IAEA Technical Meeting on Culture During Pre-operational Phases - Practical Working Methods to Increase Cape Town, South Africa 26-30 November 2012
About the workshop The meeting will be held at the Southern Sun Cape Sun Hotel in Cape Town, South Africa, and will start at 09:30 on Monday, 26 November 2012, and end at 13:00 on Friday, 30 November 2012. Objectives culture is seen as a key contributor to safe operations. We know that severe accidents have root causes related to non-suffi cient safety culture. We also know that strong safety culture is of high importance for the whole life cycle of nuclear facilities. The International Atomic Energy Agency (IAEA) is specially addressing the safety culture challenges related to new nuclear facility construction projects and has developed a new Report on the subject. The IAEA has chosen an integrated approach to safety in order to eliminate goal confl ict and to ensure that safety has an overriding priority. In the IAEA s safety standards the fundamental principle underlying leadership and management for safety is to have an integrated approach which covers both management systems and safety culture. The meeting will disseminate information about the lessons learned through the work with the new Report and also address the wider context of leadership and management for safety during preoperational phases. The Requirements publication, The Management System for Facilities and Activities (IAEA Standards Series No. GS-R-3, Vienna, 2006), and the new developments related to leadership and management for safety, which is relevant for new construction projects, will also be shared during the meeting. One of the insights gained during the development of the Report Culture During Pre-operational Phases is that safety culture is often treated as a concept relevant mostly for the operation of a nuclear facility and that it is disregarded elsewhere. Lessons have been learned during new construction projects showing that not only safety has been jeopardized, but also additional costs and prolonged project times have been incurred due to insuffi cient attention having been given to safety culture aspects. The aim of the workshop is to increase the understanding of important practical aspects of safety culture, as well as of leadership and management of safety, for everyone involved in the pre-operational phases of new nuclear facility construction projects to ensure long term safe operation of these facilities. 1
Workshop approach and participation The new Report, entitled Culture During Pre-operational Phases, will be provided to participants in advance of the meeting. The Report will serve as the basis for dialogues at the meeting. It is anticipated that the meeting will be split up into working groups to cover specifi c topic areas, with plenary sessions for reporting back. Participation is solicited from representatives of new nuclear facility construction projects, nuclear energy programme implementing organizations, nuclear power plants and regulatory authorities, utility organizations, as well as technical support organizations, vendors, research centres, and international organizations engaged in activities related to new construction projects. In order to enrich the dialogue, the IAEA welcomes the participation of experts from various disciplines, including researchers and practitioners from other high reliability organizations outside the nuclear industry. To ensure maximum effectiveness in the exchange of information, participants should be persons actively involved in the subject of the meeting. The meeting is, in principle, open to all offi cially designated persons. The IAEA, however, reserves the right to limit participation due to limitations imposed by the available facilities. It is, therefore, recommended that interested persons take the necessary steps for the offi cial designation as early as possible. Working language The working language of the meeting will be English. Meeting details Amongst others, the objectives of the meeting are to: Disseminate the experience that was captured while developing the new Report entitled Culture During Pre-Operational Phases; and Discuss how the IAEA can assist Member States in fulfi lling their needs for specifi c training, techniques and tools for safety culture during pre-operational phases. 2
Programme overview Monday, 26 November 2012 Theme: Standards and Implementations Opening of the meeting Offi cial Meeting Welcome Introduction Objectives and expectations for the meeting Presentations Leadership and Commitment for in South Africa IAEA Standards for Culture, Leadership and Management for International and National Approaches for Culture, Leadership and Management for Breakout session What to Bring Home Refl ections of the day Get-together social gathering Wednesday, 28 November 2012 Tuesday, 27 November 2012 Theme: Sharing Experiences of New Build Projects Presentations Challenges Related to Culture, Leadership and Management for Lessons Learned From New Build Projects Capacity Building for Successful Culture, Leadership and Management for Refl ections of the day Thursday, 29 November 2012 Theme: Practices and Methods to Increase Presentations Practical Aspects of Improving Culture for Practical Aspects of Improving Leadership for Practical Aspects of Improving Management for Breakout Session Dialogues on Practical Methods on How to Improve Through: Continuous Improvement on Culture for Continuous Improvement on Leadership for Continuous Improvement on Management for Summarise What to Bring Home Refl ections of the day Theme: Conclusions and Proposals Dialogue on What to Bring Home Recommendations to the IAEA Conclusions and Closure of the Meeting Theme: Practices and Methods to Increase Presentations Practical Aspects of Improving Culture for Practical Aspects of Improving Leadership for Practical Aspects of Improving Management for Breakout Session Dialogues on Practical Methods on How to Improve Through: Continuous Improvement on Culture for Continuous Improvement on Leadership for Continuous Improvement on Management for Summarise What to Bring Home Refl ections of the day Friday, 30 November 2012 3
Venue Southern Sun Cape Sun Hotel, Strand Street, Cape Town, South Africa By car From the Cape Town International Airport take the N2 to Cape Town. Follow the N2 until the Strand Street turnoff to the city. Cross three traffi c lights. The Southern Sun Cape Sun Hotel is on the left. How to get there By taxi or hotel shuttle A number of taxi services operate within the city and surrounds. Should you require a safe and reliable taxi service it is recommended that visitors go to the offi cial information kiosks for assistance. Most hotels also offer a shuttle service for their guests. Please enquire at your hotel. By bus The MyCiTi shuttle bus runs between the Cape Town Civic Centre Station in central Cape Town and the Airport Station, which is outside the arrivals terminal at Cape Town International Airport. The bus departs every 20 minutes from both stations, and tickets are on sale at the kiosks inside. 4
Accommodation Conference Venue: Southern Sun Cape Sun website: www.tsogosunhotels.com/hotels/cape-sun/pages/contact-us.aspx Physical address: Strand Street (between Adderley and Bree Streets), Cape Town, 8001 Contact: Tel: +27 21 488 5100, Fax: +27 21 423 8875 Other hotels within walking distance of the Cape Sun: Strand Tower Hotel - www.strandtowerhotel.co.za Hotel on St Georges - www.hotelonstgeorges.co.za Fountains Hotel and apartments - www.fountainshotel.co.za The Grand Daddy - www.granddaddy.co.za Inn on the Square, Greenmarket Square - www.innonthesquare.co.za Tudor Hotel - www.tudorhotel.co.za Mandela Rhodes Place Hotel and Spa - www.mandelarhodesplace.co.za Delegates are advised to visit www.tripadvisor.com when making bookings. 5
Places to see General Useful things to know... Within 30 minutes in almost any direction from the City Centre, visitors to Cape Town are spoiled for choice. The Cape Winelands offers serenity as well as a taste of some of the most favoured wines internationally. The magnifi cent view along the coast is a sight for sore eyes. Up along the West Coast lie quaint little seaside villages. During summer, visitors can choose from a number of beaches along the False Bay (warmer waters of the Indian Ocean) or Atlantic Seaboard (cold Atlantic Ocean). As one follows the road toward Cape Point, travel along the world-famous Chapmans Peak Drive for a scenic journey, and stop in Hout Bay for some traditional fi sh and chips. On your way back on the False Bay Coast, pass the naval base at Simons Town, and perhaps say hello and swim with the penguins at Boulders Beach. Township tours have also proved to be quite popular with tourists recently. Of course, there are the popular tourist spots such as Robben Island, and the cable car ride up Table Mountain, which should not be missed. Avoid carrying large sums of cash, cameras or other valuables in plain sight, and never leave belongings unattended. This is also applicable to vehicles (stow valuables in the boot of your car or leave them locked away in the safe at your hotel). At night, park in a secure, well-lit area. Keep photocopies of all valuable documents in a safe place. Report any safety incidents at the following numbers: All emergencies: mobile phone 112 or landline 107 South African Police Service (SAPS) 10111 Cape Town Tourism +27 21 487 6800. Cape Town Tourism, in partnership with Protection and Emergency Services, runs a successful Visitor Support Programme to assist you further, should you be involved in an incident. Should you require any help planning your trip to Cape Town, please visit www.capetown.travel or contact Cape Town Tourism: Phone: +27 (0)861 322 223 Email: info@capetown.travel Twitter: @CapeTownTourism Facebook: I Cape Town 6
Useful things to know... About Eskom and Koeberg Nuclear Power Station Eskom is one of the top 20 utilities in the world by generation capacity (net maximum self-generated capacity: 41 194MW). It generates approximately 95% of the electricity used in South Africa and approximately 45% of the electricity used in Africa. Additional power stations and major power lines are being built to meet South Africa s rising demand for electricity. South Africa s Integrated Resource Plan provides for an additional 9 500 MW of nuclear capacity to be built by 2030. Koeberg Power Station, situated at Duynefontein, 27km north of Cape Town, is the only nuclear power station in Eskom s fl eet and is the only nuclear power station on the African continent. The station has two pressurised water reactors (PWRs) which supply approximately 1 830MW or 5% of South Africa s electricity needs. Within Koeberg s private nature reserve of 3000ha, great care has been taken to conserve and restore the coastal landforms, wetlands and different vegetation of the area, as well as the animal life. Among the animals in the reserve are bontebok, duiker, grysbok, steenbok, African wild cat, genet and rooikat (also known as caracal). There is a biking trail and several hiking trails through the reserve, which visitors are welcome to explore. About the International Atomic Energy Agency (IAEA) The IAEA is the world s centre of co-operation in the nuclear field. It was set up as the world s Atoms for Peace organization in 1957 within the United Nations family. The Agency works with its Member States and multiple partners worldwide to promote safe, secure and peaceful nuclear technologies. Operational Section The main objective of the Operational Section of the division of Nuclear Nuclear Installations is to assist Member States in enhancing the operational safety of nuclear power plants. This is achieved through the use and development of the IAEA Standards and the promotion of continuous self- assessment of nuclear power plants through operational safety review teams (OSART), peer reviews of operational safety performance experience (PROSPER), and assistance activities based on IAEA Standards. The Operational Section also has the lead in developing Standards and guidelines on culture, leadership and management for safety. Nuclear Power Engineering Section The main objective of the Nuclear Power Engineering Section of the division of Nuclear Energy Nuclear Power is to enhance the capability of interested member states, in a rapidly changing market environment, to improve nuclear power plant operating performance, life cycle management including decommissioning, human performance, management systems and technical infrastructure, through good practices and innovative approaches consistent with global objectives on non-proliferation, nuclear safety and security. For more information visit www.eskom.co.za or www.iaea.org