Leader s Guide 1
Table of Contents Welcome Letter Pg 3 Overview Information Pg 4 Medical Needs Pg 5 Camp Policy s Pg 6-7 Emergencies in Camp Pg 7 What will be provided? Pg 8 Restricted Items Pg 8 Daily Schedule Pg 9 Shooting Sports and Advancement Pg 10-13 2
Welcome Dear Unit Leaders and Parents, This guide has been prepared for Cub Scouts and Adults who will be participating in Cub Scout Day camp offered by Whispering Pines District of the Great Trail Council of the Boy Scouts of America this summer. It has been designed for your use before, during, and after your camp program this year. Many questions will be answered as you read these pages, so please read carefully. Should you have additional questions, do not hesitate to contact the Great Trail Council or Camp Director to have those questions answered! Cub Scout Day Camps are run purely for FUN. At the same time, it s our hope that our Cub Scouts will learn new skills, begin new adventures, meet new people and make new friends. Our goals, through the camp program are to promote character building, citizenship training, fitness, and fun. Through our programs, some advancements towards the boys ranks will be earned, or partially earned, but that is not the purpose of this program. Even though this program is designed for the boys, please note, that camp fun is not limited to the Scouts. This is a great opportunity for parents to share quality time with their Scout sons. It is also an ideal time for them to get together with their son s friends and parents. Camp is a great place for Scouts and parents alike to meet people with whom they share a common bond Scouting! Our camp is operated according to the National Camp Accreditation Standards provided by the Boy scouts of America. Manuals are created for each camp listing safety policies and procedures, specific program requirements for each area of camp, along with many other concerns such as sustainability, building requirements and much more. All of our Camp Staff hold the necessary qualifications for their given positions and have been trained to work with your Scouts appropriately. If there are any questions about the staff, please see the Camp Director immediately. We hope that you will enjoy your time and camp, and welcome your comments throughout your time with us. Do not hesitate to speak with our staff members about anything that you need or see. Sincerely, Samantha Marscio Camp Director 3
Cub Scout Day Camp Overview and Information Cub Scout Day Camp is a five day experience that is designed for Tigers, Wolves and Bears that follows a structured schedule of fun and many advancement opportunities throughout the program. Camp provides the opportunity to learn outdoor living skills in a safe environment. Activities will include nature/ecology, shooting sports (Archery, BB Guns, and Sling Shots), games, arts & crafts, and more. Units should prepare to meet leadership requirements of two adults for every eight boys attending camp, and should add an additional adult for every four boys or part-thereof. Location and check-in Information All of our Cub Scout Day Camp sessions will be held at Camp Stambaugh in Canfield, Ohio. Camp Stambaugh is located at: 3712 Leffingwell Road, Canfield, Ohio 44406. We will ask all cub scouts to check in on the first day between 8:30-9:00am. Please bring parts A and B of the medical form with you on the first day of camp. We will keep them at camp for the duration of the week and the Scouts can take them home with them on Friday.. From that point forward, the camp will operate on the daily schedule that is provided for you later in this guide. All camp programming will conclude at 3:30.. Scouts must be picked up no later than 3:45. 2017 CUB SCOUT DAY CAMP SESSION July 24-28, 2017 2017 CUB SCOUT DAY CAMP THEME This year the Great Trail Council will hold day camps with Cub Scout Investigators celebrating our local heros. 4
GENERAL INFORMATION FOR ALL CAMP PROGRAMS This section of the Leader s Guide will cover general information that is related to all of our Camping programs. Please take the time to read all parts of this guide to make sure that you and your Scouts are prepared to arrive for camp. CARS IN CAMP Absolutely NO vehicles are permitted past the main parking lots of both of our camp properties. All equipment that is brought with you to camp must be carried back to your assigned camp site. The only exceptions to this rule are designated camp vehicles. All other vehicles must remain in the main parking lot at all times. DIETARY NEEDS AND SPECIAL MEDICATIONS Special restrictions, such as physical, dietary, medications and other special needs must be noted on the health history form. All medications, including over the counter medicines, must be given to the Camp Health Officer at the time of check-in during your medical check in. The only exception to this rule are those medical supplies that must be carried on your person like bee-sting kits or asthma inhalers. All medicines will be returned at the end of the camping session. Children receiving medicine must be accompanied by an adult to the first-aid station to receive their dosage. OVER THE COUNTER MEDICATIONS must be turned in their original containers with a signed note from a parent or guardian stating that this medication may be dispensed to the Scout. ALL PRESCRIPTION MEDICATIONS should be in their original containers and will be given at the prescribed dosage on the container. Any changes to the prescribed dosage must have a note from the prescribing physician on prescription pad or office stationary stating the new dosage. NO MEDICATIONS WILL BE DISPENSED UNLESS THE ABOVE CONDITIONS ARE SATISFIED. MEDICAL FORMS should be alphabetized by last name in a three-ring binder prior to arriving to camp. DO NOT put the medical forms in plastic protective sheets. If possible, please provide tab dividers for each individual so that they are easily accessible by the health officer in the following order: One Binder for each Cub Scout Pack, One Section for all Adults, One Section for all Youth, all forms alphabetized by last name. For Cub Scout Day Camp: Parts A & B of the medical form are required. 5
UNIFORMS Daily dress for all of our Day Camp Program is casual. Shorts, Jeans, T-shirts are all appropriate attire throughout the duration of the day. Sandals, Flip Flops, or any other open toed shoes are not to be worn at any time. BUDDY SYSTEM In accordance with National Boy Scouts of America policy, all Scouts must travel around camp with a buddy. Never should any of our Scouts be alone. YOUTH PROTECTION AND TWO DEEP LEADERSHIP In Accordance with Boy Scouts of America policy, all dens or Packs must have at least two leaders in camp at all times, one of which must be at least 21 years old. Individual shower facilities are provided, and are intended to be used by one person at a time only. This rule is not to be broken at any time. Adults may not share sleeping accommodations with boys unless the adult is boy s natural parent. Leaders must have completed Youth Protection Training prior to the start of camp. You may take the training by visiting http://my.scouting.org The Boy Scouts of America has adopted the following policies to provide additional security for our members. These policies are primarily for the protection of our youth members; however, they also serve to protect our adult leaders from false accusations of abuse. Two Deep leadership is required on all outings. One-on-One contact between adults and Scouts is prohibited. Separate accommodations for adults and Scouts are required. Inappropriate use of cameras, imaging, and digital devices is prohibited. No secret organizations. No Hazing. No Bullying. Youth Leadership is monitored by Adult Leaders. Discipline must be constructive Members are responsible to act according to the Scout Oath and Scout Law. If you think any of the Boy Scouts of America s Youth Protection policies have been violated, included those described within Scouting s Barriers to Abuse, you must notify the Camp Director so that appropriate action can be taken for the safety of our Scouts. 6
DISCIPLINE OF SCOUTS Each unit will act under its own adult supervision at all times. Unresolved disciplinary problems will be reported to the Camp Director immediately. Under no circumstances shall a Scout be deprived of food, isolated, or subject to corporeal punishment as a means of discipline. CAMP STAFF IDENTIFICATION AND UNIFORMS All regular camp staff members will wear photo identification cards in plain view at all times while in camp. In addition, they will be wearing their camp staff uniform shirts at all times during their working hours. VISITOR AND CAMPER RELEASE POLICIES Visitors are welcome in camp at any time! If you plan to visit our Day Camp programs, YOU MUST CHECK-IN at the main camp office, and subsequently check-out when you leave the camp property. All Camp visitors will be easily identified by their yellow visitor bracelet that will need to be worn at all times while on camp property. If a need arises for your Scout to leave our property during their camp session, the following policy (in accordance with the National Boy Scouts of America policy and Ohio State Law) must be followed. This policy has been put into effect in order to protect the safety of all Scouts attending our Day Camp Program. The unit leader or delegate must be advised of the situation by a parent or legal guardian and agree to the dismissal. This should be done with as much advanced notice as possible. The unit leader is responsible for the safety all Scouts during Unit functions. The unit leader in all cases prior to the Scout leaving camp must advise the Camp Director of the situation. Emergency plans Emergencies at camp include lost campers, lost bathers, forest fires, structure fires, floods, earthquakes, chemical spills, tornadoes, and severe weather. In the event of an emergency at camp, all campers will be notified by using the camp emergency alert system. This system will be tested during your first day of camp prior to lunch so that you are aware of what each of the different alarms mean, and what the protocol is for each type of emergency. A standard protocol for emergencies at Camp Stambaugh: all campers should report to K.L. Brown Pavilion in the case of an emergency. What will be provided at camp? 7
One Camp T-Shirt One Cup for all Drinks (this cup should be carried to all stations as no other drinking cups will be available) Camp Patch Program Related Materials All Shooting Sports Equipment will be provided. You are NOT permitted to bring your own. ITEMS RESTRICTED IN CAMP ALCOHOL, DRUG AND TOBACCO POLICY Alcohol The following statement was approved by the National Executive Board of the Boy Scouts of America: It is the policy of the Boy Scouts of America that the use of alcoholic beverages and controlled substances is not permitted at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of youth members. Tobacco Adults using tobacco in any form may do so provided it is never done in the presence of campers, in any program area, in any cabin or building, under or near any canvas and should use the containers available at the Camp Office for controlling debris on the grounds of this camp. Drugs The misuse of drugs happens in all levels of our society. We may be confronted with the problem at any time; therefore, we need to understand the misuse of drugs and what can be done about the situation. See the Drug Enforcement Administration website (http://www.justice.gov/dea/index.htm) for detailed information on controlled substances and their effects. Medical Marijuana It is unacceptable for anyone to use or be under the influence of medical marijuana at or during any Scouting activity. CELL PHONES AND OTHER ELECTRONIC DEVICES 8
No Scout should be in the possession of a cellular telephone or other electronic device while attending the Day Camp program at either of our Camp Properties. If an emergency telephone is required to be made, the telephones in the Camp Offices may be used to make those phone calls. Adults and Unit Leaders are permitted to use their electronic devices as they see fit. Charging stations will be available in the Camp Office. CUB SCOUT DAILY SCHEDULE Monday Tuesday-Friday 8:00 Staff Report Staff Report 8:30 AM Check-In 9:00 AM Check-In Arrival 9:15 Morning Flags 9:30 Morning Flags Session 1 Session 1 10:30 AM Session 2 Session 2 11:30 Session 3 Session 3 12:30 LUNCH LUNCH 1:15 Session 4 Session 4 2:15 Session 5 Session 5 3:20 Closing Flags Closing Flags 3:30 -Campers must be picked up no later than 3:30 -Campers must be picked up no later than 3:30 9
Shooting Sports Awards and Requirements 10
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OTHER ADVANCEMENT RECOGNITION INFORMATION As previously stated in this Leader s guide, Cub Scout Day Camp program is meant to serve our Cub Scouts for a Fun and Challenging Outdoor Summer Camping experience. That being said, advancements will be able to be earned toward your son s rank. A list of the available advancement opportunities will be released on or near July 1. This will include which advancements will be directly earned by participating in the camp program and which advancements will need to be continued at home after the camp experience has concluded. Each Unit Leader will receive a tracking sheet at check-in along with a list of all the available advancements as well to help all parents keep track of which advancements were worked on while participating in the Day Camp experience. Final thoughts If you have any questions, comments, or concerns about the Day Camp program, please feel free to contact Samantha Marscio, Camp Director, by calling (330) 980-1978 or by e-mailing smmarscio@gmail.com 13