NEIGHBORHOOD VOTING CENTERS

NEIGHBORHOOD VOTING CENTERS June 5, 2018 Statewide Direct Primary Election

TABLE OF CONTENTS SECTION 1: ELECTION DAY DUTIES Neighborhood Vo ng Center (NVC)/Mul ple Polling Place 1 Neighborhood Vo ng Center (NVC) Director 2 Neighborhood Vo ng Center (NVC) Specific Troubleshoo ng 3 S pend Card 4 SECTION 2: SETTING UP THE NEIGHBORHOOD VOTING CENTER (NVC) Set Up Overview 5 Informa on Table 6 Neighborhood Vo ng Center (NVC) Map 8 Signs 9 SECTION 3: ASSISTING VOTERS Helping Voters Find the Correct Official Table 11 Working with Voters with Specific Needs 12 SECTION 4: CLOSING/MISCELLANEOUS INFORMATION Closing Du es 13 Elec oneering/uniforms and Firearms/Vo ng Equipment Tampering/Unruly Pollworkers 14 Photography and Filming at the Polling Place/Exit Polls/Path of Travel and Incident Repor ng 15 Poll Watchers and Observers 16

Section 1: Election Day Duties

NEIGHBORHOOD VOTING CENTER (NVC) Elec on Day Du es What is a Neighborhood Vo ng Center (NVC)? 1. A single Polling Place that houses up to four precincts at the same loca on. 2. A loca on that is highly visible, centrally located, accessible for Voters with Specific Needs, and large enough to accommodate heavy voter traffic and parking. 3. Developed as long term community partners where voters in each surrounding community benefit due to consistent Polling Place loca on. Election Day Duties Since an NVC is home to two, three, or four precincts, in order to dis nguish between the precincts each one will be assigned a color. All NVCs will have a green table. The green table is considered the lead table for purposes of NVC supplies and coordina ng assistance for Curbside Voters. Each precinct in an NVC will always use its own Official Table, vo ng booths, Precinct Ballot Reader (PBR), Audio Ballot Booth (ABB), Vote Recorders, and other Elec on Day supplies. It is crucial that precincts at NVCs and Mul ple Polling Places never share ballots or other supplies. The NVC Director: The NVC Director will oversee the Neighborhood Vo ng Center and will operate the Informa on Table. This is where voters arriving at the Polling Place are greeted and directed to their assigned precinct. The NVC Director is issued NVC specific supplies, which are set up before 7:00 a.m. and used to direct voters to their assigned precinct. Each precinct s Official Table will use a color tablecloth and sign. Voters will match the color listed on the backcover of their Sample Ballot to the appropriate color table. MULTIPLE POLLING PLACE What is a Mul ple Polling Place? A loca on that contains two precincts. These two precincts may be in the same room or different rooms at that loca on. If the two precincts are in the same room, they will use a colored tablecloth and sign with precinct number to dis nguish between the two Official Tables. If precincts are in separate rooms at the same loca on, voters must check their Sample Ballot to iden fy which room they should go to. NVC Directors may be assigned to serve at Mul ple Polling Places. 1

Election Day Duties NEIGHBORHOOD VOTING CENTER (NVC) DIRECTOR The NVC Director will oversee the NVC and ensure that some important things are accomplished at each Polling Place. Each Inspector will oversee their own individual precinct. The NVC Director and Inspectors should work together to make the vo ng process as smooth as possible for the voters. The NVC Director will also operate the Informa on Table inside the NVC and direct voters to their assigned precincts. NVC DIRECTOR RESPONSIBILITIES Elec on Day Du es SETUP AND LAYOUT OF NVC Set up the NVC Informa on Table. Ensure the NVC layout is easy for voters to understand. Ensure the green table is close to the entrance. Ensure the green table posts outside signs. Ensure each precinct has space and outlets. Check that all precincts have displayed the correct precinct sign and correct tablecloth color. Assist with set up of any precinct, if needed. VOTER TRAFFIC Greet voters and direct them to assigned precincts, as well as coordinate foot traffic inside the NVC. Ensure that each precinct has a clear line of voters that is dis nct from the other precinct lines in the NVC. MEDIA AND POLLWATCHERS Serve as main point of contact for Media, Pollwatchers, and Elec oneering. KEY POLLWORKER PROCEDURES Ensure Pollworkers have signed Loyalty Oath and S pend Cards. (NVC Directors should sign the Loyalty Oath page at the green table. The NVC Director s S pend Card should be completed and placed in the S pend Card Envelope from the green table.) Ensure ABB is being offered to all voters. Be able to answer ques ons about procedures, if needed. Assist with emergencies that may arise inside the NVC. (Generally, Inspectors handle issues at their individual precincts, however, the NVC Director may assist with resolving such issues, if needed.) 2

NEIGHBORHOOD VOTING CENTER (NVC) SPECIFIC TROUBLESHOOTING PROBLEM Precinct(s) Missing Supplies SOLUTION Elec on Day Du es Precincts missing supplies should contact the Polls Sec on in order to request replacement supplies. Assist with contac ng the Polls Sec on, if necessary. Election Day Duties Inspector Does Not Show The Pollworkers assigned to a precinct should contact the Polls Sec on in the event an Inspector does not show. Assist Pollworkers with contac ng the Polls Sec on, if necessary. Do not fill in for missing Inspector, unless instructed to do so. Voter Lives Outside of NVC Boundaries Use the color coded Neighborhood Vo ng Center Map to locate the voter s assigned Polling Place. If unable to find correct Polling Place through use of map, offer the following resources: Call the Registrar Recorder/County Clerk office at (800) 815 2666; or Visit the Registrar Recorder/County Clerk website at www.lavote.net. Note: If a voter does not want to go to his or her assigned Polling Place, direct the voter to any precinct table to vote Provisionally. 3

Election Day Duties STIPEND CARD Elec on Day Du es NVC Directors will receive a S pend Card on back of the Appointment No ce. The S pend Card will allow NVC Directors that work on Elec on Day to receive their s pend more quickly. Make certain that the S pend Card is completed correctly: Verify pre printed informa on on the S pend Card is correct. If not, make correc ons in the box provided. Verify mailing address Place checkmark to confirm, or print correct address Complete the S pend Card and S pend Card Envelope along with the Inspector at the green table at 6:00 a.m. on Elec on Day. Signature and date noted here Signature of Inspector at green table noted here S pend Card (On Back of Appointment No ce) The Inspector of the green table will place the signed S pend Card in the S pend Card Envelope and seal the envelope. If you forget or lose your S pend Card on Elec on Day, you may use a Blank S pend Card from the green table. (Blank S pend Cards should be completed only if you forget your pre printed S pend Card.) Complete and place in S pend Card Envelope at green table 4

Section 2: Setting-Up the Neighborhood Voting Center (NVC)

Se ng Up the Neighborhood Vo ng Center (NVC) SET UP OVERVIEW Arrive at 6:00 a.m. to set up Informa on Table and other NVC items. The diagram below illustrates the typical NVC set up. The shape and size of your NVC may vary; set up as close to the diagram as possible. NVC Directors are responsible for the overall layout of the NVC. Inspectors are responsible for individual precinct set up. The Inspector at the green table is responsible for the set up of the outside signs. NVC Directors are responsible for the setup of the Informa on Table, and to check that the outside signs are set up. Safety/Clear Path of Travel: Work with Inspectors to ensure a clear path of travel for all voters inside the NVC. The path should be free from hazardous condi ons, including chairs, power cords and other loose objects. Keep in mind, voters needing a clear path of travel inside the Polling Place may include individuals using walkers, service animals, and wheelchairs. See the next several pages for details on se ng up the Polling Place. Outside Signs Kiosk PBR ABB Kiosk PBR ABB Setting-Up the Neighborhood Voting Center (NVC) Entrance Informa on Center Green Precinct Table Orange Precinct Table Kiosk Pink Precinct Table Kiosk Yellow Precinct Table PBR PBR ABB ABB Note: Do ed lines represent a voter s path of travel inside an NVC. 5

INFORMATION TABLE Se ng Up the Neighborhood Vo ng Center (NVC) Setting-Up the Neighborhood Voting Center (NVC) Place a table near the entrance of the NVC and a ach the Informa on Sign. This will be where the NVC Director greets voters. Note: Set up the NVC supplies using the tape from the green table. Place the following items on the Informa on Table: Merged Roster This lists the voters registered at each precinct within the NVC and iden fies the precinct where they should vote. A ach Informa on Sign Media At The Polls Flyer The NVC Director will serve as the main point of contact for media in the NVC. Show this page to media members or any other individuals wishing to take photos and videos in the Polling Place. 6

INFORMATION TABLE (CONTINUED ) Place the following items on the Informa on Table: Se ng Up the Neighborhood Vo ng Center (NVC) Telephone Referral Cards Should be available should a voter or observer request assistance. A Guide for Pollwatchers pamphlet For more informa on about Pollwatchers, see page 16. County issued cell phone (on or near Informa on Table) Charge the cell phone before Elec on Day and remember to have it turned on. CONTACTING THE POLLS SECTION Setting-Up the Neighborhood Voting Center (NVC) If you run into any problems on Elec on Day, or if you need to contact the RR/CC for any reason, contact the Polls Sec on. Use the number listed on the white label located on the inside front cover of the Roster of Voters at the green table to contact the Polls Sec on. NVC Director s Guide, Elec on Guide & Checklist, and What To Do If...handbook. These handbooks should be on the Informa on Table or nearby for reference. The Elec on Guide & Checklist and What to Do If... handbook are the primary resources for Inspectors and Clerks. These books contain informa on about opera ng an elec on precinct and how to troubleshoot basic problems that may occur. 7

NEIGHBORHOOD VOTING CENTER (NVC) MAP Se ng Up the Neighborhood Vo ng Center (NVC) Setting-Up the Neighborhood Voting Center (NVC) The Neighborhood Vo ng Center Map is a large color coded map that provides informa on about the NVC and its surrounding precincts. The map provides the following informa on: Boundaries of each precinct within the NVC. Each precinct number and its assigned color. Precinct numbers and Polling Places that are adjacent to the NVC. Unfold and tape the color coded NVC Map to the wall next to the Informa on Table. (If unable to a ach to wall, unfold and leave on table.) NVC address and loca on, iden fied with a star Four different precincts, shaded on map with each precinct s color Precinct number and address of a neighboring Polling Place that is not in the NVC boundaries, iden fied with a circle 8

SIGNS Se ng Up the Neighborhood Vo ng Center (NVC) Signs outside the Neighborhood Vo ng Center will be posted by the green table. Note: For this elec on, mul lingual materials with be translated in three addi onal languages (Armenian, Farsi, and Russian). For some materials, these addi onal languages will be included in a second item (poster, sign or packet) that must be placed near the original item. THE GREEN TABLE WILL POST THE FOLLOWING SIGNS: American Flag and Polling Place Vote Here Sign: Post the American Flag so it is visible to arriving voters. The Polling Place Vote Here Sign should be posted outside the entrance of the Polling Place. When hanging the American Flag, the stars should be on the le side. Voter Bill of Rights Sign and Top 2 Primary No ce from the Secretary of State: Post the Voter Bill of Rights sign outside the entrance of the Polling Place. Post the Top 2 Primary No ce from the Secretary of State inside and outside the entrance of the Polling Place. Setting-Up the Neighborhood Voting Center (NVC) Use only the precinct s supplies when pos ng outside. However, each precinct must s ll post their own Street Index. Curbside Vo ng Sign: Only the precinct s Curbside Vo ng Sign should be placed outside. A wire stake will be provided so it can easily be placed in grass or dirt. If no grass or dirt, a ach to side of building. Set up Curbside Vo ng Sign so it is visible from the street to all arriving voters. Since the precinct s sign will be used, that Inspector and the NVC Director will need to work together to make sure the correct precinct assists voters outside the Polling Place. 9

SIGNS (CONTINUED ) Se ng Up the Neighborhood Vo ng Center (NVC) THE GREEN TABLE WILL POST THE FOLLOWING SIGNS: Setting-Up the Neighborhood Voting Center (NVC) No Elec oneering Sign: Post two No Elec oneering signs in two different direc ons 100 feet from the entrance of the room where vo ng is taking place. (When determining a distance of 100 feet, use a precinct s 100 foot length string found in the Outside Signs Bag.) Addi onally, all precincts are issued color tablecloths and a sign that iden fies the precinct number. Check that each precinct displays the signs to iden fy their Official Table. ALL PRECINCTS MUST POST A COPY OF THE STREET INDEX: Street Index: All precincts must post a copy of their Street Index near the entrance of the NVC. This procedure is described in the Elec on Guide & Checklist. Each precinct is responsible for upda ng their own Street Index copies. NVC Directors are not responsible for upda ng Street Index copies. However, if a voter or Pollwatcher has a ques on, they may assist that individual. 10

Section 3: Assisting Voters

HELPING VOTERS FIND THE CORRECT OFFICIAL TABLE Assis ng Voters When voters arrive at the NVC, they will arrive at the Informa on Table first. Assist voters with finding their precinct s Official Table by doing the following: 1 Greet voter. Ask if voter has his or 2 If voter has Sample Ballot: Direct her Sample Ballot. The precinct him or her to that precinct s Official color is listed on the Sample Ballot. Table. Voter goes to green table. 3 If voter does not have Sample Ballot: Look up voter in the Merged Roster to iden fy the precinct color where he or she should vote. 4 If voter is not listed in the Merged Roster: Use the Neighborhood Vo ng Center Map to determine loca on of correct precinct. (If not found on map, voter should contact the RR/CC see page 3 of this NVC Director Guide.) The Merged Roster lists the voter s name, precinct number, and color. Merged Roster ABBOTT, LA VINA ROSE 2630190A GREEN ABBOTT, NATHAN LANE 0350054A YELLOW ABBOTT, ROSE ANN 0350054A YELLOW ABDUL-MAUK, SAEED 0350054A YELLOW ACEVEZ, ANITA 0350036A ORANGE ACHILLES, ACHILLES Z 2630190A GREEN ACHILLES, JOANNA 2630190A GREEN ACOSTA, BRIAN 0350054A YELLOW ACOSTA, REBECCA 0350054A YELLOW ADAMS, MICHAEL 2630190A GREEN Inform voter that he or she should vote at assigned precinct. If voter does not want to go to correct Polling Place, he or she may vote Provisionally at any table. Assisting Voters 11

Assis ng Voters WORKING WITH VOTERS WITH SPECIFIC NEEDS Use common sense. Remember, a voter is a person first, the disability comes second. Avoid being patronizing. Show the voter the same courtesy and respect you expect to receive from others. Be considerate and pa ent. Try to an cipate what the voter s needs might be, offering assistance if needed. Be pa ent if he or she needs more me to communicate or accomplish a task. Working with voters who are blind or visually impaired: Working with voters with speech/hearing impairments: Communicate with the voter. Some Voters with Specific Needs may have an assistant or companion with them. Look at and speak directly to him or her, rather than the assistant. Post signs. This will assist Voters with Specific Needs to find the most accessible way to get to the room where the vo ng is being held. Working with voters with limited mobility: Assisting Voters Iden fy yourself as a Pollworker. Do this as soon as you come in contact with the voter. Offer your arm, rather than taking the voter s arm when assis ng. Help the voter avoid obstacles in the path of travel by being specific when giving verbal direc ons. If the voter has a service animal, walk on the opposite side of the voter, away from the service animal. Do not pet or interact with the service animal without owner s permission. Describe what you are doing as you do it. If walking away from a person who is blind or visually impaired, let him or her know. Allow a voter who cannot speak to write his or her name and address or provide iden fica on. A Pollworker should read the name and address out loud. Follow the voter s cues. This will help to determine whether speaking, gestures, or wri ng is the most effec ve method of communica on. If speaking, speak calmly, slowly, and directly to the voter. Do not shout. Your facial expressions, gestures, and body movements help in understanding. Face the voter at all mes. Rephrase, rather than repeat, sentences that the voter does not understand. Do not push or touch a voter s wheelchair without his or her consent. People using adap ve equipment o en consider the equipment as part of their personal space. Ask before helping. Grabbing a voter s elbow may throw the person off balance. A person with mobility impairments might lean on a door while opening it. Quickly opening the door may cause the person to fall. Secure mats, rugs, and cords to floor or move them out of the way. This will help prevent tripping. Keep floors dry. Keep ramps and wheelchair accessible doors unlocked and free of clu er. 12

Section 4: Closing / Miscellaneous Information

Closing CLOSING DUTIES You should finish packing no later than 9:30 p.m. If you believe you will not be able to finish by that me, please contact the Polls Sec on. Follow the steps below to begin closing: Do not begin packing the NVC supplies un l the last voter has voted. 1 8:00 p.m. Time to Close: Announce: The Polls are now closed! outside the NVC. Allow voters in line by 8:00 p.m. to vote. Iden fy who the last voter will be. 2 Pack up NVC supplies and give to the Inspector of the precinct. Supplies should be placed in that precinct s Black Supply Tub. Note: Street Index copies should be returned to each precinct. 3 Do not leave un l all precincts have successfully closed and Inspectors are ready to take supplies to their assigned Check in Center (CIC). Assist any Inspectors with closing, if asked. 4 Please leave NVC clean prior to leaving for the evening. A clean Polling Place will ensure we are invited back for another elec on. Also, be careful when removing tape from walls to avoid peeling off paint. Remember: Never throw elec on materials in the trash. Any discarded materials may be placed in the precinct s White Box. Closing / Miscellaneous Information 13

ELECTIONEERING/UNIFORMS AND FIREARMS/VOTING EQUIPMENT TAMPERING/UNRULY POLLWORKERS ELECTIONEERING No person, on elec on day, shall, within 100 feet of a Polling Place Solicit a vote or speak to a voter on the subject of marking his ballot. California Elec ons Code Sec on 18370 defines 100 feet of the Polling Place as meaning a distance of 100 feet from the room or rooms in which voters are signing the Roster and cas ng ballots." Elec oneering is defined by California Elec ons Code Sec on 319.5 as the visible display or audible dissemina on of informa on that advocates for or against any candidate or measure on the ballot within 100 feet of a polling place, an elec ons official s office, or a satellite loca on. Miscellaneous Informa on This includes, but is not limited to: display of candidate s name and logo, display of a ballot measure number or tle, bu ons, shirts, signs, s ckers, and the dissemina on of audible elec oneering informa on. (California Elec ons Code Sec on 18370) UNIFORMS AND FIREARMS Persons with a firearm or persons in a peace officer or security guard uniform shall not be within 100 feet of the Polling Place, except to cast his or her vote or to conduct official business. (California Elec ons Code Sec on 18544) Closing / Miscellaneous Information VOTING EQUIPMENT TAMPERING Tampering with or a emp ng to interfere with vo ng equipment, hardware or so ware, is a felony punishable by up to four (4) years in state prison. Violators may also be subject to civil penal es of up to $50,000 per viola on. (California Elec ons Code Sec ons 18564, 18564.5 and 18565) UNRULY POLLWORKERS If a Pollworker acts or speaks in a manner that shows overt contempt for Voters with Specific Needs, voters who are of a different race, culture, or party preference than their own, or who is being disrup ve, contact the Polls Sec on. 14

PHOTOGRAPHY AND FILMING AT THE POLLING PLACE/EXIT POLLS/PATH OF TRAVEL AND INCIDENT REPORTING PHOTOGRAPHY AND FILMING AT POLLING PLACES Members of the media may take photos or videos of: The exterior of voting booths. Miscellaneous Informa on Voters and/or Pollworkers with permission from those individuals. Additionally, members of the media may interview voters for exit polls at least 25 feet from the door of the Polling Place. The Precinct Ballot Reader (PBR) in operation, as long as voters ballots are not shown. Pollworkers, sheriffs, and other county employees processing and/or transporting the ballots inside bags, carts, and government vehicles. Members of the media may not take photos or videos of: The inside of voting booths when in use by a voter and ballots are visible. Voters voted ballots before deposited inside the Ballot Box (this violates voters privacy). Members of the media may not take photos or videos in a way that may obstruct or disrupt the voting process. Examples may include a camera blocking a voter from completing his or her ballot or a camera flash temporarily impairing a voter s vision. For any questions, additional information or clarification of this policy, please contact RR/CC Media Information at 562 462 2726. EXIT POLLS Members of the news media and other organiza ons are allowed to conduct voter surveys outside of Polling Places. These surveys are permi ed 25 feet from the door of the Polling Place. To summarize: Ac vi es construed as Elec oneering are prohibited within 100 feet of the Polling Place. Persons conduc ng exit polls may be sta oned 25 feet from the polls. PATH OF TRAVEL AND INCIDENT REPORTING Closing / Miscellaneous Information Ensure a clear path of travel into the Polling Place for all voters. Any unsafe or hazardous condi ons should be promptly reported to the Polls Sec on. Also, any incidents in the Polling Place related to the path of travel, such as a voter or pollworker that trips or falls, should be promptly reported. 15

Miscellaneous Informa on POLL WATCHERS AND OBSERVERS In addi on to those officially designated by poli cal organiza ons as "Poll Watchers" or observers, anyone may observe the electoral process at Polling Places. (Refer to A Guide for Poll Watchers pamphlet.) The doors to the Polling Place must remain open at all mes. Do not lock the doors. Polling Place set up, vo ng, ballot inspec on, and closing the polls are public events. Anyone is permi ed to watch, but they must not interfere with the vo ng, ballot inspec on, or closing procedures. Poll Watchers may look at the Roster of Voters as long as the vo ng process is not delayed. They may not at any me handle voted or un voted ballots. Only voters and Pollworkers may be in the area of the vo ng booths or the Ballot Box. Only Pollworkers and persons signing the Roster may sit at or remain in the area behind the Official Table. Poll Watchers may be present before the polls open, throughout the vo ng day, and a er the polls close. Cooperate with Poll Watcher requests as long as they do not interfere with the normal vo ng process and do not violate the California Elec ons Code. For ques ons related to photography and filming at Polling Places, see the previous page. Closing / Miscellaneous Information In the Elec on Guide & Checklist, Inspectors are instructed to post a single copy of the Street Index at the entrance of the Polling Place and update that copy once per hour un l 6:00 p.m. This is required by California Elec ons Code (Sec. 14294) and assists poli cal campaign representa ves and/or members of the public in knowing who has voted. Campaigns use this informa on in their "Get Out the Vote" efforts. Each precinct should keep their Street Index current and cooperate with those who are seeking this informa on. NVC Directors are not responsible for upda ng Street Indexes. However, if a voter or Poll Watcher has a ques on, they may assist that individual. 16