompass Website, Includes Logo Prime Technology Showcase Location 5 Amp Power Outlets, Wi-Fi, Hard Wire Drop, Table, Chairs, and Waste Basket All Access Pass Inclusions (2) All-Access Passes 3-Night Stay at the Gaylord Opryland Resort Guaranteed Seat at the EDGE Awards Dinner Held at The Grand Ole Opry (Limited Seating) All Meals Provided Throughout the Conference (Reception, Breakfast, Lunch, and Dinner) Access to All Education Tracks, Including Breakout Sessions, Keynotes and SmartBar Access to Gaylord Springs Golf Links Practice Range, Daily Bucket of Balls, and Shuttle Service Access to Conference Presentations $7,500 encompassconference.com 10
Exhibit Sponsorship Choice Sponsor Package As one of the choice tiered sponsorships, Exhibit Sponsors are receiving excellent conference value, while benefiting from exposure before, during and post Encompass 2018. Marketing Opportunities and Exhibit Space Raffle/Giveaway Opportunity (Provided by Sponsor) List Disclosure of All Post-Conference Registrants Company Listing in Encompass Program Guide Company Listing on Encompass Website Prime Technology Showcase Location 5 Amp Power Outlets, Wi-Fi, Hard Wire Drop, Table, Chairs, and Waste Basket All Access Pass Inclusions (1) All-Access Passes 3-Night Stay at the Gaylord Opryland Resort All Meals Provided Throughout the Conference (Reception, Breakfast, Lunch, and Dinner) Access to All Education Tracks, Including Breakout Sessions, Keynotes and SmartBar Access to Gaylord Springs Golf Links Practice Range, Daily Bucket of Balls, and Shuttle Service Access to Conference Presentations $4,000 encompassconference.com 11
Additional Opportunities Extend the Value of Your Encompass Sponsorship Grand Ole Opry Sponsor Promote your business on the country s most famous stage to all Encompass attendees in one place. The awards dinner will be held in the historic Studio A of the Grand Ole Opry. As a sponsor you will benefit from what will be remembered as an awe-inspiring experience, with unique exposure to your company and onsite marketing opportunities. 1 Available $7,500 Opening Reception Sponsor Encompass 2018 will kick off on opening night with a special Welcome Reception within the stunning surroundings of the Gaylord Opryland s botanical wonderland at the Water s Edge. Mingle among fellow attendees and Square 9 presenters as guests enjoy the live, local music Nashville has to offer. Reception Sponsor will have unique onsite marketing opportunities. 1 Available $5,000 Meal Sponsor On Thursday and Friday, a buffet breakfast and lunch will be held at Ravello, located on the lower level of the Garden Conservatory Atrium. Meal sponsors will have their company logos prominently displayed on every table and a personalized banner stand at the entrance of the venue. 4 Available $1,500 encompassconference.com 12
Confirm Your Sponsorship Today! Contact Information In order to confirm your sponsorship package for Encompass 2018, please contact: Ethan Voltolini, Director of Marketing, Square 9 Contact Ethan to secure your sponsorship or for questions regarding packages, pricing and availability. evoltolini@square-9.com 203-361-3471 Allison Kiely, Marketing Specialist, Square 9 Contact Allison for post sponsorship questions and next steps regarding sponsorship. akiely@square-9.com 203-745-2942 Square 9 Marketing Department Contact Marketing for general event inquiries, including assistance with registration. marketing@square-9.com 203-789-0889 For all other information, including conference updates please visit encompassconference.com encompassconference.com 13
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