Cub Scout Day Camp 2017 Day Camp Pack Coordinator Training
Tonight s Agenda Day Camp Staff What is Day Camp? Who Can Attend Camp What is Day Camp Coordinator Job? Pack Day Camp Planning Staffing Requirements Calendar/Deadlines Forms Tiger Day Camp WEBELOS Overnight Kiddie Camp
Your 2017 Day Camp Staff Melani Hunt Camp Director Larinda Hopkins Program Support Alyson Otto Program Support Beth O Brian Program Support Sandy Gage Program Support Debbie Jones - Quartermaster Sarah Eckert - Quartermaster
What is Day Camp? Cub Scout Day Camp offers boys a chance for advancements, friendship & fun! Camp is a week long program Tuesday July 11 th - Friday July 14 th Game Farm Wilderness Park 9:00 am - 4:00 pm Tuesday-Thursday / 9:00 am - 1:00 pm Friday This Year s Theme is Sailing into Adventure
Who Can Attend Day Camp? LDS Rank Traditional N/A 1 st Grade Beginning September 2017 8 years old by July 31 st 2 nd Grade Beginning September 2017 9 years old at Camp 3 rd Grade Beginning September 2017 10 years old at Camp 4 th & 5 th Grade Beginning September 2017
Pack Coordinators A very important volunteer at Day Camp Job Description Promote Day Camp in their Pack Answer questions from interested parents Contact point for Pack and Day Camp Staff Registrar: Ensure Pack Registration, Submission of Rosters / Fees Ensure Completion of all On-line Applications Turn in Monies & Rosters by deadline Ensure Adult Registration and Scheduler of Volunteers Ensure that the Pack meets the Camp Volunteer Quotas Check out the Pack Coordinator Pages on the Website for help!! www.foothillscubdaycamp.webs.com
Calendar & Deadlines Dates to Remember!! February/March- Promote Day Camp April 13 th Online Youth Registration & Fees Due May 11 th Volunteer Online Registration & Schedules Finalized June 8 th All Volunteer Attendance Required Training Walking leaders, Station leaders, Camp Aid & Den Chief July 10 th - On-Site Camp Review- Required All Volunteers July 11 th - 14 th - Day Camp 2017 Cubs at Sea
Day Camp Promotion Hold a Kick off Meeting Invite all scout parents Get the WORD OUT about Day Camp! Promote in Pack Newsletter or website Posters & Flyers Invite Day Camp Staff to attend Pack or parent meeting Direct Parents to the Day Camp Web Site http://foothillscubdaycamp.webs.com
Day Camp Website http://foothillscubdaycamp.webs.com Pack Coordinator Pass Word Access (Need to register new each year!) Camp Schedules Den Groupings Volunteer Assignments Open Access for Parents and Volunteers Registration Training documents FAQ: Be Prepared Activity Schedule and Instructions
April 14th Youth Registration Deadline Registration is Going Paperless!! Are you READY?? Complete Before the 14th: Online Registration- Online Registration Completed (Youth and Adult can be done at the same time!!) Registration link found at: www.foothillscubdaycamp.webs.com Bring on the 14th: Rank Roster Payment Form Payment (One Check per pack) Payment Form One Roster
Make sure your families know what Pack they are in!!
After the Pack Coordinator has registered as an adult, Camp Director will change status to Coordinator. You then have access to all your pack information!! Please email me at atoforever@comcast.net to let me know you have registered!
May 11 th Volunteer Registration/Schedule Deadline What needs to be completed by May Deadline Online registration: www.foothillscubdaycamp.webs.com / Registration / Adult Your Pack # Same Online Registration as Youth Volunteer Roster Help Keep Us On Track!! If this date is missed we will not have station assignments for training June 8 th
Pack Staffing Requirements 1 Cub = 2 Adult Volunteer days Cubs 1 Walking Leader : 4 Cubs 1 Station Leader : 8 Cubs Station Leaders WEBELOS 1 Walking Leader : 4 WEBELOS 1 Station Leader : 8 WEBELOS Walking Leaders We strive to match Every Parent with their Scout: PLEASE remind your parents this may not always be possible
Pack Staffing Requirements 1 Cub = 2 Adult Volunteer days What is an Adult Volunteer? Walking Leader (21+) Track advancements Supervise and provide discipline Enforce the buddy system Make sure everyone is accounted for throughout the day Must be Youth Protection trained Must attend Required Training Station Leaders (21+) Provide Leadership and Guidance at assigned Station Communicate Station Activity to Walking leaders and Scouts Must be Youth Protection trained Must attend Required Training
Pack Staffing Requirements Camp Aide & Den Chief Camp Aide (14-20) can fill ½ station staffing requirements Assist Station Leaders Can not be in charge of Youth Must be Youth Protection trained Must attend Required Training Den Chief (11-13) Does not fulfill Adult Staffing requirements Assists Walking Leaders with Positive behavior modeling Can not be in charge of Youth Must be registered with the BSA Must be 1 st class rank or higher Must be Youth Protection trained Must attend Required Training
Edit Functions -
June 8 th Training All Adult & Youth Volunteers, & Den Chiefs Must Attend - Required Start Reminding your Volunteers Frequently!! June 8 th Training: Walking, Station, Camp Aid & Den Chief Location: District Round Table We will be reviewing stations, Rules & Regulations 7:00 pm
July 10 th Camp Review All Adult and Youth Leaders Must Attend - Required Remind Your Volunteers Several Times! Please leave Cub Scouts and Siblings at home Location: Game Farm Wilderness Park Time: 7:00pm Review of Camp layout, Final Rules & Regulations Opportunity to ask Camp Staff Final Questions Encouraged Volunteers to bring chair or blanket for seating!
Camp Arrival Schedule Station Leaders Leadership Must Check in at Headquarters Cub Scouts Proceed to Gathering Area 8:00 am checked in and ready to go Walking Leaders 8:30 am checked in and ready to go Camp Aides & Den Chiefs 8:30 am checked in and ready to go Cub Scouts 8:50 am checked in and ready to go - Den Assignments will be available via website a few days before camp The Adventure begins at 9:00am
Tiger Programs All Day Option: Twilight Option: Tigers are Welcome to attend Day Camp all week with an adult partner Tiger Adult Partner does not count towards other leadership requirements Tiger & Adult partner Wednesday July 12 th 4:30 pm 7:30 pm Bring a sack dinner for both A fun filled evening for Tigers and Adult Partner
WEBELOS Woods-Overnighter July 14-15, 2017 Where: Auburn Wilderness Game Farm Park Time: 5:00 pm to Noon / Campfire at 8:00 pm Fee: $10 per WEBELOS & Guardian (21 or Older). Each WEBELOS must have 1 parent or Guardian Bring: Tent, Sleeping Bag, Personal Needs & Parent or Guardian. REGISTRATIONS DUE: Thursday - June 30, 2017
Kiddie Camp When: July 11-14, 2017-7:30 am 4:15 pm Where: Auburn Wilderness Game Farm Park Who: Children of Cub Scout Day Camp Staff Cost: $15.00 per child per day All children MUST be toilet trained - No exceptions! Registration opens immediately. We encourage early registration for planning purposes. See the Foothills Cub Camp Website for further contact information and registration forms
Questions? When you combine the teachable, yet adventurous spirit of boys and the BSA Scouting program, you create leaders with character. Let s join together and help all boys and youth of today reach their full potential through the Scouting program. Scouts Core Staff Volunteers