CITY OF HOBART PLAN COMMISSION MINUTES OF MAY 3, 2018

CITY OF HOBART PLAN COMMISSION MINUTES OF MAY 3, 2018 Maria Galka called the meeting to order at 7:00 p.m. followed by the recitation of the Pledge of Allegiance. Members in attendance: Maria Galka, Stuart Allen, David McEachern, Jim Jaracz, Dave Vinzant, Craig Brooks, Rich Lain, City Engineer Phil Gralik. Absent: Jason Spain. Also in attendance: Sergio Mendoza, City Planner and Deborah Longer, Clerk-Treasurer. Approval of Minutes: The Board was advised the minutes of the April 5, 2018 meeting were not yet available. Motion by Mr. Allen, seconded by Mr. Lain, to table this item. All aye, motion carried. (8-0) Communications / Acceptance of Agenda: Mr. Mendoza stated there has been a request to table Petition 18-11 regarding Houser Subdivision. Motion by Mr. Vinzant, seconded by Mr. Allen, to Table Petition 18-11 as requested and accept the agenda as amended. All aye, motion carried. (8-0) Mr. Mendoza advised the Board that Carroll Lewis had retired and acknowledged his 24 years of service with the City. He also noted that Recording Secretary Joy Respecke has returned to work after a brief medical issue but had a conflict this evening that did not allow her to attend the meeting. Clerk-Treasurer Longer is filling in for her this evening. Business of the Day: 1. 18-03 A-1 Construction LLC / Brian Lewandowski (Petitioner/Owner) for 11 th Place right-ofway located south and west of the SW intersection of 11 th St. & 11 th Pl., zoned R-1, 0.35 acres +/-. Tabled: SITE PLAN REVIEW Proposed road extension 275 west within the 11 th Pl. right-of-way. Approved Denied Deferred X Vote The Petitioner was not present. City Engineer Gralik noted the original plan was to place a gravity sewer to the south and upon further review of the site, suggestions were made last week to tie the sewers into the north of the property. He recommended leaving this item on the table. 2. 18-05 Krull Abonmarche (Petitioner/Agent) for property located on the northeast corner of Mississippi & 62 nd Streets, zoned B-3, 2 acres +/-. FINAL PLAT APPROVAL Proposed 2-lot subdivision (Resubdivision of Crossroads of Hobart, Unit 1) Approved X Denied Deferred Vote _8-0 Scott Gregory from Krull Abonmarche reviewed the resubdivision request. Mr. Vinzant questioned the truck parking currently on the rear of the lot. Mr. Mendoza stated this would not be permitted once this new plat is recorded and would then be subject to code violation ordinances regarding parking. Motion by Mr. Allen, seconded by Mr. Vinzant to grant Final Plat Approval for Petition 18-05 including all discussion and Findings of Fact. All aye, motion carried. (8-0) Page 1 Plan Commission Minutes 5/3/2018

3. 18-07 Alan Levine (Petitioner/Agent), 3815 W. 39 th Ave., Evergreen Memorial Park, located along 39 th Ave./Old Ridge Rd. between the SE corner of Colborne St. and the SW corner of Montgomery St., zoned R-2, 38 acres +/-. SITE PLAN REVIEW Construction of a mausoleum and gated aces road near the intersection of Old Ridge Rd. and Montgomery St. Approved X Denied Deferred Vote _8-0_ Mr. Levine was present. He noted the gated access road proposed would not have public access but is only to allow a hearse to access the area in front of the mausoleum proposed, otherwise the gate would remain closed. Mr. Levine stated the foundation is already in place and construction of a granite building with granite roof is proposed on the site. He also noted that in the future there is a possibility that a second mausoleum would be placed in this area with a roof connecting the two to create a small chapel. Mr. Vinzant questioned whether the site was damp or flood prone. Mr. Levine stated the wetland areas are to the south and there is no issue with flooding in this area. Mr. Allen requested that the building permit documents submitted be placed in the Plan Commission s drop-box for review. Motion by Mr. Allen, seconded by Mr. Gralik, to grant Site Plan Approval for Petition 18-07 including all discussion. All aye, motion carried. (8-0) 4. 18-09 Dr. Peggy Buffington (Petitioner/Owner), 52 N. Wisconsin St., Mundell Field, located along Wisconsin St. between the SW corner of Home Ave. and NW corner of Cleveland Ave., zoned R-2, 12.7 acres +/-. Allen) PUBLIC HEARING, SITE PLAN REVIEW Proposed new elementary school, yet to be named. Approved X Denied Deferred Vote 7-0 (1 Abstain: S. Dr. Buffington was present with the members of the Board of School Trustees. She noted that more than 50 community forums were held during the referendum process and many of the ideas and concerns expressed during those forums were considered in planning for the new school. She provided a 3-D overview of the site plan. Included in the plan was the preservation of green space and the desire to blend in with the neighborhood with a 1-story building and a shingle roof. Dr. Buffington discussed the traffic patterns planned, stating that no vehicle access will come from Wisconsin Street. The bus traffic and visitor parking will enter the lot on the north side from Home Avenue and the parent drop-off area will enter on the south side from Cleveland Ave. All busses will be held until all loaded and released at onetime to manage traffic and the traffic patterns will be monitored by the School personnel and the Police Department to assess whether modifications would be needed. Dr. Buffington added that an 8 foot wide sidewalk will be placed along the perimeter of the entire lot as the current track will be removed and the public expressed concerns about the lack of the track. The City will partner with the School City in the widening of the sidewalk to 8ft. as part of the walking/bike trail program. Dr. Buffington also stated that the property will be gated and locked during the school day but then opened for use by Pop Warner and for other uses after school hours. She noted that street right-ofways will be turned over to the City to facilitate the possible widening of Delaware Street. Page 2 Plan Commission Minutes 5/3/2018

The capacity of the new school is approximately 630-650 students but will only open with an estimated 480 500 students from a combination of current Ridge View School and Joan Martin School districts. Mr. Vinzant questioned if there were any storm water issues on the site. Dr. Buffington noted there were bio swales included in the Site Plan as presented. City Engineer Phil Gralik stated that the shallow detention ponds on the site were adequate to hold storm water that would then move to the outfall at the SE corner of the site at Cleveland Ave. and Wisconsin St. Mr. Gralik questioned whether there would be any cooking at the school that may affect the sanitary sewers and the possible need for grease traps to be installed. Dr. Buffington stated there would be some cooking but it would be very limited and would not be detrimental to the sewers. Discussion followed with traffic ingress/egress areas and Dr. Buffington stated the north side of the property will be carved in to allow a bus turning radius from the site to turn from Home Ave. City Engineer Gralik noted the City will be looking at Home Avenue but will initially focus on Wisconsin Street and Delaware Street. Dr. Buffington stated they hope to break ground in August 2018 and open the new school in August of 2020. Mrs. Galka opened the public hearing. Scott Seeley, a Wisconsin Street resident across from the Mundell site, expressed concerns regarding the sewer lines and the truck traffic that uses Wisconsin Street and its impact on the old sewer lines. He questioned who would be responsible to fix broken lines due to the increased traffic this project will bring on. Mr. Seeley also stated the public uses that area of Wisconsin Street like a drag strip and was concerned that the police are not enforcing the speed limits and do not patrol the area adequately. He asked that the Plan Commission and the City consider the safety factors. Mr. Gralik noted the sewers are currently being televised throughout the City by the Sanitary District to determine an improvement plan with priority areas of need. He stated a School Zone speed limit will be put in place and the City is looking at other possible ways for traffic calming measures for the area. Mrs. Galka called three more times for any public comments and with none being offered, she closed the public hearing. Mr. Vinzant questioned the patterns for students walking from the neighborhood and Dr. Buffington stated there would be crossing guards posted as needed. She also stated she encourages parents to have their children ride the bus to school for safety reasons but is prepared and is working with the Police Department to assure safe crossing areas. Discussion followed regarding parking and access to the sidewalk along Wisconsin Street. It was noted that the current parking blister along Wisconsin Street will be removed and access to the front E-W sidewalk is being considered but this area will not be a drop-off point for students. Mr. Mendoza noted that there is a small modification to the plans being made on page C-2 regarding the sidewalk partnership along Wisconsin Street. Mr. Vinzant made a motion, seconded by Mr. Lain, to grant Site Plan Approval for Petition 18-09 as presented including all discussion. 7 Aye / 0 Nay / 1 Abstain (S. Allen) Motion carried. Page 3 Plan Commission Minutes 5/3/2018

5. 18-09A Dr. Peggy Buffington (Petitioner/Owner), 52 N. Wisconsin St., Mundell Field, located along Wisconsin St. between the SW corner of Home Ave. and NW corner of Cleveland Ave., zoned R-2, 12.7 acres +/-. PUBLIC HEARING: PRELIMINARY & FINAL PLAT APPROVAL Proposed 1-LOT SUBDIVISION (Mundell Field Subdivision) Approved X Denied Deferred Vote _7-0 (1 Abstain: S. Allen)_ Dr. Buffington presented the 1-lot subdivision. Mr. Mendoza noted this subdivision plat shows a slightly smaller lot size overall due to the right-of-ways and cleans up the plat. Mrs. Galka opened the public hearing, called three times for public comments. There being no public comments offered, the public hearing was closed. Mr. Gralik and Mr. Mendoza both expressed there were no issues regarding the proposed subdivision and recommended approval. Motion by Mr. Vinzant, seconded by Mr. Gralik and Mr. Brooks, to grant Preliminary and Final Plat Approval to Petition 18-09A, the Mundell Field Subdivision, including all discussion and Findings of Fact. 7 Aye / 0 Nay / 1 Abstain (S. Allen) Motion carried. 6. 18-10 J. Mark Shapland, Becknell Industrial LLC (Petitioner/Agent) 6411 North Wind Parkway, located South of 61 st Ave., North of 69 th Ave., East of platted South Liverpool Rd., along North Wind Parkway, zoned PUD M-1, 8 acres +/-. SITE PLAN REVIEW Proposed 200 x 450 (90,000SF) manufacturing building for ITR facility expansion. Approved X Denied Deferred Vote 7-0 (1 Abstain: S. Allen) Mark Shapland, Becknell Industrial LLC reviewed the Site Plan stating this will be a second building for the expansion of the existing ITR facility and very similar to the existing building used by ITR. He noted the building will probably have two shifts but is not planned for 24 hour use. Mr. Gralik and Mr. Mendoza noted the site plan is in order and complies with the City requirements. Motion by Mr. Jaracz, seconded by Mr. Lain, to grant Site Plan Approval to Petition 18-10 as presented including all discussion. 7 Aye / 0 Nay / 1 Abstain (S. Allen) Motion carried. 7. 18-11 Tyler Houser (Petitioner/Agent), 1710 Minnesota St., located at the Northwest corner of 61 st Ave. and Minnesota St., zoned R-2, 2 acres +/-. PUBLIC HEARING: PRELIMINARY & FINAL PLAT APPROVAL Proposed 3-lot subdivision (Houser Subdivision) Approved Denied Deferred X Vote This item was tabled at the Acceptance of the Agenda earlier in the meeting. Page 4 Plan Commission Minutes 5/3/2018

8. 18-12 Tina & Robert Alpers (Petitioner/Agent), 601 W. Old Ridge Rd., Anything Automotive, located on the SW corner of Old Ridge Rd. and Pennsylvania St., zoned B-3,.25 acres. SITE PLAN REVIEW Proposed 52 x 42 foot pole barn addition (2,184SF) to existing structure for business expansion. Approved Denied Deferred X Vote 8-0 The Petitioners presented their plan to expand their business by adding the pole barn to make room for additional space inside to service vehicles. They noted they have been in business at that location for 14 years and have responded to every concern the City has presented to them and have kept up their business site to enhance the area. The building would be two-tone, possibly red on the lower areas and charcoal on the top to match the existing building with taller garage doors on the east side of the building and no doors on the west side. The height of the building is proposed to be 20ft. and Mrs. Alpers stated they need the additional higher building to accommodate the vehicle lifts. They would continue to do general automotive repairs as they do now with additional space for adding alignments to their services in the new building. Discussion followed regarding the addition of a pole barn rather than a block building to match the existing structure similar to JJ s Pizza on Old Ridge Rd. Mr. Vinzant and Mr. Allen expressed specific concerns regarding the addition not fitting into the neighborhood as it would be very close to neighborhood homes. Mr. Jaracz questioned whether there would be flammables kept inside and the possible use of cutting, welding and torching equipment. Mr. Alpers stated there is some cutting needed in automotive work when servicing vehicle exhaust systems as they currently do on the site. Mr. Jaracz asked if any discussion had been held with the Building Dept. regarding the need for additional exits or fire rated doors needed as the proposed use and type of building may require this consideration in addition to the proximity of the building to adjacent property structures and residences. Mrs. Alpers stated they had not yet discussed the plan with the Building Dept. Mr. Vinzant questioned the plan for the additional storm water runoff. Mr. Gralik stated the petitioner s will install a storm water inlet on their property which will then pipe and tie into the storm sewers on Pennsylvania St. Mr. Brooks asked if there was a drain or trench included in the floorplan and where it would discharge. Mr. Alpers stated they use floor soap that is biodegradable and they would maintain the site similar to what they currently do in the existing building and no plans include a floor trench drain. The petitioners stated they have looked into a block building but the cost would be over $200,000. Various plan commission members questioned whether a brick façade could be done to better integrate the building into the site and the neighborhood. Mr. Alpers noted there is planned a wainscoting on the building done in the metal siding. Mr. Mendoza remarked that a subdivision petition would not be needed for this addition. Discussion followed as to whether a public hearing on the site plan would be beneficial. Mr. Mendoza noted the Plan Commission may hold a public hearing if they determine it would be helpful to their considerations. Further discussion was held regarding the possibility of modifying the height and façade of the proposed building to be more similar to the existing structure and to fit appropriately into the neighborhood. Mrs. Alpers stated the additional building will add efficiency to their business to allow vehicles to be serviced and moved out faster as vehicles could be stored inside the building as they are waiting to be worked on rather than outside. Mr. Allen requested an architectural rendering of the new building to help assess whether it will appropriately fit into the neighborhood with considerations of lowering the height of the building and showing façade accents planned. Mr. Vinzant made a motion to table Petition 18-12, seconded by Mr. Lain. All aye, motion carried. (8-0) Page 5 Plan Commission Minutes 5/3/2018

Staff Consultation / Discussion: None. There being no further comments or discussion, Mr. Lain made a motion to adjourn, seconded by Mr. Brooks. All aye, motion carried. (8-0) The Meeting adjourned at 8:10 p.m. Maria Galka, President Jason Spain, Secretary Page 6 Plan Commission Minutes 5/3/2018