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What s inside: Community Partners... pg.1 How the Camp Card sale works... pg.1 We re selling Camp, not just Discount Cards... pg.1 Council Goal... pg.1 Timeline... pg.2 Responsibilities... pg.2 Camp Card Sample... pg.3 How to implement Camp Cards sales for your Unit... pg.4 Your Unit Camp Card Kick-Off... pg.4 Camp Card Kick-Off Agenda... pg.4 How to sell Camp Cards... pg.5 Sales Techniques for Scouts... pg.5 Safety & Courtesy... pg.5 Commission... pg.6 Prize Program... pg.6 Return Policy & Closing your accounts... pg.6 Outdoor Adventure Facilities... pg.7 Kick-off & Roundtable Information... pg.8 Council & District Contacts... pg.9 What is Scout-O-Rama?... pg.10 Camp Card Plan... pg.11 A Scout is
Where: Oak Canyon Park 5305 Santiago Canyon Drive, Silverado, CA 92676 When: May 10, 2014 Time: 9:00 a.m. 4:00 p.m. Admission: $10.00 per family plus $5.00 parking Scout-O-Rama is the annual trade show of Scouting in Orange County hosted by the Orange County Council, Boy Scouts of America. Scouts and their families, and families interested in learning about Scouting, enjoy a fun-filled day of exhibits, competitions, skits and displays. Scout-O-Rama features Scout booths and vendor booths as well as Dutch-oven cooking demonstrations, canoe races, climbing towers, Bubble Rollers, Medieval Times performances, and Vans Skate shows and many more. Local Packs, Troops, Teams and Crews can participate in Scout-O-Rama event by displaying a booth. Details regarding booth setup and Scout-O-Rama schedule is available online at www.ocbsa.org/ scout-o-rama. Admission to Scout-O-Rama is available in conjunction with the Camp Card Sales fundraiser. Scouts will be selling Camp Cards that contain 2 one-time use coupons and 6 multi-use coupons from local businesses for $10.00 throughout Orange County. An entire family receives admission to the event with the Camp Card. Proceeds from this fundraiser and Scout-O-Rama go to support the activities, advancements, and program of local Units and the Orange County Council, Boy Scouts of America. For more information on Scout-O-Rama or the Camp Card fundraiser, please contact the William Lyon Homes Center for Scouting at (714) 546-4990 or visit our website at www.ocbsa.org. 1
Introducing the NEW Camp Card fundraiser. The Camp Card is replacing the traditional Scout-O-Rama ticket book. Camp Cards are is designed to help Units earn their way to camp. Units participating in this program can earn up to $4.25 for each $10 Camp Card they sell. The sale will begin March 22nd and end May 8th, giving units over a month and a half to sell and close their accounts. Community Partners Ralphs and Dick s Sporting Goods have offered generous one-time discounts that make the sale of this card a no brainer. Several more community partners have offered discounts, including (subject to change) Jamba Juice, Kentucky Fried Chicken, Panda Express, Sports Clips, Boomers and El Pollo Loco. Take advantage of these partnerships to help your Scouts get to camp. How the Camp Card sale works The camp card is designed to help units fund their way to great outdoor adventures. Each Camp Card sells for $10.00. The cards come in a promotional envelope with 15 cards in each envelope. We have partnered with local retailers to provide useful and valuable discounts for the customer to use throughout the year. Commissions from the sales are encouraged to be applied directly toward sending youth to Camp programs. We re selling Camp, not just Discount Cards Ensure your families understand that they are selling character, they are selling a better community, and they are selling the benefits of the Unit attending summer camp; not just selling discount cards. Emphasize that each card sold helps a Unit go to camp. The reason our sale will be successful is that people want to support Scouting and customers easily identify with camping. How to Sign Up Registration will be done online this year at http://ocbsa.kintera.org/sor. Please select the registration option from the drop-down menu that best describes your Unit s participation and complete the registration form. The three registration options are: Camp Card Sales & Booth at Scout-O-Rama Camp Card Sales Only Booth at Scout-O-Rama Only Units with Booth Exhibits must complete and return the form no later than April 14, 2014. You may submit the Booth Safety Application Form (available online at www.ocbsa.org/scout-o-rama) at the time of registration or you may print the form and either email, mail or fax it to us. 2
Camp Card Sales Timeline Saturday, March 22 Camp Card Sales Kick-Off Thursday, April 10 First Turn-In at Roundtable -Prize form due Thursday, May 8 Final Turn-In at Roundtable -Prize form due -All accounts closed -Top Seller Names Due! Saturday, May 10 Scout-O-Rama Stage Presentation of Top Sellers Thursday, June 12 Prize Distribution at Roundtable Responsibilities Camp Card Master Attend the Camp Card Kick-off on March 22nd at University of Scouting located at Santa Ana College, 1530 West 17th Street, Santa Ana, CA 92706. Register at http://ocbsa.kintera.org/sor or scan the QR code above. Communicate the purpose of the Camp Card sale and timeline to your Scouts and parents. Kick-off the Camp Card sale at the unit level and provide Scouts with a sales kit and at least 15 cards to sell. Inspect, coach and praise your Scouts. Set a sales goal for your Scouts and unit. Collect all money and turn in the amount due (less the commission) plus the undamaged cards to the Council by May 8th. Be A Camp Champion Be an expert in all Orange County Council summer camp & Day Camp opportunities. Encourage all your Scouts to select a camp that fits their summer schedule and attend. Explain to parents the importance of the outing in Scouting! Set a goal and a plan for percentage of Scouts attending camp and achieve it! 3
Card Front Card Back Community Partners (subject to change) Units can send a Scout to Camp by Selling 92 Camp Cards to go to Summer Camp at Lost Valley! Selling 36 Camp Cards to go to Day Camp! Based off of $4.25 Selling 36 Camp Cards to go to Aquatics Camp at the Newport Sea Base! Commission per Selling32 Camp Cards to go to Squids Day Camp at the Newport Sea Base! card sold. Selling 22 Camp Cards to go to Lost Valley Cowboy Weekend! Selling 12 Camp Cards to go to Tiger Cub Safari at Oso Lake! Selling 12 Camp Cards to go to Webelos Great Outdoors at Oso Lake! Selling 3 Camp Cards to go Zip Lining at The Irvine Ranch Outdoor Education Center! It s Easy to Sell! Say you sell: 15 to family 15 to friends and neighbors And 30 from mom and dad taking them to work That s 60 Camp Cards right there! Council Goal It is the goal of the Orange County Council to sell 800,000 Camp Cards! 4
How to Implement Camp Cards sales for your Unit Determine Now the Camp programs your youth plan to participate in for 2014. Determine the number of active youth in your program. Set a per youth sales goal. Set an overall unit sales goal. Communicate unit needs clearly with each youth and parent. a. Explain how the sale of Camp Cards teaches youth the value of earning their own way. b. Explain exactly where the unit plans to allocate the revenue generated from the sales. (i.e. Individual youth Camp fees, Unit Camp fees, uniforms, etc..) Communicate Camp Card calendar clearly with all youth and parents. a. Have a Kick-off for your unit. b. Have a Turn-in date for money and unsold Camp Cards. Your Unit Camp Card Kick-Off The objectives of your Camp Card kick-off are simple: Get Scouts excited about camping and how they can earn their way to camp! Inform parents about why their son should have a camp experience. How can you ensure a successful kick-off? Make sure the kick-off is properly promoted through e-mail, phone and at meetings. Review the presentation with your unit leader prior to the meeting. Be prepared to talk about camp opportunities. Have snacks, drinks and music. Make sure EVERY Scout gets a SALES KIT and at least 15 Camp Cards. Have a GOAL! Keep it short. Camp Card Kick-off Agenda Grand Opening with music, cheers and excitement. Check out a SALES KIT to every Scout with at least 15 Camp Cards. Review camp opportunities. Review sales goal and % of Scouts to camp goal & explain key dates. Scout Training: Role play sales Do s and Don ts. Review prize opportunities. Big Finish: Issue a challenge to your Scouts and send them home motivated to sell. Thank your Scouts! Follow up after the kick-off with important reminders like dates and sales goals. 5
How to sell Camp Cards Your job as Camp Card Master is to teach Scouts how to sell. To get there, your team needs to employ all 3 sales methods. Create a plan and train your Scouts in all three methods; this will give you the best results. DOOR TO DOOR: Take your SALES KIT and Cards for a trip around the neighborhood. Highlight the great coupons and inform customers that the card is admission into the Scout-O-Rama family event. Also, encourage them to buy several cards because the coupon snap-offs can only be used one time, but the discounts on the back of the card last all year. Let them know your Unit is trying to earn their way to camp. SHOW & SELL: Set up a sales booth and sell CAMP CARDS on the spot. This can be an effective approach in the right location at the right time, but don't hang your hat on this approach alone. Focus on multiple locations over the course of a couple of days. (Bring a tent display and Sales Kit) SELL AT WORK: A great way for Mom and Dad to help support their son s Unit. Have them take the SALES KIT to work. Sales Techniques for Scouts Don t miss the opportunity to use the Camp Card sale to train your Scouts in public speaking, sales and service. Your Scouts and parents will appreciate the effort and your sales will improve. Have Scouts role play and practice during your Kick-off. Find a way to make training fun and reward Scouts who do a good job. Have your Scouts practice these simple steps: Wear your uniform. Smile and tell them who you are first name only! Tell them where you are from (unit within Scouting). Tell them what you are doing (going Camping). Tell them what they can do to help (save money with the Camp Card). Ask them if they would like to buy more than one. Inform them know that the card is admission into the Scout-O-Rama family event. Close the sale and thank them. Safety and Courtesy Sell with another Scout or with an adult. Never enter anyone s home. Never sell after dark, unless with an adult. Don t carry large amounts of cash. Always walk on the sidewalk and driveway. Be careful of dogs while selling. Say thank you whether or not the prospect buys a Camp Card. 6
Commission Base commission for all units is $3.00 per Camp Card sold. PARTICIPATION COMMISSION: Booth at Scout-O-Rama: Units providing a booth will receive an additional $.50 per Camp Card sold No Prizes: Units that opt-out of prizes will receive an additional $.25 per Camp Card sold SALES COMMISSION: Units completing the following will receive an additional $.50 per Camp Card sold Sell an average of 15 Camp Cards per registered Scout in the Unit (Based on your Unit s March 31, 2014 Membership) Provide your Camp Card Plan to elena@ocbsa.org by April 11, 2014 Turn in all money and all remaining Camp Cards by May 8, 2014 Units will retain their Commission when turning in sales receipts. Prize Program Scouts who sell 5 or more Camp Cards will qualify. Beginning at 100 Camp Cards sold, Scouts who sell 100 Camp Cards or more will receive a Camp Card Sales Patch AND the 100 card prize; or they may select a combination of prizes from lower levels, as long as the total prize value does not exceed the prize level achieved. Sell This! Get This! 5 Cards Camp Card Sales Patch 15 Cards.Youth LED Head Lamp (First Turn-In Only) 25 Cards.Crystal Radio Science Kit 45 Cards Magic Rocks Science Kit 60 Cards.Binoculars 100 Cards 2 Knott s Berry Farm Tickets/$20 Scout Shop Gift Card/Camp Bucks 150 Cards Helicopter/$30 Scout Shop Gift Card/Camp Bucks 250 Cards Hydration Pack/$50 Scout Shop Gift Card/Camp Bucks 300 Cards Boe-Bot Robot Kit/$100 Scout Shop Gift Card/Camp Bucks 400 Cards GoPro Hero 3*/$150 Scout Shop Gift Card/Camp Bucks *To receive 400 Camp Card prize please contact your District Camp Card Master to make arrangements. Return Policy Units can only return 20% of Camp Cards checked-out without penalty; the remaining 80% must be paid for by May 8, 2014 or the Unit account will be charged.. Unreturned Camp Cards will be charged to Unit at $7.00/card (including lost cards). Prizes will not be issued until the Unit Account is resolved. Closing Your Account Your account is closed when all money for Camp Cards sold and all remaining Camp Cards are returned to your District Chairperson. Units will retain their commission when turning in sales receipts. Accounts must be paid in full by May 8, 2014 to receive prizes. 7
Outdoor Adventure Facilities Newport Sea Base The Newport Sea Base is a place where sunlight, sailboats and sea lions are part of the day s agenda. Year-round, girls and boys, scouts and non-scouts learn oceanography, engineering, environmental science, boating safety, dinghy and keelboat sailing, canoeing, kayaking, motor boating, and other aquatic-related subjects. All programs are offered to the general public and are intended to increase understanding and appreciation for the marine environment by directly involving participants in thoughtprovoking, dynamic, hands-on activities. With a commitment to developing character, our desire is to inspire a love for the marine environment in the hearts of youth. Oso Lake Located in Rancho Santa Margarita on the boarder of Mission Viejo, Oso Lake is easily accessible. The camp features a 100-acre lake, 15 acres of land and is surrounded by O Neil Regional Park. The Oso Reservoir is the perfect venue for Scouts to enjoy catchand release bass fishing, canoeing and rowing. The facilities feature a small archery range, large camping areas, a multi-level pavilion and amphitheater. Proximity to O Neil Regional Park provides ample hiking and orienteering opportunities and the campsite areas are perfect for first year campers to practice their skills. Schoepe Scout Reservation at Lost Valley Located in the Warner Springs area of San Diego County. It is a rustic wilderness camp with 1,400 acres of Oak, Pine and Chaparral bordered by the Cleveland National Forrest.. The camp is a traditional BSA camp, it has 22 new cabins, two swimming pools, a three acre lake, rifle, archery and shotgun ranges, horse stables, a mountain bike center, an observatory, two handicraft centers, an Indian Village with an active archeological dig and nature center. Two dinning halls provide Scouts with meal service. Scouts can also participate in High Adventure programs with challenges ranging from rock climbing and rappelling to black powder and C.O.P.E. The Irvine Ranch Outdoor Education Center Located near Irvine Regional Park, this 210-acre oasis is the gateway to the great outdoors for youth groups, organizations, schools, families and Scouting programs. Young campers and adventurist alike explore rugged terrain, visit an orange grove, dig for ore in a mine and take aim at archery. Other camp features include an amphitheater, aerospace/astronomy camp, ranch camp, mining camp and aquatics center. The Irvine Outdoor Education Center meets long-standing need in the community for kids to experience nature s best playground in their own backyard. 8
Kick-Off Locations Attend the Camp Card Sales Kick-Off on Saturday, March 22, 2014 from 8:00 a.m. to 12:00 p.m. to pick-up tickets and start selling. The Kick-Off will be held at the University of Scouting, Santa Ana College, 1530 West 17th Street, Santa Ana, CA 92706. Roundtable Locations To reach your District Executive by phone please call (714) 546-8558 and their extension below: Canyons Roundtable 7:00 p.m. Julie Anderson (District Director) juliea@ocbsa.org Ext. 105 Tustin LDS Building, 1800 San Juan St, Tustin, CA 92780-5206 (off Red Hill Ave) Del Mar 7:00 p.m. John Miller (District Director) johnm@ocbsa.org Ext. 153 LDS Church 2300 Bonita Canyon Dr, Newport Beach, CA El Camino Real 7:00 p.m. Jim Peterson (District Executive) jimp@ocbsa.org Ext. 127 LDS Building, San Clemente El Capitan 7:15 p.m. Jorge Ruiz de Somocurcio (District Executive) jorger@ocbsa.org Ext. 115 Garden Grove Stake, 10212 Stanford Avenue, Garden Grove, CA Los Amigos 7:00 p.m. Will Abbot (District Executive) willa@ocbsa.org Ext. 110 Kiwanis Youth Park, 385 West Truslow Ave., Fullerton, CA 92832 Orange Frontier 7:30 p.m. James (District Executive) jamess@ocbsa.org Ext. 112 LDS Church (Orange Avenue Building) 4000 W Orange Avenue, Anaheim, CA 92804 Pacifica 7:00 p.m. Dinh Thai (District Director) dinht@ocbsa.org Ext. 182 LDS Church 17500 Bushard Street, Fountain Valley, CA 92708 Cross streets are Slater and Bushard. Portola 7:00 p.m. Tom Hartmann (District Executive) thomash@ocbsa.org Ext. 102 LDS on Rose Drive 17130 Bastanchury Road, Yorba Linda, CA Rancho San Joaquin 7:00 p.m. Shawn Gillespie (District Executive) shawng@ocbsa.org Ext. 103 Irvine LDS Stake Center 22 Lake Irvine, CA 92614 Saddleback 7:00 p.m. Marty Cutrone (District Executive) martyc@ocbsa.org Ext. 143 Lake Forest Ward Building 24755 Trabuco Rd, Lake Forest, CA Santa Ana Rita Burgueno (District Executive) ritab@ocbsa.org Ext. 114 To be determined Tiburon 7:00 p.m. Ingvar Corona (District Executive) ingvarc@ocbsa.org Ext. 116 Laguna Niguel LDS Church, 28291 Alicia Parkway, Laguna Niguel CA 92677 Venturing 7:00 p.m. Laurel Berkheimer (District Executive) - laurelb@ocbsa.org Ext. 149 William Lyon Homes Center for Scouting, 1211 E. Dyer Rd., Santa Ana, CA 92705 9
Council Contacts Rachel Cueva (Activities Director) rachelc@ocbsa.org 714-546-8558 Ext. 132 (714) 615-3757 Elena Garcia (Activities Assistant) elena@ocbsa.org 714-546-8558 x. 150 District Contacts Canyons Julie Hoffman juliehoffman@socal.rr.com Portola Grant Robinson grant@hotspotcoupon.com Del Mar - Tina Alvarado 949-280-0161 delmarsorchair@gmail.com Rancho San Joaquin - Elizabeth Jackson (949) 278-7099 rsjactivities@gmail.com El Camino Real Merla & Jose Fregoso (949) 218-2658/ (949) 444-8040 fregoso3@cox.net Saddleback MaryLee O Brien (949) 226-1611 SORSaddleback@gmail.com El Capitan Rudy Zuniga (949) 338-1712 r.zuniga203@yahoo.com Santa Ana Rita Burgueno (714) 546-8558 x.114 ritab@ocbsa.org Los Amigos - Bryan Freeman (562) 355-9324 mfreeman14@juno.com Tiburon Bryan Thacker (949) 212-7926 bryanthacker@gmail.com Orange Frontier - Star La Rogers rogers_family@hotmail.com Venturing Laurel Berkheimer (714) 546-8558 x.149 laurelb@ocbsa.org Pacifica Bev Graham (714) 588-7489 kbkkgraham@yahoo.com Note: The above District Contacts are volunteers just like you. 10
Camp Card Plan District Pack Troop Crew Post Team Unit No. Important dates Our sale will begin on and end on. Money turn in date is. We will have a Unit Camp Card Kick-Off Date Time Location Camp Card Pickup Date Location Goals Our Unit s Camp Card goal is $. Each Scout s sales goal is $ to pay for a great Scouting program. We plan to use the money we raise to do the following things: Our Unit s $150 rewards will be: Have questions need more information? We can help you prepare for the sale and can answer any questions you have. Contact: Email: Phone: Contact: Email: Phone: This form is due to elena@ocbsa.org by April, 11, 2014. 11