Webelos Resident Camp Leaders Guide

Webelos Resident Camp Leaders Guide Camp Hugh Taylor Birch 2011 Tecumseh Council, BSA

Dear Webelos Den Leader or Webelos Scout parent, Thank you for attending Camp Birch in 2011. Webelos Resident camp is a great opportunity for Scouts, their parents, and their leaders to enjoy a camping experience, get a jump start on earning activity pins, and have lots of fun! Webelos Resident camp is specifically targeted for Scouts who will be entering 4 th or 5 th grade in the fall. Activities will be more challenging than those at Cub Scout Day Camp. This guide will allow you to become familiar with the Webelos Resident Camp at Camp Birch and take you step by step through the registration process. It also answers many questions you may have. Please take a minute to read this guide as we have changed the program this year in response to your input. Necessary registration forms are attached. They may be copied for distribution to your pack. New for 2011: More program: An additional day of program for the same price as 2010. Expanded program: More activity pins and more just for fun programs. Family night dinner and campfire on Wednesday evening. Campwide activities. AND. A new special Mountain Man program in which Webelos Scouts may join an overnight expedition and earn their Outdoorsman pin. Space for this program is limited. Please contact us with any questions you may have. Tee Forshaw, Camp Director WRCDirector@tecumsehcouncilbsa.org Tom Irick, Program Director WRCProgramDirector@tecumsehcouncilbsa.org Rob Sparks, Staff Advisor rsparks@bsamail.org Important Dates June 4 th July 1 st July 14 th July 24 th -28 th Last day for Early Bird Registration. Last Day to register for Webelos Resident Camp 10-Day Out Leader s Meeting, 7:00 pm at the Turner Conference Center Camp!

Camp Fees and Payment Dates Early Bird Fee is $145.00 if paid by June 4 th. After June 4 th, the fee is $165.00. Two leaders per pack are free. There is a $40.00 fee for each additional adult to cover the cost of food. The fee for family members over 5 years of age attending only the family night dinner is $5 each. Fees include: - Webelos Scout - One T-Shirt and patch for each Webelos Scout. Adults may purchase a shirt for $12.00. - All meals beginning Sunday evening and going through Thursday breakfast. - Camping in Boy Scout wall tents. Campers may bring their own tents if they choose for no extra charge. - All program supplies. All payments should be made at the Council Service Center, located at 326 South Thompson Avenue, Springfield, Ohio. Payments may be made by credit card by calling: (937) 325-6449. No Scout should miss summer camp because of the price. Camperships are available. Applications are included in this guide. All Campership applications are due June 4 th, 2011. How to Register for Webelos Resident Camp 1. Webelos Den Leader will pass out the registration forms to interested Scouts. Remember, Scouts who were Bear Scouts during the 2010-2011 Scout year are eligible to attend Webelos Resident Camp. 2. Be sure to prioritize all the pins because space is limited and some pins may be full by the time you submit your registration. 3. Webelos Den Leaders will collect fees and registration forms. 4. Turn in fees, registration, medical and special diet forms by June 4 th, 2011 to receive the Early Bird discount. 5. Turn in Campership applications no later than June 4 th, 2011. 6. Turn in all fees and registration forms by July 1 st. Remember after June 4 th, the fee is $165.00 7. Webelos Den Leader will prepare the unit roster and assemble medical forms and Orders for Medications forms. The roster must include all adults attending camp and which days they plan to attend. Everyone at camp, even if only for a day, must have a medical form. Please alphabetize your roster and medical forms to make registration quicker. 8. Webelos Den Leaders should plan to attend the 10-Day Out Leader s meeting on July 14 th, 7:00 pm at the Turner Conference Center. Webelos Resident Camp Adult Leadership

Each unit must supply at least two leaders. Leaders may switch if administration is notified, however, each unit must maintain the minimum leadership IN CAMP at all times. Parents/guardians are highly encouraged to accompany their Webelos Scouts to Resident Camp. Each Scout not accompanied by a parent or guardian must be under the responsible care of an adult designated by the parent on the registration form. All Webelos Scouts will eat and camp with their packs. They will attend program with their assigned groups. At the leaders meeting on Sunday night, each leader or parent will be assigned to accompany a program group from 9 am until 4 pm. We will attempt to place parents with their own sons. Webelos not accompanied to camp by their own parent or guardian may be in a program group with a Webelos Den Leader or parent from another pack. Program Every day, each Webelos Scout will have an opportunity to swim, boat, shoot B-Bs, and participate in archery. During their time at camp, Scouts will also be able to work on at least three activity pins from the list below. Webelos should indicate their preferences from 1 through 8 when registering. Each Webelos Scout will be assigned to a group upon arrival at camp. Although they will camp with their packs and eat meals with their packs, they will stay with their groups for the daily schedule. Please note that Webelos Scouts from a pack may be assigned to different groups if they choose different activity pins. If you would like the Webelos Scouts from your pack to be in the same group, they must choose the same activity pins. Please let us know on the registration forms if a den would like to attend program as a unit. If a den decides to do that, we cannot guarantee that Scouts will be in the program of their choice. Activity pins available: Aquanaut Craftsman Forester Geologist Handyman Naturalist Outdoorsman-Special overnight program, new for 2011 Sportsman

Schedule Sunday, July 24th Time Activity 3:00 PM Regular check-in, campsite setup, swim checks, Dining Hall instruction 5:45 PM Flag lowering 6:00-7:00 PM Dinner 6:30 PM Optional late check in, campsite set up, swim checks, Dining Hall instruction 9:00 PM Opening campfire at Council Ring. 9:45 PM Leaders meeting at Council Ring, one leader from each pack should attend 10:00 PM Taps Monday, July 25th Time Activity 7:00 AM Reveille 7:50 AM Flag raising at Parade Field 8:00-9:00 AM Breakfast 9:00 AM 12:00 PM Program 12:00-1:00 PM Lunch 1:00-4:00 PM Program 4:00 PM Meet at Parade Field so Webelos can return to their packs from their groups 4:00-5:15 PM Open program: aquatics, shooting sports, handicrafts, and hike in John Bryan State Park 5:45 PM Flag lowering 6:00-7:00 PM Dinner 7:00 PM Adult leader meeting in the breezeway 7:15 PM Scouts taking Outdoorsman activity pin depart from Parade Field 7:30 PM Scouts Own Service at Chapel 8:00-9:15 PM Campwide activities 10:00 PM Taps

Tuesday, July 26th Time Activity 7:00 AM Reveille 7:50 AM Flag raising at the Parade Field 8:00-9:00 AM Breakfast 9:00 AM 12:00 PM Program 12:00-1:00 PM Lunch 1:00-4:00 PM Program 4:00 PM Meet at parade field so Webelos can return to their packs from their groups 4:00-5:15 PM Open program: aquatics, shooting sports, handicrafts, fishing 5:45 PM Flag lowering 6:00-7:00 PM Dinner 7:00 PM Adult leader meeting in the breezeway. 7:15 PM Outdoorsman depart from Parade Field 7:30-9:00 PM Campwide activities 10:00 PM Taps Wednesday, July 27th Time Activity 7:00 AM Reveille 7:50 AM Flag raising 8:00-9:00 AM Breakfast 9:00-12:00 PM Program 12:00-1:00 PM Lunch 1:00-4:00 PM Program 4:00-5:30 PM Campsite time: prepare for skit and Family Night 5:30 PM Families arrive for Family Night 5:45 PM Flag lowering 6:00-7:00 PM Dinner 7:30-8:15 PM Program areas open for families: shooting sports, lakefront, and fishing. 8:30 PM Gather at Commissioner s Field for procession to closing campfire 9:30 PM Departure for dens using early check out 10:00 PM Taps Thursday, July 28 th Time Activity 7:00 AM Reveille 7:50 AM Flag raising 8:00-9:00 AM Continental breakfast 9:00-11:00 AM Campsite cleanup, check out, and depart

Life at Camp Tecumseh Council is concerned about the health, safety, and welfare of all persons attending Camp Birch. Please take a few minutes to read over these items and share them with parents in your dens and packs. Your Campsite Your campsite will be your home during your stay with us. All sites have a latrine and washstand with potable water. Regardless of whether you bring your own tents or use the camp s tents, your campsite will be equipped with the following: 1 flagpole 1 trashcan 1 shovel, rake & broom 1 bulletin board 1 campfire ring 1 picnic table 1 dining fly 1 cot for each Scout and each adult If any of these items are missing, or if you have other special needs, please contact the ranger staff. Please take good care of camp equipment. Remind your Webelos Scouts that this equipment will be used by many other Scouts during the summers to come. We re proud that some of our tents are older than your Webelos Scouts and are still in excellent condition! Sleeping arrangements Per Boy Scout regulations, no Scout may sleep in a tent with an adult who is not his parent or guardian, whether or not his parent or guardian is also sleeping in the tent. Please plan accordingly. Campsite campfires Please limit campfires to campfire rings. Camp has a supply of firewood at the Quartermaster Building. Dining Hall & Food Service The Dining Hall at Camp Birch serves cafeteria-style. In order to serve 200 Scouts, leaders and staff efficiently, we will begin serving promptly. Here are a few house rules: - We enter the Dining Hall with our Cub Scout sign up and our hats off - We demonstrate manners consistent with the Cub Scout Oath and Law while dining - Wet bathing suits should not be worn inside the Dining Hall - No shirt, no shoes, no service - We clean up after ourselves - We walk indoors and run outdoors - Anyone wishing to help serve please contact the kitchen staff Special Dietary Needs We want your stay to be enjoyable at camp. If Scouts or leaders need special meal substitutes, please complete the Special Dietary Needs Form, which is included with this guide. Trading Post The trading post is conveniently stocked with handicraft projects, Scouting literature and materials, snacks, drinks, camp souvenirs, along with a wide assortment of BSA and camping supplies. The Trading Post accepts cash and checks only. Quartermaster & Special Services

The camp quartermaster operates out of the Quartermaster Building across from the Kiwanis Lodge. Hours will be announced at adult leader meetings. In addition to the quartermaster, the camp commissary, located at the northeast corner of the Dining Hall, is a good place to request needed items, such as additional toilet tissue. Check-in Regular check-in begins at 3:00 pm on Sunday. Optional late check-in begins at 6:30 pm. During checkin the staff will collect any last minute fees and any outstanding medical forms or other program related information. Units will receive each Webelos program group assignment at this time, as well as the program schedule for all the groups. If a Scout leaves camp, his unit leader, parent or guardian must check him out. Camp Tour After a unit has checked in, a staff guide will lead the pack to their campsite, take them to swim checks, range safety instruction, Dining Hall instruction, and help with campsite set-up. Buddy System Buddies will be required for Webelos Scouts at all times. Private Vehicles in Camp All personal vehicles must be kept in the camp parking lot. Persons with disabilities should contact the Ranger s Office at (937) 767-7126 prior to arriving at Camp Birch to receive a vehicle pass. Only persons with a current State Handicapped Parking Permit will receive a pass. Attendance Unit leaders are asked to complete a roster each morning listing all adults and youth present. Let the Camp Director and/or Program Director know of any changes to your roster. Visitors Visitors are always welcome at Camp Birch. Please register and pick up a visitor s pass at the Camp Office (McMillan Building) or see the Camp Director. Flag Ceremonies Flag raising is held at 7:50 am at the Parade Field. Retreat is held before dinner in the Parade Field. Any den wishing to assist with a flag ceremony should contact the Program Director. Adult Leader Meetings An adult leader meeting will be held daily at 7:00 PM in the breezeway. At least one leader from every pack must attend each leader meeting. Uniforms Uniform shirts are required for Webelos Scouts at flag ceremonies, supper, and campfires. Telephone and Mail The camp emergency phone number is (937) 925-0773. Parents and others should remember that this is a camp and it is not possible to locate campers or leaders at a moment's notice. Scouts may not use the camp telephone system without being accompanied by an adult leader. We strongly discourage Webelos Scouts from bringing cell phones to camp. Camp will not be responsible for any lost or damaged phones. Adults with cell phones should be aware that coverage at camp is spotty. Mail is delivered daily (excluding Sunday) to camp and should be addressed as follows:

Scout s Name Pack Number Camp Birch 4057 Swimming Pool Road Yellow Springs OH 45387 About Our Staff The greatest strength of Camp Birch s program is the young men and women who serve on camp staff. They are here to make sure that Scouts have the best time possible during their week in camp. A simple thank you will go a long way for all their hard work and effort! Health Lodge, Medical Forms, Medications The camp has an on-site health officer, trained in first aid and emergency response. The health officer provides routine medical treatment and handles minor medical problems. Every camper, whether an adult or a youth, must submit a current BSA medical form. Any camper who will be taking maintenance medication during camp must complete the attached Orders for Medications form and turn his medications in to the medical officer. Medications will be provided at the times prescribed, generally at mealtime. All prescription medications must be in their original containers. It is recommended that medications be put in a zip lock bag with the Scout s name clearly marked on the outside. Medications that by doctor s order must be carried at all times, such as Epinephrine or Nitroglycerin, will not be collected like maintenance medication. Campers using those medications should carry them as ordered. Emergency Notification If emergencies should arise at camp during the week, a public address and siren system may be used to make notification. In the event an emergency situation is discovered at camp, please notify the staff immediately. Follow all directions of staff. If word of an emergency from outside of camp is received, our staff w ill make immediate notification. The telephone numbers for camp are: 937-767-7126 and (after hours) 937-925-0773. One-On-One Contact / Privacy Statement / Photographs Consistent with BSA policy, private, one-on-one contact between adults and youth members is not permitted, except between parents and their own children. In situations that require a personal conference, the meeting is to be conducted in view of others. Adult leaders must respect the privacy of youth members in situations such as changing into swimming suits or taking showers at camp and may intrude only to the extent that health and safety require. Please see BSA s Youth Protection Training for more information. Wildlife & Nature s Hazards Camp Hugh Taylor Birch is blessed with a wide variety of flora and fauna. Every Scout should be able to recognize poison ivy. Wild animals are important to camp, but can be dangerous if cornered or threatened. We should remember that the camp is the animals home twelve months of the year and we are here for only a short time.

What to Bring to Camp Unit Equipment While most camp equipment is provided, your unit may want to bring other items to make your stay more comfortable. Suggested units items include lanterns, propane, flags, first aid kit, alarm clock, games, paper, pens and pencils, sewing kit, etc. Units are also expected to bring a lot of Scout spirit. Personal Equipment In general, campers should bring the following equipment to summer camp: Formal attire BSA uniform shirt Informal attire T-shirts Underwear Sneakers or boots or both Shorts Socks EXTRA SOCKS! Belt Jacket or sweater Sleep attire Camping, hiking, activity essentials Pack or duffel bag Pocket knife (Webelos Scouts carrying a pocket knife must have a Whittlin Chip.) Flashlight Rain coat or poncho Bath towels Hat or cap Swimsuit Sun block Insect repellant Personal hygiene gear: toothbrush, toothpaste, comb, soap, shampoo, etc. Medications Annual BSA Health and Medical Record Talcum powder Paper, pen, pencil Canteen or water bottle Sleeping gear (sleeping bag, pillow) Coat hangers Webelos handbook A can of vegetables!!! The purpose for this will be explained at check-in. Optional Spending money ($10-$15) Camera with film Watch Religious books Things not to bring to camp Electronic games and devices are not recommended. The following items are not allowed in camp: Bicycles, sheath knives, bows, arrows, firearms, ammunition, fireworks, illegal drugs, alcohol, pets, tobacco, anything not listed that is illegal or not consistent with Scout principles.

2011 Webelos Resident Camp Tecumseh Council BSA Camp Birch Youth Registration Form Dates: July 24-28, 2011 Complete this form and turn into your Webelos Den Leader or the Council Office no later than June 4 th for early bird discount. Name: Grade: Pack: Address: City: Zip: Parent/Guardian/Responsible adult: Phone number: E-mail: Note: Each Webelos Scout must be accompanied by a parent, a guardian, or by a parent-approved adult (who may be the den leader). First year Webelos (just finished Bear rank) Second year Webelos Please number the following activity pins from1 through 8 in order of your preference. Put an E by any you have already earned. Aquanaut Craftsman Forester Geologist T-shirt size, check one: Youth Medium Adult Medium Handyman Naturalist Outdoorsman Sportsman Youth Large/Adult Small Adult Large Registration fee, check one: $ 145.00 Early Bird (Paid in full by June 4th) $165.00 Regular Registration (Paid in full after June 4th) Extra T-shirts at $12.00 each: Family Members over 5 years old attending Family Night Dinner (number x $5.00) TOTAL $ $ $ $ If you have special dietary needs, please complete the Special Dietary Needs form. This form should be turned in with your registration. If you will be bringing medications to camp please complete the Orders for Medications form. Bring this form to camp with you. DON T FORGET TO BRING YOUR CAN OF VEGETABLES! Copy and Distribute

2011 Webelos Resident Camp Tecumseh Council BSA Camp Birch Adult Registration Form Dates: July 24 th -28 th, 2011 Complete this form and turn into the Webelos Den Leader or the Council Office no later than June 4 th. Name: Pack: Phone number: E-mail: Address: City: Zip: I will be responsible for the following Webelos Scouts: I will be in camp during the following days: _ Throughout camp _ Evenings only _ Days only _ Other: Two leaders per Pack are free. There is a $40.00 charge for additional leaders or parents during Webelos Resident Camp to cover the cost of food. All leaders and parents who are in camp must have a completed Annual BSA Health and Medical Form. $40.00 food fee $ I wish to purchase a T-shirt. Number of T-shirts: x $12.00 = $ Total $ Adult T-shirt size: Small Medium Large Extra Large 2X 3X If you have special dietary needs, please complete the Special Dietary Needs form. This form should be turned in with your registration. If you will be bringing medications to camp please complete the Orders for Medications form. Bring this form to camp with you. Copy and Distribute

2011 WEBELOS RESIDENT CAMP TECUMSEH COUNCIL PACK ROSTER Pack # Leader Phone # E-mail address YOUTH 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. ADULTS Time In Camp Throughout Days Nights Other Name camp only only (Explain) 1. 2. 3. 4. 5. 6.

ORDERS FOR MEDICATIONS No medication (even over-the-counter drugs) may be given at Boy Scout Camp without written authorization and instructions from a parent, guardian, or physician. If a Scout requires medication during camp, please complete this form. For physician prescribed medications please have your physician sign the form. This form should be submitted at registration along with the Annual Health and Medical Form. Camper s Name: Pack #: Parent s Home Phone: Please list the medications this Scout w ill be taking during his stay at camp, the dosage for each, any possible side effect and any special instructions for administration of the medication: Parent Signature: Date: Physician Signature: Date: Physician Phone: Date: The medication was given at (time) on (date) by: (medical officer initials) The medication was given at (time) on (date) by: (medical officer initials) The medication was given at (time) on (date) by: (medical officer initials) The medication was given at (time) on (date) by: (medical officer initials) The medication was given at (time) on (date) by: (medical officer initials) Copy and Distribute

SPECIAL DIETARY REQUIREMENTS Please list any allergies to food or special food requirements. This information should be submitted with your registration no later than June 4 th. Camper s Name: Pack #: Address: Age: Parent s Home Phone: Please describe the special food requirement: Parent s signature: Date: Boy Scout Summer Camp June 12-July 9, 2011 Copy and Distribute

REVISED VEHICLE POLICY CAMP BIRCH EFFECTIVE DECEMBER 1, 2010 The safety of our Scouts, leaders and Scouting families at Camp Birch at all times is of upmost importance to our council leadership. After extensive review, Tecumseh Council has implemented safe vehicle use guidelines at Camp Birch that are becoming standard protocol at many other youth serving camp facilities. Please understand that the purpose of this policy is to protect the youth and adults who visit Camp Birch. Jim Nolan, Scout Executive/CEO and Clayton Hays, Council President In order to ensure the safety of campers and staff at Camp Birch, please observe the following during your visit: 1. On your arrival, please park in the parking lot and check in with Ranger or Campmaster 2. After dropping equipment in campsites or buildings, all vehicles must be parked in either the main parking lot or Adams Building lot. Units are welcome to leave trailers at campsites. 3. All passengers must be in seats, with seatbelts. It is not permitted to ride in open trucks, trailers, etc. 4. CAMP SPEED LIMIT IS 10 MILES PER HOUR. 5. No vehicle traffic is permitted in camp between 7:00 AM Saturday and 7:00 AM Sunday. Please contact the Ranger or Campmaster if you need to make other arrangements. 6. Camp Birch Handicapped Parking Passes will only be issued to those with a State of Ohio Handicapped Parking Pass. 7. This policy is subject to adjustment during Camporees or other large events. Your understanding and cooperation are appreciated. Camp Birch is a busy place, and it is not unusual to have 200 campers on any given weekend. We have experienced two close calls with vehicle/camper accidents recently and want to ensure the safety of everyone who visits Camp Birch. Please share this with your unit s adults and indicate below that you have read and understand this policy. I have read and agree to observe the Camp Birch Vehicle Policy.