Australian Chapter Association of Old Crows e-warfare a changing paradigm Hilton Adelaide Hotel South Australia 15 17 April 2012 Contact Details: Symposium Manager: PO Box 949 Kent Town South Australia 5071 Ph: +61 8 8363 1307 Fax: +61 8 8363 1604 Em: info@fcconventions.com.au www.oldcrows.org.au Sponsorship Prospectus
Contents Sponsorship Opportunities 3 Trade Exhibition 6 Sponsorship Booking Form 8 Trade Exhibition Booking Form 9 Convention Venue: Hilton Adelaide Hotel Adelaide is a small elegant city fringed with a border of beautiful parklands. Known as the city of food and wine, Adelaide offers the buzz, culture and convenience of a big city without the frustrations. Seriously good coffee and food are never far away. The Mediterranean climate encourages a relaxed and indulgent lifestyle. Adelaide is a city of pubs, cafes, restaurants, fine food and wine that boasts unrivalled hospitality. History of the Association Formed in 1964, the Association of Old Crows is a non-profit professional association headquartered in Washington DC, USA. During World War II the Allied EW equipment and operators were identified by the code word Raven. Common jargon changed the name to Crow, and those involved in the profession became known as the Old Crows. Today, the Association has 74 chapters, 14 outside the United States and all association members are active professionals in the field. Convention Manager Festival City Conventions PO Box 949 Kent Town SA 5071 AUSTRALIA Phone: +61 8 8363 1307 Facsimile: +61 8 8363 1604 Email: aoc@fcconventions.com.au For further information about membership of the Australian Chapter, contact: Wayne Maltby Phone: 08 8169 1205 (Aust) +61 8 8169 1205 (Int) Cell: +61 416 053 160 Email: secretary@oldcrows.org.au or visit the Australian Chapter website: http://www.oldcrows.org.au or the AOC HQ website: http://www.crows.org Convention Venue Hilton Adelaide Hotel 233 Victoria Square ADELAIDE SA 5000 Phone: +61 8 8217 2000 Fax: +61 8 8217 2001 page 2
e-warfare a changing paradigm: warfare in the 21st century Australian Chapter of the Association of Old Crows 16-17 April 2012 Hilton Adelaide Hotel, Adelaide, South Australia Sponsorship Opportunities Platinum (POA) One platinum sponsorship package is available for the Keynote Session on Monday 16 April. Platinum sponsorship includes but is not limited to: The company logo projected at the start and finish of the convention welcome addresses and the Keynote Session; Company banners displayed in the Keynote Session for duration of the session (Banners to be provided by sponsor*); Company banner displayed in the foyer area for the duration of the convention (Banners to be provided by sponsor*); The company name associated with the Keynote Session in the programme*; 1 x complimentary 6m x 2m exhibition space; Priority booth selection for the complimentary exhibition space. Sponsors receive priority on booth allocation until 15 January 2012; The company logo on the Convention satchel in the most prominent position*; 4 x complimentary full registrations, 1 x complimentary VIP table of 8 for the Convention Gala Dinner; 4 x tickets for the VIP Welcome Reception; Most prominent position for the company logo on convention material (including registration brochure, handbook and welcome banner at the convention), plus recognition as the Platinum Sponsor* ; month of full payment of sponsorship); Up to eight A4 pages of material (provided by company) inserted into the satchel; and, 1 full page colour advert in Convention handbook* Gold A$8,000 Three gold sponsorship packages are available, one for each of the three Policy Sessions on Monday 16 April. Gold sponsorship includes: The company logo projected at the start and finish of the designated Policy Session; Company banner on display for the duration of designated Policy Session (banner to be provided by sponsor*) The company name associated with the Policy Session in the programme*; Priority booth selection after the Platinum sponsor (in order of receipt of booking form and payment), with the purchase of 3m x 2m exhibition spaces (1 booth @ $4500, 2 booths @ $8000). Sponsors receive priority on booth allocation until 15 January 2012; The company logo on the Convention satchel in a prominent position (after Platinum sponsor)alongside other Gold sponsors*; 2 x complimentary full registrations, 2 x complimentary Convention Gala Dinner tickets; 2 x tickets for the VIP Welcome Reception; Prominent position (after Platinum and Convention Gala Dinner sponsor) for the company logo on convention material (including registration brochure, handbook and welcome banner at the convention), plus recognition as a Gold Sponsor *; month of full payment of sponsorship); Up to six A4 pages of material (provided by company) inserted into the satchel; and, 1/2 page colour advert in Convention handbook* Convention Dinner A$10,000 The Convention Dinner sponsorship includes: Brief (5 minute) introduction by company representative at the start of the dinner Signage provided by the company displayed at the Convention Dinner Company logo included on dinner menus The company name associated with the Dinner in the programme* 2 x complimentary full registrations, 8 x complimentary Convention Gala Dinner tickets Priority booth selection after the Platinum and Gold sponsors for exhibition booths, with purchase of 3m x 2m exhibition spaces (1 booth @ $4500, 2 booths @ $8000). Sponsors receive priority on booth allocation until 15 January 2012; Prominent position (after Platinum sponsor) for the company logo on convention material (including registration brochure, handbook and welcome banner at the convention), plus recognition as the Dinner Sponsor*; month of full payment of sponsorship); Up to six A4 pages of material (provided by company) inserted into the satchel; and, 1/2 page advert in Convention handbook.* *All inclusions in printed documentation are on the proviso material is received prior to printing. ALL PRICES ARE INCLUSIVE OF GST page 3
Sponsorship Opportunities (...cont.) Silver A$4,000 Four silver sponsorship packages are available. Each includes: Sponsorship of a Technical Session on Tuesday 16 April, which would include: The company logo projected at the start and finish of the designated Technical Session; The company name associated with the Technical Session in the programme*; Priority booth selection after the Platinum, Gold and Dinner sponsors for exhibition booths, with purchase of 3m x 2m exhibition spaces (1 booth @ $4500, 2 booths @ $8000). Sponsors receive priority on booth allocation until 15 January 2012; 1 x complimentary full registration, including Networking Reception; 1 x ticket for the VIP Welcome Reception; The company name and logo on the Convention satchel (after Platinum and Gold sponsors); A prominent position (after Platinum, Gold and Dinner sponsors) for the company name logo on convention material (including registration brochure and handbook), plus recognition as a Silver Sponsor *; month of full payment of sponsorship); and, Up to four A4 pages of material (provided by company) inserted into the satchel. Lunch $3,000 Two lunch sponsorships are available. This sponsorship includes: Opportunity to display banner during designated lunch break (banner to be provided, erected & dismantled by sponsor); Company presentation (6 slides) to be displayed on venue screens in session room during designated lunch break; Company logo in convention session slide prior to lunch break* 1 x complimentary full registration, including Networking Reception; Company name in the program as designated lunch sponsor;* month of full payment of sponsorship); and, Up to two A4 pages of material (provided by company) inserted into the satchel. Morning/ Afternoon Tea $1,500 Four opportunities are available to sponsor the morning and afternoon tea breaks. This sponsorship includes: Opportunity to display banner during designated catering break (banner to be provided, erected & dismantled by sponsor); Company presentation (6 slides) to be displayed on venue screens in session room during designated catering break; Company name in the program as designated break sponsor*; and, month of full payment of sponsorship). Name badge A$4,000 One opportunity is available to sponsor the Convention name badges and includes: Company logo inserted on the name badge with the Association logo*; Quality Lanyard with company branding (sponsor to supply or provided by Convention at extra cost) 2 xcomplimentary full registrations, 2 x complimentary Convention Gala Dinner tickets; Company logo on convention material (including registration brochure and handbook), with recognition as the Name badge sponsor; Up to two A4 pages of material (provided by company) inserted into the satchel; and, Company logo on Convention web site, with link to company home page (within one month of full payment of sponsorship). *All inclusions in printed documentation are on the proviso material is received prior to printing. ALL PRICES ARE INCLUSIVE OF GST page 4
Sponsorship Opportunities (...cont.) Networking Reception A$4,500 This sponsorship includes: A short welcome address at the reception by a company representative; Company banner displayed in main function area (banner provided, erected & dismantled by sponsor); 2 x complimentary full registrations, 2 x complimentary Convention Gala Dinner tickets; 2 x tickets for the VIP Welcome Reception; 4 x additional tickets for the Networking Reception; Company logo on convention material (including registration brochure and handbook), plus inclusion as a the Networking Reception Sponsor ; month of full payment of sponsorship); and, Up to two A4 pages of material (provided by company) inserted into the satchel. Satchel Drop Advertising A$1,200 Opportunities are available to include satchel insert material: Up to two A4 pages or equivalent of material (provided by company) inserted into the satchel VIP Welcome Reception A$3,000 This sponsorship includes: A short welcome address at the VIP Welcome Reception by a company representative; Company banner displayed in the main function area (banner to be provided, erected & dismantled by sponsor); 1 x complimentary full registration, including Networking Reception; 1 x complimentary Convention Gala Dinner ticket; 5 x tickets for the VIP Welcome Reception; Company logo on convention material (including registration brochure and handbook), plus inclusion as the VIP Welcome Reception sponsor; month of full payment of sponsorship); and, Up to two A4 pages of material (provided by company) inserted into the satchel. Handbook Advertising A$1,200/600 Opportunity are available to insert half or full page advertisements into the convention handbook as follows: Half page advertisements $600 Full page advertisements $1,200 Wireless Hotspot A$2,500 One opportunity is available to sponsor the Convention wireless hotspot includes: Company logo displayed on the wireless hotspot login page; 2 x complimentary full registrations, 2 x complimentary Convention Gala Dinner tickets; Company logo listed in Convention handbook as the Wireless Hotspot sponsor*; Up to two A4 pages of material (provided by company) inserted into the satchel; and, Company logo on Convention web site. USB A$3,000 One opportunity is available to sponsor the USB keys containing convention proceedings including: Company logo displayed on the USB key*; Company information included on the USB key using available space after proceedings are loaded; 2 x complimentary full registrations, 2 x complimentary Convention Gala Dinner tickets; 2 x tickets for the VIP Welcome Reception; Company logo in Convention Handbook as a sponsor*; Company name on Convention web site, with month of full payment of sponsorship). *All inclusions in printed documentation are on the proviso material is received prior to printing. ALL PRICES ARE INCLUSIVE OF GST page 5
e-warfare a changing paradigm: warfare in the 21st century Australian Chapter of the Association of Old Crows 16-17 April 2012 Hilton Adelaide Hotel, Adelaide, South Australia Trade Exhibition Venue The Convention will be held at the Hilton Adelaide Hotel, Victoria Square, Adelaide, South Australia; Morning and afternoon teas and lunches will be served in or adjacent to the exhibitors area; The Convention sessions will be held in Ballrooms A & B; The Trade Exhibition will be held in the Balcony Rooms, the Ballroom Foyer and Ballroom C; Exhibition Booths Each booth measures 3m x 2m or 6m x 2m and includes: walls 2.4 m high, velcro compatible; a fascia board with the company name; Two 150 watt spotlights; One 240 volt/1000 watt/4 amp power point. Each pod booth also includes one trade pass registration (trade display entry & daytime catering: morning tea, lunch & afternoon tea, only) and one complimentary full registration including: delegate convention satchel; morning and afternoon teas and lunches; entry to the VIP Welcome Reception; entry to the Networking Reception; copy of the detailed program; and, entry to all sessions. Sponsors receive priority on booth allocation until 15 January 2012 after which booked exhibitors will be advised of booth allocation. The exhibition contractor, Adelaide Expo Hire, will provide details of additional furniture and display items that can be hired at a later date. Each booth also includes one trade pass registration (trade display entry & daytime catering: morning tea, lunch & afternoon tea, only) and one complimentary full registration per booth (1 of each for single booth and 2 of each registration for double booth), including:: delegate convention satchel; morning and afternoon teas and lunches; entry to the VIP Welcome Reception entry to the Networking Reception; copy of the detailed program; and, entry to all sessions. Exhibition Pod Booths Each pod booth stand measures 2m x 2m and includes three pod booths, each with: a fascia board with the company name; rear wall; display shelf lockable storage cupboard; One downlight; One 10 amp power point. page 6
Trade Exhibition (...cont.) Payment and Refunds The cost of booth space is: single booth (3m x 2m) @ A$4,500 includes one trade pass and one full registration; double booth (6m x 2m) @ A$8,000 includes two trade passes and two full registrations; pod booth @ A$2,000 includes one trade pass and one full registrations. There is a limit of one standard booth per company in Ballroom C and two booths in all other areas. Full payment for each booth is due upon booking. If a booking is cancelled before 15 January 2012, the organisers will retain a deposit of $250 and refund the balance. After 15 January 2012, no refund will be given unless the space is sold to another exhibitor. All prices are inclusive of GST. Shipping Instructions It is the responsibility of the exhibitor to make arrangements with local agents for the advance delivery, receipt and storage of display material. All material must be clearly marked with the Convention name and exhibiting company. At the conclusion of the Convention, all material is to be removed from the venue by CHECK DATE & TIME unless prior arrangements have been made with the venue to store goods there overnight for collection next day. Set up will be on Sunday 15 April with precise times to be advised. Accommodation Exhibitors may book their accommodation through the Convention Secretariat at the special rates that have been negotiated for delegates. Further details will be provided in the registration brochure to be circulated in due course. Security The trade exhibition area will be subject to the normal venue security during the day. Ballroom C and the Balcony Rooms will be locked overnight, however, this should not be interpreted as a guarantee against loss or theft of any kind. It is not possible to lock the Gallery Foyer. It is the exhibitor s individual responsibility to ensure that the display and personnel are adequately covered by appropriate insurance. Additional Power and Light For safety reasons and to avoid overloading circuits, exhibitors are not permitted to add wattage without prior approval. Important Dates Full payment due With booking form to secure space Last day for cancellation with refund Friday 15 January 2012 Opening Hours (subject to change) Monday 16th April Tuesday 17th April Bump Out Limitation of Liability 8.30 am 6.00 pm 8.30 am afternoon tea Tuesday 17 April, after afternoon tea concludes The Organising Committee of the AOC International Exhibition and Convention 2012 of the Australian Chapter of the Association of Old Crows, Festival City Conventions Pty Ltd, Adelaide Expo Hire and the Hilton Hotel Adelaide shall not be liable or responsible for any loss, theft, damage or injury that may occur to the property of exhibitors or for the death or personal injury of exhibitors employees, agents, servants, guests and invitees from any cause whatsoever, arising out of or from any incident to the use or occupancy of the exhibition area by the exhibitor, its agents, servants, guests or invitees. The exhibitor by the signing the booking form, expressly releases the above named parties from any and all such loss, theft, damage, injury, death and personal injury claims whatsoever. Convention Secretariat Ms Emma Wundersitz, Convention Manager Festival City Conventions Pty Ltd PO Box 949 KENT TOWN SA 5071 Phone: 08 8363 1307 (Within Australia) +61 8 8363 1307 (International) Facsimile: 08 8363 1604 (Within Australia) +61 8 8363 1604 (International) Email: aoc@fcconventions.com.au page 7
e-warfare a changing paradigm: warfare in the 21st century Australian Chapter of the Association of Old Crows 16-17 April 2012 Hilton Adelaide Hotel, Adelaide, South Australia Sponsorship Booking Form COMPANY:... ADDRESS:...... CITY:...STATE:...POSTCODE:... TELEPHONE:...FACSIMILE:... EMAIL:... CONTACT NAME:...POSITION:... We wish to take up the following sponsorship opportunity (Please tick 4): Dinner Sponsorship:...Yes [ ]... AUD$ 10,000 Gold Sponsorship:...Yes [ ]... AUD$ 8,000 Silver Sponsorship:...Yes [ ]... AUD$ 4,000 Networking Reception Sponsorship:...Yes [ ]... AUD$ 4,500 VIP Welcome Reception Sponsorship:...Yes [ ]... AUD$ 3,000 Name badge Sponsorship:...Yes [ ]... AUD$ 4,000 Lunch Break Sponsorship:...Yes [ ]... AUD$ 3,000 Wireless Sponsorship:...Yes [ ]... AUD$ 2,500 USB Sponsorship:...Yes [ ]... AUD$ 2,000 Tea Break Sponsorship:...Yes [ ]... AUD$ 1,500 Satchel Drop:...Yes [ ]... AUD$ 1,200 Full Page Handbook Advertisement:...Yes [ ]... AUD$ 1,200 Half page Handbook Advertisement:...Yes [ ]...AUD$ 600 We accept the terms and conditions outlined in the attachment and enclose: AUD$... Please provide the web site address you wish the link from the AOC web site to be made to:... Signature of authorised representative...date... Please make cheque in Australian Dollars payable to: AOC Exhibition and Convention 2012 and return this form with your payment to: Ms Emma Wundersitz Festival City Conventions PO Box 949, KENT TOWN SA 5071 AUSTRALIA Phone: +61 8 8363 1307 Facsimile: +61 8 8363 1604 Email: aoc@fcconventions.com.au page 8
e-warfare a changing paradigm: warfare in the 21st century Australian Chapter of the Association of Old Crows 16-17 April 2012 Hilton Adelaide Hotel, Adelaide, South Australia Trade Exhibition Booking Form COMPANY:... ADDRESS:...... CITY:...STATE:...POSTCODE:... TELEPHONE:...FACSIMILE:... EMAIL:... CONTACT NAME:...POSITION:... Please tick 4 preferred option below: [ ] We wish to reserve 1 x 3m x 2m booth @ A$4,500 at the Trade Exhibition [ ] We wish to reserve 1 x 6m x 2m booths @ A$8,000 at the Trade Exhibition [ ] We wish to reserve 1 x Pod Booth @ A$2,000 at the Trade Exhibition NOTE: Sponsors receive priority on booth allocation until 15 January 2012 after which booked exhibitors will be advised of booth allocation. Please do not allocate us space near:... We accept the terms and conditions outlined in the attachment and enclose (circle applicable): Full payment (inclusive of GST) of: $4,500 $8,000 $2,000 We accept the terms and conditions outlined in the attachment and enclose: $... Signature of authorised representative...date... Please make cheque in Australian Dollars payable to: AOC Exhibition and Convention 2012 and return this form with your payment to: Ms Emma Wundersitz Festival City Conventions PO Box 949, KENT TOWN SA 5071 AUSTRALIA Phone: +61 8 8363 1307 Facsimile: +61 8 8363 1604 Email: aoc@fcconventions.com.au page 9
e-warfare a changing paradigm: warfare in the 21st century Australian Chapter of the Association of Old Crows 16-17 April 2012 Hilton Adelaide Hotel, Adelaide, South Australia Booking Payment Details COMPANY:... All fees and costs quoted are GST inclusive. AOC 2012 is registered for GST. ABN: 85 430 234 504. Tax invoices will be issued to all sponsors and exhibitors, following receipt of the booking form. All payments must be made in Australian Dollars only. Payment in any other currency will not be accepted. Forms will not be processed nor acknowledgements sent until payment is received Payment Options Option A I ENCLOSE A CHEQUE OR BANK DRAFT DRAWN ON AN AUSTRALIAN BANK (in Australian Dollars) made payable to AOC International Exhibition and Convention Please mail cheque to: AOC International Exhibition and Convention 2010 PO Box 949 KENT TOWN SOUTH AUSTRALIA 5071 Phone: 08 8363 1307 Fax: 08 8363 1604 E-mail: aoc@fcconventions.com.au Option B PLEASE CHARGE MY CREDIT CARD (Please note, payment via credit card will incur a 2% surcharge) CREDIT CARD (Circle type and complete details below) Visa Mastercard NB: Amex and Diners Club cards NOT Accepted Credit Card Number Cardholder s Name:... Home Address:...... Expiry Date:.../.../... Signature:... Date:.../.../... If you are not from Australia and are paying by credit card, please authorise your bank to allow a charge from Australia to go through. page 10