QLD COASTAL CONFERENCE LURE ABELL POINT MARINA AIRLIE BEACH, QLD S E P 5-7 2017 VISIT THE EVENT WEBSITE QLDCOASTALCONFERENCE.COM QUEENSLAND COASTAL CONFERENCE 2017-10 YEARS IN THE MAKING SPONSORSHIP PROSPECTUS
INVITATION FROM QUEENSLAND COASTAL CONFERENCE STEERING COMMITTEE On behalf of the Australian Coastal Society and Queensland Coastal Conference Steering Committee, we extend an invitation for you to join us at the Queensland Coastal Conference, to be held at Lure Abell Point Marina in Airlie Beach, Queensland from 5-7 September 2017. Queensland Coastal Conference 2017-10 Years in the Making will explore a range of topics related to coastal management including tourism, beach management, coastal planning and policy, community engagement and natural resource management in catchments the drain to the coast. This premier event brings together professionals from government, universities, research centres, regional bodies, consultancies and industry, all actively engaged and investing in the Queensland coastal zone and adjoining marine environments. The Queensland Coastal Conference represents an exceptional opportunity to put your organisation s brand in front of key industry leaders and investors, reaching this uniquely targeted audience and demonstrating your commitment to coastal-related relationships. The 2017 conference program will feature invited keynote speakers, concurrent sessions, exhibition area, social program including welcome reception, field trips and a conference dinner. There are many Sponsorship and Exhibition opportunities available at the Queensland Coastal Conference 2017, we look forward to welcoming you to Airlie Beach in September. Steering Committee Queensland Coastal Conference 2017 STEERING COMMITTEE Greg Stuart Peta Leahy Dave Anning Dorean Erhart Katrina Dent Stefanie Wabnik Darryl Ebenezer Lane Pilon Mark Allen John Gunn Richard Brinkman Greg Fisk Conference Chair Australian Coastal Society Australian Coastal Society Australian Coastal Society Local Government Association of Queensland Reef Catchments Reef Catchments Queensland Water and Land Carers Queensland Water and Land Carers Department of Environment & Heritage Protection Earth Environmental Australian Institute of Marine Science BMT WBM 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 2
OPPORTUNITY OVERVIEW ABOUT THE CONFERENCE The Queensland Coastal Conference will be held at Lure in Airlie Beach, Queensland from Tuesday 5 September to Thursday 7 September 2017. In 2017 we are anticipating an attendance of 150-200 delegates over the course of the Conference. With the chosen theme of Queensland Coastal Conference 2017-10 Years in the Making we anticipate to cover topics such as the positive achievements of the last decade in coastal management, urban port and coastal development, climate change and the tourism industry. Dedicated time will be scheduled for networking and discussion during the Conference and social program, which will consist of a Welcome Reception, Field Trips and a Conference Dinner. Field trips will be held on Wednesday 6 September 2017 to showcase research and management activities of coastal management in Queensland. To maximise exposure, trestle table displays will be located in a specific area designated for lunches, morning and afternoon teas, and the viewing of posters. The Queensland Coastal Conference sponsorship prospectus provides you with opportunities to: Launch new products and services Collect high-quality sales leads Build brand awareness Cultivate customer relationship Demonstrate involvement, commitment and support of the industry WHO WILL BE ATTENDING? The Conference will be attended by participants from various fields and organisations including but not limited to: Community Groups Federal Government representatives Local Government Regional Natural Resources Management (NRM) bodies Researchers and Indigenous representatives State Agencies Landowners Landcare members and Community Liaison Officers BENEFITS OF SPONSORSHIP Through supporting the Queensland Coastal Conference, your organisation will be projected as an important partner committed to activities that benefit coastal management. Sponsors will receive the following benefits vary based on sponsor level Maximum exposure at a premier conference devoted to coastal management The opportunity to deliver a clear message that you have a genuine commitment to coastal management High visibility on the official Queensland Coastal Conference website and marketing collateral A chance to present coastal management related developments The chance to showcase coastal management strategies and equipment Provides opportunity for eye-to-eye marketing Building brand awareness Educating the market Growing prospect databases The sponsorship packages overleaf are a guide to commercial involvement opportunities and have been designed to be adaptable. We recognise that one size does not necessarily fit all. Should you like to negotiate a package to specifically suit your corporate objectives and specific areas of interest please do not hesitate to contact our Event Organisers, Iceberg Events. Kara Sullivan Event Manager, Iceberg Events Email: Phone: 07 3876 4988 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 3
SNAPSHOT OF THE PACKAGES SPONSORSHIP LEVEL INVESTMENT GOLD SPONSOR $11,000 SILVER SPONSOR $8,800 CONFERENCE DINNER SPONSOR $7,700 WELCOME RECEPTION SPONSOR $5,000 FIELD TRIP SPONSOR $5,000 EXHIBITOR $800 SATCHEL SPONSOR $2,500 LANYARD SPONSOR $1,500 NOTEPAD SPONSOR $600 PEN SPONSOR $600 SATCHEL INSERT $350 Prices include GST and are in $AUD. SPONSORSHIP CONDITIONS Acceptance of sponsorship by completion of Sponsor Agreement Form. Payment of sponsorship monies is required within 7 business days of receiving your sponsorship tax invoice (special arrangements can be made). Notice of cancellation must be submitted in writing prior to 31 July 2017 (50% cancellation fee will apply). Cancellations received after 31 July 2017 will not be refunded. FOR ENQUIRIES Kara Sullivan Event Manager, Iceberg Events Phone: 07 3876 4988 Email: 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 4
GOLD SPONSOR $11,000 (inc GST) Our Gold Sponsors are the leading sponsors of the Conference and will receive the highest level of exposure and representation, including the following entitlements: 2 opportunities available SIGNAGE & ACKNOWLEDGEMENTS Acknowledgement as a Gold Sponsor by the chairperson during the Conference program Corporate signage (1 x pull up banner) to be displayed beside the conference registration desk or via the entry to the plenary session room LOGOS & PROMOTIONAL BLURB Your organisation logo will appear on the Queensland Coastal Conference website with a link to your organisation s website Your organisation logo will be displayed on the Conference pocket program provided to delegates with their name badge at the Conference Your organisation logo will be promoted on all Conference literature from the time the sponsor agreement form is signed and received Your organisation blurb (200 words) displayed on the Queensland Coastal Conference website TRADE EXHIBITION An exhibition space consisting of one (1) dry bar with lycra cover and two (2) stools as seen pictured on page 11. Please refer to page 11 for the preliminary exhibition timetable. EXCLUSIVE OPPORTUNITY FOR GOLD SPONSORS Exclusive opportunity to sponsor one (1) of the invited keynote speakers of the Conference Corporate signage (1 x pull up banner) to be prominently displayed in the sponsored keynote speaker session (to be supplied by the sponsor) Opportunity to provide a two (2) minute introduction to the keynote speaker session Acknowledgement of the sponsor on the Conference program for the nominated keynote speaker session Acknowledgement of the sponsor on the Conference PowerPoint slides for the nominated keynote speaker session Please refer to page 14 for the terms and conditions. CONFERENCE ATTENDANCE Three (3) complimentary conference registrations inclusive of the welcome reception, field trip and conference dinner Opportunity to purchase additional extra exhibitor conference registrations at an additional fee ADDITIONAL BENEFITS One (1) conference satchel insert (maximum 4 x A4 pages). All inserts to be approved by Steering Committee Access to a full delegate list (full name, position and organisation only) one (1) week prior to the Conference and a hard copy at the Conference (subject to delegate consent) 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 5
SILVER SPONSOR $8,800 (inc GST) Our Silver Sponsors are premier sponsors of the Conference and will receive considerable exposure and recognition through the following entitlements: SIGNAGE & ACKNOWLEDGEMENTS Acknowledgement as a Silver Sponsor by the chairperson during the Conference program Corporate signage (1 x pull up banner) to be displayed beside the conference registration desk or via the entry to the plenary session room LOGOS & PROMOTIONAL BLURB Your organisation logo will appear on the Queensland Coastal Conference website with a link to your organisation s website Your organisation logo will be displayed on the Conference pocket program provided to delegates with their name badge at the Conference Your organisation logo will be promoted on all Conference literature from the time the sponsor agreement form is signed and received Your organisation blurb (150 words) displayed on the Queensland Coastal Conference website 2 opportunities available EXCLUSIVE OPPORTUNITY FOR SILVER SPONSORS Exclusive opportunity to sponsor one of the catering breaks during the Conference program Corporate signage (1 x pull up banner) to be prominently displayed near the catering station (to be supplied by the sponsor) Acknowledgement of the sponsor on the Conference program for the nominated catering break Acknowledgement of the sponsor on the Conference PowerPoint slides for the nominated keynote speaker session Please refer to page 14 for the terms and conditions. TRADE EXHIBITION An exhibition space consisting of one (1) dry bar with lycra cover and two (2) stools as seen pictured on page 11. Please refer to page 11 for the preliminary exhibition timetable. CONFERENCE ATTENDANCE Two (2) complimentary conference registrations inclusive of the welcome reception, field trip and conference dinner Opportunity to purchase additional extra exhibitor conference registrations at an additional fee ADDITIONAL BENEFITS One (1) conference satchel insert (maximum 4 x A4 pages). All inserts to be approved by Steering Committee Access to a full delegate list (full name, position and organisation only) one (1) week prior to the Conference and a hard copy at the Conference (subject to delegate consent) 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 6
CONFERENCE DINNER SPONSOR $7,700 (inc GST) One opportunity exists for your organisation to exclusively sponsor the Conference Dinner to be held on Wednesday, 6 September 2017. SIGNAGE & ACKNOWLEDGEMENTS Acknowledgement as the Conference Dinner Sponsor by the chairperson during the Conference program Acknowledgement of your organisation as the sole sponsor of the Conference Dinner on the Conference program Corporate signage (1 x pull up banner) to be displayed at the Conference Dinner venue for the duration of the event Opportunity to provide a five (5) minute welcome speech to delegates at the Conference Dinner LOGOS & PROMOTIONAL BLURB Your organisation logo will appear on the Queensland Coastal Conference website with a link to your organisation s website Your organisation logo will be displayed on the Conference pocket program provided to delegates with their name badge at the Conference Your organisation logo will be promoted on all Conference literature from the time the sponsor agreement form is signed and received Your organisation blurb (100 words) displayed on the Queensland Coastal Conference website Organisation logo will be printed on delegate Conference Dinner tickets ADDITIONAL BENEFITS One (1) conference satchel insert (maximum 4 x A4 pages). All inserts to be approved by Steering Committee Access to a full delegate list (full name, position and organisation only) at the Conference (subject to delegate consent) Please refer to page 14 for the terms and conditions. CONFERENCE ATTENDANCE One (1) complimentary conference registration inclusive of the welcome reception, field trip and conference dinner Two (2) complimentary additional tickets to the Conference Dinner only 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 7
WELCOME RECEPTION SPONSOR $5,000 (inc GST) One opportunity exists for your organisation to exclusively sponsor the Conference Welcome Reception to be held on Tuesday, 5 September 2017. This exclusive opportunity is the first social networking function of the Conference. SIGNAGE & ACKNOWLEDGEMENTS Acknowledgement as the Welcome Reception Sponsor by the chairperson during the Conference program Acknowledgement of your organisation as the sole sponsor of the Welcome Reception on the Conference program Corporate signage (1 x pull up banner) to be displayed at the Welcome Reception venue for the duration of the event Opportunity to provide a five (5) minute welcome speech to delegates at the Welcome Reception LOGOS & PROMOTIONAL BLURB Your organisation logo will appear on the Queensland Coastal Conference website with a link to your organisation s website Your organisation logo will be displayed on the Conference pocket program provided to delegates with their name badge at the Conference Your organisation logo will be promoted on all Conference literature from the time the sponsor agreement form is signed and received Your organisation blurb (100 words) displayed on the Queensland Coastal Conference website ADDITIONAL BENEFITS One (1) conference satchel insert (maximum 4 x A4 pages). All inserts to be approved by Steering Committee Access to a full delegate list (full name, position and organisation only) at the Conference (subject to delegate consent) Please refer to page 14 for the terms and conditions. CONFERENCE ATTENDANCE One (1) complimentary conference registration inclusive of the welcome reception, field trip and conference dinner Two (2) complimentary additional tickets to the Welcome Reception only 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 8
FIELD TRIP SPONSOR EXCLUSIVE OPPORTUNITY $5,000 (inc GST) One opportunity exists for your organisation to exclusively sponsor one of the field trips taking place on Wednesday, 6 September 2017. SIGNAGE & ACKNOWLEDGEMENTS Acknowledgement as the Field Trip Sponsor by the chairperson during the Conference program Opportunity to provide a five (5) minute welcome speech to delegates at the Field Trip location Acknowledgement of your organisation as the sole supporter of a nominated Field Trip on the Conference program Opportunity to provide promotional material to delegates attending the Field Trip on the Field Trip day only (promotional material to be supplied by the sponsor) ADDITIONAL BENEFITS One (1) conference satchel insert (maximum 4 x A4 pages). All inserts to be approved by Steering Committee Access to a full delegate list (full name, position and organisation only) at the Conference (subject to delegate consent) Please refer to page 14 for the terms and conditions. LOGOS & PROMOTIONAL BLURB Your organisation logo will appear on the Queensland Coastal Conference website with a link to your organisation s website Your organisation logo will be displayed on the Conference pocket program provided to delegates with their name badge at the Conference Your organisation logo will be promoted on all Conference literature from the time the sponsor agreement form is signed and received Your organisation blurb (100 words) displayed on the Queensland Coastal Conference website Organisation logo will be printed on delegate Field Trip tickets CONFERENCE ATTENDANCE One (1) complimentary conference registration inclusive of the welcome reception, field trip and conference dinner Opportunity for two (2) organisation representatives to participate in the sponsored Field Trip 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 9
EXHIBITOR $800 (inc GST) The Queensland Coastal Conference exhibition area will run in conjunction with the conference program. Catering breaks will be held in the exhibition area to create an opportunity for your organisation to promote your products and services to delegates. SIGNAGE & ACKNOWLEDGEMENTS Acknowledgement as an Exhibitor by the chairperson during the Conference program LOGOS & PROMOTIONAL BLURB Your organisation logo will appear on the Queensland Coastal Conference website with a link to your organisation s website Your organisation logo will be displayed on the Conference pocket program provided to delegates with their name badge at the Conference Your organisation logo will be promoted on all Conference literature from the time the sponsor agreement form is signed and received Your organisation blurb (80 words) displayed on the Queensland Coastal Conference website TRADE EXHIBITION An exhibition space consisting of one (1) dry bar with lycra cover and two (2) stools as seen pictured on page 11. Please refer to page 11 for the preliminary exhibition timetable. MULTIPLE opportunities EXTRA EXHIBITOR STAFF $330 (inc GST) An extra exhibitor rate is available if you require additional staff to attend. Extra exhibitor registrations include access to the exhibition area, day catering and the Welcome Reception. It does not include the Field Trip or the Conference Dinner. Tickets to the Field Trip or Conference Dinner may be purchased as additional tickets if the extra exhibitor staff member wishes to attend these. Please refer to page 14 for the terms and conditions. CONFERENCE ATTENDANCE One (1) complimentary conference registration inclusive of the welcome reception, field trip and conference dinner Opportunity to purchase additional extra exhibitor conference registrations at an additional fee ADDITIONAL BENEFITS One (1) conference satchel insert (maximum 4 x A4 pages). All inserts to be approved by Steering Committee Access to a full delegate list (full name, position and organisation only) one (1) week prior to the Conference and a hard copy at the Conference (subject to delegate consent) 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 10
EXHIBITION SPACE Conference venue: Lure Abell Point Marina 38-60 Shingley Drive, Airlie Beach QLD 4802 The exhibition space consists of one (1) dry bar with lycra cover and two (2) stools as seen pictured below: PRELIMINARY EXHIBITION TIMETABLE Monday 4 September 2017 Exhibition Set-Up 3.00pm 5.00pm Tuesday 5 September 2017 Exhibition Open Welcome Reception Wednesday 6 September 2017 Exhibition Closed for Field Trip Day All day Thursday 7 September 2017 Exhibition Open Exhibition Dismantle 8.30am 5.00pm 5.00pm 7.00pm 8.30am 2.00pm 2.00pm 3.00pm This is a preliminary schedule and is subject to change. An exhibitor kit will be sent to confirmed exhibitors once it becomes available. The kit will include confirmed set-up and pack-down timings, registration details, delivery information and more. 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 11
SATCHEL SPONSOR $2,500 (inc GST) One opportunity exists for your organisation to exclusively sponsor the Conference satchel bag. All delegates and sponsors will be provided with a satchel bag upon registration at the Conference. BENEFITS Opportunity to co-brand the Conference satchel bag. Your logo will appear exclusively alongside the Australian Coastal Society logo on the satchel bag that will be given to all delegates and sponsors. Satchel bag to be created and provided by the Queensland Coastal Conference. Logo to be provided by the sponsor. LANYARD SPONSOR $1,500 (inc GST) One opportunity exists for your organisation to exclusively sponsor the Conference lanyards. All delegates and sponsors will be issued a name badge attached to the sponsored lanyard which will be worn for the duration of the Conference. BENEFITS Opportunity to co-brand the Conference lanyard. Your logo will appear exclusively alongside the Australian Coastal Society logo on the lanyard that will be given to all delegates and sponsors with their name badges. Lanyard to be created and provided by the Queensland Coastal Conference. Logo to be provided by the sponsor. Please refer to page 14 for the terms and conditions. 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 12
NOTEPAD SPONSOR EXCLUSIVE OPPORTUNITY $600 (inc GST) A marketing opportunity exists for your organisation to provide delegates with branded notepads in the satchel bag. This is an opportunity to provide your organisation with exposure that exceeds the duration of the conference. BENEFITS Opportunity to provide branded notepads to be inserted to the conference satchel bags Notepads to be supplied by the sponsor at their own expense PEN SPONSOR $600 (inc GST) A marketing opportunity exists for your organisation to provide delegates with branded pens in the satchel bag. This is an opportunity to provide your organisation with exposure that exceeds the duration of the conference. BENEFITS Opportunity to provide branded pens to be inserted to the conference satchel bags Pens to be supplied by the sponsor at their own expense SATCHEL INSERT $350 (inc GST) MULTIPLE OPPORTUNITIES BENEFITS Opportunity to provide one (1) promotional brochure (maximum four x A4 pages) OR one (1) promotional product, to be inserted in to the Conference satchel bags. Note: all inserts are to be approved by the Steering Committee Inserts to be prepared, produced and couriered by the sponsor at the sponsor s expense Pens to be supplied by the sponsor at their own expense Please refer to page 14 for the terms and conditions. 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 13
SPONSOR TERMS & CONDITIONS 1. The Sponsor will be responsible for any damage to the walls or the floor of the building as may be occupied by the Sponsor and will reinstate such damage to the satisfaction of the Organiser. 2. The Sponsor will be responsible for any loss or damage to the display booth, partitions, electrical fittings, and spotlights provided for the Sponsor and will reinstate such damage to the satisfaction of the Organiser. 3. The Sponsor will comply with all the rules and regulations of the authority having control over the building. 4. The Organiser may in the event of any circumstances which render it necessary, alter the location of the stand allocated to the Sponsor. 5. The Organiser may postpone or amend the time for the holding of the exhibition to such time, which in the opinion of the Organiser, is more suitable for the exhibition. 6. The Organiser may cancel the allocation of space to any Sponsor, which in the opinion of the Organiser is creating a disturbance or nuisance or carrying any activity contrary to the law. 7. The Organiser may allocate to any person any space allotted to a Sponsor which may be forfeited pursuant to the terms hereof. 8. The Organiser will not be liable for any damage claimed by any person or persons who may be injured during the course of the exhibition or any loss of property suffered during the course of the exhibition. 9. Where there is more than one Sponsor occupying space their liability shall be joint and several. 11. The Sponsor shall not be entitled to any refund in the event of cancellation of the Sponsorship because of Industrial action, blackouts or any cause outside the control of the Organiser. 12. The Organiser is not responsible for any loss or damage to any product exhibited. 13. The Exhibitor without limiting the generality of foregoing will comply with all statutory requirements applicable to it during the course of the exhibition. 14. Please note that the final trade exhibition floor plan may vary resulting in booth position changes from the original floor plan due to updated trade floor plans. 15. Payment of sponsorship monies is required within 7 business days of receiving your sponsorship tax invoice. Notice of cancellation must be submitted in writing prior to 31 July 2017 (50% cancellation fee will apply.) 16. Cancellations received after 31 July 2017 will not be refunded. 17. All payments must be received by the due date. Failure to comply with payment terms may result in the Sponsor not receiving full benefits as outlined in the package. 18. The organisers of the Queensland Coastal Conference reserve the right, in their absolute discretion, to refuse any sponsorship application and may decide not to accept any application for any reason whatsoever. 19. All Sponsors benefits are conditional on receiving payment, and receiving artwork, goods etcetera in a timely manner. Should a particular sponsorship benefit precede payment that benefit will no longer be available to the Sponsor. 10. In the event of non-payment of any monies due pursuant to this agreement or in the event of the breach of any condition on the part of any Sponsor to be observed, then all monies paid hereunder will be absolutely forfeited and the Sponsor will have no right to occupy any space or package allocated and will have no claim against the Organiser. In the event of forfeiture for any reason the Sponsor will not be released from any liability hereunder. 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 14
6 TH QUEENSLAND COASTAL CONFERENCE 5-7 SEPTEMBER 2017 LURE ABELL POINT MARINA AIRLIE BEACH SPONSOR AGREEMENT FORM CONTACT DETAILS Title (Mr/Mrs/Ms) First Name Surname ICEBERG EVENTS ABN 84 084 581 153 Position Organisation Postal Address Suburb/City State Postcode Phone Mobile Email DECLARATION I have read the Sponsorship Prospectus and agree to the Terms & Conditions outlined in the document. I declare that I am authorised to make this commitment on behalf of my organisation. I understand that exhibition space will be allocated according to the level of the sponsorship package, and in the order in which sponsorships are booked. Name: Signature: SPONSORSHIP OPPORTUNITIES (INC GST) Gold Sponsor $11,000 Silver Sponsor $8,800 Satchel Sponsor $2,500 Lanyard Sponsor $1,500 Conference Dinner Sponsor $7,700 Welcome Reception Sponsor $5,000 Notepad Sponsor $600 Pen Sponsor $600 Field Trip Sponsor $5,000 Satchel Insert $350 Exhibitor $800 PAYMENT DETAILS Total Amount Payable AUD $ Once confirmed, we will be in contact regarding your tickets, extra exhibitor staff, logo etc. Direct Deposit: Account Name: Iceberg Events BSB No: 484 799 Account Number: 201007319 Please use Qld Coastal & your company name as the reference. Email the payment confirmation to krysty@icebergevents.com.au Cheque (made payable to Iceberg Events ) Please send me a tax invoice with payment options. Mastercard Visa American Express Security Code (3-4 digits) Card No. Expiry Date / Name on Card Signature Please note: If paying via credit card, a 2% credit card surcharge will be applicable. TO SECURE YOUR SPONSORSHIP, COMPLETE THIS EDITABLE PDF AND RETURN TO: Email or Post Qld Coastal, c/- Iceberg Events, PO Box 1179, Milton Qld 4064 For enquiries: Kara Sullivan - Event Manager, Iceberg Events on 07 3876 4988 or email 6 th Queensland Coastal Conference 2017 www.qldcoastalconference.com 15