A G E N D A TO FROM RE Chairman - Members Melbourne Airport Authority Executive Director AGENDA for Wednesday, November 19, 2014, 8:30 am Regular Meeting of the Airport Authority To be held at the new Midair Hangar Pledge of Allegiance ACTION ITEMS APPROVAL OF MINUTES of the Regular Meeting of October 15, 2014 in the Melbourne International Airport Board Room ITEM NO. A-1 ITEM NO. A-2 ITEM NO. A-3 ITEM NO. A-4 ITEM NO. A-5 Recommendation to Approve Mutual Aid Agreement Recommendation to Approve Consulting Agreement with CM Control Solutions, LLC Recommendation to Approve Amendment to Lease with Space Coast Aerostructures, LLC Recommendation to Approve Second Amendment to Lease with MidairUSA, Inc. Recommendation to Approve an Air Show Agreement with National Air, Sea and Space Foundation DISCUSSION ITEMS ITEM NO. D-1 ITEM NO. D-1 Five Year Joint Airport Capital Improvement Program (JACIP) Review Airport Passenger Facility Charge (PFC) INFORMATION ITEMS ITEM NO. I-1 Construction Projects Update ITEM NO. I-2 Land Development Report ITEM NO. I-3 National Aviation History Month ITEM NO. I-4 Cancel December MAA Meeting PUBLIC SPEAKERS Pursuant to 286.0105, Florida Statutes, the Airport hereby advises the public that if a person decides to appeal any decision made by the Airport Authority with respect to any matter considered at its meeting or hearing, he will need a record of the proceedings, and that for such purpose, affected persons may need to insure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the Airport (723-6227) at least 48 hours prior to the meeting.
MELBOURNE AIRPORT AUTHORITY B R I E F REGULAR MEETING of November 19. 2014 at 8:30 AM TO BE HELD AT THE NEW MIDAIR HANGAR* Pledge of Allegiance ACTION ITEMS APPROVAL OF MINUTES of the Regular Meeting of October 15, 2014 in the Melbourne International Airport Board Room ITEM NO. A-1 Recommendation to Approve Mutual Aid Agreement This is a law enforcement mutual aid agreement between all of the law enforcement agencies within Brevard County. Florida Statute Section 23.1225 authorizes jurisdictions to enter into mutual aid agreements so that all the parties to this agreement may offer assistance to any of the other parties to this agreement. As a small agency, there are often times when the Melbourne Airport Police Department requires assistance from other agencies, most often Melbourne Police Department and Brevard County s Sheriff s Office. As a transportation hub the MAPD often assists other agencies when they are trying to locate missing persons, runaways, or those who have outstanding warrants. Staff recommends entering into the Mutual Aid Agreement with Brevard County, the School Board of Brevard County, and the municipalities of Cocoa, Cocoa Beach, Indialantic, Indian Harbour Beach, Melbourne, Melbourne Beach, Melbourne Village, Palm Bay, Rockledge, Satellite Beach, Titusville, and West Melbourne, and authorization for the Executive Director to execute said agreement on behalf of the Authority.
Airport Authority Brief Page 2 November 19, 2014 ITEM NO. A-2 Recommendation to Approve Consulting Agreement with CM Control Solutions, LLC The hiring of a Construction Manager to oversee the Project Summit construction has been discussed at past Airport Authority Board meetings. Jim Abod, of CM Control Solutions, has been chosen for the position. Mr. Abod has 37 years of construction experience and has worked with or for such companies as Gilbane Building Company, BRPH Construction Services, and Lockheed Martin. In 1987 he worked as the Project Manager of the Melbourne Regional Airport Terminal and Concourse Project. Further information about Mr. Abod and his experience is attached. The salient points of the agreement are: Term: Mr. Abod will work through the completion of all the Project Summit construction, which is expected to be completed in two years. However, this agreement may be terminated at any time by either party giving 30 days written notice. Compensation: The rate will be $75.00 per hour not-to-exceed $600.00 per day. He will also be reimbursed for travel expenses incurred in connection with the project, if there are any such expenses. No minimum amount of work is guaranteed by the agreement. Equipment: The airport will provide the proper equipment needed such as a computer and software. Staff recommends approval of the Consulting Agreement with CM Control Solutions, LLC, and authorization for the Executive Director to sign said agreement on behalf of the Authority. ITEM NO. A-3 Recommendation to Approve Amendment to Lease with Space Coast Aerostructures, LLC Space Coast Aerostructures, formerly known as Liberty Aerospace, leases units 4B, 4C and 5 in the Aerospace Center. This amendment will add Unit 3 to its lease, as well as the temporary use of the Ed Foster Hangar. Caprock/Harris/Maritime elected not to renew its lease of Unit 3, however it is still leasing Unit 4A. The salient points of the amendment are as follows: Term: Unit 3 s term will coincide with the current lease. Additionally, the Ed Foster Hangar will be included on a month-to-month basis and will not exceed two years. The current lease term terminates April 30, 2015. Rent: The base rent for Unit 3 will be $95,178.12 per year. There is no charge for the Ed Foster Hangar as it is temporary and ancillary to the Aerospace Center premises. Modified Option Periods: The five (5) one-year option periods will be changed to five (5) two-year option periods. Staff recommends approval of the First Amendment to Lease with Space Coast Aerostructures, LLC, and authorization for the Executive Director to sign said amendment on behalf of Authority.
Airport Authority Brief Page 3 November 19, 2014 ITEM NO. A-4 Recommendation to Approve the Second Amendment to Lease with MidairUSA, Inc. Per the lease amendment approved by the Airport Authority Board at its regular meeting on June 18, 2014, the second and final aid in construction payment of $1,283,500 from Midair was to be paid by November 1, 2014. However, Midair historically has been largely dependent on business from Transaero Airlines, a Russian-based airline. Unforeseen international conditions, including devaluation of Russian currency, have caused Transaero to delay its scheduled maintenance programs, which has affected Midair s revenues. Midair has requested to pay 50 percent of the second aid in construction payment by November 14, and the remainder by June 30, 2015. In accordance with the lease, there will be an interest charge of 1 ½ percent per month on the outstanding balance. Midair is refocusing its business model and has recent success attracting new domestic customers. Some of those projects include: two B777-300s from Apollo Group of Miami, one B747-400 and four B747-300s with MaxAir of Pasadena, CA. The Board may also recall that the June through October rent payments for the temporary structure property and Aerospace Center premises were deferred. Midair is responsible for resuming rent payments again effective November 1 in addition to the new hangar lease. Staff recommends approval of the Second Amendment to Lease with MidairUSA, Inc, and authorization for the Executive Director to execute said amendment on behalf of the Authority. ITEM NO. A-5 Recommendation to Approve an Air Show Agreement with National Air, Sea and Space Foundation With a successful air show completed, Airport staff has been approached by National Air, Sea and Space Foundation (Foundation) staff to enter into a new agreement for the March 21 and 22 Melbourne Air and Space Show featuring the U.S. Navy Flight Demonstration squadron, the Blue Angels. Airport staff met with Mr. Bryan
Airport Authority Brief Page 4 November 19, 2014 Lilley and negotiated the following contract: Realizing that parking was an issue, the Foundation has hired a professional event parking contractor to assist with parking and traffic flow issues. The Foundation will pay to the Airport an all-inclusive fee of $25,000 per show day for a total of $50,000. If either show day is rained out or cancelled the fee for that day will be reduced by 50 percent. Airport staff feels that this amount is sufficient based on the actual costs incurred. Fifty percent of the payment will be due 30-days before the event. Included in the contract, the Foundation will additionally provide to the Airport one 50-seat chalet with catering and 300 general admission tickets that include parking, adding value to the agreement. The Foundation will obtain its own air show liability insurance, general liability insurance, automobile liability insurance, and liquor liability insurance naming the City of Melbourne Airport Authority as an additional insured. The Foundation will negotiate a separate contract for non-airport City services. Outside of the parking issues, all of the feedback the Airport has received has been positive. The coverage of and publicity from the event brings immeasurable goodwill to the Airport and also provides our tenants with further recognition and a backdrop for corporate events. Staff recommends approval of the Air Show Agreement with the National, Air, Sea and Space Foundation and authorization for the Executive Director to execute on behalf of the Authority. DISCUSSION ITEMS ITEM NO. D-1 Five Year Joint Airport Capital Improvement Program (JACIP) Review Airport staff is currently working with the Federal Aviation Administration (FAA) and Florida Department of Transportation (FDOT) to complete a Five Year Joint Airport Capital Improvement Program. The Executive Director will brief the Board of the Airport s Five Year JACIP.
Airport Authority Brief Page 5 November 19, 2014 ITEM NO. D-2 Airport Passenger Facility Charge (PFC) The current Airport passenger Facility Charge of $4.50 per enplaning passenger is forecasted to expire March 2015. The Executive Director will brief the Board of recommended strategies to appropriately continue this important revenue stream. Specific action will be presented to the Board at the January 2015 MAA meeting. ITEM NO. I-1 Construction Projects Update ITEM NO. I-2 Land Development Report INFORMATION ITEMS Status of land development activity: Current Active Prospects 9 Leases Pending 2 Lease Renewals Pending 3 Site Visits 2 ITEM NO. I-3 National Aviation History Month November is Aviation History Month. Melbourne International Airport is honoring our aviation community with a special display of artifacts recently loaned to us from NASA. These artifacts include a Manned Maneuvering Unit used on three Space Shuttle Missions, a Model Shuttle Stack, Apollo Command Module, Shuttle Drag Shute Door, X-33 Aircraft, and a special display honoring President John F. Kennedy s expansion of the U.S. space program. We encourage everyone to visit the Melbourne Airport Air and Space Museum and take a moment to reflect on the importance of aviation in our community. We d also like to recognize Jeff Goldstein for his efforts as our museum curator, accessing these historic artifacts and creating this nice public display. ITEM NO. I-4 Cancel December MAA Meeting In respect for Members holiday schedules, the December 17, 2014 regular meeting of the Melbourne Airport Authority is cancelled. The next regular meeting will be January 21, 2015.
Airport Authority Brief Page 6 November 19, 2014 PUBLIC SPEAKERS Attachments a. Planning & Projects b Police & Security c. Operations and Maintenance Activity d. Airfield Navigational Aids Status e. Passenger Services Activity Report f. Investment & Cash Report/Finances/operational statistics
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