Queensland Coastal Conference 2013 Castles in the Sand Sponsorship and Exhibition Prospectus Wednesday 2 to Friday 4 October 2013 Rydges Southbank Conference Centre, Townsville
Invitation from Queensland Coastal Conference Steering Committee On behalf of the Australian Coastal Society and Queensland Coastal Conference Steering Committee, we extend an invitation for you to join us at the fourth Queensland Coastal Conference, to be held at Rydges Southbank Conference Centre, Townsville, North Queensland from 2-4 October 2013. Castles in the Sand will explore how we plan for, manage and experience a highly valued and very dynamic natural resource. This premier event brings together professionals from government, universities, research centres, regional bodies, consultancies and industry, all actively engaged and investing in the Queensland coastal zone and adjoining marine environments. The Queensland Coastal Conference represents an exceptional opportunity to put your organisation s brand in front of key industry leaders and investors, reaching this uniquely targeted audience and demonstrating your commitment to coastal-related relationships. The conference s attendance has been steadily increasing since their commencement in 2007 and the 2011 conference attracted 200+ delegates. The global focus on the Great Barrier Reef and recent coastal planning reforms, suggest an increase in attendance numbers can be expected. The 2013 conference program will feature invited keynote speakers, concurrent sessions, workshops, field trips and exhibitors. There are many Sponsorship and Exhibition opportunities available at the Queensland Coastal Conference 2013, we look forward to welcoming you to Townsville in October. Steering Group Committee Queensland Coastal Conference 2013 Steering Committee Greg Stuart - Conference Chair Jason Vains - Great Barrier Reef Marine Park Authority Sue Sargent - Burnett Mary River Group John Gunn - Earth Environmental Neil Tindale - University of the Sunshine Coast Dorean Erhart - Local Government Association of Queensland Beth Couston - Australian Coastal Society Kylie Wells - Australian Government Michelle Devlin - James Cook University Derek Todd - Griffith University Peta Williams - Griffith University Chris Manning - Townsville City Council Darryl Ebenezer - Queensland Water and Land Carers
Delegate Profile The Conference will be attended by participants from numerous fields and organisations including but not limited to: Community Groups Federal Government representatives Local Government Regional Natural Resource Management (NRM) bodies Researchers and Indigenous representatives State Agencies The Venue & City Townsville is Queensland s regional capital with rapidly growing markets in defense, tourism, natural resources and retail and is an increasingly popular conference destination. It remains one of the fastest growing cities in the state. Located halfway between Cape York and Brisbane, Townsville covers 3,736km 2 and is nestled on the shores of Cleveland Bay. The city is renowned for its easygoing lifestyle, tropical weather, and natural surroundings, from arid landscapes to rainforests and the Great Barrier Reef. Family-friendly entertainment and vibrant cultural experiences are on offer both day and night. In terms of lifestyle, Townsville has something for everyone. Rydges Southbank Conference Centre is Townsville s most iconic conference venue. Right in the heart of the Palmer Street restaurant precinct, it boasts brand new conference equipment and gourmet dining. It is a very short walk to Townsville s historic CBD and proximal to a number of accommodation choices. Benefits to Sponsors and Exhibitors The Queensland Coastal Conference will provide many long lasting benefits including: Maximum exposure at a premier conference devoted to coastal management The opportunity to deliver a clear message that you have a genuine commitment to coastal management High visibility on the official Queensland Coastal Conference website and Queensland Coastal Conference marketing materials A chance to present coastal management related developments The chance to showcase coastal management strategies and equipment Provides opportunity for eye-to-eye marketing Building brand awareness Educating the market Building prospect databases
Marketing and Public Relations The Queensland Coastal Conference Steering Committee is here to ensure you get the most out of your investment. We encourage you to contact our Sponsorship & Exhibitions Sub-Committee to discuss your ideas for additional ways we can further assist your marketing efforts and build your business through the Queensland Coastal Conference. Queensland Coastal Conference offers a unique opportunity to increase your organisation s exposure to a diverse cross-section of industry professionals through the following marketing strategy: E-marketing including regular email blasts promoting program updates, key dates and featured speakers Marketing collateral including flyers to be used at industry events to stimulate interest and provide key details Website will be used as the main information distribution channel and, as such, will be regularly updated and refreshed with latest updates Promotional activities are scheduled for all major national/state conferences and events to keep the target market informed of progress and to stimulate interest in the Queensland Coastal Conference Sponsorship packages and commitment levels vary and can be tailored to suit your marketing strategies. Whatever your business, the Queensland Coastal Conference has a Sponsorship package that will help you meet your brand and networking objectives. Sponsorship Entitlements Sponsors will receive the following standard entitlements in addition to those outlined in the individual packages: Recognition as a sponsor (with organisation logo) on all printed conference material* Recognition as a sponsor (with organisation logo) on the sponsors page of the official conference website, including a hyperlink to the organisation s home page* Acknowledgement as a sponsor on the official sponsor acknowledgement board situated onsite at the conference* Use of the conference logo until the end of October 2013 *Exposure in the conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible. Call for abstracts open Now Open Abstract submission deadline 1 April 2013 Program book advertising booking deadline 15 April 2013 Registration opens 3 June 2013 Close of early bird registration 12th July 2013 Full paper submission 23 August 2013
Sponsorship Packages SPONSORSHIP PACKAGE NUMBER AVAILABLE PRICE A$ (INCL. GST) Gold Sponsors Two (2) 15,000 Silver Sponsor Three (3) 10,000 Conference Dinner Sponsor Welcome Reception Sponsor Concurrent Session Sponsor Exclusive 8,000 Exclusive 5,000 Four (4) 5,000 Field Trip Sponsor Exclusive 4,000 Satchel Sponsor Exclusive 4,000 Name Badge Sponsor Exclusive 350 Community Relations Sponsor Plenary Session Sponsor Exhibition Display Table 2,500 Three (3) 1,500 500 Notebook Sponsor Exclusive 350 Pens Sponsor Exclusive 350 Satchel Insert 350 Advertisement 500
Gold Sponsor A$15,000 (incl. GST) Two (2) Available We view our Gold Sponsors as our partners in the successful execution of the Queensland Coastal Conference and will work alongside you to provide opportunities to promote your organisation through the prelude and during the Queensland Coastal Conference. This is a unique marketing opportunity and we are confident your participation in this prestigious event at this level will provide your organisation with exceptional commercial rewards. As one of the Gold Sponsors of the conference, your organisation will benefit from the highest level of exposure and representation, including the following entitlements: Delegate list supplied two weeks prior to the conference** Full page advertising space in the Conference Program and Abstract Book (artwork to be supplied by the sponsor)* Two (2) conference delegate registrations inclusive of Welcome Reception One (1) Exhibition space located in a prominent position One (1) Exhibitor Registration inclusive of Welcome Reception Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply material) Note: inserts must be approved by Steering Group Committee Verbal acknowledgement as a Gold Sponsor during the opening and closing sessions The sponsor may provide a freestanding banner which will be positioned in the Plenary Room for the duration of the conference (maximum size 2m high x 1m wide) Logo and 200 word profile in the Conference Program and Abstract Book* In addition to the package outlined above, each Gold Sponsor may choose one of the following additional options to add to their package. The additional option must be selected at the time of submitting the sponsorship booking form. Option 1 : Book Sponsor A marketing opportunity is available to brand the official Program Book. This is an opportunity to provide your organisation with exposure that exceeds the duration of the conference. As the sponsor of the Program Book your organisation will receive the following entitlements: Logo on front page alongside the Conference logo Full page colour ad on back cover of the Program Book Option 2: Website Sponsor A marketing opportunity is available to enhance your advertising using the official website. This is an opportunity to provide your organisation with exposure that exceeds the duration of the conference. As the sponsor of the Website, your organisation will receive the following entitlements: Acknowledgment as the Website Sponsor on the home page of the website Logo with hyperlink to organisation s home page on every page of the website * Exposure in the conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible. ** The delegate list will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act.
Silver Sponsor A$10,000 (incl. GST) Three (3) Available As one of the Silver Sponsors, your organisation will benefit from an excellent level of exposure. Your organisation will enjoy a strong alignment with the conference through the many opportunities for branding and exposure, prior to and during the Queensland Coastal Conference. As a Silver Sponsor, your organisation will receive considerable exposure and recognition through the following entitlements: One (1) conference delegate registration inclusive of Welcome Reception One (1) exhibition space located in a prominent position One (1) exhibitor registration inclusive of social functions Delegate list supplied two weeks prior to the conference** Logo and 150 word profile in the Conference Program and Abstract Book* Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply material) Note: inserts must be approved by Steering Group Committee. Verbal acknowledgement as a Silver Sponsor during the opening and closing sessions Half page advertising space in the Conference Program and Abstract Book (artwork to be supplied by sponsor)* In addition to the entitlements outlined above, each Silver Sponsor will receive the following additional benefit to their package. Additional Benefit Refreshment Break Sponsor Corporate literature may be displayed at the sponsored refreshment break station on the sponsored day (sponsor to supply) The sponsor may provide a freestanding banner which will be positioned in a prominent location in the break area on the sponsored day (maximum size 2m high x 1m wide) Small table signs featuring the organisation name and logo displayed at the sponsored refreshment break on the sponsored day (Conference Managers to supply) Two (2) passes for nominated guests to attend the sponsored refreshment break on the sponsored day (these passes are for the refreshment break only, attendance to other sessions is not included) * Exposure in the conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible. ** The delegate list exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act.
Conference Dinner Sponsor Exclusive A$8,000 (incl. GST) Impress all delegates, VIPs, speakers, sponsors, exhibitors, and media with your hospitality at the premier social function of the conference. The Conference Dinner is an excellent opportunity to make a strong, initial impact and lasting impression on all delegates. The Conference Dinner will be held at the Rydges Southbank Ballroom on Thursday 3rd October 2013 and is an essential networking opportunity for all attendees (please note this is an optional event for delegates). The sponsor may provide a freestanding banner which will be positioned at the entrance to the Conference Dinner venue (maximum size 2m high x 1m wide) Small table signs featuring the organisation name and logo displayed on the tables at the Conference Dinner (Conference Managers to supply) Opportunity for organisation representative to present a five (5) minute speech at the function (basic audio equipment will be provided additional audio visual is at the expense of the sponsor) Organisation logo will be printed on all dinner programs/menu and tickets Sponsor may provide the Conference Dinner guests with a branded gift (sponsor to supply gifts). Note: Subject to the approval of the Steering Group Committee. Logo and 100 word profile in the Conference Program and Abstract Book* Five (5) tickets for the sponsor s nominated guests to attend the Conference Dinner Welcome Reception Sponsor A$5,000 (incl. GST) Exclusive The Welcome Reception is a fantastic opportunity for delegates, speakers, sponsors and exhibitors to network in a relaxed environment on the opening night/first day of the conference. As the sponsor of the Welcome Reception your organisation will receive the following entitlements: The sponsor may provide a freestanding banner which will be positioned in a prominent location at the Welcome Reception (maximum size 2m high x 1m wide) Opportunity for organisation representative to present a three (3) minute speech at the function (basic audio visual will be provided additional audio visual is at the expense of the sponsor) Sponsor may provide Welcome Reception guests with a branded gift (sponsor to supply gifts, subject to the approval of the Steering Group Committee) Four (4) invitations for organisation representatives to attend the Welcome Reception only Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply material) Note: inserts must be approved by Steering Group Committee. Logo and 50 word profile in the Conference Program and Abstract Book* * Exposure in the conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible.
Concurrent Session Sponsor Four (4) Available A$5,000 (incl. GST) As a Concurrent Session Sponsor, your organisation will enjoy a strong alignment with the event through the support of a nominated session. Delegates will be able to select from a very comprehensive series of program sessions, tailored to their area of expertise. As a sponsor of one of the concurrent sessions your organisation will receive the following entitlements: Verbal recognition by the session Chair prior to and at the conclusion of the concurrent session Your organisation logo will be displayed on the projection screen in the session room prior to and at the conclusion of the concurrent session Two (2) passes for nominated guests to attend the sponsored session (these passes are for the sponsored session only, attendance to other sessions is not included) The sponsor may provide a freestanding banner which will be positioned in a prominent location in the sponsored session room (maximum size 2m high x 1m wide) Logo and 50 word profile in the Conference Program and Abstract Book* Field Trip Sponsor A$4,000 (incl. GST) Exclusive The field trips are a strongly attended component of the Conference program and offer your organisation the opportunity to interact with the delegates in a structured yet less formal environment. As a sponsor of one of the field trips your organisation will receive the following entitlements: Opportunity for organisation representative to present a five (5) minute welcome address at the field trip location Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply material) Note: inserts must be approved by Steering Group Committee. Two (2) passes for nominated guests to attend the sponsored field trip (these passes are for the sponsored field trip only, attendance to other field trips, sessions or activities is not included) Logo and 50 word profile in the Conference Program and Abstract Book* * Exposure in the conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible.
Satchel Sponsor Exclusive A$4,000 (incl. GST) Your organisation logo will feature alongside the conference logo on the satchel. The satchel contains the official conference material distributed to all the delegates, speakers, and exhibitors, providing direct and constant exposure throughout and after the conference. As the sponsor of the satchel your organisation will receive the following entitlements: Logo to appear on the satchel alongside the Queensland Coastal Conference logo. The Steering Committee reserves the right to source and select the satchel. Logo and 50 word profile in the Conference Program and Abstract Book* Name Badge Sponsor A$350 (incl. GST) Exclusive To gain access to the conference all delegates are required to wear the official name badge. This is an opportunity to have your organisation logo printed on all name badges alongside the conference logo and gain considerable exposure throughout the conference. As the sponsor of the Name Badge your organisation will receive the following entitlements: Logo to appear on all name badges alongside the Queensland Coastal Conference logo Logo and 50 word profile in the Conference Program and Abstract Book* Plenary Session Sponsor A$1,500 (incl. GST) Three (3) Available The plenary sessions are one of the highlights of the conference and a significant aspect of the program attended by the majority of delegates, ensuring that your organisation receives a high level of exposure. The plenary session sponsor will receive the following entitlements: The sponsor may provide a freestanding banner which will be positioned in a prominent location in the sponsored session room (maximum size 2m high x 1m wide) for the duration of the session Your organisation logo will be displayed on the projection screen in the session room prior to and at the conclusion of the sponsored session Two (2) passes for nominated guests to attend the sponsored session (these passes are for the sponsored session only, attendance to other sessions is not included) Verbal recognition by the Session Chair prior to and at the conclusion of the sponsored session Logo and 50 word profile in the Conference Program and Abstract Book* * Exposure in the conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible.
Notepad Sponsor Exclusive A$350 (incl. GST) A marketing opportunity is available to provide delegates with branded notepads in the satchel. This is an opportunity to provide your organisation with exposure that exceeds the duration of the conference. Please note notepads are to be supplied by the sponsor. As the sponsor of the notepads your organisation will receive the following entitlements: Notepads provided by the sponsor will be included in the satchel Logo in the Conference Program and Abstract Book* Pen Sponsor A$350 (incl. GST) Exclusive A marketing opportunity is available to provide delegates with branded pens in the satchel. This is an opportunity to provide your organisation with exposure that exceeds the duration of the conference. Please note pens are to be supplied by the sponsor. As the sponsor of the pens, your organisation will receive the following entitlements: Pens provided by the sponsor will be included in the satchel Logo in the Program and Abstract Book* * Exposure in the conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible.
Advertising These cost-effective advertising opportunities are an effective medium to communicate your corporate message and products/services to the conference delegates. Satchel Insert A$350 (incl. GST) Your organisation may provide promotional material which will be included in the satchel. Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply material) Note: inserts must be approved by Steering Group Committee Promotional product to be inserted in the satchel (sponsor to supply material) Note: inserts must be approved by Steering Group Committee OR Program and Abstract Book Advertising A$500 (incl. GST) The Program and Abstract Book will be a valuable reference tool used by delegates throughout the conference. The publication will contain full details covering the scientific program, together with exhibition and session details as well as information covering the conference social events.
Trade Exhibition The Queensland Coastal Conference trade exhibition will run in conjunction with the conference program. The trade exhibition has been designed to provide the best possible promotional opportunities to participating organisations. With refreshment breaks being served in the area, the exhibition will create an unparalleled opportunity to promote your products and services to delegates. Space is limited so to secure your booking and avoid disappointment contact the Conference Managers as soon as possible. Why Participate? The Queensland Coastal Conference trade exhibition will provide an exceptional opportunity to promote your products and services in a face-to-face environment, thereby furthering your sales and marketing objectives. There s no better way than a trade exhibition to: Build new and strengthen existing relationships Acquire highly qualified leads Increase brand awareness Meet the decision makers Demonstrate new devices and services Gain instant market feedback Obtain first-hand market knowledge of developments in your industry Discuss the development of key points raised at the conference Exhibition Details Promotional Display Area A$500 (incl. GST) Each Display Area package includes the following: 50 word profile in the Conference Program and Abstract Book* One (1) exhibitor registration per display table, allowing the participant access to catering and the Welcome Reception Trestle table display space 3m wide x 1m deep, includes: One trestle table with two chairs A velcro compatible poster board 3m wide x 2.4m high * Exposure in the conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible.
Preliminary Exhibition Timetable Tuesday 2 October 2013 Exhibitor move-in and set-up 13:00 17:00 Wednesday 3 October 2013 Exhibition Open 10:30 15:30 Welcome Reception 18:00 19:30 Thursday 4 October 2012 Exhibition open 10:30 1530 Exhibition move-out 15:30 17:30 Note: this is a preliminary schedule and is subject to change. Additional Staff Passes Additional registrations may be purchased from the conference managers. The cost is A$250.00 (incl GST) per person. The fee will include a name badge, attendance at the Welcome Reception and access to morning, lunch, and afternoon refreshment breaks during the conference. Additional exhibition staff wishing to attend conference sessions must register as a conference delegate and pay the applicable registration fee. To purchase additional tickets to the Welcome Reception and Conference Dinner, please contact the Conference Managers. Exhibition Manual An exhibition manual will be distributed to all exhibitors approximately three months prior to the exhibition. The manual will contain exhibitor registration details, the move-in / move-out schedule and supplier contact details. Public and Product Liability Insurance It is a requirement of the Conference Managers that all exhibitors have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of A$10 million or above. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand. Exhibitors are required to submit their public liability insurance certificate along with their booking form. To assist you in locating your certificate within your organisation it can often be found with the accounts / finance departments and is also often referred to as Broadform.
SPONSORSHIP AND / OR EXHIBITION CHECK-LIST AND HOW TO BOOK How to book sponsorship and/or exhibition checklist: We recommend that you contact the Sponsorship and Exhibition Account Manager, Ms Ann Penny to check your preferred options are available for you to book On the booking form on page 18, write in your nominated sponsorship package/s and complete this form with contact details Read and sign the terms and conditions for sponsorship on page 19 Scan and email both booking form pages 18 and 19 to ann.penny@jcu.edu.au
SPONSORSHIP, ADVERTISING AND EXHIBITION BOOKING FORM Queensland Coastal Conference 2013 2-4 October 2011 Rydges Southbank, Townsville Sponsorship & Exhibitions Senior Account Manager, Ms Ann Penny, ann.penny@jcu.edu.au Queensland Coastal Conference 2013 A. SPONSORSHIP PACKAGE(S) REQUESTED COST A$ 1.... 2.... B. EXHIBITION TRESTLE TABLE REQUESTED Please reserve the following trestle table (please indicate quantity): Promotional Trestle Table Display A$500 (incl. GST) each Please indicate companies you do not wish to be placed near: AMOUNT PAYABLE A & B A$ 50% deposit payable 30 days from date of invoice A$ (Balance due: 18 July 2013 (incl. GST) Organisation name (for marketing purposes): Organisation name (for invoicing purposes): Address: City: State: Post Code: Country: TOTAL $.. Sponsor / Exhibitor Contact: Position: Website: Fax: Tel: Email: PAYMENT DETAILS (please tick) [ ]We wish to pay via company cheque. Note all cheques must be made payable to: Australian Coastal Society Ltd, and should be forwarded to the conference manager at the above email address. [ ]We wish to pay via EFT. Bank details will be provided by the conference managers with your tax invoice. [ ] MasterCard [ ] VISA [ ] American Express Credit Card Number / / / Expiry Date / Name on Card Cardholder Signature_ SEE OVER FOR TERMS AND CONDITIONS
SPONSORSHIP BOOKING TERMS & CONDITIONS 1. The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the conference managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The conference managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 18 July 2013. Applications received after 18 July 2013 must include full payment. 3. All monies are payable in Australian dollars. Cheques should be made payable to the Australian Coastal Society Ltd and must be drawn on an Australian bank. 4. All monies due and payable must be received (and cheques cleared) by the conference managers prior to the event. No organisation will be listed as a Sponsor in any official meeting material until full payment and a booking form have been received by the conference managers. 5. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to 6 June 2013. No refunds will be made for cancellations after this date. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy. 6. No Sponsor shall assign, sublet or apportion the whole or any part of their Sponsorship package except upon prior written consent of the conference managers. 7. Sponsorship monies will facilitate towards the successful planning and promotion of the meeting in addition to subsidising the cost of management, communication, Invited Speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the conference. 8. Sponsorship entitlements including organisation logo on the conference website and other marketing material will be delivered upon receipt of the required deposit/full payment. Privacy Statement [ ] YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by the Australian Coastal Society. [ ] NO, I do not consent. Yes I have read and agree to the conditions of sale above. Authorised by: Date: EXHIBITION BOOKING TERMS & CONDITIONS 1. The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the conference managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The conference managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Exhibition space/booths/display tables will be allocated only on receipt of signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 18 July 2013. Applications received after 18 July 2013, must include full payment. 3. All monies are payable in Australian dollars. Cheques should be made payable to John Gunn on behalf of Queensland Coastal Conference and must be drawn on an Australian bank. 4. All monies due and payable must be received (and cheques cleared) by the conference managers prior to the event. No exhibitor will be allowed to begin move-in operations or be listed as an exhibitor in the on-site publications until full payment and a booking form have been received by the conference managers. 5. Public and Product Liability insurance to a minimum of A$10 million must be taken out by each exhibitor at their own expense. A copy of the organisation s public and product liability certificate must be submitted to the conference managers at the time of submitting their booking form or by no later than 18 July 2011. 6. CANCELLATION POLICY: In the event of cancellation, a service fee of A$1,000.00 applies per 9 square metre space or shell scheme stand / display table booking to cancellations on or before 6 June 2013. No refunds will be made for cancellations after this date. After space has been confirmed and accepted, a reduction in space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the conference managers. Any space not claimed and occupied before 10:00 Wednesday 19 October 2013 will be reassigned without refund. 7. The conference managers reserve the right to rearrange the floor plan and / or relocate any exhibit without notice. The conference managers will not discount or refund for any facilities not used or required. 8. If it is intended to utilise a custom built stand, the conference managers must be advised and such advice must include full details and stand dimensions. This information must be received no later than 18 July 2013. All display construction requires the approval of the conference managers and venue management. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the floor plan. 9. No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the conference managers. Privacy Statement [ ] YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by the Australian Coastal Society. [ ] NO, I do not consent. Yes I have read and agree to the conditions of sale above. Authorised by: Date: