Partnership and Exhibition Prospectus
About AOC 2018 The Australian Chapter of the Association of Old Crows will hold its biennial Electronic Warfare (EW), Electromagnetic Spectrum Management Operations, Cyber Electromagnetic Activities (CEMA), Information Operations (IO) Convention from the 28 th - 30 th of May 2018 at the Adelaide Convention Centre. The convention theme will focus on the Interoperability and Collaboration in the Indo-Pacific Region, seeking to investigate both organizational and technical interoperability and collaboration across EW, CEMA and IO battlespace. Why Partner? Participating as a partner or exhibitor provides you with the opportunity to take you straight to your national and international target markets and demonstrate your level of support and commitment to the industry. The convention can provide your organisation with: y Maximum exposure at a premier industry convention y The opportunity to demonstrate your company s commitment to the industry y An opportunity to build and reinforce strategic relationships y Time to network with industry colleagues and key decision makers y A cost effective way to reinforce your organisation s brand and build brand awareness amongst a relevant audience y Access to a broad network of industry partners from the public and private sectors y Opportunity to present latest innovations and new products or services to a pertinent audience y Showcase your expertise and capabilities, and educate the industry y Increased marketing opportunities including visibility on the convention website and associated marketing materials y The chance to affiliate your brand with a unique, dynamic convention Packages and commitment levels vary and can be tailored to suit your marketing strategies. Contact Us For all partnership and exhibition queries, or for any other convention matter, please contact the convention organisers. Claire Amor-Haynes Associate Project Manager All Occasions Group 12 Stirling Street THEBARTON SA 5031 P: (08) 8125 2214 E: claire.amor-haynes@aomevents.com W: http://aoc2018.aomevents.com.au Our Commitment to You Commitment to our partners will begin from the time you confirm. y Ongoing point of contact with our convention organiser, All Occasions Management, with support from dedicated members of the committee y Prompt response to your queries y Clear and timely information in regards to your sponsorship and exhibition package and the logistics of putting the benefits into action y Maximising the exposure of your Partnership by ensuring that your logos appear promptly on the convention website and materials as per your package 2
AOC2018 will be held at the award winning Adelaide Convention Centre. Convention Venue AOC2018 will be held at the award winning Adelaide Convention Centre. The Adelaide Convention Centre is conveniently located in the heart of the city centre and nestled within the beauty of the Riverbank Precinct, surrounded by parklands and the River Torrens. Close proximity to the medical hub, entertainment, cultural and sport precinct, the Centre is a short walk to international and boutique hotels and accommodation. Public transport, the Adelaide Railway Station and a taxi rank are on our doorstep. The international airport is just seven kilometres from the Centre, making a quick and economic taxi ride. Adelaide Convention Centre North Terrace ADELAIDE SA 5000 3
Platinum Partner Price on Application 1 available Platinum Partner is an opportunity for industry wide recognition and brand awareness. As the Platinum Partner you will you will receive the following entitlements: Exhibition y 1 x complimentary 3m x 3m exhibition space y Priority booth selection for the complimentary exhibition space. ** Partners receive priority on booth allocation until Friday 2 February 2018 Registration and Social Functions y 4 x complimentary full registrations, including Welcome Reception and Networking Reception y 1 x complimentary VIP table of 8 for the Convention Dinner y 4 x tickets for the VIP Welcome Reception y The company logo projected at the start and finish of the convention welcome addresses and the Keynote Session y Company banners displayed in the Keynote Session for duration of the session (Banners to be provided by sponsor) y Company banner displayed in the foyer area for the duration of the convention (Banners to be provided by sponsor) y The company name associated with the Keynote Session in the programme y The company logo on the Convention satchel in a prominent position (alongside the Satchel Partner and Convention logo) y Most prominent position for the company logo on convention material (including convention handbook), plus recognition as the Platinum Partner y Company logo on Convention website, with link to company home page (within one month of full payment of sponsorship) y Up to eight A4 pages of material (provided by company) inserted into the satchel y Full page colour advert in Convention Handbook (size and printing deadlines to be confirmed by convention organisers) Platinum Partner is an opportunity for industry wide recognition and brand awareness. 4
Gold Partner $8,000 inc GST 3 Available Three gold partnership packages are available, one for each of the three convention themes (IO, EW and Cyber) As a Gold Partner you will receive the following entitlements: Exhibition y Priority booth selection after the Platinum Partner and Convention Dinner Partner (in order of receipt of booking form and payment), with the purchase of 3m x 3m exhibition spaces (1 booth @ AUD$3500). ** Partners receive priority on booth allocation until Friday 2 February 2018 Registration & Social Functions y 2 x complimentary full registrations, including Welcome Reception and Networking Reception y 2 x complimentary Convention Dinner tickets y 2 x tickets for the VIP Welcome Reception y The company logo projected at the start and finish of the designated Policy Session; y Company banner on display for the duration of designated Policy Session (banner to be provided by sponsor) y The company name associated with the Policy Session in the programme*; y Prominent position (after Platinum and Convention Gala Dinner partner for the company logo on convention material (including convention handbook), plus recognition as a Gold Partner *; y Company logo on convention website, with link to company home page (within one month of full payment of sponsorship); y Up to six A4 pages of material (provided by company) inserted into the satchel; and, y 1/2 page colour advert in convention handbook (size and printing deadlines to be confirmed by convention organisers) Convention Dinner Partner $10,000 inc GST 1 available The Convention Dinner Partner is an exclusive opportunity. The Convention Dinner Partner will receive the following entitlements: Exhibition y Priority booth selection after the Platinum partner for exhibition booths, with purchase of 3m x 3m exhibition spaces (1 booth @ $3500) until Friday 2 February 2018 Registration and Social Functions y 2 x complimentary full registrations, including Welcome Reception and Networking Reception y 8 x complimentary Convention Dinner tickets y 2 x tickets the VIP Welcome Reception; y Brief (5 minute) introduction by company representative at the start of the dinner y Signage provided by the company displayed at the Convention Dinner y Company logo included on dinner menus y The company name associated with the Convention Dinner in the programme y Prominent position (after Platinum sponsor) for the company logo on convention material (including convention handbook), plus recognition as the Convention Dinner Partner; y Company logo on Convention website, with link to company home page (within one month of full payment of sponsorship); y Up to six A4 pages of material (provided by company) inserted into the satchel; and, y 1/2 page advert in convention handbook (size and printing deadlines to be confirmed by convention organisers) 5
Barista Partner $10,000 incl GST 1 available The Barista Stand will be located within your exhibition booths. Your sponsorship of the cart will allow you to engage delegates by branding the area with your signage. The cost of this partnership package includes coffee machine hire, barista (during advertised breaks) and cups. You have the option to purchase branded coffee cups at an additional cost. The Barista Partner will receive the following entitlements: Exhibition y A double Exhibition booth (6m x 3m) in a prime location. One booth area to be used for the Barista and coffee cart the other as the Exhibitors display space y 2 company banners displayed at the Barista area. Placement at the organiser s discretion. y Logo displayed on the convention website with company profile and hyperlinked to your company website y Acknowledgement as the Barista Partner during the convention Delegate Satchel Partner $10,000 incl GST 1 available Each delegate attending the convention will receive a satchel printed with your company logo in a prominent position (alongside the Platinum Partner and Convention logo) that will include the convention Handbook and other information. The satchel is a valued event souvenir, which will be re-used by delegates long after the convention. y Prominent branding of the delegate satchel (alongside the Platinum Partner and Convention logo) y Logo displayed on the convention website with company profile and hyperlinked to your company website y Up to two A4 pages of material (provided by company) inserted into the satchel y Acknowledgement as the Convention Satchel Partner during the convention The satchel is a valued event souvenir, which will be re-used by delegates long after the convention. 6
Name Badge and Lanyard Partner $4,500 inc GST 1 available Have your brand exclusively worn by all delegates for the duration of the convention. This exclusive opportunity to provide branded lanyards to the convention will also include branding of the name tags. Lanyards will be worn by all participants of the Convention including delegates, partners and exhibitors. This partnership includes the following benefits: Registration and Social Functions y 2 x complimentary full registrations, including Welcome Reception and Networking Reception; y 2 x complimentary Convention Dinner tickets; y Company logo included on the name badge, alongside convention and AOC logo y Quality Lanyard with company branding (sponsor to supply or provided by Convention at extra cost) y Company logo on Convention website, with link to company home page (within one month of full payment of sponsorship). y Company logo on convention material (including convention handbook), with recognition as the Name badge sponsor; y Up to two A4 pages of material (provided by company) inserted into the satchel; Welcome Reception Partner $3,000 incl GST 1 available This sponsorship includes: Registration and Social Functions y 1 x complimentary full registration y 5 x tickets for the Welcome Reception; y A short welcome address at the VIP Welcome Reception by a company representative; y Company banner displayed in the main function area (Banners to be provided by sponsor) y Company logo on convention material (including convention handbook), plus inclusion as the VIP Welcome Reception sponsor; y Company logo on Convention website, with link to company home page (within one month of full payment of sponsorship); and, y Up to two A4 pages of material (provided by company) inserted into the satchel 7
Satchel Insert Advertising $1,000.00 incl GST Opportunities are available to include satchel insert material: y Up to two A4 pages or equivalent of material (provided by company) inserted into the satchel Handbook Advertising $1,300 / $650 incl GST Opportunities are available to insert half or full page advertisements into the convention handbook as follows: y Half page advertisements - $650 y Full page advertisements - $1,300 Size and printing deadlines to be confirmed by convention organisers Partners receive priority on booth allocation until Friday 2 February 2018. Exhibition Opportunities The Exhibition area is a key component of the Australian Association of Old Crows Convention and provides an excellent opportunity for organisations to promote their products and services. All catering breaks plus the Welcome Reception will be held in the Exhibition area. Reference to the Exhibition will be made throughout convention materials and a full exhibitor listing and floor plan will be published in the convention handbook and on the website. Exhibition Booth $3,500.00 incl GST There are 30 trade booth spaces available; the Exhibition floor plan is to follow. Secure your preferred booth early to obtain the best location and avoid disappointment, especially if you require multiple booths. Allocation of Exhibition booths will be done strictly on receipt of a completed application form and payment. Each booth will be erected by a professional exhibition contractor prior to trade set-up, and will include the following: y 3m x 3m booth floor space, with walling 2.4m high y A fascia banner featuring your company name (maximum 30 characters) y 2 track spotlights y 1 single power point y 2 x Trade Registrations Please note no furniture is included in the trade booth package 8
Sponsorship and Exhibition Booking Form Company: Address: City: State: Postcode: Telephone: Cell: Email: Contact Name: Position: Partnership Opportunities Advertising Opportunities Platinum Partner $POA Satchel Insert AUD$1,300 Gold Partner AUD$8,000 Full page Handbook Advertisement AUD$1,300 Dinner Partner AUD$10,000 Half Page Handbook Advertisement AUD$650 Barista Partner Delegate Satchel Partner AUD$10,000 AUD$10,000 Exhibition Opportunities Name Badge and Lanyard Partner AUD$4,500 Exhibition Booth AUD$3,500 Welcome Reception Partner AUD$3,000 I/ WE AGREE TO THE TERMS AND CONDITIONS SET OUT IN THIS CONVENTION PARTNERSHIP AND EXHIBITION PROSPECTUS Signature Date PLEASE RETURN THIS FORM TO: All Occasions Group A: 12 Stirling Street, Thebarton, SA 5031 E: claire.amor-haynes@aomevents.com P: 08 8125 2200 D: 08 81252216 F: 08 8125 2233 9
Sponsorship and Exhibition Contract Terms and Conditions These terms and conditions constitute a contract between you ( the Exhibitor/Sponsor ), Association of Old Crows, and All Occasions Group Pty Ltd ( the Convention Organiser ) in relation to the sponsorship and/or use of exhibition space at the Association of Old Crows Australasia Convention 2018 at the Adelaide Convention Centre (ACC) in Adelaide, Australia from 28 to 30 May ( the Convention ). By signing the application form you are indicating your acceptance of these terms and conditions. The expression Exhibitor refers to an organisation using space in the Convention Exhibition. Acceptance and Allocation The Convention Organiser, reserves the right to accept or reject any application at its absolute and unfettered discretion with the return of any deposit paid in the event of a rejection. Sponsorship and exhibition packages, which may be limited in number, will be generally allocated in the order of the receipt of application forms. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of the Convention Organiser, whose decision will be final. Application and Payment To confirm your acceptance of a sponsorship or exhibition package please complete the Booking form at the back of this brochure and return to claire.amor-haynes@aomevents. com and specify the package required. A confirmation letter will then be sent to you outlining the exhibitor or sponsorship details, along with a tax invoice due within 21 days. If payment is not received by this date, the package will be released for re-sale. As spaces are strictly limited, returning a Booking Form does not guarantee a place as a Sponsor/ Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Sponsor/Exhibitor. Cancellation Policy Cancellations will be accepted in writing only. A cancellation notice which must be received no later than 27 April 2018 will be subject to a 50% cancellation fee. Any cancellation notice received after 27 April 2018 will be subject to a 100% cancellation fee. Legal Responsibility The Association of Old Crows Australasia Convention, the Convention Organiser and the Adelaide Convention Centre ( the Organisers ) accept no responsibility for any act, omission or other default on the part of the Exhibitor/ Sponsor during or in connection with the Convention that results directly or indirectly in any loss, damage, personal injury or death,. The Exhibitor/Sponsor agrees to indemnify the Organisers in respect of any claim and demands in respect thereof. The Exhibitor acknowledges that the Organisers are not responsible for any loss or damage to the Exhibitor s property and that all Exhibitor material and equipment is the sole responsibility of the Exhibitor. The Organisers will not be liable for any indirect or consequential damages arising out of a breach of this Exhibition/Sponsorship contract. In the event that the Convention or Exhibition is cancelled or delayed through no fault of the Organisers, including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the Sponsor/Exhibitor shall not be entitled to any refund or any claim for any loss of damage. Exhibitor Manual An Exhibitor Manual outlining all technical aspects of exhibiting will be circulated before the Convention. It will include the following y Technical details about the venue, final exhibition details and information. y Contractor details services available to exhibitors and order forms. Exhibitor Display Rules y The Convention Organiser shall determine the hours during which the Exhibition shall be conducted and the hours of access for Exhibitors, including any variations of access times as may be necessary. y The allocated exhibition booth must be staffed at all times during the exhibition and removal of any exhibition display must not commence until after the exhibition closes. y All advertising material, such as banners, must be displayed within the designated booth area. y Excessive noise that inconveniences other exhibitors or the convention must be avoided. y Exhibitors must not obstruct aisles and walkways. y While Exhibitors are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other exhibitors or detracting from the Exhibition are not permitted. Custom Stand y All custom stand designs must be approved by the Convention Organiser and Adelaide Convention Centre to allow for unrestricted views. Custom booths which aren t open plan (for example a structure with one or more walls) may need to be located against the perimeter of the Exhibition. Detailed Requirements and Due Dates: y The Convention Organiser s requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you in a confirmation letter at a later date with relevant due dates. y Logos will be requested in both.jpg and.eps format, high resolution 300dpi. If logos in other formats are received, the Organiser are not responsible for the quality of the logos displayed in any of the promotional material. y In the event that materials, information or artwork required by the Convention Organiser are not received by the designated due date, their use for their intended purpose cannot be guaranteed the Organisers are not responsible for any losses sustained as a result. Partnerships y Nothing contained in the agreement will be deemed to constitute a partnership, joint venture or agency relationship between you and Association of Old Crows Australasia Convention and/or the Convention Organiser. You must not do anything where you will, in any way, be represented that you are a partner of Association of Old Crows Australasia Convention Registrations y Sponsors/Exhibitors are not permitted to attend Convention Sessions or Networking Functions unless the relevant tickets are offered as part of the particular Sponsorship or Exhibition package. Should Sponsors/ Exhibitors wish to attend the Convention as a delegate or attend Networking Functions, the appropriate registration must be purchased. Specific Sponsor/Exhibitor registration online link will be sent out at a later date. Sponsorship and Exhibition Packages y Please refer to the Sponsorship packages in this Sponsorship & Exhibition Proposal document. Any variations to the description of each package must be as agreed in writing with the Convention Organiser. Sponsorship and Exhibition entitlements will not commence until the Acceptance Form and deposit is received by the Convention Organiser. Venue The Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Adelaide Convention Centre