Thank you for registering for the Carolina Youth Camp at Awanita Valley Christian Retreat Center for 2018. We are so excited about what God has in store for this year s camp! You will find 2018 registration materials and directions for copying and distributing permission forms and liability release forms for each camper. You must e-mail or mail an Individual Registration Form, Health Form, and Awanita Release Form for each camper, including chaperones. Due dates for each item are listed in the packet, but if you have any questions, please call Mrs. Cindy at the office at 864-332-4979, M-F or e-mail camp@cttownsend.com. Awanita Valley Christian Retreat Center requires each group to submit a copy of a Certificate of Liablility Insurance. Please mail or e-mail this certificate prior to camp. ALL forms may be e-mailed to camp@cttownsend.com or mailed to CYC c/o CTM at 403 Warner Road in Anderson, SC 29625. The safety of your young people and those attending camp is our number one priority. Therefore, we are including one additional form - a Secure Check Form. We ask that each chaperone or camper, 18 years or older, complete a Secure Check form and have it signed by your church pastor. Our legal counsel has advised us that this form is necessary in order to be safe in regards to the adults working with our teens. We are looking forward to seeing you and your group at Carolina Youth Camp; thank you for entrusting your teens to us. Please continue to pray with us that the Lord will move in a mighty way during this week set apart for your teens. In His Service, Carolina Youth Camp Team
CAROLINA YOUTH CAMP 2018 Location: Awanita Valley Christian Retreat Center, 600 Gap Creek Rd., Marietta, SC 29661 Dates: July 16-20, 2018 Check In: Monday, July 16 from 9:00 a.m. - 12:00 p.m. Check Out: Friday, July 20 by 10:00 a.m. (no activities on Friday) REGISTRATION INFORMATION Total cost per camper is $275 including chaperones. This includes: Lodging Meals T-Shirt Activities A $50 non-refundable deposit is required when registering. The total balance is due by May 7, 2018. Deposits should be remitted to Carolina Youth Camp as soon as possible to reserve your spot. Please make all checks payable to CTM. CHECKLIST FOR VERY IMPORTANT INFORMATION PLEASE READ CAREFULLY q We understand that your numbers may change as camp approaches. Please keep us informed of these changes as they occur by e-mailing us at camp@cttownsend.com. This information is critical to our records and planning of rooms, meals, activities, and sessions. q Ages for camp are 11-18. Campers ages 18-21 may serve as Leaders in Training. Adults over 21 are considered chaperones. All Leaders in Training and Chaperones must turn in a completed Secure Check Form signed by their church pastor. We must have 1 chaperone per 5 campers. Please assign both a male and female chaperone if you have both boys and girls attending with your group. q Please e-mail roster to camp@cttownsend.com by May 7, 2018. You may also mail these by May 7, to CYC c/o CTM at 403 Warner Road, Anderson, SC 29625. E-mail or mail Individual Registration, Health Forms, and Awanita Release Forms (sorted by type, not by camper) by June 4, 2018. Each camper must complete an Individual Registration Form, Health Form, and Awanita Release Form. q Final payment is due May 7, 2018. Please mail one church check to CYC c/o CTM at 403 Warner Road, Anderson, SC 29625. Please make all checks payable to CTM. q Please do not forget your Certificate of Liability Insurance. Mail or e-mail it to camp@cttownsend.com q **NEW!! Early Bird Registration - Get VIP seating for the event and your choice of meal time by registering by November 1, 2017! DATES TO NOTE May 7, 2018...Registration & Final Payment Due June 4, 2018...All forms mailed or e-mailed to CTM
GROUP REGISTRATION 2018 DATE DUE - May 7, 2018 OFFICE USE ONLY DATE RECEIVED: Church Name: Address: City: State: Zip: Phone: E-mail: Pastor: E-mail: Cell Phone: Youth Pastor: or Group Leader E-mail: Cell Phone: Estimated Total Attending: Total Females: Total Males: Estimated Number of Vehicles: Church Van: Large Van/Bus: Office Use Only Total Females: Total Males: Total Attending: Personal Vehicle: COMPLETE GROUP REGISTRATION AND RETURN WITH $50 PER CAMPER NON-REFUNDABLE DEPOSIT TO: CAROLINA YOUTH CAMP C/O C.T. TOWNSEND MINISTRIES 403 WARNER ROAD ANDERSON, SC 29625 Deposit Amount: Check #: BALANCE DUE: Date:
2018 GROUP ROSTER DATE DUE - MAY 7, 2018 OFFICE USE ONLY DATE RECEIVED: Church: Youth Leader: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 City, State: Cell Phone: Males Age Shirt Size Females Age Shirt Size Chaperones (Male) Chaperones (Female) 1 2 3 4 5 Please assign a male and female chaperone if you have both guys and girls attending even if you have a small group. You should assign 1 chaperone to every 5 teens. Group Total:
INDIVIDUAL REGISTRATION 2018 First Name: Last Name: Shirt Size: Date of Birth: Age at time of Camp: Address: City: State: Zip: Mom s Name: Dad s Name: Home Phone: Mom s Cell: Dad s Cell: Mom s Work: Dad s Work: Emergency Contact: Phone: Relationship to Child: Permission Form (campers under age 18 must have parent/guardian signature) I, give to attend the Carolina Youth Camp from July 16-20, 2018, at Awanita Valley Christian Retreat Center in Marietta, SC. Liability Release (all campers must complete): I, release, Your Printed Name C.T. Townsend Ministries, Inc., ALL directors and staff, and Awanita Valley Christian Retreat Center from any responsibility involving injury that may occur. General Medical Release: In the event of medical emergency, I understand every effort will be made to contact parents/guardians of attendees. In the event I cannot be reached, I hereby give permission to the physician selected to hospitalize and secure proper treatment for and order injection and anesthesia or surgery for my child as named above. I agree to the release of any records necessary for treatment, referral, billing, or insurance purposes. Photo/Video Release: I understand by attending camp that my child may be photographed or videotaped during normal camp or event activities, and that these photos/videos may be used in promotional materials for C.T. Townsend Ministries, Inc. By signing below I agree to all of the above statements. Name of Church Signature (Parent/Guardian Signature is required if Camper is under age 18.) Date
WHAT TO BRING 1. Supplies: Bible, notebook, pen 2. Linens: Blanket, sheets, and pillow or sleeping bag, towels (including beach towel) 3. Personal Items: Toiletry items, hair dryer, soap, deodorant, toothpaste, toothbrush 4. Medication: ALL narcotic type medicines will be checked in at registration. The camp nurse will administer all narcotic medicines. Group chaperones will store and administer OTC and other medications as prescribed. 5. First Aid Kit: Small first aid kit with band aids, bug bite cream, sun screen, etc. 6. Spending money: Meals are included; however, campers may wish to purchase snacks or items from the camp store. Also, music CDs will be available for purchase. DRESS CODE We understand that every church has different standards concerning a dress code. We do not desire to be legalistic in any way, and our main desire of the camp is to reach the hearts of these teenagers; however, there has to be a line somewhere. We are asking you, as a group leader, to make sure each registered camper has a copy of the Code of Conduct and Dress Code. Our goal is to run a clean camp with a practical yet modest dress code. To help with this, and to be very clear, we have included pictures of what is considered acceptable for camp. Use these photos to be communicate with your teenagers what they need to bring to camp. We have found that it can be very embarrassing and hurtful to campers if they come unprepared. We do not want that to happen! SO PLEASE HELP US! Be proactive and prepare your teens for camp with this information so once we get there we can have a great time and see lives changed! Youth leaders and Counselors, please encourage your group to follow the dress code while attending Carolina Youth Camp. All fashions worn should be conservative and professing Godliness in appearance. GIRLS Evening Services: Please wear skirts or dresses. All skirts and dresses should cover the knee. Shirts should cover the shoulders and midriff. Necklines should be modestly designed and not low cut. Morning Services and Activities: Skirts, dresses, capris, or walking shorts (bermuda shorts), or loose fitting garments that are at least knee length Water Activities: One piece swimsuit covered with a dark t-shirt or dark swim shirt; knee length swim shorts. Water shoes or old tennis shoes are suggested. GUYS Evening Services: Long, casual pants or jeans; shirts with sleeves Morning Services and Activities: Long, casual pants, jeans, or shorts, and shirt with sleeves Water Activities: Dark swim trunks and dark t-shirt or dark swim shirt. Water shoes or old tennis shoes are suggested.
DIRECTIONS TO AWANITA FROM I-85 - ATLANTA, FLORIDA, GREENVILLE Take I-85 towards Greenville, SC Take EXIT 44 - Hwy 25 North on White Horse Rd. / Greenville Continue on Hwy. 25 - there will be a split of Hwy. 276 & 25 Fork to the right, stay on Hwy. 25 You are now 30 min. from camp. Pass through the town of Travelers Rest. Continue on Hwy. 25 - you will pass Cliffs Valley golf course on right. Look for green state road sign that says Awanita Valley Camp Turn LEFT onto Gap Creek Rd. and stay straight for 2.7 miles. Look for our Awanita Valley Camp sign and turn LEFT on a gravel road. Go about 100 yards until you reach our main gate and sign. Follow the gate instructions. If you happen to miss the turn and enter North Carolina, simply make a safe u-turn back into South Carolina. Gap Creek Rd. is the first road on the RIGHT once you enter South Carolina. FROM I-26 - CHARLOTTE, ASHEVILLE, TENNESSEE Take I-26 towards Asheville / Hendersonville, NC Take Exit 54 - Hwy. 25 / Greenville (you are still in NC) Continue on Hwy. 25 for about 20 minutes Once you pass the Welcome to South Carolina sign start slowing down. Look for a green state road sign that says AWANITA VALLEY CAMP Turn RIGHT onto Gap Creek Rd. and stay straight for 2.7 miles Look for our Awanita Valley Camp sign and turn left onto a gravel road Go about 100 yards until you reach our main gate and sign. Follow the gate instructions. **If using a mapping website or GPS you must put in our address (600 Gap Creek Road in Marietta, SC) If you search the camp name it will take you to a closed, dead-end road. You will find the correct entrance as long as you type in the address. EMERGENCY CONTACT NUMBER 864-836-2650 Awanita Valley Christian Retreat Center (Cell service is spotty, please provide parents with this number.)
SECURE CHECK FORM I, Pastor of do hereby affirm that the chaperone listed is in good standing with our church and that all applicable background checks have been performed to ensure the saftey of the children entrusted to his/ her care. In addition, I affirm that the listed chaperone is NOT listed on our state s or any other state s Sex Offender Registry. I affirm that this chaperone has no criminal record involving crimes against children, violent, or domestic crimes. Chaperone Full Name: Pastor Signature: Date: PLEASE RETURN SIGNED COPIES FOR EACH CHAPERONE OR CAMPER AGES 18 AND OLDER.