IBWA and NAMA 2016 Conferences Same Dates and Same Location November 7-11, 2016 Gaylord Opryland Hotel, Nashville, TN The International Bottled Water Association (IBWA) and the National Automatic Merchandising Association (NAMA) will again conduct two of their conferences over the same dates and at the same location. The 2016 IBWA Annual Business Conference and Trade Show will be held November 7-11 and the 2016 NAMA CoffeeTea&Water show will be held November 8-10. Both conferences will be held at the Gaylord Opryland Hotel in Nashville, Tennessee. The two organizations have met together annually since 2012. Feedback from conference attendees continues to support that this co-location is a successful and beneficial partnership. Joint attendance in 2015 reached 1100 registrants. Attendees were able to experience a new level of networking and education through access to 150 exhibiting companies during the trade show and by participating in the 33 educational sessions that were offered. IBWA and NAMA plan to continue to build on this success for their 2016 conferences in Nashville. The IBWA registration fee includes access to all NAMA events. PLAN TO ATTEND REPRESENT THE BOTTLED WATER INDUSTRY & REGISTER AS AN IBWA ATTENDEE Many bottled water companies, particularly those in the home and office delivery (HOD) business, also offer coffee and tea to their customers. Co-locating the IBWA and NAMA conferences will enable attendees and exhibitors to achieve a greater return on their investment by providing expanded educational programming, exposure to a broader range of products and services, and increased networking opportunities. Joe Doss, IBWA President and CEO The IBWA Annual Business Conference is the only national bottled water-centric event held in the United States. According to the Beverage Marketing Corporation, bottled water sales increased by 8.9% in 2015, now totaling $14.2 billion (wholesale). With sales on the increase again, and new regulations under the Food Safety Modernization Act (FSMA) being rolled out by the U.S. Food and Drug Administration (FDA), attendance at the IBWA conference will provide the networking and educational opportunities you need to leverage and ensure a return-on-investment for you and your company. 2016 IBWA Annual Business Conference and Trade Show 7/7/16 Page 1
Represent the bottled water industry and register with IBWA to attend the 2016 IBWA Annual Business Conference, November 7-11, in Nashville, Tennessee, and select among the many components: 28+ Education Sessions offering 19.25 continuing education credits (CEUs) (inclusive of NAMA sessions) 150 Exhibitors at the Trade Show on Wednesday, November 9 (inclusive of NAMA exhibitors) Keynote Presentations IBWA General Session and Annual Business Meeting with Awards Ceremony IBWA Board of Directors and Committee Meetings Drinking Water Research Foundation (DWRF) Casino Night Fundraiser at B.B. King s Blues Club IBWA/NAMA Welcome Reception CPO Exam and last, but certainly not least a $189 room rate at the Gaylord Opryland Hotel For Conference and Trade Show Information: Contact Michele Campbell, Director of Conventions, Trade Shows, and Meetings at 703-647-4606 or via email conventioninfo@bottledwater.org. For Membership Information: Contact Cheryl Bass, Manager of Member Services at 703-647-4615 or via email cbass@bottledwater.org. IBWA REGISTRATION INFORMATION The Registration Form with participation fees accompanies this document. Registration rates begin at $299 per person for IBWA member bottlers, distributors, and academic/government attendees, which is a great deal considering all the education and networking opportunities that are being offered! Nonmember rates are also available and very affordable. 4 Ways to Register: Fax: 703-683-4074 Email: conventioninfo@bottledwater.org Mail: IBWA Annual Business Conference 1700 Diagonal Road, #650, Alexandria, VA 22314 Online: http://bit.ly/ibwa2016registration Registration Questions/Information Email: conventioninfo@bottledwater.org. Phone: 703-647-4610 or 703-647-4606; Monday to Friday, 9:00 am 5:00 pm EST Cancellation and Refund Policy Requests to cancel or have someone substitute must be in writing. Cancellation requests must be postmarked by Monday, October 10, 2016. All cancellations received on or prior to October 10, 2016 are subject to a $50.00 administration/processing fee. No refunds are granted for cancellations after October 10, 2016. Substitutions for pre-registrants after October 10, 2016 will be processed at the on-site registration counter. Please bring a copy of the registration form of the person you are substituting for. 2016 IBWA Annual Business Conference and Trade Show 7/7/16 Page 2
HOTEL INFORMATION The Gaylord Opryland Hotel will serve as the headquarters location for all meetings and events related to the 2016 IBWA Annual Business Conference and the NAMA CoffeeTea&Water Show. Room Rates: $189 single or double + taxes ($220.32 total per night) The conference rate is being offered on a space available basis 3 days prior to and post the meeting dates. The reservation cut-off date is Saturday, October 15, 2016. Available rooms are limited, and may sell out prior to the cut-off date, so make your reservations today! If you make reservations and then decide not to use them, please release them immediately to make them available for other attendees. If you need to cancel your reservation after the October 15 deadline, please contact Michele Campbell at IBWA (703-647-4606 or mcampbell@bottledwater.org ) as late registrants may be on a waiting list. The room block and rates are intended for conference registrants only. Registration lists and hotel reservation lists will be monitored carefully. Individuals who have made hotel reservations, but are not registered, will be notified and given a grace period to register. After that they risk having their hotel reservation moved to the public rates or having the reservation cancelled. HOTEL RESERVATIONS To make reservations at the Gaylord Opryland Hotel and receive the IBWA Conference group rate: Do not make reservations on the Marriott (Gaylord Hotels are now owned by Marriott) web site. Do reserve online by pasting this address into your web browser: http://bit.ly/ibwa2016hotel Do call the corporate Marriott reservation line at 615-889-1000 and indicate you want to make a reservation at the Gaylord Opryland Hotel within the International Bottled Water Association room block. BE AWARE that outside companies, not affiliated with IBWA, may call or email you with a discounted room rate. Please be aware that you will most likely be required to pay for your room in advance and the reservation may, or may not be legitimately made with the Gaylord. Some of these companies are just gathering credit card information. Rooms booked with outside companies are not considered part of the IBWA block and therefore do not contribute to the contract minimums we are required to meet. Use only the web link and reservation number provided in this letter. Thank you for booking your reservation within the IBWA group room block as it enables the Association to receive the benefit of complimentary meeting space and helps prevent IBWA from being assessed penalties for not meeting our contracted room block guarantee. HOTEL SERVICES AND AMENITIES Location: Gaylord Opryland Hotel 2800 Opryland Drive, Nashville, TN 37214 Arrival Policy: Check in: 3:00 pm, Check out: 11:00 am Internet: Complimentary Health/Spa/Fitness: Facilities include two pools (indoor and outdoor), fitness facility, and a fullservice spa Parking: $24 per day self-park or $32 per day valet parking 2016 IBWA Annual Business Conference and Trade Show 7/7/16 Page 3
Hotel Shuttles: The Gaylord offers shuttle service to downtown Nashville, Opry Mills Outlet Mall, General Jackson Dock, Grand Ole Opry Gazebo, and the Nashville Airport (see Travel Information section). Additional information and times are available from the hotel concierge (615-889-1000). TRAVEL INFORMATION AIR TRAVEL/GROUND TRANSPORATION The major airlines provide accessible and economical flights to the Nashville International Airport. Travel from the airport to the Gaylord Opryland Hotel is 8.3 miles and about 20-25 minutes. The Gaylord Opryland Hotel offers a shuttle bus service to and from the airport that departs on the half hour between 5:00 am and 11:00 pm. At the airport you will go to the Gaylord Concierge desk on the lower level and purchase a ticket ($19 one-way or $30 roundtrip). Contact the hotel at 615-889-100 for additional information. Taxi fare is $30 one-way flat rate. Limos and car rental agencies located at the Nashville International Airport can be researched at www.nashintl.com. WEATHER Temperatures in November in Nashville are quite pleasant with an average high of 59 degrees Fahrenheit and a low of 38. Average rainfall for November is 3.5 inches so you may want to pack an umbrella just in case. ATTIRE Be comfortable in business casual attire, and good walking shoes. The air conditioning is running yearround and may at times be cool in public areas of the hotel and in the meeting rooms. We suggest you bring a sweater, jacket, or wrap as a just in case for the times you find yourself in those locations. PLAN TO VOTE BY ABSENTEE BALLOT Tuesday, November 8 is Election Day, and the second day of the IBWA conference. This means conference attendees will need to vote by absentee ballot. The following link will provide you with the specific voting requirements for your state as it relates to national, state and local elections: http://www.vote411.org/. IBWA SCHEDULE-AT-A-GLANCE (*IBWA membership required for attendance at these meetings.) (Schedule current as of 7/7/16. Descriptions and updates will be posted at www.bottledwater.org/convention.) Monday, November 7, 2016 12:00 pm 5:30 pm Registration (Tennessee Ballroom Foyer) 1:00 pm 2:30 pm IBWA Education Committee* 2:45 pm 4:15 pm IBWA State Affairs Task Force / State and Regional Associations Committee* 4:30 pm 5:20 pm IBWA Political Action Committee Board Meeting* Tuesday, November 8, 2016 7:00 am 5:30 pm Registration (Tennessee Ballroom Foyer) 2016 IBWA Annual Business Conference and Trade Show 7/7/16 Page 4
Tuesday, November 8, 2016 (cont.) 8:00 am 10:30 am IBWA Technical Committee* 9:45 am 11:15 am IBWA Supplier and Convention Committee* 11:30 am 1:00 pm IBWA Committee Chairs Lunch (Closed) 1:15 pm 4:00 pm IBWA Education Sessions (4) 2:45 pm 4:15 pm IBWA Membership Committee* 4:30 pm 5:30 pm IBWA Exhibitng Supplier Members / New IBWA Bottler Members Reception (Attendance by Invitation) 5:30 pm 7:00 pm IBWA/NAMA Welcome Reception (Included in Registration Fee) 7:30 pm 10:00 pm DWRF Casino Night Fundraiser at B.B. King s Blues Club (Ticketed Event) Wednesday, November 9, 2016 7:00 am 5:30 pm Registration (Tennessee Ballroom Foyer) 7:00 am 9:00 am Continental Breakfast 7:00 am 8:45 am IBWA Executive Committee w/breakfast (Closed) 8:00 am 12:00 pm IBWA Education Sessions (5) 9:00 am 11:00 am IBWA Government Relations Committee* 11:15 am 12:15 pm DWRF Trustees Meeting 12:15 pm 6:30 pm IBWA/NAMA Trade Show/Lunch/Reception Thursday, November 10, 2016 7:00 am 5:30 pm Registration (Tennessee Ballroom Foyer) 8:00 am 10:30 am IBWA General Session and Annual Business Meeting with Awards Ceremony and Continental Breakfast 10:45 am 11:45 am IBWA Education Sessions (2) 1:00 pm 2:30 pm IBWA Environmental Sustainability Committee* 1:00 pm 5:30 pm IBWA Education Sessions (7) 2:45 pm 4:00 pm IBWA Communications Committee* Friday, November 11, 2016 8:00 am 11:00 am IBWA Board of Directors Meeting and Continental Breakfast* 8:00 am 11:00 am IBWA CPO Exam (Ticketed Event) EDUCATION SESSIONS Attention Bottled Water Plant Operators New Changes Enacted in 2015 for the CPO Program The IBWA Code of Practice requires members to have at least one Certified Plan Operator (CPO) in each member facility. As a result of changes to the CPO certification program in 2015, all IBWA education sessions at the 2016 IBWA Annual Business Conference will be eligible for CEUs. This makes the conference an ideal time to become certified, or to obtain CEUs to keep your certification current. 2016 IBWA Annual Business Conference and Trade Show 7/7/16 Page 5
To keep certification current, CPOs may either retake the CPO exam every three years or accrue the required 21 CEUs (up to 6 CEUs can be from non-technical/business topics)--within each three-year period which averages out to only 7 CEUs per year. IBWA offers an outstanding education program that encompasses the industry s key issues, including business and technical challenges, and solutions. Leading experts and bottled water professionals will provide the latest information on a wide variety of topics relative to today s competitive marketplace. At this year s conference, 19.25 CEUs are available 9.75 Technical CEUs and 9.50 business CEUs. IBWA members who want to take the CPO exam can do so on Friday, November 11, 2016 from 8:00 am 11:00 am and are encouraged to study the IBWA Plant Technical Reference Manual and Bottled Water Code of Practice to study for the CPO exam. For CPO Questions/Information: Contact Claire Crane, Education and Technical Program Coordinator at 703-647-4612 or via email ccrane@bottledwater.org. Education session descriptions and speakers are being finalized. Updates will be posted at www.bottledwater.org/convention as they become available. They will also be published in Splash and the September/October issue of Bottled Water Reporter that will mail at the end of August. Here is a sampling of session topics that are in development, with additional ones being considered. Tuesday, November 8, 2016 1:15 pm 4:00 pm FSMA Updates: SFT and Intentional Adulteration Rules FSMA Roundtable Motivating Employees Proactive Media and Policy Communications Tools for Your Business Wednesday, November 9, 2016 8:00 am 12:00 pm FSMA Change Management Critical Financial Performance Indicators for Small and Medium Bottlers Water Use Management: Perception vs. Reality Bottled Water Sales Trends Thursday, November 10, 2016 10:45 am 3:45 pm IBWA Water Risk and Best Practices Study Bottled Water Coffee Service Opportunities 101 Fleet Management Innovations CPO Study Session (4:00 pm 5:30 pm) 2016 IBWA Annual Business Conference and Trade Show 7/7/16 Page 6
SPECIAL EVENTS IBWA/NAMA Welcome Reception ELECTION NIGHT Tuesday, November 8, 2016 5:30 pm 7:00 pm IBWA and NAMA registrants will come together for a welcome reception to kick off the week and this collaborative co-location. This relaxing event will allow attendees to network with peers, catch up with old friends, and enjoy an evening of hors d oeuvres and an open cash bar. Screens will be set up to televise election results. Drinking Water Research Foundation (DWRF) Casino Night Fundraiser Tuesday, November 8, 2016 7:30 pm 10:00 pm (transportation shuttles begin departures from the Gaylord Hotel at 7:10 pm) (Ticketed Event - $150) Back by popular demand is the 2016 DWRF Casino Night Fundraiser! This year, the festivities will be held at the fabulous BB King s Blues Club in downtown Nashville. This restaurant and entertainment lounge offers a true Nashville experience with live music and great Southern food. The casino tables are being added to enhance the party atmosphere. Come on out and show off your gambling skills or come to learn a thing or two! Everyone is welcome and it will be a fun night with great food and company! A raffle will be held at the end of the night, and three generous prizes will be awarded! The amount of raffle tickets you receive will be based on how many chips you win. Three raffle tickets will be chosen, and the winners will get terrific prizes. The entry ticket of $150 per person includes: - Roundtrip shuttle to and from the Gaylord Opryland Hotel - True Nashville Cuisine on the extensive dinner buffet - One drink ticket that can be used for an alcoholic or non-alcoholic beverage - $1000 in gambling chips When you attend a DWRF fundraiser event, you help fund healthy hydration research, public education campaigns, and advocacy efforts all of which are related to reliable and safe drinking water accessibility and impact the bottled water industry. Please mark Yes under DWRF Fundraiser on the registration form to attend this event. (Of the $150 entry fee, $75 is tax deductible.) Please register no later than Monday, October 31, 2016 so food guarantees can be made to the restaurant and the correct number of busses can be ordered. Limited sponsorship opportunities are also available for the DWRF fundraiser. Sponsorships are a great way to help support DWRF, while also getting recognition for your company. When you sign up to sponsor the DWRF fundraiser, your company will receive recognition in conference promotional materials, including IBWA s weekly e-newsletter Splash, and the Bottled Water Reporter, as well as on signage at the event and in the onsite program. For more information, please contact IBWA Program Coordinator of Education, Science, and Technical Relations Claire Crane (703-647-4612 or ccrane@bottledwater.org). IBWA/NAMA Trade Show, Lunch, and Reception Wednesday, November 9, 2016 12:15 pm 6:30 pm Do you have questions for a current vendor? Have you been searching for that one offering that will take your company to the next level? The IBWA/NAMA Trade Show offers attendees the opportunity 2016 IBWA Annual Business Conference and Trade Show 7/7/16 Page 7
to be introduced to the latest and greatest products and services offered by vendors who know the bottled water industry. With time dedicated solely to conversation, decision making, and networking, it s no wonder this event has established itself as one of the most popular and well-attended conference events. IBWA General Session and Annual Business Meeting Thursday, November 10, 2016 8:30 am 10:30 am The President s Report, delivered by Joe Doss, IBWA President and CEO will highlight the year s achievements, the present state of the Association, and what s in store for the future. IBWA Chairman Joe Bell, Aqua Filter Fresh opens the IBWA Annual Business Meeting with a report on IBWA s finances and membership. IBWA members will also select new members and officers to the Board of Directors. The IBWA Awards Program will once again recognize the contributions and achievements of professionals who have shown dedication to their companies, customers, and the bottled water industry. Join us in celebrating these professionals and all they do to further the success of the bottled water industry. IBWA presents another memorable moment at the General Session with the Passing of the Gavel ceremony, which honors the leadership, time and commitment of 2016 Chairman Joe Bell, and formally introduces the incoming 2017 Chairwoman Shayron Barnes-Selby to the IBWA membership. Tuesday, November 8, 2016 NAMA CoffeeTea&Water 2016 Schedule-At-A-Glance* (Current as of 7/7/16) 7:00 am 5:30 pm Registration 1:00 pm 2:30 pm Opening General Session 5:30 pm 7:00 pm IBWA/NAMA Welcome Reception Wednesday, November 9, 2016 7:00 am 5:30 pm Registration 7:00 am 8:00 am IBWA/NAMA Continental Breakfast 8:00 am 9:45 am General Session 10:00 am 11:30 am Education Sessions (3 concurrent sessions) 12:00 pm 6:00 pm IBWA/NAMA Exhibition/Lunch/Reception Thursday, November 10, 2016 7:00 am 11:00 am Registration 8:30 am 9:45 am Education Sessions (2 concurrent sessions) 10:00 am 11:15 am Education Sessions (2 concurrent sessions) 11:30 am 12:30 pm NAMA Keynote and Closing Session *Tentative Schedule subject to change. As speakers and descriptions become available this page will be updated. 2016 IBWA Annual Business Conference and Trade Show 7/7/16 Page 8