PITA s 0 th AGM 016 Hosted by Post Office and telecommunications Group of French Polynesia 5 th 9 th April 015 Intercontinental Tahiti Resort and Spa, Tahiti PARTICIPANT INFORMATION PITA AGM is an annual event and this year will be held along with the Tradeshow in the island of Tahiti, French Polynesia, from the 5 th to the 9 th of April, 016 at the Intercontinental Tahiti Resort and Spa, Tahiti, French Polynesia. All Members, Associated Members and Government members are invited to attend and participate. The PITA s 0 th AGM 016 Conferences and Tradeshow is kindly hosted by : Post and Telecommunications Office Group of French Polynesia (OPT Group) 1. REGISTRATION All participants must pre register online using the Registration form available at www.pita.org.fj. TENTATIVE PROGRAMME Initial outline is available here at the appendix 1 on Page 4, further updates will be made available at the PITA website www.pita.org.fj and by email circulation. Participant Information 1
PITA s 0 th AGM 016 3. VENUEE The venue for PITA s 0 th AGM is the Intercontinental Tahiti Resort and Spa, situated in the city with close proximity to the International Airport, to the Capital city Papeete, other hotels and all institutions. 4. ACCOMODATION Please see list of hotels in appendix. 5. TRANSFER FROM FAA AA INTERNATIONAL AIRPORT Faa a International Airport is located approximately kms (5 minute drive) away from the venue and from the Capital city of Tahiti, Papeete. Shuttle services will be prearranged for transfers to and from the airport. All Shuttles will be stationed outside Arrivals at Faa ainternational Airport. For pick up, email PITA016@opt.pf with your flight and hotel information before 31st of March 016. Any requests after that may not be adequately provided for. Alternatively, approximate taxi fare from the airport to the Intercontinental Tahiti Resort and Spa is 3000 FCFP (30$USD). For town area transferring, taxis services can usually be requested at the Hotel reception. Participant Information
PITA s 0 th AGM 016 6. TRAVEL INFORMATION French Polynesia is served by 6 major international airlines Airline To From Sat Sun Mon Tue Wed Thu Fri Auckland Auckland Auckland Auckland Los Angeles Los Angeles Los Angeles / Paris Paris / Los Angeles Los Angeles / Paris Paris / Los Angeles Honolulu Honolulu New Caledonia New Caledonia F T Rapa Nui / Chile Chile / Rapaa Nui Please check with your travel agent for flight details. Please also be informed that Air Tahiti Nui, Air New Zealand and Air Calin are on code share on most of their flights, which are not mentioned in the chart. both from and to the destination on the same day F from the destination one day and T to the destination the day after 7. VISA & IMMIGRATION REQUIREMENTS Delegates from countries from which entry into French Polynesia authorized may not need a visa for short term visits. Please check the list in appendix 3. However, delegates must have a valid, ongoing or return airline ticket and passport must be valid for six months beyond the intended stay. Attached to this information, an invitationn letter from the host will help delegates in their Visa Application. Participant Information 3
PITA s 0 th AGM 016 For a complete list of countries exempted from the necessity of having visass to land in French Polynesia, refer to appendix 3. 8. TEMPORARY IMPORTS FOR GOODIES / GIVEAWAYS Delegates from countries who need to import temporarily equipment, material or goodies, giveaways need to declare merchandisee upon arrival in Tahiti. To facilitate temporarily import declaration and avoid caution on declaredd merchandise, delegates must bring their own ATA Carnet providedd by their respective chamber of commerce. The ATAA Carnet is an international customs document that permits the duty freee and tax free temporary export and import of goods for up to one year. The Initials "ATA"" are an acronym of the French and English words "Admission Temporaire/Temporary Admission". Further informationn on temporarily import, please contact OPT s broker: M. Jean Pierre COMBESCURE, AMATRANSIT CEO Cell : +689 87 77 03 57 Email: jpcombescure@amatransit.pf Or M. Bruno BOSMAN, AMATRANSIT Sales Director Cell: +689 87 77 40 89 Email: bruno@amatransit.pf 9. CLIMATE French Polynesia has a tropical climate. Tropical temperatures show mean annual temperature for range from 3 30 C and the mean humidity persists around 75% %. Daily maximum temperatures are highest generally in February which makes it the hottest month even though some extreme high temperatures often occur in September and the coolest month is July or August. The climate is characterized by the contrast between a wet season (Nov Mar) and a dry season (Apr You are advised to take along your universal adaptor if you are from any other country with similar plug and voltages. Oct). About 60 70% of the rain falls during the wet season. 1 0. ELECTRICITY Electricity is 30 volts AC 60 Megahertz with round pins plug (like the ones we find in Europe. Participant Information 4
PITA s 0 th AGM 016 1 1. CURRENCY French Polynesia local currency is PF. Exchange rates vary around USD 1. 00 = PF 110.0 Banks established in French Polynesia are mainly French Banks. Credit / Debits Cards are widely accepted in shops and restaurants in French Polynesia 1. TIME Local time in French Polynesia is GMT/UTC 10. There is no daylight saving in summer. 1 3. TELECOMMUNICATIONS SERVICES Communication services in French Polynesia include fixed mobile phone & data services. line telephony, internet, and GSM Post and Telecommunications Office (OPT) is the sole service provider for fixed line telephony. GSM Mobile services (3G and Beta 4G/ /LTE) are provided by Vini and Vodafone, Internet services are provided by Vini and Viti. Internet Access will be provided on the Conference site and is available at the hotels. French Polynesia IDD Country Code: +689 GSM Mobile: Mobile network provided by Vini under its brand Vini has offering for Voice, SMS and data Services on G / EDGE / 3G / beta 4G / LTE. Local networks offer roaming to most developed countries including some Pacific Islands. For those that prefer using prepaid SIM cards, starter packs will be made available upon arrival. Prepaid recharge will be available at the Conference venue. 1 4. DRESS CODE Island smart casual / Business smart casual. Strongly Recommend no suitss and ties. 1 5. ABOUT FRENCH POLYNESIA French Polynesia is known for its natural beauty and magnificent islandss with rich culture and for the fantastic hospitality. For more information about our beautiful destination, visit the Tahiti Tourism website: http://www.tahiti tourisme.com/ Participant Information 5
PITA s 0 th AGM 016 1 6. CONTACTS For General matters For PITA & AGM Agenda and Contents PITA Contact : Vairani DAVIO Contact : Fred CHRISTOPHER Tel : +689 40 41 46 43 Tel : +679 33 11 638 Mob : +689 87 77 51 51 Mob : +679 99 18 07 Email : pita016@opt.pf Email : pita@connect.com.fi Or For VISA and Temporary imports Contact : Geffry SALMON Contact : Mr. Gilles GOODING Tel : +689 40 81 7 81 Tel : +689 40 41 4 49 Mob : +689 87 77 000 00 Mob : +689 87 77 10 33 Email : pita016@opt.pf For Hotels Contacts : Mrs. Sandrine WAI Email : Contacts : pita016@ @opt.pf For Sponsorship Mrs. Isabelle AILLOU Tel : +689 40 50 49 50 Tel : +689 40 41 43 5 Mob : +689 87 77 45 54 Mob : +689 87 77 1 99 Email : pita016@opt.pf Email : pita016@ @opt.pf Participant Information 6
APPENDI 1 : TENTATIVEE PROGRAMME OUTLINE The tentativee programme is available here at the appendix pages and further update available at the PITA website and by email circulation. Monday April 5 th, 016 Tuesday April 6 th, 016 Wednesday April 7 th, 016 Thursday April 8 th, 016 Friday April 9 th, 016 AM PM AM PM AM PM AM PM CEO Forum PITA s 0 th Opening Partner and Regional reports Conference Commercial presentation and Tradeshows Full day Bilateral meetings PITA s 0 th AGM 016 Commercial presentation and Tradeshows Workshop and Training, Special Interests Forum Tradeshow close Participant Information 7
APPENDI : HOTELS PITA 0th AGM Tahiti French Polynesia Hotel special rates on april 016 Hotel Stars Website Distance to Intercontinental hotel without traffic Booking code Reservation e mail pax Standard 1 room lounge kitch Intercontinental * * * * * www.intercontinental.com/ta ahiti 0.3 miles 9.5 miles 0 7 min. by car 7 min. by car VISITOR OPT / PITA CE PITA AGM OPT16 reservation.tahitiregion@ihg. com mareva.wong@spm mhotels.pf reservation@tahitipearlbeach.pf Nb Manavaa * * * * www.spmhotels.fr r/resort laiana.tapatoa@spmhotels.pf special rate Nb Rate Nb Pearl Beach * * * * www.tahitipearlbeach.pf Rate www.hoteltahitinui.com info@hoteltahitinui.pf Nb Tahiti Nui * * * 5. miles 13 min. by car PITA HTN Rate 18 846 PF Nb Sarah Nui * * 5.4 miles 15 min. by car OPT/PITA hotelsarahnui@gmail.com Rate Standard deluxe L+1 19 758 PF 16 10 00 00 PF 1 1 500 PF deluxe L+ ++3 4 9 14 500 PF 4 00 00 PF T Y P E O F deluxe jardin or panoramic garden deluxe lagon or panoramic lagoon studio lagon or ocean view room suite junior or superior garden view 16 5 471 PF 16 6 69 PF 16 1 595 PF 10 19 750 PF 16 393 PF 10 0 750 PF 16 00 PF 1 810 PF R O O M suite executive suite executive 3 suite executive 4 1 1 1 1 1 1 9 0 PF 3 640 PF 36 060 PF suite lagon or superior lagoon view 16 4 673 PF 13 3 150 PF 1 355 PF suite duplex 4 19 150 PF jacuzzi ocean jacuzzi premium suite premium Check in Check out Early check in Late check out Internet American breakfast Continental breakfast French breakfast 6:00pm 50% rate included included for 1 :00 pm :00 pm 11:00 am 11:00 am 50% rate depends on the availability depends on the availability includedd 300 PF 19 070 PF 3 070 PF 5 355 PF :00 pm 1:00 pm 1:00 pm 11:00 am 11:00 am 11:000 am 9:00am 5 900 PF 6:30am S.junior 10 830 PF 13 110 PF 4 900 PF S.exec. 15 390 PF :00pm 4:00pm 6:00pm 8:00pm 900 PF 4 400 PF 5 900 PF 10 940 PF 6:00pm S.junior S.exec. 10 830 PF 13 110 PF 15 390 PF 5 900 PF Included Included included 5 580 PF 3 38 PF 39 PF 1 500 PF 900 PF For your information, the US dollar rate is between 107 and 110 PF, in the last two weeks. Participant Information 8
APPENDI 3: VISA REGULATION 1. Nationals from the following countries are entitled to a three month stay withoutt a visa European Union: France, including New Caledonia, Wallis and Futuna. Other countries: Australia, including Norfolk Island (Australian passport holders), United States, including American Samoa (American passport holders), Marshall Islands, Kiribati, Northern Marianas Islands, Federated States of Micronesia, Nauru, New Zealand including Tokelau, Niue and Cook Islands (New Zealand passport holders), Palau, Samoa, Solomon Islands, Tonga, Tuvalu.. Nationals from the following countries are entitled to obtain a visa prior their travel Nationals from Fiji, Papua New Guinea, Vanuatu are submitted to the obtaining of a visa with the embassy of France or the French consulate of their place of residence, including the foreigners holders of a temporary resident's permit (on 1 year in metropolitan France). This visa has to wear the compulsory mention: valid for the French Polynesia. Foreigners who have a permanent residence permit for continental France do not have to secure a visa. With the exception of citizens of the European Union and foreigners holding a permanent residence permit for continental France with 10 year validity, foreigners arriving in French Polynesia must be able to show proof a return ticket or, upon arrival, pay a repatriation deposit. For more information, visit the website: www.polynesie francaise.gouv.fr Participant Information 9