Australian Forest Growers National Conference 2012 Australia s premier conference for forest growers Diverse sub-tropical forestry Gympie Civic Centre Sunday 14 October 2012 Wednesday 17 October 2012 Sponsorship Coordinator: Conference Enquiries: David Wood Jane McLaughlin Warwick Ragg 0438 186 637 07 4164 8130 02 6162 9000 sponsorship@afg.asn.au convenor@afg.asn.au warwick.ragg@afg.asn.au Sponsorship Prospectus
Introduction The 2012 Australian Forest Growers (AFG) National Conference will explore the growing, using and environment opportunities for forestry in the sub tropics in the 21 st century. It will be held in Gympie, an historic and focal timber town in South East Queensland. This event is the premier national conference for the private forestry industry and is a well established and supported conference. With AFG in its 44th year, up to 350 delegates are expected to attend this conference. Meeting the high standards set by previous AFG conferences, Gympie AFG 2012 will be informative, challenging and entertaining, offering: Field trips to a wide range of forests and processors; Presentations from respected and experienced forest scientists, growers, business managers and policy makers; and Extensive social and networking opportunities. High quality presenters will draw on the latest science, industry expertise and real-world examples to forecast what will be Australia's forests of the future in terms of: Growing (plantation species performance, private native forestry, silvicultural techniques, new prospects, innovation); Products and markets (market information, processing technology advances and innovation); and Integration (how to work with government policy, forestry in the social landscape, understanding the big issues carbon, bio-energy, certification, risk mitigation, etc). Field Trips will complement the presentation sessions, taking delegates to a wonderful range of leading examples of forestry found in the Gympie region including: Private native forestry; Softwood processing; Native hardwood processing; and Local forestry icons. Throughout the conference there will be many chances to network with the delegates and their partners at formal sessions and events including: Sunday 14 October - Registration & Ice Breaker Reception. Monday 15 October - Conference sessions. Tuesday 16 October - Conference field trips (off site) & Conference dinner. Wednesday 17 October - Conference sessions. Plus morning teas, lunches and afternoon teas, which will be served adjacent to the trade display area, with delegates encouraged to visit your stands to be exposed to your product or service. Please find enclosed a variety of sponsorship packages that will cater to all corporate sponsorship goals and budgets. 2
Conference Fact Sheet Your hosts: Australian Forest Growers (AFG) in partnership with the South East Queensland Branch of AFG. Dates: Sunday 14 to Wednesday 17 October 2012. Venue: Theme: Delegates: Trade exhibitors: Contact: Gympie Civic Centre Gympie. Diverse Sub-tropical Forestry Delegates will include foresters, farmers, researchers and policy makers. These delegates are often the key decision-makers from within their businesses and organisations. This conference is the major biennial event in Australia on the forest growers' calendar attracting approximately 350 delegates each year it is held. The trade display area will offer standard booths as well as the opportunity to negotiate larger and clear space sites. For further information contact: Sponsor Coordinator: David Wood 0438186637 sponsorship@afg.asn.au Conference Enquiries: Jane McLaughlin 07 41648130 convenor@afg.asn.au AFG Chief Executive: Warwick Ragg 02 61629000 warwick.ragg@afg.asn.au 3
Principal Sponsors (up to two) Logo Identification Company logo on front page of conference program and registration brochure; Company logo on conference satchel; Company logo on delegate nametags; Company logo on conference website with hot link to your site (once required payment has been received); and Company logo on main screen in plenary conference room. Signage Signage to be placed on main stage in plenary conference room; Company signage at the entry foyer of the conference venue for the duration of the conference (supplied by sponsor); and Company signage and general branding at conference dinner on Tuesday 16 October 2012. Editorial support Full page feature article/ad in conference program and proceedings document; and Acknowledgment on all media releases issued to promote the conference. Trade Display Booth One double size trade display booth in a prominent location within the conference trade display area (preferential site selection offered prior to general allocation); and Site should include velcro compatible walls, spotlights, power and fascia name. Function Sponsorship Naming right sponsor of lunch on Monday 15 and Wednesday 17 October, 2012. Speaker Sponsorship An opportunity to provide a Minister, Chief Executive Officer, or appropriate delegate, as speaker for the opening plenary including Naming Rights on the screen during his/her introduction. Other Benefits Two promotional items in the conference satchel; List of conference delegates in electronic format subject to privacy requirements; and Four complimentary delegate conference registrations, including four tickets to the Ice Breaker on Sunday night and Conference Dinner on Tuesday night. $35,000.00 (excludes GST) 4
Major Sponsors (up to four) Logo Identification Company logo on conference program; Company logo on registration brochure; Company logo on conference website with hot link to your site; and Company logo on main stage in plenary conference room. Signage Company signage at the entry foyer of the conference venue for the duration of the conference (provided by sponsor). Editorial support Half page feature/advertisement in conference program and proceedings document. Trade Display Booth One trade display booth (approx 3m x 2m) in a prominent location within the conference trade display area (preferential site selection offered prior to general allocation); and Site should include velcro compatible walls, spotlights, power and fascia name. Other Benefits One promotional item in the conference satchel; List of conference delegates in electronic format subject to privacy requirements; and Two complimentary delegate conference registrations, including two tickets to the Ice Breaker on Sunday night and Conference Dinner on Tuesday night. $20,000.00 (excludes GST) 5
Conference Dinner Sponsor (one only) Logo Identification Company logo on conference program; Company logo on registration brochure; Company logo on conference website with hot link to your site; and Company logo on featured on projection screens used at the dinner. Signage Company signage at the entry foyer of the conference dinner venue (provided by sponsor); and Company signage and general branding throughout the conference dinner venue. Editorial support Half page feature article/advertisement in conference program and proceedings document. Function Sponsorship Acknowledged sponsor of the official conference dinner on Tuesday 16 October; and The opportunity to display company promotional material at the dinner. Display Opportunity to set up a display in the function area. Other Benefits One promotional item in the conference satchel List of conference delegates in electronic format subject to privacy requirements Two complimentary delegate conference registrations, including two tickets to the Ice Breaker on Sunday night and six tickets to the Conference Dinner on Tuesday night. $15,000.00 (excludes GST) 6
Ice Breaker Function Sponsor (one only) Logo Identification Company logo on conference program; Company logo on registration brochure; Company logo on conference website with hot link to your site; and Company logo featured on projection screens used at the reception. Signage Company signage at the entry foyer of the Ice Breaker venue (provided by sponsor); and Company signage and general branding throughout the Ice Breaker venue. Editorial support Half page feature/advertisement in conference program and proceedings document. Function Sponsorship Acknowledged sponsor of the official conference Ice Breaker on Sunday 14 October; The opportunity to display company promotional material at the Ice Breaker; The opportunity to display company promotional material and banners at the function; The opportunity to make a 5 minute address at the function. Display Opportunity to set up a display in the function area. Other Benefits One promotional item in the conference satchel; List of conference delegates in electronic format subject to privacy requirements; Two complimentary delegate conference registrations, including six tickets to the Ice Breaker on Sunday night and two tickets to the Conference Dinner on Tuesday night. $10,000.00 (excludes GST) 7
Pre Conference Tour Sponsor (one only) Logo Identification Company logo on conference promotional material in association with tour; and Company logo on conference website with hot link to your site (after required payment). Editorial support One third page feature/advertisement in conference program and proceedings document. Trade Display Booth One trade display booth (3 x 2 metres) in a prominent location within the conference trade display area (preferential site selection offered prior to general allocation); and Site includes velcro compatible walls, spotlights, power and fascia name. Pre Conference Tour Sponsorship Acknowledged sponsor of the Pre Conference tour (see below for details of trips); The opportunity to display company promotional material in the Tour bus; The opportunity to act as a host' of the Pre Conference tour and make verbal presentations on the bus; and Opportunity to contribute to the tour itinerary and possible visits to appropriate sites (sponsorship must be committed by 30 April 2012 to enable this entitlement. Conference committee reserves the right to final say on tour itinerary and inclusions). Other Benefits One promotional item in the conference satchel; List of conference delegates in electronic format subject to privacy requirements; and Two delegate conference registrations & tickets to evening functions. Program The pre-conference tour will leave from Brisbane and visit sites of interest associated with farm forestry and a range of plantation types and species in the NSW Northern Rivers/Kyogle area (1 day only) and Southeast Queensland. It will take in stops across the Northern Granite Belt and Southern Darling Downs and head through the Southern and Northern Burnett regions before heading down to the Wide Bay area and Hervey Bay to provide the option and concluding tour highlight of a day tour of the iconic Fraser Island. $5,000.00 (excludes GST) 8
Field Trip Sponsors (up to six only) Logo Identification Company logo on conference promotional material in association with selected field trip; and Company logo on conference website with hot link to your site. Editorial support One third page feature/advertisement in conference program and proceedings document. Field Trip Sponsorship Acknowledged sponsor of one of the six field trips offered on Tuesday 16 October (allocated on a first in basis - see below for details of trips); The opportunity to display company promotional material in the field trip bus; The opportunity to act as a host' of the field trip and make a verbal presentation on the bus; and Opportunity to contribute to the tour itinerary and possible visits to appropriate sites (sponsorship must be committed by 30 April 2012 to enable this entitlement. Conference committee reserves the right to final say on tour itinerary and inclusions). Other Benefits One promotional item in the conference satchel; List of conference delegates in electronic format subject to privacy requirements; and Two delegate conference registrations & tickets to evening functions. Proposed Conference field tours 1. Araucaria Tour Visiting the growing and milling of this important local species as well as some hardwood plantations. 2. Southern Pine and Processing Tour There are several processors (MDF board, yellow tongue chip board and wet and dry milling) of the largest pine plantations in Queensland, which surround Gympie. You ll get a chance to get up close and personal with both growing and using this resource. 3. Mary Valley Farm Forestry Tour Inspecting farm forestry options along the Mary River, which includes the area that was proposed for inundation by the Traveston Dam. 4. Plantation Hardwood Through the Ages Taking a look at the original government joint venture, giant Gympie Messmates in state forest, early plantation trials and more recent hardwood plantings. 5. Dry Sclerophyll Private Native Forestry Inspecting milling, large private forests with permanent growth plots and integrated grazing and pole production mainly from Spotted Gum. 6. Wet Sclerophyll Forest Visiting the Blackbutts growing in the mountains as well as local milling and fire management sites. $4,000.00 (excludes GST) for each tour The field trips radiate in many directions from Gympie and each covers a variety of forestry aspects including processing, growing and research, all highlighting how our forests will give us a better future. 9
Trade Display Exhibitor As a Trade Display Exhibitor you receive: One trade display booth (approx 3m x 2m) within the conference trade display area; Site includes velcro compatible walls, spotlights, power and fascia name; Access to delegates during morning teas, lunches and afternoon teas; Continuous tea and coffee served through out conference proceedings; Company logo and contact details in the conference program; List of conference delegates in electronic format subject to privacy requirements; Two complimentary delegate conference registrations, including two tickets to the Ice Breaker on Sunday night and Conference Dinner on Tuesday night. $2,000.00 (excludes GST) Satchel Insert Each delegate receives a conference satchel containing the conference program and general conference information. Here is an opportunity to get into the hands of each delegate by providing specific information in the satchels that will directly target each delegate. $500.00 (excludes GST) In Kind Sponsorship Financial sponsorship is preferred however the conference committee welcomes the opportunity to negotiate individual in kind' sponsorship of the conference. This may come in the form of a product and/or service that has a direct value to the conference organisers and/or conference delegates. Some items required for the conference include: Hard hats for field trips; Safety glasses; Hi-vis safety vests for field trips; Hats; and/or Water bottles. Should you wish to discuss in kind sponsorship please contact: Sponsor Coordinator: David Wood 0438 186 637 sponsorship@afg.asn.au 10
Tree Farmer of the Year Sponsorship The Australian Forest Growers (AFG) Tree Farmer of the Year Award honours and acknowledges landowners or private forest managers who, by their personal efforts, have demonstrably managed to establish or maintain areas of forest on their property for the purposes of sustainable commerce in the products attainable from trees, protection for either catchments or crops, or for reasons of preservation of biodiversity or a particular forest ecosystem. Sponsorship of the AFG National Tree Farmer of the Year Award includes: Acknowledged official sponsor of the 2012 National Tree Farmer of the Year Award; Presentation at the dinner, which includes awarding of a cheque for $5,000 to the winner; Company logo featured on screen during Award presentation; Company logo on conference program and registration brochure; Company logo on conference website with hot link to your site; and Two complimentary tickets to the Conference Dinner on Tuesday night. $7,000.00 (excludes GST) Individual Sponsorship Packages The conference committee also welcomes the opportunity to negotiate individual sponsorship packages to meet the specific needs of your marketing or promotional requirements. Should you wish to discuss your specific sponsorship requirements, and any ideas you may have that are not covered in this prospectus please contact Sponsorship Coordinator on the number or email provided. General Conditions & Requirements All company representatives must complete a conference registration form (for name tag/catering purposes). Satchel Insert material is limited to a brochure no larger than an 8 page A4 size document unless otherwise stated. Delegate database will consist of all delegates and their place of origin other than those who have indicated they do not want their details provided. Display areas may vary due to unforeseen access or structural issues, every reasonable effort will be made to accommodate sponsor needs in this circumstance. Field Trip and Pre Conference Tour Sponsorships must be committed by 30 April 2012, to enable the entitlement for contribution to field trip itinerary. Conference committee reserves the right to final say on tour itinerary and inclusions. Additional function tickets may be purchased at the nominated rates. A completed & signed Sponsorship Confirmation Form must be submitted to initiate sponsorship. A Tax Invoice will be provided upon receipt of confirmation form. The sponsorship will not be deemed confirmed until the required deposit has been paid. Trade display sites will not be allocated unless required payment has been made. The sponsorship prospectus as described herewith is indicative only, and may be subject to changes by AFG and the Conference Organising Committee. Arrangements for payments by installment can be negotiated for high level sponsorships. 11
Gympie AFG 2012 Sponsorship Confirmation Form Please fax, post or email this form to initiate your participation in the conference Company:... Contact person:... Address:...... Phone:...Fax:... Mobile:... Email:... Type of sponsorship required:......... Value of sponsorship package Amount: $... Payment details: 50% deposit is required to secure your space/sponsorship. Upon receipt of this confirmation form you will be invoiced for the required amount. The balance of payment is due 60 days prior to the conference. If this confirmation is received within 90 days of the conference, the entire amount will be invoiced. Name:... Date:... Signature:... Thank you and we look forward to seeing you at the conference Sponsor Coordinator: David Wood 0438 186 637 sponsorship@afg.asn.au