Tourism Export Council MEMBERSHIP APPLICATION FORMS Form ITO2015 APPLICATION FOR INBOUND MEMBERSHIP INBOUND TOUR OPERATOR For your record (keep a copy of this form): Date application sent to Tourism Export Council: T OURISM EXPORT COUNCIL NEW ZEALAND Level 3 Tourism & Travel House 79 Boulcott Street PO Box 1888 WELLINGTON 6140 DX SX10033 Phone: 04-495 0810 E-mail: info@tourismexportcouncil.org.nz Office Use Only
What is this form for? If a person, firm or corporation registered in New Zealand wishes to apply for Tourism Export Council membership this form must be completed by the applicant or in the case of a company by a duly authorised officer of the company. The party completing the application form is required to complete the Statutory Declaration set out on page 9 that the information contained in the application is true and correct. This needs to be done before a person authorised to take Statutory Declarations. The applicant should be aware of the Tourism Export Council Membership and Financial Criteria, Code of Ethics and Constitution and Rules which can be read on the Tourism Export Council web site at www.tourismexportcouincil.org.nz. What do I need to include with this form? Payment of $100 + GST ($115) being the application fee. This will be treated as a processing fee and is non-refundable. Product brochures Copies of staff qualifications Copy of Public Liability Insurance certificate Letters of support from two Tourism Export Council allied members (see www.tourismexportcouncil.org.nz for a full list of current allied supplier members) A letter from an external independent chartered accountant (refer question 23) What happens next? The Tourism Export Council secretariat will respond to the applicant within 5 working days, acknowledging receipt of the application and confirming that it has been referred to the Tourism Export Council Board. Once the Tourism Export Council Board has accepted the application it will be referred to Qualmark for an assessment against the Qualmark Inbound Tour Operator criteria and you will be billed for your membership fee. The Qualmark assessment must be successfully completed before membership will be granted. Once successful the applicant will be advised accordingly and a certificate of membership will be issued. Included in the subscription fee are annual fees paid to the Tourism Industry Association in order to make all Full Members also members of the Tourism Industry Association as well as an annual Qualmark licence fee. Collectively, these two fees, if purchased separately from TIA and Qualmark provide members with substantial savings. An annual subscription fee of $2,600 + GST is payable in April each year, subject to confirmation of fee levels which are set at the Tourism Export Council AGM held the previous August. Members who join during our financial year will be charged a pro-rated membership fee which includes the Qualmark fee for the initial assessment and TIA pro-rated fee. If the new applicant fails the initial Qualmark assessment then the annual Tourism Export Council fee will be refunded less $650+ GST to cover the Qualmark assessment process. * monthly direct debit payments can also be arranged. Please check with the CEO. if you join in Apr-Jun Jul-Sep Oct-Dec Jan-Mar then you will pay $2,600 $2,200 $1,800 $1,400 Fees are subject to GST. Page 2.
1. Contact Details Legal Name of Applicant: Trading Name: Street Address: PO Box Number and Location: Post Code: Free Phone: Telephone: Fax: Office Email Address: (for general trade enquiries to be shown on Tourism Export Council website) Accounts Email Address (for invoicing) Website: Primary contact name: Position: Email address: Page 3.
Contact Name 2: Position: Email Address: 2. Describe Business Activities: Inbound Tour Operator: Yes / No Retail Travel Agent: Yes / No Outbound Tour Operator: Yes / No Other: 3. Is Travel the only business carried on at your premises? Yes / No If NO please give details: 4. Date of commencement as an Inbound Tour Operator: (Minimum 12 months of operation before applying) 5. Approximately how many inbound clients would you process per calendar year?: Page 4.
Sole Trader Partnership Limited Company Other (please specify) Paid up capital $ Turnover $ GST number: Companies Office Number: Name of bankers: Branch: 7. Do you have a printed brochure overseas selling your products? (if so please enclose a copy) Yes / No 8. Are you a member of the following? Tourism Industry Association Yes / No Travel Agents Association of NZ Yes / No IATA Yes / No Qualmark Yes / No If Yes, in which category and please provide your Qualmark ID number: (for website upload) Page 5.
9. Shareholders and shareholding Name: Shareholding held: 10. Give names of owners, directors and/or managers specifying their individual qualifications, quoting any certificates, diplomas or course achievements? Name: Qualifications: Experience in travel/tourism industry: IMPORTANT: Please attach evidence (photocopies) of qualifications held 11. Give names of Senior Staff and their experience in the Travel and Tourism Industry: (stating experience and qualifications) Name: Qualifications: Experience in travel/tourism industry: Total number of staff employed: Page 6.
Do you consider your staff and their experience and qualifications meet the standards called for in the criteria for Membership as set out in the Tourism Export Council Membership & Financial Criteria? Yes / No 12. Have you, any partner of yours in the applicant, or any director of the applicant ever been convicted of a criminal offence, whether in New Zealand or elsewhere? Yes / No If YES please give details 13. Have you, any partner or any director ever been involved in bankruptcy proceedings? Yes / No If YES please give details 14. Are you aware of any pending creditor s petition or winding up petition against you or any of you? Yes / No If YES please give details 15. Have you, any partner of yours in the applicant, or any of your fellow Directors, management or senior staff ever been a director of a company which was wound up, placed in receivership or management, or entered into any scheme or arrangement? Yes / No If YES please give details 16. Have you ever been refused an application for, or been disqualified from holding a licence to carry on a trade or profession under any Act, Ordinance, Regulation or By-Law? Yes / No If YES please state: (a) Nature of licence: (b) Date of refusal or disqualification: (c) Reason for refusal or qualification: Page 7.
17. Please provide details re Public Liability Insurance (minimum cover $5 million liability and $1 million professional indemnity) Please attach copy of insurance certificates. 18. Do you carry Professional Negligence Insurance Cover? Yes / NO If YES please give details 19. What other insurances do you carry relating to the protection of your customers? 20. Do you have a safety/disaster plan in place? Yes / No 21. Do you give preferred status to Allied Members as is recommended in the Code of Ethics and Practice? Yes / No Page 8
22. We attach supporting sponsorship letters from two (2) TECNZ Allied Members doing business with us. The names of these Allied Members are: (Enclose letters or emails as evidence of support) 1. 2. 23. We enclose herewith a letter from an external independent chartered accountant confirming: (a) that the applicant satisfies the solvency test as that test is defined in the Companies Act 1993 We attach our cheque for $100.00 plus GST ($115.00) which will be treated as a processing fee to cover the Qualmark endorsement process as described in the Tourism Export Council membership criteria attached. We understand that this payment is non-refundable. Application is hereby made for full membership of the Tourism Export Council of New Zealand Incorporated. In doing so the applicant acknowledges that he/she/it is fully conversant with the Constitution and Rules, Code of Ethics and Practice and agreements set out in the Tourism Export Council Membership Criteria. If admitted to membership the applicant agrees to abide by the foregoing Constitution and Rules, Code of Ethics and Practice and agreements. The applicant understands that this application will be referred to the Board and the information contained in it will be evaluated to determine whether the Board sees it as being appropriate that the applicant be admitted as a Member of the Tourism Export Council of New Zealand. Once the Board agrees to accept the application it will be referred to Qualmark for an assessment against the Qualmark Inbound Tour Operator criteria. This must be successfully completed before membership will be granted. The applicant agrees by signing this application that he/she/it will not advertise or in any way represent itself as being a member of the Tourism Export Council until the applicant has received written confirmation of membership from the Tourism Export Council. Page 9
The applicant agrees by signing this application that he/she/it will not advertise or in any way represent itself as being a member of the Tourism Export Council until the applicant has received written confirmation of membership from the Tourism Export Council of New Zealand. I, of Hereby certify that: I am the above-named applicant and the information contained in the above application relates to me Or (delete one) I am authorised by the above-named applicant to make the application and provide the information contained therein. Statutory Declaration Declared at On: Applicant Before me: I, of hereby solemnly and sincerely declare, after making all relevant and proper enquiries, that the information contained in the above application and in any attachment thereto is to the best of my knowledge true and correct. And I make this solemn declaration conscientiously believing the same to be true and by virtue of the Oaths and Declarations Act 1957. A Solicitor of the High Court of New Zealand A Justice of the Peace Person authorised to take Statutory Declarations Page 10