Camp Arrowhead Summer Camp 2018 Leader s Guide buckskin council boy scouts of America Ona, West Virginia
Boy Scout Resident Camp is June 17-23, 2018 OUR MISSION It is the mission of the Camp Arrowhead Staff to provide every camp participant with a fun camping experience by providing quality counseling and resources to supplement their Troop s Program. WELCOME TO CAMP ARROWHEAD! Summer Camp is just around the corner so it s time for you and your Troop begin making preparations to attend camp. The first step is to reserve a campsite for your Troop. Campsite assignments will be made by the Camp Management Staff, who will make every effort to accommodate the Troops request for a particular site. Troops bringing their own tents are more likely to get their requested site as space can usually be made in any campsite for these tents. It is also important to begin, now, orienting your assistant leaders, committee, parents, and boys as to how the Camp operates. All units must have 2 deep leadership at all times. (Staff members cannot be used in this position.) Individual Troops may combine during Camp to accomplish leadership requirements. We put a great deal of emphasis on boy leadership and the patrol method during Camp. Senior Patrol Leader meetings will be held regularly. Each participant must also be familiar with Camp policies, procedures, and advancement administration. It is especially important that you help each boy plan his personal Camp Strategy, with options, including dealing with any Merit Badge or NOVA prerequisite requirements. An exciting first-year camper program for scouts working towards First Class is offered. Camp Arrowhead CAMP ARROWHEAD OPERATING PHILOSOPHY The Scout is the reason for camp. They are with us for so short a time that we dare not fail in providing a wellrounded experience at Summer Camp. It is a fairly well known fact that most Scouts experience more total hours of Scouting in one week at Summer Camp than in the entire remaining year! Scouts expectations are great and they should be fulfilled. We view Camp as a laboratory of Scouting where youth can have fun learning and practicing outdoor and leadership skills in a controlled, safe environment. At Camp Arrowhead we constantly strive to have all activities and staff serve as examples of the AIMS and METHODS of Scouting. A FEW WORDS ABOUT YOUTH LEADERSHIP One of the aims of the Boys Scouts of America is the development of leadership skills. At Camp Arrowhead we take this very seriously, helping young men develop leadership. After dinner Sunday there will be a joint Scoutmaster/SPL Meeting. A senior Patrol Leader s Council will be held every day, at which the SPL will receive information about changes and upcoming activities. This is the only way that some information will be distributed. Each unit s SPL will be expected to communicate information to their Troops and communicate their Troop s issues and information to others and Camp Officials. Adult Leaders should give guidance to this process but should not participate in it.
Camp Arrowhead CAMP FEES, DISCOUNTS, AND SCHOLARSHIPS For Scouts attending as part of a Unit Dining in the Dining Hall: $294.00 Youth with financial needs should apply for a scholarship. Units may choose to cook their meals in camp, furnishing their own food. The fee for this option is $220.00 per youth and $50 for adults. Provisional camper program (Designed for campers who wish to attend Camp without an Unit) Scholarships Scouts attending on their own, without adult leadership can be accommodated. The boy s scoutmaster or parent must contact the Camp Director, John VanHorn (304-208-5622) for further information. Applications for scholarships are available to Scouts registered with the Buckskin Council who other wise would not have the ability to afford to attend Camp. Scholarship applications are available from the Council Service Center and must be postmarked by April 15, 2018 to be considered. The Buckskin Council will cover up to 50% of the Camp fees for one week Leaders Fees Units will be entitled to one free Adult Leader for every five youth attending, in excess of ten youth. For example, a Unit bringing 15 youth would be entitled to 2 free Adult Leaders. The fee for additional leaders is $125.00. Additional Fees Refunds Upon check-in, Units will be provided a copy of the Camp s Damage Agreement and Acknowledgement, which details the fees for damaging Camp equipment. All equipment will be checked upon arrival and departure. Settlement of any fees for damage must be made before the Unit leaves. Camping fees are not refundable, but they may be transferred to another Scout coming to Camp. The only refund given will be for medical emergencies. This request must be made, in writing, to the Council Service Center to the attention of the Summer Camp Staff Adviser. Such requests must include a signed doctor s recommendation, emergency detail, and a letter from the Unit Leader. All letters for refunds must be postmarked prior to September 1, 2018. Registration All Units need to send their Unit Registration/Pre-Registration, along with their fees, to the Council Service Center no later than May 1, 2017
Sunday Check-In Procedures 1. Plan to arrive at Camp Arrowhead between the hours of 1:00-5:00. Please note: Due to preparations and other staff responsibilities, check-in does not begin until 1:00 pm. 2. The Unit Leader checks in at Meacham Lodge and meets the Troop s Staff Guide. Unit leaders should have the following with them for check-in: a. Receipts from the Council Service Center showing payment of fees. b. Completed Rosters c. Swim Classification Record, if done before Camp d. Current Medical Forms e. Non-Prescription Medication and Insurance Information attached to Medical Form f. Camp Fee Work Sheet 3. The Camp Health Officer will check all Medical Forms. 4. The Guide will then accompany the Unit to the campsite, complete the campsite check-in, and ask everyone to change into swimming attire and shoes. 5. The Guide will lead the Unit to the Dining Hall for Orientation and to the Aquatics area for swimming classification (if not done prior to arrival). 6. After the swim check, the Guide will give the Unit a tour of camp, if requested. 7. The Unit then completes setting up the campsite and has free time until the evening flag ceremony. 8. All vehicles are to be removed from campsites and in authorized parking areas before dinner. Camp Arrowhead Medical Examinations All participants and adult leaders are to have a current yearly physical exam. These are required for all persons attending camp. There will not be a doctor at camp to do medical examinations. No one can be allowed to camp without the required examination. A copy of the BSA Medical Form can be found under Summer Camp at the council website: buckskin.org
Camp Arrowhead Camp Equipment Furnished Tents and a table are furnished for each campsite. Upon arrival, all equipment furnished to the Unit will be inspected by the Units youth leader, adult leaders, and Guide assigned to the Unit and any damages will be noted. The Unit is thereafter responsible for all damage to camp equipment within their site, pursuant to the Damage Agreement and Acknowledgement signed by the Unit Leader during check-in. Replacement or repair of damaged equipment must be arranged with the Camp Director prior to the Unit leaving Camp. Specific tent assignments will be made by the Guide. Units may not move in to the site prior to check-in. One tent is provided for every two youth and ONLY one tent is provided for every TWO adults in each campsite. The only exception will be if there is only one adult female leader, in which case she would be provided a tent. We do not furnish storage tents. Each tent is furnished with two cots. Additional equipment may be obtained from the Quartermaster at Equipment Storage; Equipment Storage is open when the American Flag is raised above the building. Handicap Vehicles In order to park a vehicle in your campsite, you must provide handicap verification (registration, license plate, placard, or sticker). A handicap permit will be issued by the Camp Management. Special Needs/Dietary Needs If you have any special needs, please indicate them on the registration form and bring them to the attention of the Camp Management during check-in. Special dietary needs should be noted on the Camper Dietary Restriction Form and submitted to the Council Service Center prior to Camp to ensure the greatest likelihood of our being able to accommodate them. CONTACTING CAMP Persons wishing to contact Scouts or Leaders should do so directly in the way approved by your Troop Committee. We do encourage parents and friends to write boys while they are at Camp. The address is: Scout s Name, Troop number c / o Camp Arrowhead 4200 Scout Camp Road Ona, WV 25545-9684 You should allow at least three days for mail delivery. Sketch from the collection of Lord Robert Baden-Powell
CAMP POLICIES Camp Arrowhead Adult Leadership In accordance with Boy Scouts of America Youth Protection Policies, two (2) registered adult leaders are required to be in attendance with a Unit at all times, regardless of the number of participants attending. At least one adult leader must be 21 years of age or older; the other must be 18 years of age or older. THERE ARE NO ECEPTIONS TO THIS RULE. Youth Protection Policy Buckskin Council, Boy Scouts of America, adheres to the policy of the Boy Scouts of America to protect children from sexual, physical, and mental abuse. The Youth Protection Policy of the Boy Scouts of America will be followed at all times while at Camp Arrowhead. ALL ADULTS MUST HAVE CURRENT YOUTH PROTECTION TRAINING Alcohol, Drug, Tobacco, and Firework Policy No unlawful controlled substance or alcoholic beverage of any type will be permitted at Camp at any time. No fireworks or smoke bombs, whether legal or not, are allowed on the property. Any person found violating these policies will be asked to immediately leave Buckskin Council property and appropriate state and local authorities will be notified. Tobacco, products made from tobacco and vaping may not be used by anyone under the age of 18. Leaders are asked to not vape or use tobacco products in the presence of Youth. Shirts or other clothing advertising or advocating the use of tobacco, alcohol or drugs are not to be worn during Camp. Non-Discrimination Policy Buckskin Council, Boy Scouts of America, does not discriminate against individuals on the basis of race, color, national origin, gender, age, disability, or religious affiliation. Leaving Camp Policy Any individual entering or leaving the property must first sign in or out at the Camp Office. Any youth leaving Camp early (and not planning to return) must complete a Camper Early Check Out form. This form requires the signatures of the person checking the Scout out (along with their proper identification), his/her Unit Leader, and a member of the Camp Management. Equipment Abuse Policy Units will be charged for damage to equipment that occurs during Summer Camp. Equipment will be checked during arrival and again during departure. Settlement of this damage fee must be made before the Unit leaves the property. Health and Safety Policy has a qualified medical staffer on duty at all times. All injuries must be reported to, and documented at, the Health Lodge. Medications Policy All medications are to be kept in locked storage in compliance with state and local laws. Vehicle Policy All vehicles at Camp should be left in the parking lot. Only emergency vehicles, camp maintenance/ administration vehicles and designated handicapped vehicles with appropriate permits issued by the Camp Management may be parked in campsite areas.
Camp Arrowhead Visitor Policy All visitors, even parents, must check-in at Meacham Lodge and obtain a Visitor s Pass before entering Camp. This is for the safety of the boys. A visitor who has not checked in could be considered a potential danger to campers and the authorities contacted. Motor vehicles are prohibited beyond the parking lot except for Camp service vehicles and those with Camp Issued Permits. No person may stay overnight at Camp except registered Scouts and Leaders who are properly registered for the week in Camp. Visitors wishing to enjoy a meal with their Scout or Troop may do so for a small fee. If more than a couple of visitors plan to stay for a meal we would appreciate a reservation being made 24 hours in advance. Those coming to Family Night Supper need to make a reservation. The actual meal fee may be paid at the Trading Post. Uniform Policy All Scouts and Leaders are expected to wear a complete Field Uniform (Class A) to evening flag ceremonies and the evening meal. It is recommended that Activity Uniforms (Class B) be worn at all times during Camp. It is always appropriate to travel to and from camp in a complete Field Uniform. Clothing Policy Shirts, pants/shorts, and shoes are to be worn by all participants and leaders at all times except when in bed, swimming, and showering. This includes travel to/from these activities. Open -toed shoes are prohibited. Archery Equipment Policy Personal Archery equipment is not allowed at Camp. Firearms and Ammunition Policy Personal firearms or ammunition are not allowed at Camp. On duty Law Enforcement personnel should speak to the Camp Director for an exemption. Private Boat Policy Private watercraft must be approved by the Aquatics Director. Liquid Fuels Policy Liquid fuels may not be stored in campsites. Fuel storage is provided in the maintenance area. Pet Policy No pet of any kind may be brought to Camp Arrowhead. Other Camping Areas Policy No one is to enter a camping area other than his or her own without permission or invitation. Staff Areas Policy Campers are prohibited from entering designated staff and maintenance areas. This includes the kitchen. Sketch from the collection of Lord Robert Baden-Powell
Camp Arrowhead THE CAMP PROGRAM Some Programs are offered off the General Andrew Lewis Scout Reservation so you will find Permission Slips to be completed by parents or guardians. SPECIAL PROGRAMS AND ACTIVITIES Summer Camp programs are designed to strengthen the troop, patrol, and individual scout. The primary responsibility for leading and counseling boys lies with the Scoutmaster, assistant leaders, and troop committee. Camp Arrowhead s staff, facilities, and programs provide learning experiences in an outdoor setting that go a long way toward making the results more meaningful. Units are encouraged to take advantage of their own talent resources to enrich the camp programs for all. Qualified leaders may offer to counsel merit badges and should teach other skills while in camp. PROGRAMS FOR EVERYONE Opening Campfire - Troops are welcomed to Camp Arrowhead and introduced to the Camp Staff at an Opening Campfire on Sunday Evening. Chapel - Chapel Service is held on Wednesday evening shortly after the dinner. Camp Commissioner - At least one trained, adult commissioner is available to help units have the best programs possible while at camp. This person makes daily contact with troop leaders to help with scheduling, problem s o l v - ing, and interpreting camp policies. Twi-lite Activities - A wide range of evening activities which include all the old Camp Arrowhead favorites, new ones from Buckskin Scout Reservation, and, well, anything else that the staff thinks up. Family Night - Friday evening families are welcomed to come out to Camp Arrowhead and enjoy supper and then the Campfire. Supper begins at 6:00pm and the Campfire starts shortly thereafter. This is an opportunity for parents, family member, leaders, and others to visit during your troop s stay. Parents and families may wish to eat supper in the Dining Hall. Reservations must be made 24 hours in advance (Thursday). A campfire will be held in the evening by the troops. FOR OLDER SCOUTS AND ADULT LEADERS Adventure Trail Awards - Older Scouts often come to serve as youth leaders and they should have something to carry home the same as the younger boys. That s why we developed two Adventure Trail Awards. The Silver Award requires the Scout to attempt a variety of activities in the various Program Areas while the Gold Award is earned by completing skills and activities. Both Awards come with a patch. Scout Leader Merit Badge - Camp Arrowhead offers many activities for adult leaders, too. We realize that you took some vacation time to come to camp and we think you should have fun while you re here. Of course there are twilight activities, observing Scout program areas and visiting with other adults but the really adventurous may want to try this challenge. Requirements involve visiting with certain camp staffers, participating in the many adult training courses, performing service around camp, helping out in a Program Area, and just having fun. L i k e the youth programs, this award comes with a patch. Adult Training - A variety of training opportunities are available throughout the week to help leaders provide Safe Scouting to their boys. These include (but are not limited to) Safe Swim Defense, Safety Afloat, Climb on Safely, Trek Safety Training, and other as we find need or ability.
Camp Arrowhead THE BADEN-POWELL PROGRAM For First Year Campers on the Trail to First Class Camp Arrowhead has long had a program for First Year Campers. For more than 10 years the Baden- Powell Program has been the best place to send Scouts who are on the trail to First Class. Scouts in this all-day program will be able to learn or practice many of the skills needed for advancement to First Class including cooking, knots, lashings, first aid, swimming, maps, compass, camping and many more. Scouts will form into patrols of about 8 Scouts lead by a older youth Patrol Leader, supported by an Assistant Scoutmaster (both of whom are Camp Staff Members). In these patrols the Scouts will learn from adults and older youth, as Scouting s founder intended. Boys will not make First Class in this very hands-on program, but they will get skills instruction to be re-enforced by their Troop at the campsite and after camp. The boys will have an opportunity to complete the swimming and first aid requirements along the trail to First Class. Adult leaders are encouraged to stop by and visit with their boys often at this area to view and assist with the instruction. We encourage all Scouts, not already First Class, coming to Boy Scout Resident Camp for the first time to participate in a Baden-Powell Patrol. STEM -- NOVA NOVA provides Scouts with awards (similar to Historic Trails or 50 Miler) for achievement in S.T.E.M. (Science, Technology, Engineering and Mathematics). The Camp Arrowhead STEM - NOVA Area continues to be a giant hit with the Scouts. Youth in this program will undertake projects that help their understanding of Science, Technology, Engineering and Mathematics. Prior to coming to camp scouts should obtain the BSA Nova Awards Guidebook (#34033). NOVA is best suited for Scouts who have completed the Sixth Grade.
Camp Arrowhead THE NEW ADVENTURE FOR 2018... OVERNIGHT CANOE TRIP The Camp Arrowhead staff is always looking for adventures for older scouts and this year we have added an overnight CANOE TRIP on the Mud River. Scouts will depart from Camp Arrowhead via canoe on the Mighty Mud River* and travel to an Outpost Camp for an evening of adventure camping. The next day they will paddle their way back to Arrowhead. This trip is available to Scouts who are FIRST CLASS or Higher. Scouts must complete the OVERNITE CANOE TRIP application included in this Leader s Guide *If the Mud isn t so Mighty this summer, the trip will be moved to the Guyandotte River MEDIA MERIT BADGES RETURN And with them the opportunity to work on the Camp Arrowhead Newsletter and the 2019 Summer Camp Promotional Video We will be offering the LOW C.O.P.E. PROGRAM again this summer and also a great CLIMBING PROGRAM including the Climbing Merit Badge
PROGRAM AREAS Camp Arrowhead Program areas are not only open for Merit Badge instruction, but are open during Twi-lite time, as well. Most program areas offer some type of activity other than Merit Badges. Here are just a few: OUTDOOR SKILLS - Totin Chip, Fire mn Chit, Paul Bunyan Award and Signaling. Adult leaders will find willing help honing their Scoutcraft skills. HANDICRAFT - Special demonstrations on skills not offered as Merit Badges are open to the whole Camp. POOL - There s always something going on at the Pool. Safe Swim Training, Safety Afloat Training and the Mile Swim. A wide range of Twi-lite competitions are always popular. SHOOTING SPORTS - In addition to Free Shoot activities, the Shooting Sports Staff have put together some more organized competitions including TOMAHAWK THROWING. ECOLOGY - It s always a good idea to stop by the Nature Lodge and see what crawls out, or what crawled in. C.O.P.E and CLIMBING - Lots of opportunities in this daring above the ground program area. Stop in to see what everyone is so up in the air about. (we re sorry, but we couldn t resist the pun) LAKEFRONT - Try a leisurely row or paddle. Step away from the dock and loose yourself in fishing one of the two lakes at Camp Arrowhead.
MERIT BADGE SCHEDULE Camp Arrowhead PROGRAM AREA Merit Badge 9:05 10:05 11:05 Noon 1:30 2:30 SHOOTING SPORTS Archery BP Rifle Shooting BP Shotgun Shooting HANDICRAFT Basketry Leatherwork Indian Lore Wood Working Wood Carving x OUTDOOR SKILLS Baden-Powell Patrol (non-mb) All Day Program Geocaching Camping Cooking Orienteering Pioneering Wilderness Survival Signs,Signals and Codes AQUATICS POOL Instructional Swim BP POOL Life Saving Make-up Time POOL Swimming POOL BSA LIFEGUARD ALL DAY PROGRAM LAKE Rowing 2 HR. Block LAKE Canoeing 2 HR Block BP LAKE Kayaking 2 Hr. Block HUMAN EPERIENCE Automobile Maintenance Aviation 3 HR Block Mon., Tues. & Wed. Emergency Preparedness First Aid News Team ( Photography, Journalism, and Movie Making) 2 HR Block-Before & after Lunch NATURE (Ecology-Conservation) Astronomy Environmental Science 2 HR Block Fishing Fly Fishing Weather Nature Insect Study Reptile & Amphibian Study Fish & Wildlife Management Oceanography S.T.E.M.-N.O.V.A Shoot 2 HR Block Start Your Engines 3 HR Block Space Exploration Robotics CLIMBING 3 HR Block BP C.O.P.E. 3 HR Block Mon., Tues. & Wed. 2018 Merit Badges may change due to unexpected issues.
Buckskin Council, Boy Scouts of America Scholarship Application No application can be accepted after the deadline date of April 15, 2018! Confidential Application for Campership Assistance, Buckskin Council A Scout is Thrifty This point of the Scout Law requires a youth to be responsible for helping fund their experience in Scouting. Applying for campership is recommended when efforts by all parties have been made to fund the program. The Buckskin Council is willing to assist by awarding up to 50% of the camp fee. Please fill in the Application below completely and return to the Council Service Center. Scout s Name: Phone: Date of Birth: Address: City State Unit Number: Camp you wish to attend: District: Dates: To help the committee to better determine the allocation of funds please provide in detail a statement of need. (Attach an additional sheet if needed) Camp Fees: Boy Scout Summer Camp $294 Youth will pay:$ Unit will pay : $ Sponsor will pay: $ Scholarship Needed: $ Parent/Guardian: Phone: Address: City State Unit Leader: Phone: Address: City State Committee Chair/Unit Leader Approval Council Approval: All signatures must be completed for consideration for scholarship. Please send Application along with Camp Registration Forms. All scholarship forms must be in the scout office no later than April 15, 2018. Send Application to: Buckskin Council, BSA Attention: Scholarship Committee 2829 Kanawha Blvd., East Charleston, WV 25311
CONFIDENTIAL Camp Arrowhead CAMPER DIETARY RESTRICTION NOTIFICATION Campers with dietary restrictions are advised to complete this form and return to the Council Office prior to the start of the summer camping season. If this form is not received prior to camp, it will be more difficult to arrange for substitutions and we cannot guarantee we will be able to make accommodations. Campers with certain severe allergies or individuals with allergies to multiple types of food may be asked to provide their own substitutions. Please bring your own medication (ex. Epipen). Please fill out ONE FORM PER INDIVIDUAL with a dietary restriction. ALL FIELDS ARE REQUIRED. Name of person with restriction Phone number and email (of parent if youth, or individual if adult) Restriction type (i.e. peanut allergy, vegetarian, etc.) Please circle all that apply: If an allergy is it by? Ingestion Contact Airborne Other Severity of Allergy (i.e. anaphylactic): Symptoms Experienced (i.e. vomiting): Is Allergy controlled or treated by medication? if so, will individual have this medication at Camp? What is the medication and dose? Substitution Ideas: Any other information you think would be useful to the Staff: RETURN THIS FORM WITH REGISTRATION Office Use Only: Contacted By: Date: Time: Accommodations: Notes:
HIGH ADVENTURE PROGRAM APPLICATION AND CONSENT FORM PLEASE PRINT NEATLY HIGH ADVENTURE PROGRAM SCOUT S NAME ADDRESS Camp Arrowhead UNIT TYPE AND NUMBER CITY, STATE & ZIP CODE E-MAIL UNIT LEADER IN CAMP PARENT OR GAURDIAN OTHER CONTACT ADULT MEDICATIONS RELATIONSHIP T-SHIRT SIZE PHONE BEST PHONE NUMBER BEST PHONE NUMBER BEST LIST ALL MEDICAL CONDITIONS AND ATTACH COMPLETE HEALTH FORM CURRENT SWIMMING STATUS (THIS YEAR S SWIM TEST): SWIMMER BEGINNER NON-SWIMMER SWIMMING ACHIEVEMENTS (This is for information only, not required): CURRENT LIFEGUARD MILE SWIM MERIT BADGES COMPLETED (This is for information only, not required): SWIMMING LIFESAVING FIRST AID CAMPING BACKPACKING CYCLING CLIMBING COOKING HIKING PIONEERING ROWING KAYAKING CANOEING NATURE WILDERNESS SURVIVAL I am aware of the risks and benefits to my Scout by participating in this High Adventure Program. I have reviewed the suitability of this event for my Scout and understand that all reasonable measures will be taken to assure the Scout s safety. I hereby grant my permission for my Scout to participate in this High Adventure Program and authorize the Camp Arrowhead Management Staff to share all medical, dietary and other important information with the Trek Leader. Parent or Guardian Printed Name Signature Date SCOUTMASTER CERTIFICATION: As this Scout s Scoutmaster or designee I recommend this Scout for this program Scoutmaster Printed Name Signature