Rendezvous XXV Event Packet Rev. Org www.boyscoutrendezvous.com Page 1 of 10 April 6-8, 2018 Camp Suzanne Joplin, MO Download the current revision of this packet at: www.boyscoutrendezvous.com Rev: Org Date: 1/14/2018 Table of Contents Rendezvous XXV Inter-Active Camp Suzanne Map 2 Advance Move-In For Pre-Registered Troops 2 Vehicle Policy For Friday Night Check-In 2 Campsite Checkout Inspection 2 WEBELOS Camping.. 2 Rendezvous Agenda 3 Driving Instructions & Map 3 Registration Form 4 Unit Participation Roster. 5 T-Shirt Order Form 6 Activities. 7 Camp Suzanne Map 8 Trading Blanket Rules and Advice. 9 Last Minute Additions and Updates 10 Rendezvous History 10 Welcome from the Booshway! Howdy Rendezouers, I would like to invite you all to attend the 25th anniversary of the Kansas-Missouri Fur Company Rendezvous. We are hoping for a dryer weekend then last years, but this is Missouri...so don't forget your rain coats and boats. Please come and enjoy what makes Scouting Fun...Camping, Cooking out doors, Scouting comrades, Re-enactors, vendors and trading cool stuff! Please review the registration packet and start signing up. Looking forward to seeing you all there...and remember...a Scout is always, PREPARED. Shannon Johnson- 2018 Booshway Rendezvous XXV is Online Rendezvous XXV is online 24/7 at WWW.BoyScoutRendezvous.com. We will begin accepting registrations on January 1, 2018. The website contains the most up-to-date version of this registration packet as well as complete event information including campsite descriptions and the latest campsite reservation status! Sit back and watch a slide show of Rendezvous photos that span the last decade and do be surprised to see yourself or someone you know! Send a message to the Rendezvous Committee or volunteer to help with your favorite event or activity! It s all there online. You can also follow the event on Facebook at http://www.facebook.com/boyscoutrendezvous.
Rendezvous XXV Event Packet Rev Org www.boyscoutrendezvous.com Page 2 of 10 Advance Move-In and Setup Available For Pre-Registered Troops Camp Suzanne is locked during the week however please note: troops assume all responsibility for property or equipment left unattended. You must be Pre-Registered with a campsite assigned and reserved to take advantage of this option. The Rendezvous staff member on site will not be able to assign campsites or accept payments. The camp will be open Thursday April 5 by noon for clean-up or trailer drop off. No Entry Until Noon Opening Interactive Camp Suzanne Map Campsite Information Available On-Line Pick the campsite you want this year on-line at www.boyscoutrendezvous.com. The interactive campsite map will let you view a photo of the campsite, see an estimate of how many tents will fit in the site, the distance from water and toilet facilities, the current reservation status and the proximity to the program area. Please request your top 3 campsite preferences when registering. The Registration Chairman will attempt to assign campsites based on troop preference, taking into consideration the total number of participants in the unit being registered, and the current registration status of the campsite. Campsite assignments will be made after the pre-registration deadline and are subject to change. If you have a troop trailer in camp please move it far enough into the campsite to allow 1 vehicle to park in front of it, completely off the road and within the limits of your campsite. Special Note For Vehicles On Friday Night Move-In A Scout Is Courteous.. Traffic flow and literally hundreds of cars on a single lane camp road have always made Friday night checkin a nightmare for both troops and Rendezvous staff. The biggest problem is making sure that when a troop is unloading and moving into their campsite they do not block the road to every other campsite past them. This can back up traffic for ½ mile and cause frustration and delays for every other troop attending the event. This year, Rendezvous staff will be enforcing a strict 1-car per troop on the road at a time policy. Check-in will be done in upper field by council fire ring. Troops should plan on arriving as a group and then load all their gear into a single vehicle if necessary at the parking area. If multiple trips are required the first vehicle must return to the check-in before the second may enter camp. Parking in the upper field is restricted to Vendors, Staff, Emergency Vehicles, and special needs by permit only. Campsite Inspection Required Before Checkout When a troop is ready to leave, a member of the Rendezvous staff must inspect the campsite before the event patches will be given to the unit leader. Unfortunately, this is necessary after last year s event when some campfires were not fully extinguished. WEBELOS Camping At Rendezvous XXV 2 nd year Webelos are invited to Rendezvous if they are registered with an attending Troop and have 1 parent/adult per family. (Webelos Camping Rules). See the Trading Blankets section for special opportunities available for these Webelos on Saturday.
Rendezvous XXV Event Packet Rev Org www.boyscoutrendezvous.com Page 3 of 10 Rendezvous Agenda Friday 4/6 3:00 pm. 9:00 pm. Check In Saturday 4/7 8:00 am SPL Meeting at flag pole Sunday 4/8 8:00 am Flag Ceremony 9:30 pm. SPL Cracker Barrel 8:45 am Flag Ceremony 8:15 Religious Service 10:00 pm. Lights Out 9:00 12:00 Morning Session 9:00 am Checkout & Inspections 12:00 1:00 Lunch 11:00 All Troops out of area. 1:00 4:00 Afternoon Session 4:00 7:00 Supper & Cleanup 7:00 pm. Campfire and OA Callout 10:00 pm Lights Out Driving Instructions for Camp Suzanne Please visit www.boyscoutrendezvous.com for a Google Maps version that will plan your driving route. Drive South of Joplin on US 71 to State Hwy V then East to Kodiak Road then.7 mile North to entrance
Rendezvous XXV Event Packet Rev Org www.boyscoutrendezvous.com Page 4 of 10 KS-MO FUR COMPANY RENDEZVOUS XXV REGISTRATION Stamp Date Received by Scout Office Cost Center 907 April 6 8, 2018 Camp Suzanne Joplin, MO To Pre-Register, send this form, along with all event fees and a completed Unit Participation Roster to the Joplin Scout Shop no later than March 23, 2018. We begin accepting registration forms on January 1, 2018. Late registration fees will be charged after this date. Mail to: Joplin Scout Shop, 2702 Richard Joseph Blvd., suite. 113, Joplin, MO 64804 You must Pre-Register by March 23, 2018 to take advantage of the Advance Move-In opportunities that will make your Friday night check-in effortless, easy and painless. Unit: Leader: Address: City/St/Zip Note: T-Shirts are not included in the registration fee and must be ordered at time of pre-registration. Phone Email: Registration Fees Fees paid by 3/23 Fees paid after 3/23 # Scouts x $7.00 = x $12.00 = # WEBELOS x $7.00 = x $12.00 = # Adults x $7.00 = x $12.00 = Preferred Campsite You may List 3 1 st Total Total Fees $ Amount Enclosed $ 2 nd *Charge from Account $ 3 rd Balance Due $ Total Staff Use Only: Balance Due on Check-in: $ Paid: * Scout Account funds may only be used for pre-registration. No Scout Account payments will be accepted at the event
Rendezvous XXV Event Packet Rev Org www.boyscoutrendezvous.com Page 5 of 10 Rendezvous XXV Unit Participation Roster This page is mandatory for access to this event (Copy and add additional sheets as needed) 1 2 3 4 5 6 7 8 9 10 11 12 Youth Participants (Please indicate program youth is registered with) Name Emergency Phone Number Boy Scout Webelo 1 2 3 4 5 6 7 8 9 10 11 12 Adult Participants (Minimum of two-deep leadership required) Name 13 13 14 14 15 15 16 16 17 17 18 18 19 19 20 20 21 22 23 24 25 26 27 28 29 30 21 22 23 24 25 26 27 28 29 30
Rendezvous XXV Event Packet Rev Org www.boyscoutrendezvous.com Page 6 of 10 Rendezvous XXV T-Shirt Order Form IMPORTANT NOTE: T-Shirts are provided on a Pre-Order and Pre- Paid basis only. There will not be any shirts for sale at the event. Orders must be placed by March 23, 2018. Adult small Adult XL: $10.00 Adult 2X - 3X : $12.00 Use the Order form below to place your orders for Rendezvous T-Shirts. T-Shirts will be made from dry-fit material ) Rendezvous Merchandise Order Form - Cost Center 907 Troop/Crew T-Shirt Size Small Med Large X Large Total Qty. Total $ x $10.00 = 2/3X 2XL 3XL Total Qty. Total $ x $12.00 = Total Combined Orders must be placed and paid by March 23, 2018 There will not be any at-event sales. Send with full payment to: Joplin Scout Shop, 2702 Richard Joseph Blvd., suite 113, Joplin, MO 64804 Staff Use Only Campsite Assigned: Staff Use Only Campsite inspection Performed by: Number of patches issued: SPL Initials:
Rendezvous XXV Event Packet Rev Org www.boyscoutrendezvous.com Page 7 of 10 Rendezvous XXV - Activities Session Times are 9:00 am 12:00 pm and 1:00 pm 4:00 pm 1. Tomahawk Throwing 2. Camp Cookie s SPAM Cook-Off The great SPAM cook-off has been a regular event at Rendezvous Submissions are judged by a panel of hungry Rendezvous staff and the winning dish and its creator are recognized at closing campfire with the coveted Spam Plaque! Bring your entry to the staff kitchen at 6:30 to enter the competition. Click this link for the rules. 3. Trading Blankets 1:00 PM 4:00 PM Only 4. Fire Making Fire Piston Flint & Steel Burning Lens Bow Drill Fire Plow Steel Sparker Steel Wool Hand Drill Coke Can & Chocolate Learn how to make char cloth and identify many good types of tinder that you see every day. Never be stranded without fire again. 5. Archery 6. Branding 7. Black Powder Rifle Shooting *See note below 8. Dutch Oven Cooking 9. Cherokee Marbles Scout Craft 10. Closing Campfire 7:00 p.m. Presentation of Awards, recognitions, announcements Memorial Campfire. 11. Order of the Arrow Callout Call-out follows Closing Campfire. The Order of the Arrow Call-out will be held as the last event of the closing campfire. Scouts who have been elected as candidates by their units will be recognized and escorted to the center of the ceremonial fire ring. Following call-out candidates will be lead to a private location for additional ceremony and instruction. Elections must be held prior to March 31, 2018. To schedule an election for your unit Please contact our advisor at: Billy Bowers 417-540-3897 Rendezvous Black Powder We will be using a band system. Once you attend a safety lecture during the day, all shooters will be given a plastic band to ware. If you come back later to shoot, you will not need to attend the safety speech a second time. We hope this will reduce frustration and allow more time to practice your marksman skills. As always, it is the determination of the people working the range as to if you are practicing safe shooting. They are in control of the range when it is being used. Please follow their directions. The range for black powder will be open through the morning session and afternoon session. It will be closed for lunch time to allow all the volunteers on the range to eat and get some rest. For the afternoon, you will need to wait till the range instructor s return Please do not bring your own rifle, powder or balls. Everything you need for the black powder shooting will be provided. This includes all the shooting sports. All the arrows, bows, sling shots and other items are provided. We are not allowed to let scouts or scouters bring their own for these events
Rendezvous XXV Event Packet Rev. Org www.boyscoutrendezvous.com Page 8 of 10 (Over Flow Campsites) Please Visit www.boyscoutrendezvous.com interactive map before you submit your units registration form to see which campsites are currently reserved and which remain open.
Rendezvous XXV Event Packet Rev. Org www.boyscoutrendezvous.com Page 9 of 10 Rendezvous Trading Blankets Everything you wanted to know, and probably some you didn t... Rules for Blanket Traders Trading blankets have become one of the most popular events at the Rendezvous and here is what you need to know to become a Blanket Trader yourself! No money can be exchanged - Barter only. If you are observed asking for money, your blanket and all goods will be confiscated and you will be asked to leave the area. You items will be returned to your Scoutmaster after he/she is notified. No sheath knives, throwing stars, swords (wooden or metal) or other weapons not allowed by BSA regulations or your Scoutmaster - make sure you read the last word in the underlined sentence. Your Scoutmaster can impose other restrictions as needed. If any prohibited items are observed on your blanket you will be asked to remove them. If they are seen as second time, they will be confiscated and returned to your Scoutmaster after he/she is notified. Other than these two Rules you are free to trade whatever treasures you can bring with you. Rules for Traders Trading blankets have become one of the most popular events at the Rendezvous and here is what you need to know to make successful trades as a Trader! No money can be exchanged - If anyone asks you to pay money for an item, DON T DO IT. This is against the rules. Go immediately to one of the traders that are dressed in Native American clothing (regalia) and point out the person who asked for money. Any blanket trader or customer caught paying for a trade with money will be asked to leave the area and their Scoutmasters will be notified. Barter - Deal - And Deal Some More! - Bartering for something without money is an art. Trading blankets are not like a store. Someone may want something that you don t have, but since they are stuck at their blanket and can t find it, you have the ability to go to another blanket, find that item and trade for it, then come back and trade for what you originally wanted. This is what makes trading blankets so much fun! If someone says No to a trade, add items or ask What would you trade for that? If you see something that you want to trade for... keep trying and trading up with other traders until you can make the trade you want!
Rendezvous XXV Event Packet Rev Org www.boyscoutrendezvous.com Page 10 of 10 Last Minute Updates & Additions to the Rendezvous Schedule This is the place where you ll find changes and updates to the schedule that would otherwise be too difficult or time-consuming to update/ correct in the existing event packet or on the website. Rendezvous History # Year Booshway I 1994 Jerry Pile II 1995 Leonard Baker III 1996 John Peacock IV 1997 Jan Mikrut V 1998 DJ Fry VI 1999 Gary Smith VII 2000 Tedd Inman VIII 2001 Rodney Bechdolt IX 2002 Bill Hosp X 2003 Richard Johnson XI 2004 Richard Sapp XII 2005 Alan Roberts XIII 2006 Bill Botzow XIV 2007 Ted Hurst XV 2008 Jim Rupert XVI 2009 Kevin Mitchelson XVII 2010 Curtis Ware XVIII 2011 Michael Compton XIX 2012 Dan Webber XX 2013 Larry Ent XXI 2014 Bruce Turner XXII 2015 Wes Shoemaker XXIII 2016 Matthew Roberts XXIV 2017 Mark Williams XXV 2018 Shannon Johnson If you unit has lost a beloved member that you would like recognized please inform the Booshway at Friday nights cracker barrel Your Help Needed We need help. Any scouter who is free during the morning or afternoon period who would like to help at the branding station is needed. This area gets busy and we need a few more people to help us get all the branding done. For your help, you will be given a staff patch. A 24 hour medic/information officer will be stationed at the cabin in the program area during the event. Coleman Attendance At this time Coleman has agreed to bring a selection of gear to be sold at Rendezvous. They will not commit completely until we are only a couple weeks from the event, but at this time they plan on attending. If you have specific equipment requests please email Josh at cc309@coleman.com at least 2 weeks before Rendezvous