The Greater Tampa Bay Area Council Presents Spook -O-Ree Visit gulfridgecouncil.org for more information Council staff advisor: Ralph Snyder: ralph.snyder@scouting.org Flaming Arrow Scout Reservation 1201 Boy Scout Camp Rd Lake Wales, Florida October 20-22, 2017 Program Director: Joe Pullo Email: joemachine9293@yahoo.com 1 P a g e
TABLE OF CONTENTS INTRODUCTION PAGE 3 PACK REPRESENATIVE REGISTRATION FEES AND FORMS STAFFING, PERMISSION, AND MEDICAL FORMS WHAT TO EXPECT AT CHECK IN PAGE 4 VEHICLES IN CAMP CAMPING FIRST AID PATCHES AND T-SHIRTS WHAT TO WEAR CAMPING CHECK LIST PAGE 5 SAMPLE SCHEDULE PAGE 6 REGISTRATION INFORMATION PAGE 7 REGISTRATION SUBMITTAL FORM PAGE 8 PACK ROSTER FORM PAGE 9 2 P a g e
INTRODUCTION This Leaders Guide contains the information your Pack will require to a have a successful and fun time at this year's Spook-O-Ree event. Be sure to read all the information carefully as we expect all participants to act in accordance with the best of our Scouting traditions. If we need to make any changes, the pack Representatives will be notified in advance of any changes. The Spook-O-Ree has traditionally been a family event. Its focus on the Scout and his family celebrating the beginning of fall in a fun and exciting way while the scout learns the fundamentals of Do Your Best. We expect all leaders and parents to supervise their Scouts and siblings maintaining safety and discipline at all times. PACK REPRESENATIVE Registration will be online only. The registration, roster and t shirt forms (available through email and also on the District Facebook Page) will need to be turned in to the camp director or make other arrangements to submit forms, such as email. Packs need to register as units only; in the event a unit does not wish to register but scouts would like to attend they can be added to another unit s roster and registered that way. Please ensure an e-mail address is included on the roster so the assigned Pack contact for Spook can get all necessary information. REGISTRATION FEES AND FORMS The registration fee is $18.00 for each Cub Scout, $12.00 for each Adult Partner, $12.00 for each sibling Children less than 5 years old may attend at no cost. Registration includes Spook-O-Ree patch. Optional t- shirt purchase is available with pre-registration for $10.00. We will need T-shirt sizes included with t shirt purchase. We have enclosed a separate form for your convenience. There is also a family registration and order form for the packs use to coordinate the master roster. Units are responsible for registering their pack online by the close of business on Friday, October 6, 2017. The following should be submitted to the Camp Director or District Representative: Pack Roster form. T-shirt size form. For registrations after October 6, 2017, please call the Council office for assistance. NO T-SHIRT orders will be accepted after October 6, 2017. NOTE Refunds will follow Greater Tampa Bay Area Council guidelines and policies. STAFFING If you would like to staff, please contact the Director. Staff positions require event director approval. PERMISSION AND MEDICAL FORMS The permission form is integrated with the required medical forms for any BSA event. Please have these forms readily available if needed. Each unit is REQUIRED to have a medical form with sections A, B and photo release form signed and dated for each individual adult and child attending the event. This form can also be located on the National Council website- http://www.scouting.org/filestore/healthsafety/pdf/parts_ab.pdf and is also included with this guide. PACK ROSTER FORM This form is a summary of the families attending. This should be submitted by the Pack Camp Director. 3 P a g e
WHAT TO EXPECT AT CHECK IN: Check-in will start Friday evening at 4:00 p.m.; please do not arrive prior to this time. If you arrive prior to 4:00 p.m. on Friday you will be asked to wait outside the gate. Check-in will be done by Packs. The following information must be submitted by the Pack Representative at registration: Updated Pack Roster Any changes to the original roster submitted with registration fee Medical forms for ALL attendees Any other missing information from registration. NOTE: PLEASE BE SURE THE UNIT REPRESENATIVE HAS ARRIVED BEFORE OTHERS TO ENSURE PROPER NUMBERS AND CAMP PLACEMENT. NO VEHICLES LEFT IN CAMP Vehicles are not to be left in camping area. One vehicle per unit will be allowed at the unit camp site during unloading and check in. Any vehicles that are left IN camp after 7:30pm (unless other arrangements have been made with a camp director) may be towed at the owner s expense. This policy will remain in place for the duration of the Spookoree event. The safety of our members is top priority and any violation of safety rules will not be tolerated. *The unloading process will vary by camp. CAMPING Camping areas will be assigned. Please indicate on your pack's registration the number of tents; that is how we will assign camp sites. FIRST AID Medical emergencies should be directed to the First Aid Station during the Event. After hours, contact one of the camp directors. Minor first aid should be handled at the Pack s campsite if you have supplies. PATCHES AND T-SHIRTS All patches will be given at the Saturday evening leaders cracker barrel. Departing notes for Sunday Morning Please make sure all trash is removed, and your used site looks better than how you found it. LEAVE NO TRACE. T-shirts will have been previously handed out at cracker barrel to the Pack Rep. He/she will be responsible for handing them out. T shirts will be given per our records, the camp directors do not have any control over what happened during online registration. We will however do the best we can to accommodate. We also ask that each pack observe Sunday Interfaith Worship as a pack in your campsite. WHAT TO WEAR A scout uniform for opening/closing ceremonies and Scout s Own Service; Class B (Scout T-shirt) for day time events. Close toe shoes are REQUIRED for all participants. 4 P a g e
WHAT-TO-BRING CHECKLIST NOTE: This is a very general list to serve as a guide for packing. Not all items may be needed. COMFORT Tent Tarp (Ground cloth) Sleeping Bags & Camp Pillows Air Mattresses or Foam Pads Flashlights w/ Extra Batteries Camp Lantern, Fuel & Mantels (Optional) COOKING / DINING Eating Utensils (i.e. Disposable Knives, Forks, Spoons, Plates, Cups, etc.) (Mandatory) Cooking Utensils (i.e. Pots, Pans, Spoons, Spatulas, Knives, Coffee Pot, etc.) Charcoal Briquettes (&Starter) Groceries Waterproof Matches Camp Grill (Optional) Camp Stove (Recommended) Firewood Ice Chest (w/ Ice or Blue Ice) Dish Washing Detergent (Small Biodegradable) Pot Scrubber Brush (Optional) Water Jugs and/or Canteen Paper Towels Dish Towels Trash Bags Campfire Bucket (Optional) Toilet Paper (and Other Personal Toiletries) Bath Soap & Shampoo Sunglasses Tennis, River and/or Hiking Shoes Clothes For 3 Days with Towels Sweatshirt and/or Jacket Hat OPTIONAL ACCESSORIES Camera & Film Books (Tree / Bird Identification or Other) Binoculars Rope or Nylon Cord Folding Chairs Tent Broom Outdoor Games Notebook and Pen Cub Scout Handbooks (Mandatory) HYGIENE / SAFETY / CLOTHING First Aid Kit Insect / Mosquito Repellent Sunscreen (SPF 30+) Toothbrush / Toothpaste 5 P a g e
Activity schedule: All events are open to all participants at all times from 9:30 5:00 There is no round robin and we invite you to visit each station at least once and possibly go back for more fun! BB s and Archery will be on a pack rotation handed out at the leaders meeting Fri. eve. Events to be announced at Fri. eve leaders meeting! 9:00pm in Wood Hall, please be on time. If you are interested in helping staff at future events, please sign up with the Camp Director Thank you for participating!! 6 P a g e