THE APM S ANNUAL SUPPORTIVE & PALLIATIVE CARE CONFERENCE 2018 Towards evidence based compassionate care In Association with the Palliative Care Congress Hosted by the Association for Palliative Medicine EXHIBITOR AND SPONSORSHIP OPPORTUNITIES 15 16 MARCH 2018 BOURNEMOUTH INTERNATIONAL CENTRE
TABLE OF CONTENTS Introduction... 3 Venue... 4 Bournemouth International Centre... 4 Exhibition Space... 4 Sponsor and Exhibitor benefits... 5 Platinum Sponsor... 5 Gold Sponsor... 5 Silver Level Exhibitor... 6 Bronze Level Exhibitor... 6 Schedule... 7 Set-Up... 7 Exhibition Hours... 7 Dismantling... 7 Booking Process... 8 Payment Process... 8 Payment Method... 8 Cancellation Policy... 9 Sponsors (platinum and gold levels)... 9 Exhibitors... 9 Stand Location... 9 Bespoke Stand Space... 9 Site Visits... 9 Registration... 10 Complimentary sponsor (Platinum and Gold) places... 10 Complimentary silver and bronze exhibitor places... 10 Exhibition plan... 11 Sponsorship Opportunities... 12 Marketing... 13 Leaflets... 13 Fees... 13 Delivery address... 13 Organising Associations... 14 Appendix A... 15 Address Label... 15
INTRODUCTION The Association for Palliative Medicine of Great Britain and Ireland (APM) and the Palliative Care Research Society (PCRS) will be hosting the APM s Annual Supportive and Palliative Care Conference (ASP Conference) in association with the Palliative Care Congress (PCC) in March 2018 at the Bournemouth International Centre (BIC), Bournemouth, Dorset. Past ASP and PCC events have attracted over 500 delegates from around the world from a diverse multidisciplinary background. The aim of the Conference is to promote evidence-based compassionate care through the presentation and discussion of new research findings, showcasing new approaches to patient care and state of the art approaches to common palliative care problems. As well as the multi professional academic programme, the Conference will feature many practical workshops, as well as updates on political and ethical issues relating to the specialty of Supportive & Palliative Care. The varied programme should ensure a high number of delegates from all the different disciplines and sectors, including doctors, nurses and allied health professionals from academia, primary care, secondary care and the third sector. We are expecting over 500 delegates to attend the Conference. The Conference will feature a trade exhibition in the BIC s Purbeck Hall, where refreshments will also be served and posters will also be presented. We see the trade exhibition as complimentary to the programme and we are seeking support from organisations and companies we think are of relevance and interest to prospective delegates. I hope you will join us for this very important Conference and we look forward to seeing you in Bournemouth next March. Professor Simon Noble Chair, representing the APM Professor Julia Downing Co-Chair, representing the PCRS
VENUE Bournemouth International Centre The Bournemouth International Centre (BIC) in Bournemouth, Dorset, is one of the largest venues for conferences, exhibitions, entertainment and events in southern England. Bournemouth International Centre Exeter Road Bournemouth BH2 5BH Exhibition Space Sponsor and exhibitor location: Purbeck Hall The Purbeck Hall will also be used for catering and poster presentations to ensure a good flow of delegates within the exhibition area. The conference Programme is specifically being designed with networking and poster viewing time, to allow more delegate flow throughout the exhibition space.
SPONSOR AND EXHIBITOR BENEFITS PLATINUM SPONSOR Fee: POA Platinum sponsor benefits: One hour sponsored symposium session, scheduled within the main conference Programme Up to 6m x 4m exhibition space can to be made available for your custom build stand (this will be the largest exhibition space permitted) or a 6m x 4m shell scheme stand can be made available, with two tables and five chairs A 600-word entry in the conference brochure with logo Company name and logo listed on the conference website as platinum sponsor A link to the company s own website can be included on the page. The page will be written by the sponsor and approved by the APM Complimentary attendance for up to five members of staff per day. Additional staff can be booked as paying sponsors Refreshments, including lunch, for up to five members of staff per day GOLD SPONSOR Fee: 10,000 Gold sponsor benefits: One hour sponsored session, scheduled within the main conference Programme 6m x 2m shell scheme stand, including two tables and four chairs A 400-word entry in the conference brochure with logo Company name and logo listed on the Conference website as a gold sponsor Complimentary attendance for up to four members of staff per day. Additional staff can be booked as paying sponsors Refreshments, including lunch, provided for up to four members of staff per day
SILVER LEVEL EXHIBITOR Fee: 2,500 Silver sponsor benefits: 3m x 2m shell scheme stand with one table and two chairs A 100-word entry in the conference brochure Company name listed on the conference website as an exhibitor Complimentary attendance to all open sessions for up to two members of staff each day Additional staff can be booked as paying delegate(s) Refreshments, including lunch, provided for up to two members of staff each day BRONZE LEVEL EXHIBITOR Fee: 750 (registered charities only) Bronze sponsor benefits: 3m x 2m shell scheme stand with one table and two chairs A 100-word entry in the conference brochure Company name listed on the conference website as an exhibitor Complimentary attendance to all open sessions for up to two members of staff each day Additional staff can be booked as paying delegate(s) Refreshments, including lunch, provided for up to two members of staff each day
SCHEDULE SET-UP Date: Thursday 15 March 2018 From: 0700 hrs Location: Purbeck Hall All stands must be set-up by 0930 hrs on 15 March. EXHIBITION HOURS Date: Thursday 15 March 2018 From: Set up access from 0700 hrs. Exhibition live from 0930 hrs until 2000 hrs. Date: Friday 16 March 2018 From: 0730 hrs to 1645 hrs DISMANTLING Date: Friday 16 March 2018 From: 1645 hrs The conference will close at 1645 hrs on Friday 16 March 2018 All exhibitors equipment and materials must be packed and ready for shipping from the exhibit area on Friday 16 March 2018.
BOOKING PROCESS All sponsors, exhibitors and those taking advantage of a marketing opportunity are required to complete an online booking form using the links below: Exhibitor Booking Form Platinum and Gold Sponsor Booking Form Marketing Booking Form PAYMENT PROCESS Deposit A 50% deposit is payable immediately upon the receipt and processing of your booking form. An invoice will be issued with payment due by return. Your choice of stand is not confirmed until payment is received and stands will be allocated on a first come, first served basis. Balance Payment The balance is payable on or before Friday 15 December 2017. Sponsors and Exhibitors confirming after this date will be required to pay the full cost at the time of booking. PAYMENT METHOD All payments should be made by online bank transfer. Bank account details will be provided within your Invoice.
CANCELLATION POLICY All cancellations must be received in writing and addressed to: Munro Smith Associates Limited Suite 8e, Funtley Court, 19 Funtley Hill, Fareham Hampshire PO16 7UY Or via email to kate@munrosmith.co.uk Should any sponsor or exhibitor fail to settle either the initial or balance payment, the APM reserves the right to cancel the contract between the parties. SPONSORS (PLATINUM AND GOLD LEVELS) Cancellation will automatically incur a 100% cancellation fee, unless an equivalent sponsor can be signed. In the case of another equivalent sponsor being signed, the cancellation fee may be discussed on a case-by-case basis. EXHIBITORS For cancellations received prior to and including Friday 15 December 2017 a cancellation fee of 50% of the total fee will apply. For exhibitors cancelling between Saturday 16 December and Friday 12 January 2018 inclusive, a cancellation fee of 75% will apply. Cancellations received from 13 January 2018 onwards will incur 100% of the total booking cost. STAND LOCATION Exhibit space will be assigned according to the date on which payment is received, the availability of any requested area, any special needs and the compatibility of the exhibitor s products in relation to neighbouring stands. The APM reserves the right to assign other than the choice(s) requested, if necessary, and to rearrange the floor plan and/or to relocate any exhibits. Please see the Plan of the Exhibit Space for an outline of all stand locations. The exhibition will be held in the Purbeck Hall. BESPOKE STAND SPACE The opportunity to construct a custom build stand may be possible, depending on the exhibition space available at the time of your request. To discuss the possibilities please contact kate@munrosmith.co.uk SITE VISITS Sponsors and exhibitors wishing to visit the Bournemouth International Centre in advance of the conference should contact the conference organiser: Email: kate@munrosmith.co.uk
REGISTRATION Complimentary sponsor (Platinum and Gold) places The Platinum sponsor will be entitled to five complimentary sponsor places for their members of staff, per day. The Gold sponsor will be entitled to four such complimentary places per day. Different members of staff may attend on each day, up to this maximum. Any additional members of staff in attendance, over and above this number daily, must book and settle the Paying Sponsor rate, at a cost of 110.00 per person, per day. Each badge holder will have free admission to all open sessions and will be provided with refreshments, including lunch. Complimentary silver and bronze exhibitor places As an exhibitor, you will be entitled to two complimentary exhibitor places per stand, per day. Different members of staff may attend on each day, up to a maximum of two people per stand per day. Any members of staff in attendance over and above this number on any given day must book and pay at the appropriate delegate rate. Each badge holder will have free admission to all open sessions and will be provided with refreshments, including lunch.
EXHIBITION PLAN
SPONSORSHIP OPPORTUNITIES Become a sponsor of the APM s Annual Supportive & Palliative Care Conference The Conference will be an excellent way for your company to show its commitment to palliative care education, research and treatment throughout the world. The conference gives you direct, personal access to over 500 multi-disciplinary palliative care specialists and decision makers from the UK and overseas. Platinum and Gold Sponsors As a sponsor of the Conference, you will have the opportunity to host a sponsored symposium or breakfast masterclass. Your chosen option will allow you to organise an educational session on a topic of your choice (with agreement from the Conference Organising Committee). Inclusions and Benefits In addition to hosting a sponsored session within the main Programme, please refer to page 5 for the full list of inclusions and benefits of the sponsorship packages. Alternative Sponsorship Options We acknowledge your sponsorship needs may not be met by the packages offered. We invite you to talk to us about your requirements to see if there is a bespoke package we can put together for you. To discuss the possibilities, in the first instance please contact kate@munrosmith.co.uk
MARKETING Leaflets If you would like to communicate with delegates, we can arrange to include a single sheet leaflet or flyer for you as part of the delegate packs (maximum size is A4). These delegate packs will be issued to all delegates at registration. Larger items can be considered but will be priced according to weight Please email kate@munrosmith.co.uk for a quotation. Larger items received for inclusion without a quotation will be invoiced accordingly. Fees Company Charity 180 per single A4 sheet insert 150 per single A4 sheet insert Payment is due by return Delivery address MunroSmith Associates Limited Suite 8e, Funtley Court 19 Funtley Hill Fareham Hampshire PO16 7UY Please use the address label provided when posting delegate pack inserts. Inserts must be with the conference organiser no later than Thursday 1 March 2018. Items arriving after this date may not be included but will still be charged.
ORGANISING ASSOCIATIONS This Conference is being organised and underwritten by the Association for Palliative Medicine of Great Britain and Ireland (APM). The Conference is being organised in association with the Palliative Care Congress, which is represented by members of the APM as well as members of the Palliative Care Research Society (PCRS). Association for Palliative Medicine of Great Britain & Ireland APM Supportive and Palliative Care Palliative Care Congress (PCC) Palliative Care Research Society (PCRS) Pharmaceutical companies will sponsor this event via provision of an exhibition stand and will be present at the Conference
APPENDIX A ADDRESS LABEL Delegate pack insert address label: MunroSmith Associates Limited Suite 8e Funtley Court 19 Funtley Hill Fareham Hampshire PO16 7UY Reference: ASP/PCC 2018_Delegate Pack Insert From: