COUNCIL 27 MARCH 2014 REF: COU140301

COUNCIL 27 MARCH 2014 REF: COU140301 Item: 1 - Mayor's Report Purpose Information Only 1 To summarise the Mayor's activities since the date of the last report and to raise other items of democratic and general interest, including a summary of actions taken from previous Council meetings. Executive Summary 2 Not applicable - all relevant information is contained in the body of the report. Recommendation 1. That the report be noted; 2. That the Council note the Wanaka Community Board request to bring the timing of the Liquor Bylaw review forward. Prepared by: Vanessa van Uden Mayor

3 Mayor's Report The following is a summary of principal functions and meetings attended by the Mayor over the period 26 February 2014 26 March 2014. Meeting with Arthur Klap re Winter Games Meeting with Michael Barnett, Auckland Chamber of Commerce Queenstown Airport Corporation Board meeting Citizenship Ceremony Opening of Jean Malpas Community Nursery Launch of book Unfair Fight by Sam Hazeldine Presentation of Select Committee submission on Development Contributions Meeting with Mr Li Xin, Deputy Consul General of the Chinese Consulate General LGNZ meetings: Mayors Forum; Transport Summit; Special General Meeting (Wellington) Lunch with Hon Todd McClay (Associate Minister of Tourism) and other stakeholders hosted by DQ Cancer Society Relay For Life (Cromwell) Airport Liaison Meeting Strategic Library Review Queenstown Forum #2 Strategic Library Review Wanaka Forum #2 Wanaka ambulance dedication Lake Hayes Estate Community Association Annual General Meeting Meeting with Trustpower representatives re annual community awards Recent Committee meetings (minutes attached) 4 Property Subcommittee confirmed minutes (13 February 2014) 1. Applications to Funders for Heritage Projects 2. Variation to Licence to Occupy, P Soulier, Corner of Belfast Terrace and Kerry Drive, Lot 168 and 169 DP 306902, Queenstown 3. Temporary Road Closure Application Arrowtown NZ Open Welcome Party 2014 5 Resource Consent Commissioners Appointment Committee confirmed minutes (13 February 2014) Commissioner appointments for: 1. Willowridge Developments Ltd (RM120805) 2. S Farry (RM071085) Note: Meeting held with the public excluded.

6 Property Subcommittee draft minutes (27 February 2014) 1. Licence to Occupy road reserve, Mertha Investments, 51 Buckingham Street, Part Section I, Block X, Arrowtown 2. Licence to Occupy freehold land, Otago Regional Council, Section 1 SO 386245, Arrowtown 3. Lease Request Access to Arrowtown School 4. Temporary Permit Wanaka Bike Tours 7 Resource Consent Commissioners Appointment Committee draft minutes (27 February 2014) Commissioner appointments for: 1. Larchmont Developments Ltd (formerly JA Murphy & KA Strain) (RM130844) 2. J and L Manning (RM130813 and RM130825) 3. Flax Trust (RM120327) Note: Meeting held with the public excluded. 8 Audit and Risk Committee draft minutes (10 March 2014) 1. Presentation on Performance Development Framework 2. Audit and Risk Committee Terms of Reference and Work Programme. 3. Audit Report for Year Ended 30 June 2013 and review of recommendations 4. Risk Management: Risk Management Framework Risk register Risk reporting 5. Finance: Presentation on Finances financial reporting Treasury update Myles O Connor, Bancorp Note: Meeting held with the public excluded. 9 Wanaka Community Board draft minutes (11 March 2014) 1. Chair s report 2. Wanaka Lakefront Reserves Management Plan 3. Infrastructure and Assets Monitoring Report 10 Property Subcommittee draft minutes (12 March 2014) 1. Request for Heritage Incentive Grant Fund for a Conservation Plan for Arrowtown Cenotaph 2. Slopestyle Bike Jump Event Ballarat Street Car Park 3. Temporary Road Closure Application Dirtmasters Downhill 2014 4. Licence to Occupy Skippers Bridge, Queenstown Bungy Limited, Queenstown 5. Proposed New Lease, Section 10 Block XVIII, Corner of Gorge Road and Stanley Street, Queenstown (Public excluded item) 11 Resource Consent Commissioners Appointment Committee draft minutes (12 March 2014) Commissioner appointments for: 1. Walter Peak Corporate Trustee Ltd (RM130610) 2. Coronet Estates Ltd and Wakatipu Retreat Ltd (RM140034) Note: Meeting held with the public excluded.

Attachments A. Summary of actions from extraordinary Council meeting of 6 March 2014 B. Summary of actions from earlier Council meetings C. Property Subcommittee minutes of 13 February 2014 D. Resource Consent Commissioners Appointment Committee of 13 February 2014 E. Property Subcommittee draft minutes of 27 February 2014 F. Resource Consent Commissioners Appointment Committee draft minutes of 27 February 2014 G. Audit and Risk Committee draft minutes of 10 March 2014 H. Wanaka Community Board draft minutes of 11 March 2014 I. Property Subcommittee draft minutes of 12 March 2014 J. Resource Consent Commissioners Appointment Committee draft minutes of 12 March 2014

Attachment A: Summary of actions from extraordinary Council meeting of 6 March 2014 Agenda item Resolution Responsible Public Forum Provide details of official information request response to Basil Walker. Meaghan Respond to question about perceived error in plans for Queenstown Convention Centre. Miller 3. Coastguard Queenstown New Facility Funding Request On the motion of Councillors Gilmour and Forbes the Council resolved that: 1. An interest free loan of $50,000 be endorsed to be repaid over ten years from the Queenstown Asset Sale Reserve towards the construction of new facilities for Coastguard Queenstown at Sugar Lane, Frankton in recognition of the role the facility will play in improving risk management of lake activities by recreational users supporting both education and search and rescue; Ruth Stokes Completed: Information and response provided. Partially completed: Coastguard Queenstown has been advised of Council s resolution and a draft loan agreement is being prepared. 4. Robins Road Parking Changes 2. That Coastguard Queenstown be encouraged to apply for a grant through the 2014/15 annual plan process for up to $50,000; and 3. The General Manager, Operations be delegated to enter into a funding agreement with Coastguard Queenstown with the terms and conditions of the $50,000 Council loan towards the construction of new facilities for Coastguard Queenstown at Sugar Lane, Frankton to include the following: a. a level of public access (in the form of community education programmes); b. start and finish dates (including a sunset clause); and c. release of Council funding once all other funding is secured. NOTE: Other actions not included in resolution: Development of a facility partnership policy. On the motion of Councillors Gazzard and Aoake the Council resolved that the following variation to parking restrictions pursuant to clauses 6 and 7 of the Traffic and Parking Bylaw 2012 be approved: a. Robins Road, west side (of side road) locations: 1.5m to 59.5m north of the speed hump; and 61m to 91m north of the south east kerbline of Isle Street applying to all vehicles at All Other Times, Monday to Friday vary the maximum stay from 60 minutes to 15 minutes; That the following new parking restriction pursuant to clauses 6 and 7 of the Traffic and Parking Bylaw 2012 be approved: Erik Barnes Completed: The parking changes have been made. Enforcement (Anthony Hall) has been advised about the changes and asked that they be enforced once a settling in period of a week. 5.Acquisition of Land for Road Malaghans Road (Site 5), Queenstown a. Robins Road, east side located 11.5m to 67.5m north of the speed hump that applies to all vehicles for a maximum stay of 15 minutes between 8:30am and 9am and 2:30pm and 3:30pm Monday to Friday. On the motion of Councillors Gilmour and Gazzard and Cocks the Council resolved to consent under seal to the agreements and payment of compensation as follows: Owner Land Affected SO Plan Compensation Remarkable Vets Secs 7 and 9 447314 $11,267.70 (GST incl) Property Ltd Erik Barnes Completed: Request forwarded to finance to prepare cheques for payment.

Agenda item Resolution Responsible T P and N J Secs 3, 5 and 6 447314 $5,052.00 (GST excl) Bainbridge 6. Acquisition On the motion of Councillors Gilmour and Perkins the Council resolved to consent under seal to the Erik Barnes of Land for Road agreements and payment of compensation as follows: Malaghans Road (2011-2012 Owner Land SO Plan Compensation Stage 2), Affected Queenstown Wakatipu Retreat Sec 1 468375 $7,107.00 (GST incl) Limited Queenstown Sec 3 468375 $1,348.95 (GST incl) Corporation Limited 8. Draft Statement of Intent, Queenstown Airport Corporation, 2014/15 9. Update of Plan Changes Underway and District Plan Review 10. Events Funding Applications On the motion of Councillors MacLeod and Lawton the Council resolved that the Draft Statement of Intent for 2014/15 for the Queenstown Airport Corporation be formally received by the Council and that any comments on the draft Statement of Intent be made to the QAC board by 30 April 2014. NOTE: Action not included in resolution: Mr Bretherton was asked to investigate expediting those aspects of the District Plan review which could be easily and quickly achieved. Stewart Burns Marc Bretherton Completed: Request forwarded to finance to prepare cheques for payment. Partially completed: Request for comments from GMs has been made. Draft response to go to Councillors in April. Completed: The following sections of the District Plan identified: Signage Earthworks Tangata Whenua Heritage.

Agenda item Resolution Responsible 11. Purchase of Land, Cardrona Village

Attachment B: Summary of actions from earlier Council meetings Meeting Agenda item Resolution Responsible Ordinary Council, 30 4. Hawea School Track On the motion of Councillors Gazzard and Cocks the Council resolved: Ruth Stokes January 2014 1. That notification of the current agreement be approved and for the General Manager, Operations to be delegated to negotiate an agreement to secure the access and consult with iwi during the notification period. Ordinary Council, 30 January 2014 6.Plan Change 48: Signs 2. That a hearing panel comprising Councillors Lawton, MacLeod and Stamers-Smith be appointed to hear any submissions received and bring a recommendation back to Council in due course. Councillor Cocks noted that the Section 32 report failed to identify that there were town centre character guidelines in place for centres other than Queenstown. Staff undertook to address this omission. On the motion of Councillors Gazzard and Lawton the Council resolved: 1. That the Signs Section 32 report and provisions be noted; 2. That the Council adopt Plan Change 48 Signs Section 32 report and associated provisions and direct staff to notify the Plan Change in accordance with the 1 st Schedule of the Resource Management Act 1991; and 3. That officers be authorised to make further minor or inconsequential changes to the Signs chapter Section 32 report and associated provisions without further recourse to the Council, where this is necessary: a. To fix any identified errors and / or omissions; and b. To ensure consistent numbering and formatting of the district plan text; and c. To ensure consistency of standard provisions throughout the plan; and d. To ensure consistency with any National Policy Statement or National Environmental Standard. Marc Bretherton Partially completed. Letter sent to iwi seeking feedback on proposal. Land exchange to be notified. Submissions close on 21 March. Partially completed. The intention to swap land was notified on 19 February with submissions closing on 21 March. Iwi have been consulted and have no objections. Officers are finalising the details of the transaction. Partially completed. Signs chapter is in final stages of preparation for notification. Plan change has been notified. Submissions close on 9 April.

Meeting Agenda item Resolution Responsible Ordinary Council, 19 Ruth Stokes December 2013 Ordinary Council, 19 December 2013 1. Mayor s Report New Licence for Bike Wanaka 1. Mayor s Report New Licence for Pisa Alpine Charitable Trust That a new licence be granted to the Bike Wanaka (or other party as approved by the General Manager, Operations) over Section 37, Block IV Lower Hawea Survey District subject to the following terms and conditions: Commencement: 1 December 2013 Term: 5 years Renewal: One of 5 years by agreement of both parties Rent: Pursuant to the Community Facilities Pricing Policy which at commencement would be $1 per annum Rent Reviews: 2 yearly Development costs: To be met by the applicant Assignments: Lease assignable only upon Council consent Insurance: Lessee must have Public Liability Insurance of $2,000,000 (Two Million Dollars) Rules of operation: To be approved by the General Manager, Operations prior to commencement Uses: Restricted to a BMX track but including the ability to build a storage shed at some time in the future, the design of which to be approved by the General Manager, Operations. Sub-letting: Only with the approval of Council. Audited Health and Safety plan by an accredited member of the MBIE to be provided That a new lease be grant to the Pisa Alpine Charitable Trust over the area of land described as Lot 5 Deposited Plan 460313, subject to the following terms and conditions: Term: 33 years Renewals: One of a further 33 years Use: Nordic Sports, alpine recreation and education Rent: $1.00 per year fixed for the first 15 years Reviews: 2027 and 3-yearly thereafter Expiry: Council take ownership of any improvements Limitations: Assignment or sub-lease with Council s approval (only for other charitable/ community groups with consistent aims). Public liability insurance must be maintained. Alternative uses with Council s approval and only if resource consent obtained. The Trust to meet all the maintenance costs and any costs for the access road and utility supply agreements with SHPG. The Trust to undertake protection of the peat bog areas and keep them free from development and degradation. Ruth Stokes Partially completed: APL are working with the applicants to draft lease/licence documents for both Bike Wanaka and the Pisa Alpine Charitable Trust Lease being finalised with applicants and expected by the end of February. Partially completed. Irrigation and fencing being finalised with applicant. Partially completed see update above on Bike Wanaka. Lease being finalised with applicants and expected by the end of March. Partially completed. Draft lease with applicant for approval.

Meeting Agenda item Resolution Responsible Ordinary Council, 19 2. Glenorchy Airstrip On the motion of Councillors Gazzard and Ferguson it was resolved: Scott Carran November 2013 1. That the Council agree to receive the reserve and Airstrip by way of transfer from the Department of Conservation to allow the continued usage of the reserve and Airstrip at the current operational level; Ordinary Council, 19 November 2013 3. Proposed New Lease Wakatipu Croquet Club 2. That the Council accept the terms proposed by the Queenstown Airport Corporation ['QAC'] for management of the Glenorchy Airstrip by QAC in its letter of 28 August 2013; 3. That a Reserve Management Plan for the Glenorchy Airstrip and reserve be notified by December 2014; and That a representative selected by the Glenorchy Community Association and the Councillor designated to the Glenorchy Community Association be appointed to act as liaison between the community and the Queenstown Airport Corporation with regard to the Glenorchy Airstrip and reserve. On the motion of Councillors Perkins and Aoake it was resolved that the: 1. Council approve in principle a new lease to the Wakatipu Croquet Club over Part Lot 69, Deposited Plan 9249, subject to the following terms and conditions: a. Commencement: 13 November 2013 b. Term: 10 years (with two rights of renewal of 10 years each) c. Rent: Pursuant to the Community Facilities Pricing Policy which at commencement will be $1 per annum. d. Rent Reviews: 2 yearly e. Lease area: 5700m 2 (incl. car park) f. Assignments: Lease assignable only upon Council consent g. Insurance: Lessee must have Public Liability Insurance of $2,000,000 (Two Million Dollars) h. Uses: Sport and Recreation i. Sub-letting: Only with the approval of Council j. Costs: Legal costs to be met by the club 2. That the intention to grant such a lease be publicly notified seeking submissions. Ruth Stokes Partially completed. DoC has been verbally advised of Council s intention to accept the vesting and a letter confirming this is being drafted. The Airstrip land has been vested in Council from DoC. QAC is overseeing its operation and work will begin on a reserve management plan in the new financial year. Partially completed. Outstanding action is completing a reserve management plan which will begin in next financial year. Partially completed The intention to grant the lease was advertised for public submissions on 4 December. No submissions were received during the submission period which closed in the second week of February. A lease is being drafted and will be executed under delegated authority. Partially completed. Lease is with applicant for signing.

Meeting Agenda item Resolution Responsible 3. That Council nominate a panel comprising Councillors Gazzard, Perkins and Stamers-Smith to hear the submissions and to make a recommendation to Council. Ordinary Council, 19 4. Easement for Rock On the motion of Councillors Aoake and Gazzard it was resolved: Ruth Stokes November 2013 Anchors over Reserve 1. That the Council approve an easement in favour of Lot 133 DP 335278 for rock anchors to be installed into the adjacent Queenstown Hill Recreation Reserve. 2. That all costs be covered by the applicant along with an easement fee of $7,952.00 plus GST. Partially completed. Applicant verbally advised of Council decision. Officers awaiting final plans to invoice fee and register easements. Awaiting final landscaping plans from applicant before invoicing costs and registering easement. Partially completed. As per February update