for Endoscopic Surgery of the Paranasal Sinuses, Skull Base, Brain and Spine Barcelona, July 5 8, 2018 Exhibition Manual and Sponsor Information
General Information VENUE CCIB - Centre Convencions Internacional de Barcelona Plaça de Willy Brandt 11-14 08019 Barcelona CONGRESS PRESIDENTS Manuel Bernal-Sprekelsen Isam Alobid Joaquim Enseñat TECHNICAL SECRETARIAT Meetingpharma A/A Fernando Ochoa T. +34 934 703 513 fochoa@meetingpharma.com www.meetingpharma.com
Important Deadlines REGISTRATION FEES (VAT INCLUDED) Early 550 (until 25 March 2018) Late 660 (until 31 May 2018) On Site 770 SPECIAL RATES FOR YOUNG DOCTORS, ERS JUNIOR MEMBERS AND HINARI COUNTRIES (VAT INCLUDED) http://www.who.int/hinari/eligibility/es/ (Certificate of employent will be needed) (< 35 years old at the moment of registration) Early 300 (until 25 March 2018) Late 400 (until 31 May 2018) On Site 500 The Fee includes a T10 travel card (for buses, underground and tram), coffee breaks, lunch package, welcome cocktail and access to wifi, certificate of attendance, and accreditation. EACCME CME CREDITS The Conference will apply to the UEMS/EACCME to get the approval for providing the European accreditation.
Sponsorship List DIAMOND SPONSOR PACKAGE starting from 100.000 PLATINUM SPONSOR PACKAGE starting from 70.000 GOLD SPONSOR PACKAGE starting from 50.000 SILVER SPONSOR PACKAGE starting from 30.000 BRONZE SPONSOR PACKAGE starting from 10.000 CONDITIONS: The sponsorship items will be defined upon request and the first choice will be given according to amount of investment. Privileged booth position will be assigned, according to the sponsor package level. The company logo will be hyperlinked from the congress website to the company website, for the Diamond, Platinum and Gold Sponsors. Allocation of industry sponsored sessions or the sponsorship items will be based on total sponsorship contribution.
Sponsorship List LUNCH SATELLITE SYMPOSIA 20.000 Satellite Symposia in plenary room during lunch break (duration 75 ). Scientific programme to be defined with the Scientific committee. Lunch boxes provided. COFFEE SATELLITE SYMPOSIA 10.000 Satellite Symposia in plenary room during coffee break (to be defined by the Scientific Committee) SPEAKERS CORNER 5.000 SCIENTIFIC EXHIBITION Rental of floor space for booth/stand 3 x 3 mts. (minimum size requested) (booth set up not included) 3 staff registration included Rental of floor space for booth/stand 6 x 3 mts. (booth set up not included) 6 staff registration included Table top Display (2 staff Registration included) 5.000 7.500 2.000
Sponsorship List DISTRIBUTION 2.500 Insert of one company information sheet (distributed outside the conference room) INTERNET POINT 5.000 The company logo will be printed out on signs in the internet area and as screensavers COLOR FULL PAGE ADVERTISING IN THE CONFERENCE PROGRAMME front inside cover 4.000 back inside cover 3.500 An institutional company adv (no product names allowed) will be printed out in the final conference programme VIDEO ON DEMAND SYMPOSIA 3.500 Satellite Symposia will be recorded and delivered on a video on demand platform with a access code for the company. Companies interested in recording any Congress conference, please contact with the organizers.
Sponsorship List APP ENDOBARCELONA 2018 12.000 Application to view and download the main information on the congress through smartphones CONGRESS KIT (material and graphics to be authorized by committee) Congress bags with note pads and pens for delegates, excluding cost of material Badge lanyards (provided by the sponsor) 15.000 10.000 WEBSITE BANNER 4.500 A banner with the company logo and headlines will be inserted in the official congress website WEBSITE SKYSCRAPER 2.500 A skyscraper with the company logo and headlines will be inserted in the official congress website
Sponsorship List WELCOME RECEPTION 15.000 The company logo will be printed on the invitations and displayed on buffet tables. Food and drink are excluded. FACULTY DINNER 10.000 Company logo printed on the invitations and menus. The quotation includes 3 invitations for the company staff COFFEE BREAKS 3.000 The company logo will be displayed on buffet tables during one coffee break TRAVEL GRANT FOR YOUNG PHYSICIANS 800 This meeting aims to provide Medical Education to many young physicians, especially to those coming from developing countries. A special package, including registration fee, hotel accommodation for 3 nights and 200 as travel support, can be offered by the companies who wish to support young delegates, who fulfill the following criteria: Applicant must submit an abstract Under 35 years
Registration Fees REGISTRATION FEES (VAT INCLUDED) Early 550 (until 25 March 2018) Late 660 (until 31 May 2018) On Site 770 SPECIAL RATES FOR YOUNG DOCTORS, ERS JUNIOR MEMBERS AND HINARI COUNTRIES (VAT INCLUDED) http://www.who.int/hinari/eligibility/es/ (Certificate of employment will be needed) (< 35 years old at the moment of registration) Early 300 (until 25 March 2018) Late 400 (until 31 May 2018) On Site 500 Other countries who may benefit of a reduced registration fee are: (Europe) Bulgaria, Kosovo, Hungary, Macedonia, Moldavia, Slovakia, Slovenia and Romania. (South and Central America) Bolivia, Colombia, Costa Rica, Cuba, Ecuador, Guatemala, Nicaragua, Paraguay, Peru, Republica Dominicana, Uruguay, Argentina Venezuela. Colleagues who apply need to prove that they work in one of these countries (letter from the respective Hospital administration). The Fee includes a T10 travel card (for buses, underground and tram), coffee breaks, lunch package, welcome cocktail and access to wifi, certificate of attendance, and accreditation.
Exhibitor Rules An information folder will be distributed containing the exhibitor rules in Spanish or English to the exhibitors, upon request. The priority will be given to Platinum, Gold and Silver sponsors and then on a first -come first- served basis. The rules must be read carefully and signed for approval by the exhibiting company. The exhibitors will also receive a plan of the exhibition area for the choice of the booth location. The choice priority will be given to Platinum, Gold and Silver sponsors and then on a first -come first- served basis. Satellite Symposia The programme and the speakers names for the satellite symposia must be approved by the Scientific Committee at least 3 months before the conference dates. Symposia Video production is available for the companies interested. Please fill the Sponsorship Item Please send the satellite symposia programme to the Technical Secretariat Meetingpharma, A/A Fernando Ochoa, T. +34 934 703 513, fochoa@meetingpharma.com, www.meetingpharma.com
Important Information CREDITS: ALL THE SPONSORING COMPANIES WILL HAVE THEIR COMPANY LOGO PRINTED IN THE FINAL PROGRAMME AS WELL AS IN THE WEBSITE All rates are subject to 21% Spanish Vat. Upon confirmation of the various sponsorship items, an official contract will be signed with the Organizing Secretariat. Personalized forms of sponsorships may be created for your company, please contact us directly. The Organizing Secretariat will be pleased to provide projects and quotations for the booth set up upon request. TERMS OF PAYMENT 50% deposit upon confirmation by contract signature, full payment by April 30th, 2018. PENALTIES FOR CANCELLATION If the organizing secretariat is notified of a cancellation before 1st May 2018, a 50% penalty will apply. After this date, no refund will be due. Visit the EndoBarcelona website: www.endobarcelona2018.com
Sponsorship Confirmation (please complete the form and send it to the Technical Secretariat: fochoa@meetingpharma.com) Company name Contact person Billing Address Zip/Postal code City Country Vat Number (if any) Tel. Fax. Email WE CONFIRM THE FOLLOWING SPONSORSHIP ITEMS (VAT NOT INCLUDED) Diamond sponsorship package.... 100,000 Platinum sponsorship package..... 70,000 Golden sponsorship package.......50,000 Silver sponsorship package........30,000 Bronze sponsorship package.......10,000 Lunch time satellite symposium.....20,000 Coffee time satellite symposium.... 10,000 Speakers corner............... 5,000 Exhibition area 3 x 3 mt........... 5.000 Exhibition area 6 x 3 mt............7.500 Table top display................ 2.000 One insert distribution........... 2,500 Internet point................. 5,000 Page adv (front inside cover)....... 4,000 Page adv (back inside cover)........ 3,500 Symposia video production........ 3,500 App EndoBarcelona 2018........12,000 Conference bags, pens and paper....15,000 Badge lanyards............... 10,000 Website banner................ 4,500 Website skyscraper............. 2,500 Welcome cocktail reception....... 15,000 Faculty dinner................ 10.000 Coffee breaks................. 3,000 N. travel grants......... 800 each Date Stamp and signature
Congress & Exhibition Venue P (0.28) (1.56) P (0.28) (1.56) STANDS hp=2.20 hp=2.20 115 114 M M M (1.60) (1.45) (4.64) hp=2.15 hp=5.76 D hp=2.20 (1.60) hp=5.76 D hp=2.20 (1.60) hp=5.76 Reciclaje Reciclaje (2.41) F&B(1.45) 6.0m (2.41) (1.45) (4.56) (4.56) 18.0m2 9.0m2 9.0m2 9.0m2 9.0m2 18.0m2 5 6.0mx3.0m 18.0m2 4 3.0mx3.0m 3.0mx3.0m A 9.0m2 9.0m2 3.0mx3.0m 3.0mx3.0m h=5.70 3.0mx3.0m 3.0mx3.0m A 3.0mx3.0m 3.0mx3.0m A 9.0m2 9.0m2 15 16 3.0mx3.0m 3.0mx3.0m h=5.70 (4.64) (4.64) 9.0m2 9.0m2 6.0mx3.0m 6.0mx3.0m 18.0m2 3 6.0mx3.0m 2,5 4 3,2 4 6.0m x 4.0m F&B A 6.0mx3.0m hp=2.06 hp=2.06 hp=2.06 36.0m2 2 9 10 11 12 12.0mx3.0m 9.0m2 9.0m2 13 14 5 2,5 2,5 17 18 3.0mx3.0m 3.0mx3.0m 19 20 5 6.0m x 4.0m 36.0m2 1 F&B 2,5 12.0mx3.0m 6 6.0mx3.0m 18.0m2 7 18.0m2 8 hp=2.15 hp=2.15 Zone 1: WISEPRESS Zone 2: THIEME PUBLISHERS Stand 3: STRYKER Stand 4: OLYMPUS Stand 5: BRAINLAB Stands 6-7: KARL STORZ Stand 8: FIAGON Stand 9: SUTTER Stand 10: BIEN-AIR Stand 11: CLARONAV Stand 12: ONO Stand 13: ENDOKL 2020 Stand 14: ZEISS Stand 15: PRIM Stand 17: COOK MEDICAL Stand 18 & 20: MEDTRONIC Stand 19: CODMAN J&J
2 The CCIB The building The CCIB is one of the largest convention centres in Europe and it consists of two buildings, each boasting great architectural flair, cutting-edge technology and a great location in the new Diagonal Mar urban development. > The Convention Centre, designed by the architect Josep Lluís Mateo > The Forum Auditorium, designed by architects Herzog & DeMeuron
6 The CCIB Floor 0: Registration > Convention Centre > Forum Auditorium > Underground Walkway ACCESS REGISTRATION AREA Entrance Hall Up to 3.760 sqm
7 The CCIB Floor 0: Registration Area
1 The CCIB Floor 1: Meeting rooms PLENARY ROOM + PARALEL SESSION Day 1: Plenary room 117+116 Day 2: Plenary room 117 & Paralel Session 116 > Convention Centre > Forum Auditorium > Underground Walkway Room 117 (878 sqm, 781 pax) Room 116 (420 sqm, 361 pax) EXHIBITION HALL Rooms 115+114 (420 sqm each) BACK OFFICE Room 113 Used as catering facilities BREAKOUT ROOMS Rooms 118+119 & 120+121 (193 sqm, 160 pax each room) Room 122, 123, 124, 125 (96 sqm, 85 pax each room)
23 The CCIB Excellent choice of accommodation
24 The CCIB An accessible venue in the city of Barcelona