weddings made easy Weddings at Assured Ascot Quays Apartment Hotel We make weddings easy with a variety of flexible venues in a picturesque riverside location. Our dedicated Events Team offer a tailored approach to meet your individual requirements and ensure a great value wedding experience. Weddings are fully catered by our onsite restaurant, Mediterrani, offering a range of versatile menu options designed by our Executive Chef. We also offer discounted 4.5 star apartmentstyle accommodation for your guests meaning there is no need for your guests to travel after your wedding. Why Choose Us? We offer a onestop approach to weddings, including venue hire, equipment, catering, accommodation and event coordination. With plenty of complimentary onsite parking, free WiFi and an accessible location, just four kilometres from the airport and six kilometres from the CBD, Assured Ascot Quays is a convenient wedding venue. All the extras can be looked after by us, including audio visual equipment, set up and more. With the opportunity to have photographs among parklands, Japanese gardens, the Swan River and the marina, all within 10 minutes from Ascot Quays, ensures that we offer a onestop approach. You can enjoy the convenience of having your ceremony, reception, photographs and accommodation all in one picturesque location.
ascot room With parkland views and an abundance of natural light, the Ascot Room is an ideal indoor wedding venue. The adjoining terrace is a relaxing space to enjoy the fresh air, while the pillarless and spacious interior caters for a wide variety of set ups. The Ascot Room can accommodate weddings of up to 00 guests cocktail style, 10 set menu or buffet.
marina, forest & waterside The Ascot Room can be divided into three smaller spaces for more intimate weddings the Marina, Forest and Waterside Rooms. All three rooms have access to the terrace area and parkland views. There is also the option to combine two rooms to better suit the size of your wedding. Weddings of anywhere between 0 and 90 guests can be catered in various combinations of these spaces.
floor plan Ascot Room Marina, Forest, Waterside
Terrace Ascot Room Marina Forest Waterside Boardroom Lobby Hotel Entrance
river deck Our River Deck area is surrounded by parklands and gardens with fantastic river views, making it the perfect space for prereception canapés or an intimate reception. The River Deck features a shade sail, outdoor lounge furniture and heaters in winter or mist fans in summer. The River Deck can accommodate up to 60 guests cocktail style or 5 guests sit down.
poolside Our sparkling 5 metre swimming pool is surrounded by landscaped gardens and located just metres from the river, making it the perfect space for an outdoor wedding reception or ceremony. Celebrate your special day under the stars or enjoy prereception canapés in our relaxing Poolside area. Weddings of up to 50 guests cocktail style or 160 guests for a buffet can be held by the pool.
floor plan Poolside Ascot Room, Lobby & Mediterrani 150 EAST Riverside Bar Restaurant
PACKAGE ONE Plated $15 PP INCLUSIONS Venue Hire Complimentary with minimum spend Bridal platter + sparkling & beers Predinner canapes Set menu Entrée Select one Main Select two (alternate drop) Dessert Select one 6 hour beverage package Chair covers & choice of sash colour Accommodation 1 x one bedroom apartment for one night Speak to our Wedding Executive for more information and T&C s
PACKAGE TWO Buffet $10 PP INCLUSIONS Venue Hire Complimentary with minimum spend Bridal platter + sparkling & beers Predinner canapes Buffet Menu Select Three Mains Select Three Desserts 6 hour beverage package Chair covers & choice of sash colour Accommodation 1 x one bedroom apartment for one night Speak to our Wedding Executive for more information and T&C s
PACKAGE THREE Roaming $140 PP INCLUSIONS Venue Hire Complimentary with minimum spend Bridal platter + sparkling & beers Predinner canapes Roaming Menu Entree Roaming Main Select Two (Alternate Drop) Dessert Bar Select Three plus wedding cake + cream 6 hour beverage package Chair covers & choice of sash colour Accommodation 1 x one bedroom apartment for one night Speak to our Wedding Executive for more information and T&C s
LIMITED OFFER Mid Week Package $110 PP Book a wedding to be held Monday to Thursday and receive: Bridal platter + sparkling & beers Predinner canapés Buffet OR Three Course plated menu 5 hour beverage package Chair covers & choice of sash colour nights accommodation Half price standard ceremony package Dedicated Wedding Executive Room Hire Ascot Room Table menus Free parking for all guests Special accommodation guest rates Speak to our Wedding Executive for more information and T&C s
accommodation Apartments Guest Services Enjoy discounted accommodation for you and your guests when you have your wedding at Assured Ascot Quays. Create your own wedding village, with modern and spacious apartments ranging from one to three bedrooms, perfect for family and friends. Apartments overlook the river, city or surrounding parklands. At Assured Ascot Quays we offer a range of services to make your stay comfortable and enjoyable. Offering free WiFi, complimentary onsite parking, as well as a 5 metre outdoor swimming pool, gymnasium, tour desk, dry cleaning service and daily housekeeping. Take advantage of our onsite restaurant, Mediterrani, during your stay and enjoy the freshest cuisine in a relaxed riverside setting.
e U Shape 55 0 0 40 50 5 90 0 Theatre 0 100 Open Rounds 40 140 Classroom 6 60 Boardroom 48 18 1 60 75 0 6 0 0 80 6 10 8 40 66 50 80 110 U Open 6 18 Door 0 75 6 0 66 75 75 6 Height (m) 150 East Conservatory Poolside 150 East 5 80 40 Riverside Marina 40 90 4 40 5 80 Riverside Conservatory Hardey Park Poolside Conservatory Poolside Hardey Park Poolside 54 Hardey Park 50 Waterside 110Hardey Park Ceiling 40 0 66 Area 75 1 40 0 66 48 170 7 80 51 5 18 80 80 Deck Poolside Lower 150Riverside East150 East 0 5 80 40 Riverside DeckRiverside Lower Hardey Park 150 East Deck Conservatory 80 44 10 95 11 50 40 5 40 84 Forest & Waterside Boardroom 800 8 50 Dimensions (m) 14.1 x 11.7 10 5 66 6.1 x 11.7 4. x 11.7.7 x 11.7 8 x 11.7 10.9 x 11.7 6 110 Boardroom 50 Lower10 Forest & Waterside Riverside Deck 1, Forest & 40 60 70 6 8 60 6 10 8 15 48 1 60 6 90 50 6 10 6040 670 6 15 8090 0 0 80 70 50 40 90 170 1014.1 x 11.7 14.1 x 11.7170 50 10 6.1 x 11.7 7 170 51 x 11.7 7 170 50 4. x 11.7 6.1 14.1 x 11.7 10 0 50 x 11.7 70 50x 6.1 6.144x 11.7 7 4. x 11.7.7 51 11.7 0 4. x 11.7.7600 x 11.7 50 4.44x 8 0x 11.7 11.7 4.95x 11.7 51 80 50 408 x 11.7 10.9 x.7 11.7 95x 11 11.7 44 11.7 6.1.7 xx 11.7.7 x 11.7 60 4.8 x 4.4 8 x 11.7 5 10.960 x 11.7 1090 51 44 7 51 744 95 8 5 50 80 50 6.8 x 5.9 40 705 0 44 x 7 1, 40 6.8 x 5.9.7 x 11.7 60 6.8 x 5.9 9.8 x 8.5 5 84 500 7080 090 811 x 11.7 95 x 11.7 10.9 x811.7 11 80 60 60 150 4060 0 80 0 150 0 x 11.7 170 5014.1 106.1 x 11.7 14.1 x 11.7 50 7 95 0 60 5 x 4.4 6.8 x 5.95 10 4.8 80 10.9 x 11.740 11 11.7 5 51 11 4. 14850 1510 0 80 4.810.9 x 4.4xx11.7 15 4.8 x 4.4 5 6.8 15 x 8.540 4.8 5 0 1 5 80 80 x 5.9 9.8 84 x 4.4 488 50 0050 48 18 500 70 50 8 10 70 50 6 0 40 6 90 0 4.8 x 4.4 Forest & Waterside 0 &110 70 6 50 506 40 Forest 0 150 East 150 East Boardroom Riverside Lower Boardroom 5150 East Riverside Deck Conservatory 150 East Riverside Lower Riverside 6 40 0 6 40 50 40 10 11080 50 75 110 50 Forest & Marina 150 East 4050 10 80 Forest & Waterside Marina 50 60 60 &6 66 Marina 0 Forest 0 18 50 6 60 40 60 18110 Forest & Marina Boardroom 40 Forest & Waterside Forest & Marina 40 140 Dinner 40 60 0 18 105 0 40 0 Cocktail 60 10 90 50 0 90 18 0 50 60 140 0 100 140 0 0 180 90 90 90 6.8 x 5.9 44 x 7 Marina Marina Waterside Forest & Marina Marina 0 0 9.8 x 8.5 ForestForest Marina Forest 140 100 0 100 60 0 Marina 60 0 80 Forest 55 0 Waterside 80 70 50 Forest 5 Waterside Ascot RoomWatersideWaterside 58 55 70 AscotAscot RoomRoom 50 40 90 10 15 60 80 150 55 0 55 100 0 Ascot Room Ascot Room 0 Waterside Forest Height (m) Height (m) Height (m) Height (m) U VENUE TheatreOpen Classroom Boardroom Cocktail Dinner Dimensions (m) Area U Open Height (m) BoardShape Rounds Classroom Boardroom Cocktail Dinner Cocktail Dimensions (m) Area Height (m) Open Theatre Classroom Boardroom Dinner Dimensions Area VENUE Shape UTheatre UTheatre Open Rounds DoorArea Classroom Boardroom CocktailCocktail Dinner Dimensions (m) (m) Ceiling Area VENUE Shape Rounds Theatre Classroom Boardroom Dinner Dimensions (m) VENUE ShapeShape Rounds Ceiling Rounds Ceiling UShape Theatre Cabaret room Cocktail Dinner Size (m) Door Area (sqm) DoorCeiling Door 55 0 100 140 60 50 10 14.1 x 11.7 170 Ceiling Ceiling Ascot Room Door VENUE 500 Venue capacity chart 80 4480 x 7 80 150 70 80 70 9.8 x 8.5 Door 84 1, 9.8 x 8.5 84 89.8 x 11.7 x 8.5 44 x 7 4440 9584 1, 150 500 70 50 44 x 71,150 70 44 x 7 50 10.9 x 11.7 90500 80 500 50 1, 11 Boardroom 10 15 10 4.8 x 4.4 5 River Deck 5 0 60 40 6.8 x 5.9 40 Poolside 50 160 44 x 7 1, The above is provided as a guide only. Please contact our Events Team to discuss your individual requirements. Booking restrictions apply for Poolside events. Please refer to full Poolside Terms & Conditions or contact our Events Team to discuss. For venue hire, one day is considered 6.0 AM 5 PM or 6 PM midnight. For events requiring the venue for both periods, both the day and night rates will apply. For morning half day bookings the earliest start time is 6.0 AM with a finish time of no later than midday. For afternoon half day bookings the earliest start time is 1 PM with a finish time of 5 PM.Minimum guest numbers may apply during peak periods. Please refer to full Terms & Conditions.
audio visual Drop down / tripod screen 6ft / 8ft Plasma screen Data projector Microphones Lectern Microphones Roving Microphones Lapel Dancefloor Laptop Stage three piece PA system Builtin speakers PA system Free standing speakers Internet access A full selection of audio visual equipment can be arranged to suit individual requirements. Please enquire with our Events Team for further details and requests.
terms & conditions 1. BOOKINGS 1.1 Venue space will only be held for 5 days for enquiries 0 days prior to the event. For enquiries inside 0 days of the event, venue space will only be held for days or up until 48 hours prior to the event, whichever comes first. 1. Bookings are not confirmed until a minimum deposit of $600 is received along with asigned copy of the Confirmation Letterand Event Order Summary Sheet. Should the booking total be less than $600 the deposit will be the full amount of the booking.. FINAL ATTENDANCE & PAYMENT.1 Final payment representing the total cost less the deposit is due in full 5 working days prior to the event unless alternative arrangements have been made with the Hotel by way of credit facilities.. Should the client wish to pay by cheque, the client also agrees to pay the full amount 10 working days prior to the event. Cheques to be made payable to Ascot Quays Pty Ltd and in the event where the function is confirmed less than 5 working days prior the client agrees to supply a Credit Card as a guarantee.. Electronic Funds Transfer (EFT) should be arranged to meet payment due dates and be made payable to: Ascot Quays Pty Ltd Bank: National Australia Bank BSB: 08649 Account Number: 6781790 Transaction reference should contain the function or booker s name..4 Final catering requirements and event numbers are required 5 working days prior to the function. Charges will be based on these, or on final head count, whichever is greater, but not less than advised five days prior. Should the client s numbers increase or decrease, please advise the Hotel in writing..5 If numbers should reduce significantly within 5 days of the event, resulting in a smaller or alternative venue, the original venue hire cost will apply..6 The Hotel reserves the right to change the booked venue should the client s numbers decrease. Original hire costs apply as per Clause.5..7 A % surcharge is applicable to all transactions made via American Express and Diners Club. 1.65% surcharge applies for Visa or MasterCard transactions..8 For any client wishing to obtain credit facilities with the Hotel, an Application for Credit and Terms of Trading Agreement must be lodged and approved prior to the event date. All Terms & Conditions within this application must be agreed to.. PUBLIC HOLIDAYS.1 A 0% surcharge on the total account is applicable for Public Holidays and New Year s Eve.. A labour surcharge is applicable for functions extending into a Public Holiday. 4. CANCELLATIONS & CHANGES If the event is cancelled for any reason, the following conditions will apply: 4.1 In the event of cancellation the deposit is not refundable. 4. In the event of cancellation made within 9045 days prior to the function and/or accommodation date, the organiser will forfeit 50% of the cost of cancelled services. 4. In the event of cancellation made within 4414 days prior to the function and/or accommodation date, the organiser will forfeit 90% of the cost of cancelled services. 4.4 In the event of the cancellation made within 1 working days or less prior to the function and/or accommodation date, the organiser will be charged the last total quoted price of the function. 4.5 The Hotel is not responsible for the cancellation of the event due to any reason beyond its reasonable control, including industrial dispute. 4.6 Cancellations and all amendments must be advised in writing. 4.7 The Hotel understands that the client may need to change the date of the function. The Hotel will attempt to fit in with any changes of date where space is available. The client s deposit will be rolled over for the new dates if the request is made more than 0 days prior to the original event date/s booked and the new date/s are within the same financial year. 4.8 If the request for the new date is within 0 days of the original event date booked and the venue cannot be resold, the organiser will forfeit the deposit paid. 4.9 Room setup changes outside of the agreed plan will be subject to a labour fee of $5 per hour for a minimum of hours. 5. PRICING 5.1 Whilst every endeavor will be made to maintain prices as printed, all prices are subject to alteration to allow for product availability and market cost variations. 5. Goods and Services Tax is included in all pricing. 5. Prices are subject to an estimated 510% increase per annum, excluding government or supplier introduced taxes/levies/surcharges. 5.4 When paying by Credit Card, surcharges are applicable as per Clause.7. 5.5 All pricing is noncommissionable. 6. FOOD & BEVERAGES As the premises are fully licensed, function organisers or guests are not permitted to supply their own food or beverages, excluding the following: 6.1 Gifts for clients or guests, not to be consumed on premises. Birthday or celebration cake supplied by guests. 7. POOLSIDE EVENTS 7.1 All events which extend past sunset are required to book and pay for all 10 Riverside Apartments for the night of the event. 7. Lighting must be approved and supplied by the Hotel or its contractors and suppliers. 7. Due to strata and council bylaws and regulations glass and smoking is strictly not permitted. Any costs associated with breaching this policy will be charged in full to the client. 7.4 Venue cannot be closed, used exclusively and set up for exclusive use for events until after sunset. Inhouse patrons, guests and residents will still have use of the facility until this time. 7.5 Music is to cease at 10.0 PM. 8. HARDEY PARK EVENTS 8.1 Additional fees and charges may apply to events held in Hardey Park including but not limited to: Hire fees Liquor License permit Any damage caused to the grounds during an event 8. The City of Belmont reserves the right to modify the grounds in Hardey Park and the surrounds. 8. A static guard/s must be supplied by the Hotel at the client s cost for the duration of the evening that the event is to be held. 8.4 Hardey Park is to be treated as a venue of the Hotel and the same Terms & Conditions apply. 8.5 A higher deposit may apply for events being held exceeding $10,000.
terms & conditions continued 9. RIVER DECK EVENTS 9.1 Music is to cease at 10.0 PM. 10. FUNCTION HOURS 10.1 Functions may begin and end at an agreed time, however: Music facilities must cease at midnight. Alcohol will cease being served at midnight. 10. Full day is considered to be 8 hours and half day is considered 4 hours. Extended hire costs will apply outside of these. 11. MUSIC LEVELS 11.1 All DJ s booked to perform at The Hotel must abide by the Environmental Protection (Noise) Regulation of 1996. 11. Music levels in the function rooms may not exceed.80db. 11. Management advise clients to book DJ s that will comply with these regulations. 11.4 Music must cease in the indoor venues and Hardey Park by midnight and 10.0 PM for Poolside and River Deck. 1. DECORATIONS & DISPLAYS 1.1 Candles must be of good quality (non drip and smokeless). 1. No item or display material is to be nailed, screwed, stapled or adhered to any surface or any part of the function rooms. 1. Confetti/rice/glitter and table scatters are not permitted. 1.4 Smoke machines and bubble machines or similar are not permitted. 1.5 Set up is included, however additional charges may apply for elaborate set ups and changes to the agreed floor plan. 1.6 Additional charge apply for midnight set ups or pack downs. 1. INSURANCE & DAMAGE 1.1 The client is financially responsible and agrees to indemnify Ascot Quays Pty Ltd, trading as Assured Ascot Quays Apartment Hotel, for all damage sustained to the Hotel and its grounds during an event as an action of invitees and/or guests of the organiser. This also applies to any damage caused as an action of invitees and/or guests of the organiser of the event staying overnight in the Hotel. 1. Damage to the Hotel s function rooms can easily be prevented by good communication between event organisers and the Hotel team when arranging posters and displays. If necessary, repair or replacement charges may be passed on. No staples, sticky or masking tape, glues, pins, velcro, blutac or similar products are permitted to be used on walls. 1. The Hotel is unable to accept any responsibility for damage or loss of property left in the Hotel prior to, during, or after an event.the Hotel recommends the client arranges their own insurance. 1.4 If the room/s reserved cannot be made available to the client for causes beyond the control of the Hotel, the Hotel reserves the right to substitute similar or comparable accommodation for the event, which substitute shall be deemed by the client as full performance of the Hotel s obligations under the agreement. This applies to accommodation, meeting and function rooms and food and beverage. Please note that conference space reserved during the day is subject to reletting for evening functions, unless alternate arrangements have been made. 1.5 For all events, all plans must be approved by the Hotel s Events Department in all matters of deliveries, set up and break downs. 1.6 External suppliers booked by the client are liable for their own equipment, must have suitable insurance and provide the Hotel with a copy of their insurance Certificate of Currency. 1.7 If additional insurance cover outside of the Hotel s policy is required, this will be arranged by the Hotel for the client s event and then charged to the client. 1.8 All attendees must agree to the strata bylaws and adhere to these at all times. A copy of these laws can be found at assuredhotels.com.au 14. OTHER FUNCTIONS 14.1 The Hotel reserves the right to book other functions in the same function room up to 1 hour before the scheduled function commencement time and 1 hour after the scheduled function finishing time. Additionally, the Hotel reserves the right to book other functions in adjoining rooms at any time. 15. DUTY OF CARE 15.1 Under the Liquor Licensing laws of Western Australia the Hotel has a duty of care to all clients and reserve the right for the Hotel s Duty Manager or suitably qualified employee to refuse service of alcohol to persons or the entire function he/she deems are intoxicated and may do harm to themselves, other patrons or property. 15. Persons under 18 years of age are not permitted to consume alcohol on the premises. 16. DELIVERIES 16.1 The Hotel will only accept delivery of goods 1 working day prior to the event and all goods must be collected within 1 working day after the event. All goods are to be delivered to the Hotel between 9 AM 4.0 PM Monday Friday except where a Public Holiday falls during the week. For the purposes of this agreement, The Hotel refers to Ascot Quays Pty Ltd, trading as Assured Ascot Quays Apartment Hotel. The client or the organiser refers to the customer. Suppliers Venue: Assured Ascot Quays Apartment Hotel Photographer: The Holdens Wedding Photographers Dress and Accessories: Samantha Wynne Models: Emma Beth Dye & Darren Hair and Makeip: DJP Designs Ceremony Styling: Circle of Love Weddings Reception Styling: Wedding World Drapes: Event Style Flowers: Lucky 7 Beaufort Convenience Cake: Just Cakes
weddings made easy (08) 9479 0014 (08) 9477 475 events@assuredhotels.com.au assuredhotels.com.au assuredhotels assuredascotquays 150 Great Eastern Highway, Ascot, WA 6104