MINUTES OF THE REGULAR MEETING AND WORKSHOP OF THE HYDE PARK TOWN BOARD, HELD AT TOWN HALL, 4383 ALBANY POST ROAD, HYDE PARK, NEW YORK, 12538, ON MONDAY, APRIL 9, 2018 AT 7:00 PM PRESENT: SUPERVISOR AILEEN ROHR COUNCILWOMAN EMILY SVENSON COUNCILMAN DAVID RAY COUNCILMAN JOSEPH MARRINE COUNCILMAN KENNETH SCHNEIDER TOWN CLERK DONNA McGROGAN ABSENT: ATTORNEY TO THE TOWN WARREN S. REPLANSKY Supervisor Rohr called the meeting to order with the Pledge of Allegiance to the flag. MOTION: Councilman Schneider That the Minutes of the March 26, 2018 Town Board meeting, as submitted by the Town Clerk, be approved. PUBLIC COMMENT ON RESOLUTIONS ONLY: none WORKSHOP: 1. New Guinea Site Historical Cultural Management Plan and Historical Marker Placement at Hackett Hill. Attorney to the Town Warren Replansky arrived during Workshop Discussion. RESOLUTION 4:9 1 0F 2018 RESOLUTION AWARDING THE BID FOR THE REPAIRS TO THE HIGHWAY GARAGE SALT BARN AND HIGHWAY GARAGE LOWER ROOF AND THE PINEWOODS GARAGE ROOF TO TRANSITIONAL BUILDERS WHEREAS, the Town Highway Superintendent and Town Engineer have identified repairs are required for the salt barn and the lower highway garage roof; and WHEREAS, the Town has received $150,000 in funding through the State Municipal Facilities (SAM) Program towards the project cost; and WHEREAS, the Town Board has authorized the Town Engineer to prepare bid documents and specifications in consultation with the Highway Superintendent to make the necessary repairs; and WHEREAS, the Town Board by Resolution passed on February 5, 2018 authorized the Town Clerk and Town Engineer to solicit bids to repair the salt barn and highway garage lower roof upon receipt of bid documents from the Engineer to the Town and approval of the Town Highway Superintendent and Attorney to the Town; and
WHEREAS, the Town solicited bids for this project, pursuant to a proposal prepared by Morris Associates dated February 2018; and WHEREAS, on March 28, 2018, all bids received were duly opened and read; and WHEREAS, the bids received are summarized in the Bid Opening document annexed hereto; and WHEREAS, the Town Comptroller and the Town Engineer have reviewed the bids and have recommended the acceptance of the bid of Transitional Builders for the base bid, the add alternative bid no. 1 and the add alternative bid no. 2 in the total amount of $172,530. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby accepts the bid of Transitional Builders in the amount of $145,435 for the base bid, $16,480 for the add alternative bid no. 1 and $10,615 for the add alternative bid no. 2, for a total of $172,530; and be it further RESOLVED, that the Town Supervisor is hereby authorized to execute the appropriate contract for certain services in accordance with the bid documents, subject to the approval of the Town Comptroller and the Attorney to the Town and to execute such other and further documents as may be necessary to move forward with the project. MOTION: Councilwoman Svenson PRESENT: BID OPENING SALT SHED AND HIGHWAY GARAGE ROOF REPAIR PROJECT WEDNESDAY, MARCH 28, 2018 AT 10:00AM TOWN CLERK DONNA McGROGAN DEPUTY TOWN CLERK PATRICIA COADY-CULLEN HIGHWAY SUPERINTENDENT HOWARD W. FISHER III TOWN ENGINEER PETER SETARO 7 BIDDERS Town Clerk Donna McGrogan read the Notice to Bidders. 8 Bids were received, opened and read aloud. BIDDER: BASE ADD ADD BID ALTERNATE BID 1 ALTERNATE BID 2 Roberts Contracting, Inc. $274,200. n/a n/a 1430 Route 300 Newburgh, NY 12550 Certificate of non-collusion, bid bond and Town Bid Form were not enclosed. M&P Builders $179,400. $20,350. $8,500. 1343 County Route 17 Walden, NY 12586 JC Millbank Construction $170,700. $35,200. $13,500.
128 Drake Rd. Pleasant Valley, NY 12569 Barone Construction Group $196,000. $18,000/$18,500.* $25,500. 26 Tillson Ave. Highland, NY 12528 *the bid amount was listed as Eighteen Thousand Five Hundred Dollars in writing and as $18,000.00 in figures on the actual Bid. Meyer Contracting Corp. $183,000. $21,700. $9,900. 12 Charles St. Pleasant Valley, NY 12569 Transitional Builders $145,435. $16,480. $10,615. 4920 Albany Post Rd. Staatsburg, NY 12580 Vinco Builders, LLC $282,477. $24,300. $14,580. 5 Veschi La. South Mahopac, NY 10541 Mid-State Industries $268,490. $43,800. $28,000. 1105 Catalyn St. Schenectady, NY 12303 The Bids were referred to the Town Board and Highway Superintendent for review. Bid Opening adjourned at 10:15am Respectfully submitted, Donna McGrogan Town Clerk RESOLUTION 4:9 2 OF 2018 RESOLUTION AUTHORIZING THE TOWN COMPTROLLER AND SENIOR ACCOUNT CLERK TO ATTEND THE 18 TH ANNUAL TOWN FINANCE SCHOOLS MAY 3 4, 2018 SARATOGA SPRINGS WHEREAS, the Association of Towns and the NYS Office of the State Comptroller holds its Annual Finance Schools in Saratoga, New York May 3 to May 4, 2018; and WHEREAS, the Town Board deems it beneficial for Town Comptroller, Tom Carey and Senior Account Clerk, Joanne Lown to attend the Annual Town Finance Schools; and WHEREAS, the funds were approved in the 2018 Budget for such training. NOW, THEREFORE, BE IT RESOLVED, that the Town of Hyde Park Town Board hereby authorizes Town Comptroller, Tom Carey and Senior Account Clerk, Joanne Lown to attend the Annual Finance Schools in Saratoga, New York, May 3 to May 4, 2018 and to be reimbursed for any
lodging, travel and necessary business expenditures deemed appropriate and reasonable. MOTION: Councilman Ray SECOND: Councilwoman Svenson RESOLUTION 4:9 3 0F 2018 RESOLUTION ACCEPTING THE PROPOSAL OF CIVIC PLUS FOR ADDITIONAL WEBSITE DEVELOPMENT DESIGN AND MAINTENANCE FOR THE HYDE PARK TRAIL SYSTEM AS AN AMENDMENT TO THE CONTRACT WITH CIVIC PLUS FOR WEBSITE DEVELOPMENT DESIGN AND MAINTENANCE FOR THE TOWN OF HYDE PARK WHEREAS, the Town Board by Resolution 12:21-1 of 2017 accepted the proposal of Civic Plus for website development, design and maintenance for the Town of Hyde Park pursuant to a Request for Proposal released by the Town on July 31, 2017 WHEREAS, the Town has duly executed a Service and License Agreement with Civic Plus for those services; and WHEREAS, it has been determined upon recommendation of the Town s Recreation Committee and Recreation Director that the Town was in need of a re-design of its website for the Hyde Park Trail System; and WHEREAS, the Town has received a proposal from Civic Plus for such additional website development, together with a proposed contract for such additional services, at a cost of $3,500, which includes the first year annual service fee with service fees thereafter at $650 per year subject to annual increases of five (5%) percent in year three and beyond; and WHEREAS, the Town Board and the Town Recreation Department and Recreation Director, as well as the Hyde Park Trails Committee, have reviewed the proposal and the contract and have all determined that the terms of the same are acceptable to them; and WHEREAS, the Attorney to the Town has determined that additional website design services can be considered work and services incidental to the main contract and not a new undertaking so that new solicitation of bids was not required pursuant to the Town s Procurement Policy; and WHEREAS, the Town Board and the Town Comptroller have determined that the cost of such services are reasonable and the terms of the contract are acceptable. NOW, THEREFORE BE IT RESOLVED, that the Town Supervisor is hereby authorized to accept the proposal of Civic Plus for the Hyde Park Trails website development, subject to the execution of a contract acceptable to the Town Comptroller and the Attorney to the Town. MOTION: Councilman Marrine SECOND: Councilman Schneider RESOLUTION 4:9 4 OF 2018 RESOLUTION SETTING THE STARTING PAY RATE FOR EVENT STAFF FOR THE TOWN OF HYDE PARK RECREATION EVENTS
NOW THEREFORE, BE IT RESOLVED, that the 2018 starting pay rate for event staff for the Town of Hyde Park Recreation events, will be $9.70 per hour as presented by the Town of Hyde Park Recreation Director on March 21, 2018. MOTION: Councilman Schneider SECOND: Councilman Marrine RESOLUTION 4:9 5 OF 2018 A RESOLUTION INCREASING THE HOURS OF THE TOWN OF HYDE PARK GROUNDSKEEPER/CLEANER POSITIONS WHEREAS, the Town Board of the Town of Hyde Park has determined there is a need for additional hours for the Groundskeeper/Cleaner positions for the months of April through October. THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Hyde Park increases the hours of Groundskeeper/Cleaner Richard Decker, Jr. and Carl Wagner from 35 to 40 hours per week for a 26 week period between the months of April and October of each year; and BE IT FURTHER RESOLVED, that per the Town of Hyde Park Town Hall Unit Collective Bargaining Agreement, the holiday and benefit time accruals of Richard Decker, Jr. and Carl Wagner will be prorated and increased accordingly based on the additional hours they are assuming. MOTION: Councilwoman Svenson RESOLUTION 4:9 6 OF 2018 RESOLUTION APPOINTING TEMPORARY SEASONAL LABORER FOR THE TOWN OF HYDE PARK RECREATION DEPARTMENT NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Hyde Park does hereby appoint James Post, Jr. to the position of Seasonal Laborer for the Town of Hyde Park Recreation Department ; and BE IT FURTHER RESOLVED, that Mr. Post will be paid at a rate of $15.00 per hour as an experienced laborer for the Town of Hyde Park Recreation Department effective April 16, 2018. MOTION: Councilman Ray SECOND: Councilwoman Svenson RESOLUTION 4:9 7 OF 2018 RESOLUTION AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE AN INTERMUNICIPAL AGREEMENT AFFIRMING HYDE PARK S PARTICIPATION IN THE HUDSON RIVER DRINKING WATER INTERMUNICIPAL COUNCIL AND APPOINT EMILY SVENSON AS THE TOWN S AUTHORIZED REPRESENTATIVE ON THE HUDSON RIVER DRINKING WATER INTERMUNICIPAL COUNCIL
WHEREAS, the Town of Hyde Park is one of seven municipalities that draw drinking water from the Hudson River, along with the Town and Village of Rhinebeck, the Town and City of Poughkeepsie, the Town of Esopus and the Town of Lloyd, and WHEREAS, protecting this essential water source is a shared priority for the seven communities, and WHEREAS, the communities have expressed an interest in forming an Intermunicipal council to collaborate on source water protection efforts, and WHEREAS, membership in the Intermunicipal council requires no funding from the Town and does not commit the Town to any specific actions, NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Hyde Park does hereby authorize the Supervisor to execute an Intermunicipal Agreement affirming Hyde Park s participation in the Hudson River Drinking Water Intermunicipal Council, and BE IT FURTHER RESOLVED, that the Town Board does hereby appoint Emily Svenson to be the Town s authorized representative on the Hudson River Drinking Water Intermunicipal Council through December 31, 2019. MOTION: Councilman Marrine SECOND: Councilman Schneider RESOLUTION 4:9 8 0F 2018 RESOLUTION AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE AN ARCHITECTURAL/ENGINEERING CONSULTING AGREEMENT WITH GREENMAN-PEDERSEN, INC. FOR THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION FUNDED PEDESTRIAN IMPROVEMENT PROJECT FOR ROUTE 9, PHASE B PARK PLAZA TO FIRE HOUSE WHEREAS, the Town of Hyde Park has been awarded a grant funded through the New York State Department of Transportation for New York State Route 9 Pedestrian improvements ( TAP Grant-B); and WHEREAS, the scope of the work for this project will include the construction of approximately 1,600 linear feet of an Americans with Disability Act ( ADA ) compliance sidewalk system with curb and curb ramps within the project limits on Route 9, including, but not necessarily limited to, the replacing of aging, uneven sidewalk with a complete, accessible sidewalk/crosswalk system that will connect a dense residential area with the Town s primary business district with additional improvements including, but not necessarily limited to a retaining wall, a vegetated buffer strip, street trees, crosswalks and bike lane markings or signage; and WHEREAS, the Town has sought to engage the services of a consultant engineer to perform the scope of services as is more fully set forth in a proposed agreement provided to the Town Board and a copy of which is on file in the Hyde Park Clerk s Office; and WHEREAS, in accordance with the requirements of the consultant selection procedures including applicable requirements of New York State DOT and/or the Federal Highway Administration, the Town has selected Greenman- Pedersen, Inc., 80 Wolf Road, Suite 300, Albany, New York, to provide the required consultant services in accordance with said grant; and
WHEREAS, the Town, pursuant to its contract with New York State Dot, authorizes the Town to incur costs up to $190,400 for such services, 80% of which are reimbursable to the Town under such grant program; and WHEREAS, Greenman-Pedersen, Inc. has provided a proposed architectural/engineering consulting agreement to the Town which has been reviewed and approved by the Attorney to the Town, the Town Engineer and the Town s Comptroller; and NOW, THEREFORE, BE IT RESOLVED, that the Town Supervisor is hereby authorized to execute the Contract with Greenman-Pedersen, Inc. for preliminary engineering and detailed design services, a copy of which is on file in the Town Clerk s Office in the same, or substantially similar form. MOTION: Councilman Schneider SECOND: Councilman Marrine RESOLUTION 4:9 9 OF 2018 RESOLUTION AUTHORIZING THE WAIVER OF THE TOWN OF HYDE PARK RECREATION FACILITY USE FEE FOR THE USE OF THE POND AT GREENFIELDS PARK FOR THE ROOSEVELT ENGINE CO. #2 CHILDREN S FISHING DERBY ON SATURDAY, JUNE 2, 2018 WHEREAS, Chief Lew Darrow of Roosevelt Engine Company #2 has requested that the Town Board waive the required Town of Hyde Park Recreation Facility Use Fee for the use of the pond at Greenfields Park, 179 Cream Street, for their Children s Fishing Derby on Saturday, June 2, 2018; and WHEREAS, this is an event for children and their parents and adult supervision will be present at all times and the Roosevelt Fire Department shall execute the standard Facilities Use Agreement and supply the insurance as required therein. NOW THEREFORE, BE IT RESOLVED, the Hyde Park Town Board hereby waives the required Town of Hyde Park Recreation Facility Use Fee for the use of the pond at Greenfields Park, for Roosevelt Engine Company #2 for their Children s Fishing Derby on Saturday, June 2, 2018. MOTION: Councilwoman Svenson RESOLUTION 4:9 10 OF 2018 RESOLUTION DESIGNATING THE WEEKEND OF MAY 19 th & 20 th, 2018 FOR THE TOWN OF HYDE PARK TOWN-WIDE TAG SALE NOW THEREFORE BE IT RESOLVED, that the Town of Hyde Park Town Board hereby designates the weekend of May 19 th and 20 th, for the Town of Hyde Park Town-Wide Tag Sale for 2018. MOTION: Councilman Ray SECOND: Councilwoman Svenson
MOTION: Councilman Schneider To adjourn meeting Meeting adjourned at 7:30pm Respectfully submitted, Donna McGrogan Town Clerk