EXHIBITOR INFORMATION AND MANUAL PRESENTED BY DESIGNERS LIGHTING FORUM OF NEW ENGLAND, Inc. at the Boston Marriott Copley Place 110 Huntington Ave. Boston, MA 02116 PLEASE SEE PAGE 4 FOR UPDATED SHOW SCHEDULE 1
SHOW INFORMATION Show name: Boston Lights Exposition 2014 Show Presenter: Date and time: DLF-NE Show Contacts: Designers Lighting Forum of New England, Inc. Thursday, September 18, 2014, 11 AM- 8 PM Mariam Andrews, Co-Chair 508-246-3715 bostonlights@dlf-ne.org Susan Arnold, Co-Chair 781-290-6365 bostonlights@dlf-ne.org Media Contact: Show Location: Marriott Contact: Hotel Accommodations: To Purchase Tables: GINA M. JENEI Director of Event Planning Boston Marriott Copley Place 110 Huntington Avenue Boston, MA 02116 617-587-5155 Office Direct 617-424-9378 Fax 617-777-7855 Cell gina.jenei@marriott.com http://www.marriott.com/hotels/travel/bosco-boston-marriott-copleyplace/ Joanne DiFrancesco JDCommunications, Inc. 781-828-0323 difran1022@gmail.com http://www.jdcomm.biz/ The Boston Marriott Copley Place Hotel 110 Huntington Avenue Boston, MA 02116 Please see page 6 for complete details. http://dlf-ne.org/content.php?page=exhibitors 2
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SHOW SCHEDULE 6:00 AM Exhibit setup begins. The schedule and show floor map are available at http://dlf-ne.org/content.php?page=exhibitors 9:30 AM Setup must be complete. 10:30 AM Media Breakfast/Press Walk-through 11:00 AM Show opens. Coffee/tea/water available. 12:00 PM Seminar 1: John Curran presents LED Lighting: Managing the Risk 12:30 PM Lunch 3:00 PM Seminar 2: Ed Bartholomew presents Exquisite Darkness: A Designer s Guide to a Richer, More Sustainable Visual Palette 3:30 PM Coffee Break 5:00 PM Cash bar opens 5:30 PM Seminar 3 (for Interior Designers): Josh Feinstein presents The Anatomy of a Lighting Design 6:00 PM Dinner 7:00 PM Seminar 4: Keith Bradshaw presents Bringing Light to Life: The ideas, Design, and Delivery 8:00 PM Show closes 4
EXHIBITOR INFORMATION TABLE PRICING DLF-NE Corporate members: $1000.00 per table Non-members: $1300.00 per table. If you are not currently a corporate member, you may purchase a 2012-2013 membership (cost: $600.00) at http://dlf-ne.org/join.php before you reserve your table, and then pay for your table at the member price. Payment must be made in full by March 28, 2014. Reservations not paid for by this date are subject to cancellation. CANCELLATIONS: ALL TABLE SALES ARE FINAL. THERE ARE NO REFUNDS. INCLUDED SERVICES 1. Each table will have access to one receptacle (5 amps, 600 watts maximum). Exhibitors are expected to provide their own power strips. 2. Tables are 8 feet long x 30 inches wide. 3. Your floor space (including table) is approximately 6 feet by 8 feet. 4. Tables will have an orange tablecloth. ADDITIONAL INFORMATION FOR EXHIBITORS Please go to http://dlf-ne.org/content.php?page=exhibitors for additional information, such as the final version of this exhibitor manual, the show floor map, parking information, scheduled arrival times, wireless internet order form (Marriott), Lead Retrieval Scanner order form (Conexsys), etc. ADDITIONAL (OPTIONAL) SERVICES WIRELESS INTERNET Available through PSAV for $275.00 per day. The Wireless Internet order form is available at http://dlf-ne.org/content.php?page=exhibitors LEAD RETRIEVAL Badge scanners for lead retrieval may be rented from Conexsys at the early-bird price of $115.00 if ordered before the cutoff date of September 4, 2014; orders placed after the cutoff date cost $140.00. A limited number of scanners may be available the day of the show for $140.00, subject to availability. The Lead Retrieval order form is also available at http://dlfne.org/content.php?page=exhibitors. TABLE ASSIGNMENTS Table assignments and show floor map will be available at http://dlf-ne.org/content.php?page=exhibitors around August 20. TABLE STAFFING There can be no more than two people working each table at one time. If you will have more than two people staffing your table during the course of the day, please contact us at bostonlights@dlf-ne.org with the names of your table staff and their schedule. 5
SHIPPING INFORMATION (IN AND OUT) Please see the link for Shipping Instructions at http://dlf-ne.org/content.php?page=exhibitors Please ship packages to arrive no earlier than 9/16/2014. LOADING DOCK DIRECTIONS Take Huntington Avenue to Harcourt Street (on the side of the hotel). It is a guarded gated area controlled by Simon Mall (not by the hotel). Drivers will need to show photo ID. The loading dock is on the basement level and the exhibit room is on the 4 th floor in a section of our Grand Ballroom. Once inside, the first bays on the left are the hotel s. Access is on a first come, first served basis. Exhibitors can unload but then must move their vehicles out of the dock area quickly. There is no parking at the loading dock. If you are going to park in the Copley Place Garage after unloading, there is a height restriction of 6 9. QUESTIONS, PROBLEMS, ETC. Before the show floor opens: please see any volunteer wearing an orange T-shirt. During the show: See any DLF-NE board member with an orange ribbon, or go to registration desk. LABOR The hotel does not provide any labor to assist with setup. Exhibitors are responsible to bring in, set up, take down, and remove their displays. DECORATIONS, BANNERS, SIGNS, ETC. Please contact Gina Jenie at the Marriott for any questions regarding these or similar display items. 6
REGISTERING FOR THE SHOW AND SEMINARS Registration for the show will be available through September 5 at https://myprereg.com//events/lights14 All Exhibitors must register in advance online to facilitate badge printing and an accurate estimate for our food and drink orders. SEMINAR TICKETS Please purchase seminar tickets online at https://myprereg.com//events/lights14 Members: $20 in advance; $40 day of show, subject to availability Non-members: $30 in advance; $40 day of show, subject to availability PHOTOGRAPHY NO PERSONAL CAMERAS, PLEASE. The DLF-NE has hired a professional photographer to photograph the event. HOTEL ACCOMODATIONS The DLF has reserved a block of rooms for exhibitors at the Marriott Copley Place at the group rate of $299 per night, single, double, triple or quad. Cut-off date for group rate: Wednesday, August 13 at 6 PM. To reserve a room, please use this link: http://www.marriott.com/meeting-event-hotels/group-corporatetravel/groupcorp.mi?reslinkdata=designers%20lighting%20forum%5ebosco%60dlfdlfa%60299.00%60usd%60false%609/17/14%609/19/14%608/27/14&app=resvlink&stop_mobi=yes. You may also call the Marriott at 800-228-9290 or 617-236-5800. Rooms available on a first come-first served basis. After August 13, or when the block of rooms is sold out (whichever comes first), no more reservations at the group rate will be accepted. Reservations made after this date will be subject to availability, and rates will vary. There are many conferences in Boston at this time, so hotel rooms are expected to sell out quickly. Please reserve your room as soon as possible. PARKING Parking information can be found at http://dlf-ne.org/content.php?page=exhibitors. From the Marriott Copley website as of 6/29/14: Marriott Valet parking: $49 daily (includes in/out privileges) Off-site parking: $37 daily (no in/out privileges for self-parking) Very limited parking in adjacent Copley Place garage Check http://spothero.com/boston for additional local parking information and parking discounts (not associated with the Marriott nor DLF-NE) THANK YOU FOR PARTICIPATING IN BOSTON LIGHTS! Keep an eye out for a post-boston Lights survey- help us make it even better next time! 7