SHALFLEET PARISH COUNCIL MINUTES OF A MEETING OF SHALFLEET PARISH COUNCIL HELD AT SHALFLEET VILLAGE HALL ON WEDNESDAY, 7 TH DECEMBER 2016 AT 10 AM Present: Cllrs H Hewston (Chair), S French, J McGuirk Clerk: Mrs S Woods Cllr Stuart Hutchinson 5 members of the public 105/16-17 CLARE GRIFFIN, CENTRE MANAGER AND GILL KENNETT MBE TRUSTEE, WEST WIGHT SPORTS & COMMUNITY CENTRE ATTENDING: Cllr Kennett thanked Shalfleet PC for the support they have given the Centre over the years. She said 2016 had been an exciting year. With no grant forthcoming from IWC they had been up to the challenge to raise funds and had received good community and Parish and Town Council support. Cllr Kennett went on to explain why the Centre s name had changed and gave details on how the Centre supported local groups and how membership and the number of classes had grown. Mrs Griffin gave details on the DoE awards, events and use of volunteers. Thanks were given to Mrs Griffin and Cllr Kennett for attending, and they left the meeting. 106/16-17 UP TO 30 MINUTES QUESTION TIME: Mr Dunkley raised a concern that had been brought to his attention by one of his neighbours; when they were turning right into their driveway they had been overtaken a frightening situation. It was noted this was a Police matter and Cllr Hutchinson advised they write to Chief Superintendent Sarah Jackson. 107/16-17 APOLOGIES FOR ABSENCE: Cllrs P Broadhead, P Myles, B Baxandall the Chairman said PC send their good wishes and hoped they had a good Xmas. 108/16-17 DECLARATIONS OF INTEREST REGARDING AGENDA ITEMS: Agreed to give as and when required. 109/16-17 TO ACCEPT ANY DISPENSATIONS FOR AGENDA ITEMS: None. 110/16-17 a) TO CONFIRM AND APPROVE THE MINUTES OF THE MEETING HELD 9 th NOVEMBER 2016: Cllr McGuirk proposed, that these Minutes be agreed, seconded Cllr French - resolved. The above Minutes, having been agreed, were signed by the Chairman as a true record. 111/16-17 WARD COUNCILLORS REPORT: Proposed new Super Council Cllr Hutchinson said he felt the major combined authorities proposal was dead in the water. He said it was generally not wanted, still under discussion, but unlikely to go ahead. He hoped to see a softer approach in the Autumn Statement. Would not see much change in borrowing till fair fund review undertaken in 3 years time. Explained 2% increase for elderly population not sufficient for The Island when budget 1.3 million pounds and forecast is 1.8 million pound spend already half a million out. Discussed Business Rates. A new Director had been appointed for the Business Development and Regeneration Group and he was part of the appointment for a new Assistant Director and on the interview panel. New Treasurer had save 4 million pounds on the budget. He was aware there had been a meeting last week over the new pedestrian crossing. Cllr McGuirk confirmed the money for this would be coming from the Education budget. 1
School Parking Cllr Hutchinson had met with the Headteacher (Chair of Governors, whom he had emailed, did not show). The Headteacher had been very interested in the plans and will take to next Governors meeting in 4/5 weeks time. Cllr Hutchinson agreed to keep Mr Meaning in touch and email him. Cllr French said he had spoken to him as a next door neighbour. Dark Lane Bridleway PC aware this planning condition was still not completed. Cllr Hutchinson confirmed the site still not operational and agreed to ask for an update. Action: SH 112/16-17 PLANNING: a. Updates and Decisions: Planning Permission given by IWC: P/01280/16 Endfield Farm, Main Road, Ningwood: Demolition of timber extension; alterations and conversion of former barn to self-catering holiday accommodation; conversion of sty to form courtyard garden; proposed detached garage and store (revised scheme). P/01272/16 Land off, Bouldnor Mead, Bouldnor: Approval of reserved matters on P/00336/15 for access, appearance, landscaping and scale on plots 10 to 13. P/00761/16 OS Parcel 5819, 8116 and 8200, land rear of 18 to 34 Fleet Way and adjacent, to Hayfield Cottage, Warlands Lane with access off, Main Road, Shalfleet: Outline for residential development of 24 dwellings with copy of Legal Agreement. IWALC Planning Enforcement The Clerk had written outlining three sites the PC have outstanding issues with; P/00066/15 Barton s Corner, Main Road, Shalfleet the Worm Farm. (Clerk had been informed, after chasing the Case Officer, that he had been unable to visit the site officially to date but driven past and seen some clearance works have taken place (these also reported to the Clerk) which he feels might be connected to the requirement for an earth bund to be removed. Colleague is planning to visit the site over the next 2 weeks to check compliance and he has asked her to write to the PC with her findings. Shalfleet Garage Site landscaping one of the conditions of previous application. Bridleway Way at Dodpits through the Shalfleet. The Chairman said only one other PC had written to IWALC with concerns. To Agree comment on application (for each application 5 minutes are allowed for applicant/objector/supporter etc. to comment): P/01460/16 Shalfleet Garage Co Ltd., Shalfleet Service Station, Main Road, Shalfleet: Variation of condition 3 on P/0110/16 to allow mixed business use. The Chairman gave permission for Mr Walter to speak. He said the Shalfleet Garage site was an eyesore with cars everywhere with different users, with no co-ordination or overall plan. The PC took note of these comments. Cllr Hutchinson confirmed he had challenged parking issues but stated if vehicles taxed and come and go, difficult to enforce anything. The Chairman said it needs a cohesive strategy which was not part of this planning application. Cllr McGuirk pointed out that the variation was to allow training to take place on site and as it was proposed to undertake this for 7 people in the morning and 7 in the afternoon, with an overlap, there could be up to another 14 cars to be accommodated on the site. Cllr French had noted a comment on-line from Island Roads stating they could not give the go ahead for this application until the visibility was safe. 2
Previous mention had been made by the PC about landscaping. Cllrs resolved to object to this planning application unless a condition was place on it to ensure there was adequate parking on site, the comment from Island Roads was adhered to, as was condition 6 regarding landscaping. P/01479/16 Grange Cottage, Hamstead Drive, Hamstead: Variation of condition 2 on P/00583/16 TCP/12312/A to allow alterations to approved design for larger lookout on second floor. After discussion Cllrs agreed their previous comments still stand to take into account the privacy of adjacent owner. Comment made that if the ownership/tenancy of Dower Cottage and Grange Cottage were the same then they had no objections but if these were different they object on the grounds of; overlooking/loss of privacy, noise/disturbance resulting from use, overshadowing, loss of daylight/sunlight. 113/16-17 CLERKS REPORT: Station Road Cllr Hutchinson meeting with Headteacher and Chair of Governors 1 st December 2016 to discuss solution to parking problems. School Pedestrian Crossing Clerk had arranged site meeting for 2 nd December 2016 with Island Roads and IWC with Cllrs McGuirk and French, to look at detailed design plans. Planning Enforcement sent email regarding three application/problems to IWALC as they are meeting IWC to discuss issues. Council Tax referendum principles - letter sent to MP as agreed by Cllrs, urging him to support Town and Parish Councils not being capped. Reply received which confirmed the referendum principles would not apply to Shalfleet Parish but those Parishes with a total precept for 2016/17 of at least 500,000. Sign - arranged for Newbridge play area warning sign for basketball net to be supplied and fitted by Signpost Express (see financial reports and accounts) now in situ. Wellow Planting report from Mr and Mrs Cowley on the recent bulb and tree planting, with photos, tabled. Recycling Centre Ongoing; continue to liaise and work on this. One of the two vehicles prioritised for removal had now gone. Will put item on January Agenda to discuss what the PC can do further to reduce long term parking in the area. Cllr McGuirk asked this to be in the form of what options were available. Training attended Clerk training session at Shanklin. Main topics were roles and responsibilities and agenda setting. Finance arranged meeting of Finance Committee who worked towards setting next year s Precept. This will go on January Agenda for finalising. Insurance undertaken full review of PC insurance needs and liaised with Zurich over same. Corf Road line painting Clerk had requested these be re-done and would check if done. HMRC letter received asking PC to pay tax and NI via another means than cheque. Resolved Clerk sent up a Direct Debit. 114/16-17 COUNCILLORS REPORTS: Cllr McGuirk reported on the Finance Committee meeting, which had a prudent outlook, with provision for special projects. He had attended a site meeting regarding the pelican crossing and explained where this was to go, showed those present a plan and asked the Clerk to reply to an email received from Highways. He said the project was to be completed by the end of March. There was to be a 30 mph zone included in the scheme, for which the pub owners had given a piece of frontage for a footway. After discussion, the PC resolved the scheme could use a section of PC owned land for the footway to be ratified at the January meeting. Cllr French nothing else to add on report by Cllr McGuirk on the crossing. 3
Cllr Hewston - Since the last Parish Council meeting she had been involved on behalf of the Parish in the following: 13th Nov Laid the wreath at the Royal British Legion Service of Remembrance at All Saints Freshwater. 17th Nov Attended IWALC. Items discussed included : Planning Enforcement asking for T and PCs to submit lists of areas of concern. This Sally has done (Shalfleet Garage, Wormery and the new Bridleway) It was suggested that Wendy Perera be asked to talk to IWALC about this issue: IWALC has a new treasurer and there are new reps for NALC and SERCAF: overview given on Govt. proposals for Council Tax Relief with letters having been sent to Marcus Jones MP and Andrew Turner MP. Points made by Shalfleet Council were taken into account in the formation of these letters; Youth Service Provision: and the IWALC constitution. 29th Nov. Purchased bulbs and plants for the planters on Malthouse Green Newbridge and with a member of the village achieved that piece of gardening. 1st Dec. LAF meeting - items of interest covered the Homstead Solar Park Bridleway in Shalfleet: the Coastal Footpath, 20mph Speed Limit proposal, access to Rights of Way by interested bodies, fly tipping, caves and tunnels and the ROW status of fords including the one in Shalfleet. There are mergers proposed between the Forestry Commission and the Environment Agency and between AONB, Rights of Way and Parks and Gardens. 4th Dec. Chair of School Governors rang about the vehicles parked in the Recycling Centre. Mrs Shirley Stables reported on her attendance at the PPG (Patients Participation Group) meeting. She had been well received and listened to comments made. She had come up with a simple answer to the way of how to get their message across to users of the Health Centre enough people round the table to spend one day a month at the Health Centre offering information, petitions etc. and she hoped this would be implemented in the New Year. No immediate plans to close Yarmouth surgery. New member of staff at the Health Centre very good and she should help relieve GPs. Seeking to have more doctors very shortly, at present need locums to run. She said it was a good meeting, well Chaired and concise on timing, glad she went next meeting 20 th February 2017. 115/16/17 TO RATIFY DECISION OF THE FINANCE COMMITTEE TO AGREE THAT BOULDNOR FIELD CAN BE USED FOR YARMOUTH GAFFERS EVENT FROM THURSDAY 1 ST JUNE TO MONDAY 5 TH JUNE 2017 AND AGREE ANY CONDITIONS: Clerk asked it be noted this should read 2017 not 2016 and went through previous conditions: 1. Responsible for any damage to the field and put back to original condition. 2. Present a copy of insurance specific to the use of the area in question prior to the event. 3. If weather conditions are really wet during the event use must be suspended to prevent serious damage to the field surfaces (expensive and serious damage has occurred during past event). 4. Such use shall be adequately marshalled and controlled in terms of public safety during its entire period of use. Resolved PC agree to hire of Bouldnor Field with these above conditions, with a donation similar to previous years being given. 116/16-17 TO AGREE THE PARISH COUNCIL CARRY OUT THE RECOMMENDATIONS IN THE TREE ASSESSMENT UNDERTAKEN BY BEN RICHES PD Arb (RFS), MArborA: Copies circulated to Cllrs prior to the meeting. Cllr McGuirk proposed the PC agree to the works being carried out, with Clerk obtaining a quotation to see if below tender requirements and if so obtain three price indications resolved. 4
117/16-17 CORRESPONDENCE details of correspondence received tabled. 118/16-17 FINANCE: i) To Agree to pay 56 for supply and fit of safety sign to basketball net at Newbridge play area: PC resolved to agree. ii) To Agree to purchase up to date version of Local Council Administration book by Charles Arnold Baker as recommended at the Clerk s Training Session at a price of 73.60 plus 3 delivery (a saving of 18.40 if purchased through SLCC). PC resolved to agree. iii) To approve list of payments (circulated to Cllrs and copy available at the meeting). Cllr McGuirk proposed the accounts be agreed, seconded Cllr French resolved: Chq No. Payable to For SO Sally Woods October Salary 830.00 1816 WW Timebank Donation (previous cheque lost in post/cancelled) 25.00 1817 Sally Woods Remainder Salary + backdated pay 131.54 + Mileage 18 149.54 1818 Cancelled 1819 The Island Copier Co Ltd 3 months rental and usage costs 107.39 1820 Signpost Express Basketball Safety Sign supply and fit 67.20 1821 IW Music, Dance & Drama Donation 25.00 1822 ArbAdvice Tree Survey (5 year) 510.00 1823 Newbridge Com Assoc Room Hire November meeting 30.00 1824 Wellow Institute Room Hire Feb, May, Oct meetings 54.00 1825 Shalfleet Village Hall Room Hire April, July, Dec meetings 90.00 DD BT Phone & Broadband 47.06 TOTAL 1,935.19 119/16-17 TO UNDERTAKE ANNUAL REVIEW OF PARISH COUNCIL POLICIES: Cllrs noted that only contact details had required changing and resolved both policies be agreed. Cllr McGuirk requested Clerk just do track changes in future. i) Information Publication Scheme ii) Vexatious Policy 120/16-17 TO EXCLUDE THE PUBLIC AND PRESS IN THE PUBLIC INTEREST FOR CONSIDERATION OF THE CLERK S PAY: The Chairman thanked everyone for attending and wished them a Happy Christmas. Resolved press and public be excluded and details as per information sheet be agreed. Next meeting would be held on Wednesday 11 th January 2017 at Newbridge Community Centre at 10 am. The meeting closed at 11.45 am Signed... 5