BRANTHAM Parish Council

MINUTES BRANTHAM PARISH COUNCIL MEETING Wednesday 04 November 2015, 7.30pm held at Brantham Village Hall PRESENT: CHAIR: IN ATTENDANCE: Mr M Amoss (MA) Mr R Candy (RC) Mr C Elliot (CE) Mrs J Heywood (JH) Mrs L Laws (LL) Mr A McCraw (AM) Mr J Pearce (JP) Ms C Phillips (CP) Mr P Saward (PS) Mr J Van Der Toorn (JVDT) Mrs L Dunnett (LD) Mrs S Keys (Clerk) Mrs P Smith (RFO) Ms H Steer (HS) (District Councillor) Mr D Wood (DW) (County Councillor) 7 members of the public PC 11.15.01 None APOLOGIES PC 11.15.02 DECLARATION OF INTEREST RC declared an interest in agenda item PC 11.15.21 as a member of the Fireworks Committee. PC 11.15.03 PARISH COUNCIL MEETING MINUTES The minutes of the meeting on 07 October 2015 were approved and signed as a true record of the meeting. PC 11.15.04 ACTION POINTS FROM PARISH COUNCIL MEETING MINUTE ACTION Ongoing/ NO. PC 09.15.05 Forward promotional material about Suffolk Link to Clerk PC 10.15.07 Progress set up of email domains with Simon Fisher Page 1 of 10

PC 10.15.09 PC 10.15.10 PC 10.15.10 PC 10.15.10 PC 10.15.13 PC 10.15.16 PC 10.15.20 PC 10.15.21 PC 10.15.23 Ask litter pickers to attend Risk Assessment training To be completed Ask Colin Orman to collect the picnic bench from The Bull and install it at GPL play area Write and thank The Bull for the bench Will be done once confirmation received from Colin Orman that bench is in place Present recommendation for new equipment at GPL Play area to the Finance Committee meeting in October write an article on SNT meetings for the next issue of the Bugle Cut back vegetation along Brooklands Road Arrange for installation of dog litter bin at Ipswich end of Brantham Litter bin ordered, awaiting installation Write and submit nominations for Community Achievement Awards Underway Arrange contribution to VHMC Ongoing Ongoing Ongoing PC 11.15.05 Public Session The public session included: An update from County Councillor Dave Wood on the following items: o Devolution bid by SCC o Cuts to the Fire Service ACTION: Add this to the agenda of the December meeting o The consultation on the extension to the southern side of the AONB Coast and Heath area on the Stour o The highways reports for the accident reduction scheme on Cattawade Street and the Pedestrian Crossing on the A137. These are still awaited from Kier McGurney An update from District Councillor Alastair McCraw on the following items: o Devolution bid useful information can be found in LAIS 1383 o The initial plans from BDC for new Council homes (none planned for Brantham) o Post Office and Co-op closure An update from District Councillor Harriet Steer on the following items: Page 2 of 10

o Confirmation that she and MP James Cartiledge had visited the Brantham Industrial Site Concerns were raised by a local resident ref. the forthcoming Fireworks event and potential damage to the Cricket grounds PC 11.15.06 FINANCE REPORT The RFO reported the following balances as at 07 October 2015: Current Account - 5000.00 Deposit Account 108,260.07 The RFO reported the following income in October 2015: 4.43 Deposit account interest PC 11.15.07 FINANCE COMMITTEE REPORT The Chair informed the Council that the Finance Committee meeting had taken place on 28 October 2015. The following issues were discussed: insurance payment has now been arranged The update of the BPC asset register by JP. The updated list has been added to the insurance schedule New laptop for the RFO a model has been agreed, this will be purchased in November 2015 BPC Audit minor comments were received with no action necessary Budget and precept The Committee began the budget setting process in time for the precept request in January 2015 PC 11.15.08 REPORT FROM BML REPRESENTATIVE Nothing to report. PC 11.15.09 RECREATION SUB COMMITTEE REPORT CP confirmed that the Inspection Report from SCC is still being chased. PC 11.15.10 GRAVEL PIT LANE PLAY AREA UPDATE CP updated that three quotes had been received from Play equipment providers for a zip wire and trim trail. The Recreation Committee had identified the best value quote from Action Play and Leisure who had also installed equipment at Tattingstone and Bentley. They have provided the following quote: Zip wire - 6,280 (including a 1000 local discount), excl. VAT Trim Trail - 6,200, excl. VAT Page 3 of 10

On behalf of the Recreation Sub-Committee CP proposed the following to the BPC Finance Committee at their meeting: The recreation budget should be used to fund 100% of the cost of the zip wire and 50% of the cost of the trim trail The remaining 50% of the trim trail should be funded by applying for the S106 money which funds outdoor projects Therefore the total funds requested from the BPC Recreation budget is 9,380.00 Following discussion the BPC Finance Committee had agreed the following: The will fund half of the total request for funding ( 4690), this will include the 3096 available from S106 funds, and therefore 1594 will be used from the Recreation fund Grant funding should be sought by the Recreation Sub-Committee for the outstanding amount. If grant funding is not available then the will consider funding the outstanding amount. CP confirmed that the Recreation Committee will now be looking for grant funding to pay for the outstanding amount. PC 11.15.11 PTO REPORT Nothing to report. PC 11.15.12 SALC REPRESENTATIVE REPORT The Chair informed the council that she would be attending the next SALC AGM meeting on Thursday 12 November 2015. PC 11.15.13 SAFER NEIGHBOURHOOD TEAM REPORT CP informed the Council that she would be attending the next informal priority setting meeting on 25 November 2015 in Pinewood. ACTION: Add details to Facebook and village website PC 11.15.14 PLANNING COMMITTEE REPORT The Clerk updated that the Planning Committee met on 28 October 2015. The following Planning Application was considered: B/15/01427 18 Gravel Pit Lane, Brantham Erection of single-storey rear extension Page 4 of 10

P.C RECOMMENDED APPROVAL with the following comments: currently section 7 of the application states that there are no trees or hedges requiring to be removed or pruned to facilitate the development. This appears to be incorrect. The hedge may be required to be pruned or cut back to achieve 1000mm at the pinch point and consequently this needs to be noted on the application, with appropriate tree surveys etc being supplied. The following planning decisions were received: B/15/00823 The Thatched Cottage, Brantham Hill, Brantham Erection of single-storey extension PLANNING PERMISSION GRANTED (P.C. RECOMMENDED APROVAL) B/15/00824 The Thatched Cottage, Brantham Hill, Brantham Application for listed building consent GRANTED B/15/00978 Bramerton, Ipswich Road, Brantham Erection of 1 No Detached Chalet style bungalow PLANNING PERMISSION GRANTED (P.C. RECOMMENDED APPROVAL) B/15/01000 The Gables, Brantham Hill, Brantham Erection of single-storey extension to rear of existing annexe PLANNING PERMISSION GRANTED (P.C. RECOMMENDED APPROVAL) B/15/00989 6 Sycamore Way, Brantham Erection of rear extension, installation of side window and reduction of front elevation window PLANNING PERMISSION GRANTED (P.C. RECOMMENDED APPROVAL) PC 11.15.15 VILLAGE HALL MANAGEMENT COMMITTEE REPORT JH gave the following update: The recent quiz night raised 619.00 Film nights are continuing although attendance is still low. Next month they will be showing Far From the Madding Crowd and then Cinderella will be shown in December. Quotes have been received for the building of a disabled toilet at the hall. It is hoped that work will commence in the New Year. Page 5 of 10

The Committee is trying to purchase new curtains for the Hall and BATS have agreed to purchase stage curtains. This should be completed in the next couple of months. PC 11.15.16 REPORT FROM THE BPC LEGAL SUB-COMMITTEE AM reviewed the proposals made by the Legal Sub-Committee in the report (circulated to Councillors prior to the meeting). AM proposed that the following recommendations were agreed by the Council: Arrange a meeting with Pretty s Solicitors ref. future legal work and the lease with the Scout and Guide Group. Two representatives from the Legal Sub-Committee should be granted the authority to act on behalf of the To commence arrangements with Pretty s solicitors to set up a 25 Year lease with the Scout and Guide Group These proposals were seconded by RC and unanimously agreed by the Council. The Clerk informed the Council that she had attended a meeting between the Scout and Guide Group and Constable Country Childcare who are considering working together to provide a building that would house them both. The Clerk recommended that no further action should be taken by the Legal Sub-Committee until it was clear whether these two organisations would be working together. At 8.31pm CP left the meeting. PC 11.15.17 CORRESPONDENCE TO NOTE The Clerk reviewed the correspondence that had been received in October 2015 (copies had been circulated to Councillors prior to the meeting): 1. An email from the Post Office ref. the branch refurbishment 2. An email from SDawes acknowledging the s comments ref. the Place Shaping meeting 3. A letter of thanks for the PC donation to Suffolk Accident Rescue Service 4. An email from a local resident about grass cutting by BDC and concerns about the pipe and post fencing at Cattawade. The Clerk stated that BDC confirmed that the parts are on order for this work 5. An email of thanks from JHeywood on behalf of the VHMC for the PC donation for disabled facilities 6. An email from JVDT requesting permission for a young person completing the DofE Award to clean the village bus shelters to complete the volunteering element of the award. JVDT proposed that this should be agreed; this was seconded by JP and unanimously agreed by the Council. Page 6 of 10

PC 11.15.18 MISCELLANEOUS CORRESPONDENCE All miscellaneous correspondence by email had been forwarded to Councillors during the month. The Clerk highlighted the following correspondence: An email from East Bergholt about the Section 14 statutory consultation on its Draft Neighbourhood Plan An email from SALC about a petition to ask the government to give s the right to appeal planning decisions An email from SALC about HM The Queen s 90 th Birthday Celebrations PC 11.15.19 BRANTHAM INDUSTRIAL SITE UPDATE AM informed the Council that he had spoken to Christine Thurlow at BDC who had confirmed that it was likely that the application would not be presented to a Planning Committee for at least 3-4 months. The Council reviewed the email received from KLowe at BDC asking the to become involved in Place Shaping meetings. Following discussion it was agreed that the Parish Council should be involved in these discussions. ACTION: Clerk to write to SDawes and KLowe with this decision. PC 11.15.20 COMMUNITY EMERGENCY PLAN UPDATE CE informed the Council that he had reviewed the draft plan already set up, and will be revisiting and updating this in the near future. He had had a meeting with Sue Herne (SCC) and the Chair to discuss arrangements for Brantham. The next step will be to hold a public meeting to inform residents of the plan and gather volunteers. It is hoped this will take place in February 2016. There is a CEP conference taking place on 13 November 2015 and CE will be attending. PC 11.15.21 REQUESTS FOR CONTRIBUTIONS LL informed the Council that there had been two requests for funding in October 2015: Brantham Cub Pack funding towards the cost of bulbs planted by the Cub pack. LL proposed that this should be supported in full, this was seconded by AM and unanimously agreed by the Council Brantham Fireworks Committee following discussion LL proposed that BPC support this request with 150, this was seconded by JH. 4 members of the Council voted in favour of the proposal, 5 members voted against. The motion was therefore not carried. ACTION: Clerk to inform groups of these decisions and arrange payment to Brantham Cub pack Page 7 of 10

PC 11.15.22 ACCOUNTS PAID IN THE INTERIM Who Amount Chq no. Glasdon 100.80 Debit card (Dog litter bin as per PC 10.15.20) BDO (External Audit) 360.00 Debit card PC 11.15.23 ACCOUNTS TO BE PAID Who Amount Chq no. Parish Clerk Salary 736.22 SO Parish Clerk Office 20.00 SO Responsible Finance Officer 128.70 SO Phil Wainwright Litter Picker 157.73 SO Deborah Scarff Litter Picker 176.04 SO B.M.L Maintenance Payment 332.00 SO Richard Keeble 20.00 003098 (Two years rent of GPL Play area) SALC 150.00 003099 (Finance Event 22.09.15 and Budgeting workshop 10.10.15) Brantham VH Management Committee 81.00 003100 (Hall hire) Simon Fisher 200.00 003101 (Email setup fee) Status Office Services 15.84 003102 Deborah Scarff 13.50 003103 (Additional pay due to pay increase) Community Action Suffolk 1204.99 003104 (PC Insurance) VHMC Contribution (As per agenda item PC 10.15.23) 5000.00 003105 PC 11.15.25 DATE OF NEXT MEETING The next meeting of the will take place on 04 December 2015 at 7.30pm at Brantham Village Hall. The meeting closed at 9.00pm Page 8 of 10

SIGNED DATED Page 9 of 10

ACTIONS MINUTE ACTION Who NO. PC 10.15.09 Ask litter pickers to attend Risk Assessment training Clerk PC 10.15.21 Write and submit nominations for Community Achievement Clerk Awards PC 11.15.05 Add Fire Service consultation to agenda of the December meeting Clerk PC 11.15.13 Add details of SNT Priority setting meeting to Facebook and village Clerk website PC 11.15.19 Write to SDawes and KLowe and inform them that the PC will be Clerk involved in place shaping meetings PC 11.15.21 Inform Brantham Cub pack and Brantham Fireworks Committee of Clerk PC decision PC 11.15.21 Arrange payment to Brantham Cub pack Clerk Page 10 of 10