CAMP INFORMATION BOOKLET ARRIVAL INFORMATION Any campers arriving by bus, plane, or train must phone and/or email the camp office by Wednesday, June 15 th to make arrangements to be picked up by camp staff. There are bus stations, train stations, and a major airport in San Jose. (408) 924-7361, summerinthecitymusiccamp@sjsu.edu EMERGENCY INFORMATION We must have emergency forms postmarked by Monday, June 13 th. Please note any medications that campers are taking on the medical form. Parents will be expected to cover the costs of medical treatment and/or medication not covered by insurance. FORMS CHECKLIST (Due by June 13 th )! Participant Emergency Contact Information Form o Please indicate all food and dietary needs on this form.! Behavior Contract! Visual/Audio Image Release Form! Special Events Release Agreement! Wednesday Excursion Form! Friday Evening Barbeque Food Choice! Solo Competition Form (if applicable, if not, send it back blank)! Private Lesson Form (if applicable, if not, send it back blank)! CD Order form (if applicable, if not, send it back blank)! Photo Order form (if applicable, if not, send it back blank)! Remaining camp fees REGISTRATION INFORMATION Registration for both residents and commuters will take place in front of THE SJSU MUSIC BUILDING between 3:00 and 5:00 p.m. on Sunday, June 19 th, 2016. Because singers do not need to audition, we request that you arrive no earlier than 4:30pm. Please note that lines may be long and the fastest way to get to your audition is to have previously mailed all forms back. At that time resident campers will be given their room assignments and directed towards the dorms to unload their belongings. Once they have dropped off their possessions they will need to return to the music building for their audition. COMMUTER INFORMATION Commuters (except for singers) are required to attend auditions on Sunday after they have registered. Registration happens outside of the music building. Please note that lines may be long and the fastest way to get to your audition is to have previously mailed all forms back. Following auditions will be rehearsals until 8:00pm. Campers can be dropped off and picked up where 7 th Street meets the campus, just past the garage. A Summer in the City staff member will stand near the fountain to greet campers and parents. If a commuter is planning to take public transportation from camp every day, the director must have something in writing saying that it is okay to release the camper at 6:30pm everyday without a parent/guardian present. Please do not double park, or leave your cars in a white or red zone. We do our best to get campers to the pick- up spot by 6:35 (8:05pm on Sunday), but occasionally extenuating circumstances cause them to be a few minutes before or after that. Join our facebook group (Summer
in the City, Music at San Jose State) to get the most up- to- date information daily. Monday through Friday, rehearsals and classes last from 8:20am until 6:30pm (times may vary slightly once camp starts). On Wednesday, commuters must bring their camp t- shirts and jeans for a camp photo. On Friday they must bring their concert attire with them. For the Friday concert, concert attire consists of either jeans and their camp t- shirt, or black bottoms and a white top (their chamber groups will make a joint decision earlier in the week). Please make sure their clothing is clearly marked with their names to avoid any confusion. Sunday dinner, and Monday through Friday lunch will be provided. Saturday lunch will not be provided as it will either happen before the campers arrive at camp that day, or will be after their concert has concluded. Snacks will be provided in the afternoons, but bringing a snack for earlier in the day may be a good idea. Please be sure to indicate any dietary needs on the emergency form, and please look over the daily schedule at the end of this packet. In the event that your camper is sick and cannot attend camp on any given day, please call the camp office and leave us a message at (408) 924-7361, or send us an email at summerinthecitymusiccamp@sjsu.edu. RESIDENT INFORMATION Resident campers will be staying in one of the dorm buildings on campus. In the past we have stayed in Washburn Hall, or Joe West depending on the number of campers we need to accommodate. Each room holds two campers and bathrooms are shared. There are vending machines in the dorms. Campers may bring snack foods, but they will not have refrigerators in their rooms. Residents wishing to room together must email the camp office, summerinthecitymusiccamp@sjsu.edu, by Wednesday, June 1 st. **Room requests MUST be made by BOTH CAMPERS** Residents (except for singers) are required to attend auditions on Sunday starting at 3:00pm. Singers, please show up for registration no earlier than 4:30pm. Registration happens outside of the music building. Please note that lines may be long and the fastest way to get to your audition is to have previously mailed all forms back. Following auditions will be rehearsals until 8:00pm. At 8:15 there will be a resident meeting in which we discuss our nighttime recreation activities as well as our discipline policies for the dorms. Resident Campers must bring their own pillow, towels, bed linens or sleeping bag, and AN ALARM CLOCK! Residents may also want to bring flip- flops for the showers. Each resident camper receives one room key and one building key/access card. If keys are lost, replacement cost is $75 per key and $50 per access card. Keys must be returned at check out or will be considered lost. Sunday through Friday dinners, Monday through Saturday breakfasts, and Monday through Friday lunches, will be provided for resident campers. Lunch on Saturday will be provided if the camper, or their sibling, is performing in the second concert. Snacks will be provided in the afternoons, but bringing a snack for earlier in the day may be a good idea. Please be sure to indicate any dietary needs on the emergency form. If a resident camper needs to be contacted in the event of an emergency, please call Lucas Schwyter, assistant director, at 510.688.1591 or Emily McChristian, executive director, at 650.483.0562. Please
do not call these numbers before camp begins. If you would like to speak to someone before camp, please call the camp office at (408) 924-7361, or email summerinthecitymusiccamp@sjsu.edu. GENERAL INFORMATION CAMPER PARKING Resident campers driving to campus must leave cars parked in the 7 th Street Garage for the week. Keys must be given to one of the Camp Directors. Commuter campers can park in the 7 th Street Garage during the day. Please call the camp office (408) 924-7361 to request a parking permit by June 3 rd (if you have not already done so on your original registration form). Overnight permits are $21 for the week and daily permits are $13 for the week if purchased ahead of time. If you do not purchase permits ahead of time, daily permits can be purchased in the 7 th street garage at the time you park. To drop off and pick up campers for camp, you do not need to park your vehicle, you can stay in the loading zone in front of the 7 th street fountain. AUDITIONS Auditions are held so that our staff can more easily assign parts and to decide which ensemble is the best choice for each camper. Campers should bring music that is comfortable for them to play for the Sunday afternoon audition. It may be a solo or part of a band or orchestra piece that they have performed with another ensemble. ALL PERCUSSIONISTS SHOULD BRING THEIR OWN STICKS AND MALLETS. Singers do not need to audition. Please note that registration lines may be long and the fastest way to get to your audition is to have previously mailed all forms back. Once they have registered, campers will be directed to the appropriate room for their audition. CLOTHING Lightweight school clothes are appropriate for rehearsals and classes. A sweater or light jacket may be a good idea for the evenings. Camp spirit days are returning again this year! Dress up to match the theme of the day! The best- dressed camper every day will win a super awesome prize! Here is the schedule: Monday Sports Day! We want to see you decked out in your team s gear! Tuesday Pirate Day! Pirates, mermaids, lost boys, fish! If you think it fits with this theme, we do too! Wednesday Disney Day! Dress like one of the characters or all of the characters; it s up to you! Thursday Crazy Hair Day! Need we say more? Friday School Spirit Day! Wear your middle school, high school, or future college s apparel! We r MONEY There will be opportunities to purchase items from the campus bookstore, Student Union, and vending machines, but please do not bring more money than necessary. Summer in the City cannot be responsible for lost or stolen money and belongings. CELL PHONES Cell phones will be permitted, but they MUST BE TURNED OFF during rehearsal and classes (This includes text messaging!). If there is an emergency, parents can call the music department at (408) 924-4673 or Executive Director, Emily McChristian, 650.483.0562, during the hours of 8:20am 6:30pm. For any emergency between the hours of 6:30pm 8:20am please call Lucas Schwyter, assistant director, at 510.688.1591.
CONCERT DRESS For the Friday Recital: Dress clothes are appropriate for the Friday afternoon recital. Campers may choose, as a performance group, to wear jeans and their camp t- shirt instead for the Friday concert. For the Saturday Concert: GIRLS: Black skirt (below the knees) or black dress slacks, white blouse, black shoes, and black socks or tights. BOYS: Black slacks, black socks, black shoes, white dress shirt (NO T- shirts), ties will not be worn for this performance. PRIVATE LESSONS Private lessons with staff will be available during the week. Private lessons must be requested before or during registration. The fee will be $20 per half- hour lesson and will most likely be arranged during an elective time for commuters, unless the camper and staff can come up with another time that better suits their individual needs. If the camper is a resident, lessons will most likely take place after dinner. WHAT TO BRING TO CAMP Bring your instrument (unless you have made prior arrangements). Please have your instrument checked and have all necessary repairs done before you arrive at camp. Bring mutes, extra strings, and extra reeds as we will not have extras at camp. Lockers will be available for the week. If you are renting a locker (free of charge), you do not need to bring your own lock. If there is any damage to a lock or locker the camper is responsible for the repair cost. CAMP GROUP ACTIVITIES Monday- Thursday: Every day is a different spirit day! Check the clothing section of this booklet for more details. Every night we will be having group activities as a way for campers to get to know everyone involved in camp. These are mandatory activities for all campers and happen from 5:10-6:30 Monday through Thursday evenings. Monday evening will be a staff and faculty recital. Tuesday we will be having a Solo Competition. Campers may perform a solo, duet, or trio if they would like. There will be prizes awarded to the top performers. Wednesday afternoon we will be taking a group camp picture (a form to order the picture is included in this packet), and directly after we will have a camp excursion. Campers will get to choose between various outings or activities, which may include a visit to the Beethoven Center, bowling, lawn games, or swimming. On Thursday night there will be a camp Variety show (talents that may or may not be musical such as: skits, magic tricks, comedy acts, dancing, or any good clean fun). Please prepare something ahead of time if you are interested in the Variety Show or Solo Competition. If you do plan to perform in the Solo Competition, it would be helpful if you could fill out the enclosed sheet to let us know the important details ahead of time. Friday: Friday evening, between the Chamber concerts, there will be a camp barbeque that all campers are welcome to attend free of charge and all non- campers are welcome to attend for $16 per person. Included in this packet is a form to indicate your food choice. ELECTIVES: Campers on the orchestra track, and campers who audition and make it into the Jazz band will only receive one elective choice, while campers on the band and choir tracks will receive two elective
choices. Campers have already made their initial elective selections on their registration form. A more detailed description of all electives is included in this packet. If a camper would like to switch electives, changes can be made until June 13 th by sending an email to summerinthecitymusiccamp@sjsu.edu. After this date, if a camper wishes to change their elective, many classes will be full. Campers will find out which electives they are in on the Monday morning of camp. GET TO KNOW FELLOW CAMPERS AHEAD OF TIME! If you have a Facebook account, we encourage you to join our Facebook group to meet fellow campers of past and present. Just search for Summer in the City, Music at San Jose State. We look forward to hearing from you! CAMPER DISCIPLINE NO ALCOHOL, TOBACCO, OR DRUGS ARE ALLOWED ON CAMPUS. Medications that campers are taking must be noted on the camper s emergency form. No camper may leave the campus at any time unless permission is given IN WRITING and signed by a parent/guardian. Campers who are commuting must remain on campus for the duration of the day. Campers are responsible for being on time to all rehearsals and classes. EXPULSION A camper will immediately be expelled from camp for the following reasons: Threatening or posing a direct threat to the physical/emotional safety of the camper, other campers, or staff Fighting Possession of a weapon of any kind Vandalism or destruction of state property or property of others Sexual misconduct Possession of or use of alcohol or tobacco products or controlled substances unless under the prescription of a doctor Leaving campus without permission (by car or by foot) Failure to be in assigned housing at required times A camper who repeatedly fails to follow camp procedures or who causes disruption of camp rehearsals, classes, or concerts may, after consultation with one of the Camp Directors, be expelled. NO REFUNDS WILL BE GIVEN IF A CAMPER IS EXPELLED OR VOLUNTARILY LEAVES CAMP EARLY. PARENTS WILL BE RESPONSIBLE FOR THE EXPELLED CAMPER S TRANSPORTATION. DIRECTIONS TO SAN JOSE STATE From Highway 101 in either direction: Hwy 101 to the Hwy 280 North interchange. Take the 7 th street exit north. When you reach campus, turn left into the 7 th street garage. Don t forget to purchase a parking permit at one of the kiosks and leave it on your dashboard. Registration will be in front of the Music Building. After parents have checked in their campers, they are free to leave. From Highway 280 in either direction: Hwy 280 to 7 th Street exit north (left turn coming from the north, right turn coming from the south). When you reach campus, turn left into the 7 th street garage. Don t forget to purchase a parking permit at one of the kiosks and leave it on your dashboard.
Registration will be in front of the Music Building. After parents have checked in their campers, they are free to leave. From Highway 680: Hwy 680 South to Hwy 280 North. Take the 7 th Street exit north, make a right turn. When you reach campus, turn left into the 7 th street garage. Don t forget to purchase a parking permit at one of the kiosks and leave it on your dashboard. Registration will be in front of the Music Building. After parents have checked in their campers, they are free to leave. From Highway 880-17 in either direction: Hwy 880/17 to Hwy 280 South interchange. Take the 7 th Street exit north. When you reach campus turn left into the 7 th street garage. Don t forget to purchase a parking permit at one of the kiosks and leave it on your dashboard. Registration will be in front of the Music Building. After parents have checked in their campers, they are free to leave. PERFORMANCE SCHEDULE **All performances are free and open to the public.** **Campers will know which groups they are in by the second day of camp and a complete listing of campers will be posted on the camp website as well as the Facebook group.** CHAMBER RECITAL #1 (Some Band, Some Strings, Some Vocal, Jazz Band) Friday, June 24 th at 4:15pm School of Music & Dance, Concert Hall CHAMBER RECITAL #2 (Some Band, Some Strings, Some Vocal) Friday, June 24 th at 7:15pm School of Music & Dance, Concert Hall ORCHESTRA AND CHOIR CONCERT Saturday, June 25 th at 10:30am School of Music & Dance, Concert Hall WIND ENSEMBLE AND CHOIR CONCERT Saturday, June 25 th at 2:30pm School of Music & Dance, Concert Hall **Forms to purchase audio recordings will be available at the Saturday Concert as well as in this packet**
DAILY SCHEDULE BOLD = ALL CAMPERS ITALICS = RESIDENTS ONLY ***THIS IS A SAMPLE SCHEDULE AND IS SUBJECT TO CHANGE*** Sunday Italics are for residents only Time Concert Band Wind Ensemble Orchestra Choir 3:00-5:00 5:00-5:45 5:45-6:25 Registration & Auditions Dinner CAMP MEETING- CONCERT HALL 6:30-8:00 Full Band (Room 161) Full Band (Concert Hall) Orchestra (Room 150) 8:15-8:45 RESIDENT CAMPER MEETING- DORMS 10:00 In Rooms Daily 7:30-8:00 Breakfast 8:20-9:10 Full Band (Room 150) Full Band (Concert Hall) Sectional/Select Strings Full Choir (Room 182) Full Choir (Room 182) 9:15-10:05 Full Band Full Band Technique/Select Strings Sectionals 10:10-11:00 Elective A Elective A Orchestra (Concert Hall) Elective A 11:05-11:55 Full Band Band Sectional Orchestra Full Choir 12:00-1:00 1:05-1:45 Band Sectional Full Band Orchestra (Rm 150) Full Choir 1:50-2:40 Chamber Ensemble/Jazz Band A Lunch Full Band Chamber Ensembles Full Choir 2:45-3:35 Elective B/Jazz Band A Elective B/Jazz Band B Elective B Elective B 3:35-3:50 3:55-5:10 5:15-6:30 6:30-7:45 8:00-9:45 Full Band Snack Break Chamber Ensemble/Jazz Band B Camp Group Activity Dinner Organized Recreation 10:00 In Rooms Wednesday Afternoon (morning is the same) 12:00-1:00 Lunch Orchestra (Concert Hall) Chamber Groups 1:05-1:50 Band Sectional Full Band Chamber Ensembles Full Choir 1:55-2:45 Chamber Ensemble/Jazz Band A Chamber Ensemble/Jazz Band B Orchestra Chamber Group 2:50-3:40 Elective B/Jazz Band A Elective B/Jazz Band B Elective B Elective B 3:40-3:55 4:00-4:30 4:30-6:30 6:30-7:45 8:00-9:45 Snack Break/Change into Camp T- Shirt Camp Picture Camp Excursion Dinner Organized Recreation 10:00 In Rooms Friday Afternoon (morning is the same) 12:00-1:00 1:05-1:45 Full Band Full Band Chamber Ensembles Full Choir 1:50-2:40 Elective B/Jazz Band Elective B/Jazz Band Elective B Elective B 2:45-3:45 Chamber Ensemble/Jazz Band Chamber Ensemble/Jazz Band Orchestra Chamber Groups 3:50-4:10 Lunch Change for recitals 4:15 CHAMBER RECITAL #1 (Concert Band Chamber Ensembles, Some Strings, Some Vocal) 5:45 Barbeque 7:15 CHAMBER RECITAL #2 (Wind Ensemble Chamber Ensembles, Some Strings, Some Vocal, Jazz Band) 9:30 RESIDENT CAMPER MEETING - DORMS 10:00 In Rooms
Saturday 7:30-8:00 Breakfast 8:20-9:00 Final Prep DRESS REHEARSAL 9:10-10:00 DRESS REHEARSAL 10:30 ORCHESTRA AND CHOIR CONCERT 12:30-1:10 Lunch (residents only) DRESS REHEARSAL 1:20-2:00 DRESS REHEARSAL Lunch (residents only) 2:30 CONCERT BAND AND WIND ENSEMBLE CONCERT Organized Recreation